May 31, 2022 Ventura City Council Agenda 1
www.cityofventura.ca.gov
Alex D. McIntyre, City Manager
Andy Heglund, City Attorney
Michael B. MacDonald, City Clerk
SPECIAL MEETING
TUESDAY, MAY 31, 2022
SPECIAL CLOSED SESSION – 5:00 P.M.
SPECIAL MEETING – 6:00 P.M.
Sofia Rubalcava
Mayor
Doug Halter
Councilmember District 2
Mike Johnson
Councilmember District 3
Jeannette Sanchez-Palacios
Councilmember District 4
Jim Friedman
Councilmember District 5
Lorrie Brown
Councilmember District 6
Joe Schroeder, Deputy Mayor
Councilmember District 7
AMENDED
5/27/2022
Agenda Item 13A
Resolution and
Position Added
May 31, 2022 Ventura City Council Agenda 2
www.cityofventura.ca.gov
PUBLIC PARTICIPATION OPTIONS – VIRTUAL AND IN PERSON OPTIONS
1. Join a WebEx meeting LIVE:
https://cityofventura.webex.com/cityofventura/j.php?MTID=m274aeb5ef3d903c6221e46405 0ea85ea
NOTE: WebEx link only works while meeting is LIVE. After meeting has ended, use the Archived Video link to view the meeting. You may join the WebEx Meeting to provide Public Comment - #5 below.
Join with only an “audio” connection: / Access Code 2559 203 4255
WebEx recommends using Chrome, FireFox or Edge browsers when joining and providing live comment at the meeting. You are encouraged to download the WebEx App.
2. Watch a live stream of the meeting at https://www.cityofventura.ca.gov/718/Videos, YouTube at https://www.YouTube.com/cityofventura/live or on Cable TV – Channel 15, live and replayed as listed on CAPS media schedule.
3. Submit your comments via email by 4:00 p.m. on the City Council meeting date to allow the comments to be read before the Meeting . Please submit your comment to the City Clerk using this form www.cityofventura.ca.gov/publicinput or send an email to [email protected] (up to 1000 characters) When sending an email, please indicate in the Subject Line, the Agenda item number (i.e. Item No. 8A). Your form/email will be read by City Council and placed into the item’s record at the meeting.
4. When watching the live stream or WebEx meeting, submit a Public Comment using this form www.cityofventura.ca.gov/publicinput. Those emails will be provided to City Council following the meeting.
5. Provide Public Comment Live when attending Virtually : You must attend the WebEx Meeting with audio connected to your computer/device. Please use the Chat feature to identify the item number that you would like to speak on. During the discussion of that item, the Mayor will call for public comment. The City Clerk will announce those requesting to speak, speakers will be promoted to “panelist” allowing you to turn on your microphone and camera.
When you are finished, your mic will be muted and your camera disabled. For your audio to work, you MUST connect to the meeting with audio connected on your device – audio only connect will not work for this process . NOTE: When on a cell phone, you may need to scroll your screen to see the chat feature.
6. Attend the meeting at City Hall. Please note that the meeting will be a hybrid meeting, with attendees both in-person and virtually.
May 31, 2022 Ventura City Council Agenda 3
www.cityofventura.ca.gov
As this is a Special Meeting, Public Communications are limited to agenda Items appearing on the Special Meeting Agenda only.
City Council cannot take action on any items not on the agenda. These items may be referred to staff or scheduled on a future agenda. Refer to box above (page 2 of Agenda) on how to submit comments, including public comments, to City Council.
You may also scan the QR Code to access the Public Comment Forms to submit your comments via email. Attend the WebEx Meeting to provide Live Public Comments.
Administrative Reports relating to this agenda are available on the City’s website – https://www.cityofventura.ca.gov/AgendaCenter
Public Hearing Notices and any materials related to an agenda item submitted to the City Council after distribution of the agenda packet (Supplementals) are available on the City’s website – https://www.cityofventura.ca.gov/1236/City-Council-Public-Hearing- NoticesSuppl
Resource Items for the Public:
• City Council Protocols which includes Rules of Decorum for the Public • City Council Goals 2021-2022
• Budget Principles 2021-2022
• City Charter
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk’s Office at (805) 658-4787 or the California Relay Service at (866) 735 -2929. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
May 31, 2022 Ventura City Council Agenda 4
www.cityofventura.ca.gov
PUBLIC PARTICIPATION OPTIONS to help reduce the spread of COVID-19:
Instructions for CLOSED SESSION ONLY
Submit your comments via email by 4:00 p.m. on the City Council meeting date to allow the comments to be read before the Meeting. Please submit your comment to the City Clerk using this form www.cityofventura.ca.gov/publicinput or send an email to [email protected] (up to 1000 characters) When sending an email, please indicate in the Subject Line, the CLOSED SESSION Agenda item number (i.e. Item No. CS4). Your form/email will be read by City Council and placed into the item’s record at the meeting.
The Public can only attend the Public Comments portion of Closed Session VIRTUALLY. Council Chambers are closed for this meeting. Join the Webex Meeting using the URL on page 2, at 4:45 p.m. to provide live Public Comments at the Closed Session.
Closed Session Meetings are not broadcasted or recorded.
May 31, 2022 Ventura City Council Agenda 5
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CS1. CALL TO ORDER – CLOSED SESSION – 5:00 p.m.
CS2. ROLL CALL
CS3. PUBLIC COMMUNICATIONS: Public comments on Closed Session Items only – may be submitted electronically prior to the closed session starting. Refer to
Clerk for the Closed Session If you wish to speak at Closed Session, you must join the Webex at 4:45 pm.
CS4. CLOSED SESSION – Teleconference/Video Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION
Name of Case: Santa Barbara Channelkeeper v. State Water Resources Control Board and City of San Buenaventura
Los Angeles Superior Court Case No.: 19STCP01176
(Previously San Francisco Superior Court Case No.: CPF-14-513875) Authority: Government Code Section 54956.9(d)(1)
CS5. ADJOURNMENT
Adjourn to Regular Meeting.
___________________________________________________________________
1. CALL TO ORDER – 6:00 p.m.
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS
4A. Community Highlight – Denise Wise
6. CITY COUNCIL COMMUNICATIONS
Per Government Code Section 54954.2(a)(2), the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification, make a brief announcement, or make a brief report on his or her own activities.
7. CITY MANAGER COMMUNICATIONS
May 31, 2022 Ventura City Council Agenda 6
www.cityofventura.ca.gov
9. CONSENT ITEMS
Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon by City Council at one time without discussion unless a Councilmember, the Administration, or a member of the public requests an opportunity to address any given item. Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items. Approval by the City Council of Consent Items means the recommendation of the Administration is approved along with the terms and conditions described in the Administrative Report.
9A. Move all resolutions and ordinances presented toni ght be deemed read by title only and all further reading be waived.
9B. Request for Authorization to Amend Outside Counsel Services – Best, Best & Krieger for On Call Services
Staff: Andy Heglund, City Attorney
RECOMMENDATION
Authorize the City Attorney to amend the legal services agreement with Best, Best and Krieger, LLP to increase the compensation to an amount not to exceed $175,000 (increase of $75,000).
9C. Approval of Fiscal Year 2022 -2023 State Road Repair and Accountability Act of 2017 Project List (SB1)
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
a. Approve the Fiscal Year 2022-2023 Road Repair and Accountability Act of 2017 Project List.
b. Adopt a Resolution for the Fiscal Year 2022-2023 Project List to add the Telegraph Road Resurfacing Project and the Navigator Drive, Spinnaker Drive/Anchors Way Resurfacing Project to the Road Repair and Accountability Act of 2017 Project List. Resolution titled:
“A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, ADOPTING THE FISCAL YEAR
2022-2023 LIST OF PROJECTS FUNDED BY SB1: THE ROAD
REPAIR AND ACCOUNTABILITY ACT”
May 31, 2022 Ventura City Council Agenda 7
www.cityofventura.ca.gov
9. CONSENT ITEMS (CONTINUED)
9D. Consideration of Approval of General Services Agreement with Merrimac Energy Group for Fuel Supplier Services
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
a. Approve and authorize the Mayor to sign an agreement with Merrimac Energy Group, in the amount of $784,640 for an initial term of July 1, 2022, through June 30, 2023, and an option to extend for up to four one -year terms for a total not -to-exceed amount of $3,923,200.
b. Authorize the City Manager or designee to execute four annual amendments, in the amount of $784,640 each, to extend the term of the contract, for which sufficient funds have been appropriated, for a total not-to-exceed amount of $3,138,560.
c. Authorize the City Manager or designee to execute future modifications to the annual appropriations in an amendment, with modifications not to exceed $50,000.
9E. Amendment No. 2 to National Pollutant Discharge Elimination System Implementation Agreement Ventura Countywide Stormwater Quality Management Program
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
Approve and authorize the Mayor to execute Amendment No. 2 to th e National Pollutant Discharge Elimination System Implementation Agreement Ventura Countywide Stormwater Quality Management Program and extend the term of Agreement one (1) year to end on September 11, 2023.
May 31, 2022 Ventura City Council Agenda 8
www.cityofventura.ca.gov
9. CONSENT ITEMS (CONTINUED)
9F. Consideration of the Second Amendment to Professional Services Agreement 2 021-061 with Waterways Consulting, Inc. for Design Services on Project 97945 – Ventura River Fish Passage
Improvements at Foster Park Phase 1
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
a. Approve and authorize the Mayor to execute the Second amendment to Professional Services Agreement 2021 -061 with Waterways Consulting, Inc. with a new contract completion date of December 31, 2022.
b. Authorize the Public Works Director or designee to execute future amendments to the subject Agreement up to a total time extension of 180 calendar days.
9G. Three Year On Call Professional Services Agreements to provide Professional Engineering and Technical Support Services
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
Approve and authorize the Mayor to execute the subject Three -Year On Call Professional Services Agreements with 62 firms across 32 disciplines of work, to provide professional engineering and technical support services over a three-year period (June 1, 2022 – June 30, 2025).
9H. Groundwater Sustainability Agencies Director Appointments
Staff: Susan Rungren, Ventura Water General Manager
RECOMMENDATION
a. Adopt a Resolution appointing a Director and Alternate Director to the Board of Directors of the Upper Ventura River Groundwater Agency. Resolution titled:
“A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, APPOINTING DIRECTOR AND
ALTERNATE DIRECTOR TO THE BOARD OF DIRECTORS OF
THE UPPER VENTURA RIVER GROUNDWATER AGENCY”
May 31, 2022 Ventura City Council Agenda 9
www.cityofventura.ca.gov
9. CONSENT ITEMS (CONTINUED)
b. Adopt a Resolution appointing a Director to the Board of Directors of the Mound Basin Groundwater Sustainability Agency. Resolution titled:
“A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, APPOINTING A DIRECTOR TO
THE BOARD OF DIRECTORS OF THE MOUND B ASIN
GROUNDWATER SUSTAINABILITY AGENCY”
9I. Final 2022 Comprehensive Water Resources Report and Water Shortage Event Update
Staff: Susan Rungren, Ventura Water General Manager
RECOMMENDATION
a. Receive the Final 2022 Comprehensive Water Resources Report.
b. Confirm that a water shortage stage is not triggered based on current supply and demand projections referenced in the Final 2022 Comprehensive Water Resources Report and tr iggers as described in the 2020 Water Shortage Event Contingency Plan.
c. Authorize the City Manager or designee to expand the public information campaign for water conservation to comply with the State Drought Related Emergency Regulation for Water Conservation as adopted by the State Water Resources Control Board on May 24, 2022.
12. PUBLIC HEARING ITEMS
12A. 2022-2023 Community Development Block Grant Applications Review
Staff: Peter Gilli, Community Development Director
RECOMMENDATION
a. Conduct a Public Hearing and receive comments.
b. Provide direction on recommended funding for the applications received.
May 31, 2022 Ventura City Council Agenda 10
www.cityofventura.ca.gov
13. FORMAL ITEMS
13A. Adoption of Revised Salary and Benefits Resolutions
Staff: Danielle Keys, Human Resources Director
RECOMMENDATION
It is recommended that the City Council:
a. Adopt a Resolu tion Providing for a Systematic Classification of Positions and a Standardization of Salaries of Certain Paid Officers and Employees as of May 31, 2022. Resolution titled:
“A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
BUENAVENTURA PROVIDING FOR A SYSTEM ATIC
CLASSIFICATION OF POSITIONS AND A STANDARDIZATION OF
SALARIES OF CERTAIN PAID OFFICERS AND EMPLOYEES OF
THE CITY OF SAN BUENAVENTURA AS OF MAY 31, 2022”
b. Adopt a Resolution Providing for Benefits and Additional Compensation for Unrepresented Employees in Salary Schedules “E”, “M”, “C” and “D” effective May 31, 2022. Resolution titled:
“A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
BUENAVENTURA PROVIDING FOR BENEFITS AND ADDITIONAL
COMPENSATION FOR UNREPRESENTED EMPLOYEES IN
SALARY SCHEDULES “E”, “M ”, “C” and “D” EFFECTIVE MAY 31, 2022”
13B. Redflex Traffic Systems Agreement
Staff: Darin Schindler, Chief of Police
RECOMMENDATION
Authorize the City Manager to negotiate a new five -year Redflex Traffic System Agreement for $473,040 annually or $2,365,200 over five years.
May 31, 2022 Ventura City Council Agenda 11
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13. FORMAL ITEMS (CONTINUED)
13C. Fiscal Year 2022 – 2023 Budget Workshop #2
Staff: Michael Coon, Chief Financial Officer
RECOMMENDATION
Receive staff’s presentation and provide feedback on proposed changes to the FY 2022 – 2023 Proposed Operating and Capital Improvement Budget.
8. PUBLIC COMMUNICATIONS
Refer to Page 2 of the Agenda on how to submit your Public Comments electronically to the City Clerk or scan this QR Code to access the form.
As this is a Special Meeting, Public Communications are limited to agenda Items appearing on the Special Meeting Agenda only.
17. ADJOURNMENT
This agenda was posted on Wednesday, May 25, 2022, at 7:00 p.m. on the City website, in the Public Meetings/Agenda Center: https://www.cityofventura.ca.gov/AgendaCenter and on the Public Notice Board at City Hall.