July 11, 2022 Ventura City Council Agenda 1
www.cityofventura.ca.gov
REVISED AGENDA TO INCLUDE TELECONFERENCE LOCATION
REVISED ON 7/7/2022
Alex D. McIntyre, City Manager
Andy Heglund, City Attorney
Michael B. MacDonald, City Clerk
REGULAR MEETING
MONDAY, JULY 11, 2022
COUNCIL CHAMBERS, 501 POLI STREET, VENTURA
TELECONFERENCE LOCATION: 41 N. Wake Forest Ave,
Ventura, CA 93003
CLOSED SESSION – 5:00 P.M.
REGULAR MEETING – 6:00 P.M.
Sofia Rubalcava
Mayor
Doug Halter
Councilmember District 2
Mike Johnson
Councilmember District 3
Jeannette Sanchez-Palacios
Councilmember District 4
Jim Friedman
Councilmember District 5
Lorrie Brown
Councilmember District 6
Joe Schroeder, Deputy Mayor
Councilmember District 7
July 11, 2022 Ventura City Council Agenda 2
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PUBLIC PARTICIPATION OPTIONS – VIRTUAL AND IN PERSON OPTIONS
1. Join a WebEx meeting LIVE:
https://cityofventura.webex.com/cityofventura/j.php?MTID=mdc4cd9c42450549de2d332 fc6dc8a545
NOTE: WebEx link only works while meeting is LIVE. After meeting has ended, use the Archived Video link to view the meeting. You may join the WebEx Meeting to provide Public Comment - #5 below.
Join with only an “audio” connection: 2553 977 2686
WebEx recommends using Chrome, FireFox or Edge browsers when joining and providing live comment at the meeting.
You are encouraged to download the WebEx App.
2. Watch a live stream of the meeting at https://www.cityofventura.ca.gov/718/Videos, YouTube at https://www.YouTube.com/cityofventura/live or on Cable TV – Channel 15, live and replayed as listed on CAPS media schedule.
3. Submit your comments via email by 4:00 p.m. on the City Council meeting date to allow the comments to be read before the Meeting . Please submit your comment to the City Clerk using this form www.cityofventura.ca.gov/publicinput or send an email to [email protected] (up to 1000 characters) When sending an email, please indicate in the Subject Line, the Agenda item number (i.e. Item No. 8A). Your form/email will be read by City Council and placed into the item’s record at the meeting.
4. When watching the live stream or WebEx meeting, submit a Public Comment using this form www.cityofventura.ca.gov/publicinput. Those emails will be provided to City Council following the meeting.
5. Provide Public Comment Live when attending Virtually : You must attend the WebEx Meeting with audio connected to your computer/device, you will see Chat feature on your screen. You can write, "I would like to speak on Agenda Item #__" in the Chat feature. During the discussion of that item, the Mayor will call for public comment. The City Clerk will announce those requesting to speak, speakers will be promoted to “panelist” allowing you to turn on your camera. When you are finished, your mic will be muted and your camera disabled. For your audio to work, you MUST connect to the meeting with audio connected on your device – audio only connect will not work for this process . NOTE: When on a cell phone, you may need to scroll your screen to see the chat feature.
6. Attend the meeting at City Hall. Please note that the meeting will be a hybrid meeting, with attendees both in-person and virtually.
July 11, 2022 Ventura City Council Agenda 3
www.cityofventura.ca.gov
PUBLIC PARTICIPATION OPTIONS to help reduce the spread of COVID-19:
Instructions for CLOSED SESSION ONLY
Submit your comments via email by 4:00 p.m. on the City Council meeting date to allow the comments to be read before the Meeting . Please submit your comment to the City Clerk using this form www.cityofventura.ca.gov/publicinput or send an email to [email protected] (up to 1000 characters) When sending an email, please indicate in the Subject Line, the CLOSED SESSION Agenda item number (i.e.
Item No. CS4). Your form/email will be read by City Council and placed into the item’s record at the meeting.
The Public can only attend the Public Comments portion of Closed Session VIRTUALLY. Council Chambers are closed for this meeting. Join the Webex Meeting using the URL on page 2, at 4:45 p.m. to provide live Public Comments at the Closed Session.
Closed Session Meetings are not broadcasted or recorded.
July 11, 2022 Ventura City Council Agenda 4
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The Regular Meetings of the San Buenaventura (Ventura) City Council also serve as regular meetings of the Successor Agency, Public Facilities Financing Authority and Parking Authority when Successor Agency, Public Facilities Financing Authority and Parking Authority items are listed on the agenda.
The public has the opportunity to address the City Council on any item appearing on the agenda.
Persons wishing to address the City Council are limited to three minutes on any agenda item with a cumulative total of five minutes for all agenda items, except if there are one or more Successor Agency, Public Facilities Financing Authority and Parking Authority items on the agenda, members of the public shall have an additional total of three minutes on any agenda item with a cumulative total of five minutes for all agenda items to address all Successor Agency, Public Facilities Financing Authority and Parking Authority matters.
At the first regular meeting of the month, City Council has allocated a total of 30 minutes for members of the public to address City Council on items of City business other than scheduled agenda items near the beginning of the agenda and will continue spe akers beyond the 30 minutes until the end of the agenda under the heading of “Public Communications”. Individuals may not acquire additional time from other speakers during Public Communications but may do so on formal agenda items per City Council Protocols. City Council cannot take action on any items not on the agenda. These items may be referred to staff or scheduled on a future agenda. Refer to box above on how to submit comments, including public comments, to City Council . You may also scan the QR Code to access the form to submit public comments or comments related to a specific agenda item via email before the meeting or during the meeting.
Administrative Reports relating to this agenda are available on the City’s website – https://www.cityofventura.ca.gov/AgendaCenter
Public Hearing Notices and any materials related to an agenda item submitted to the City Council after distribution of the agenda packet (Supplementals) are available on the City’s website – https://www.cityofventura.ca.gov/1236/City-Council-Public-Hearing-NoticesSuppl
Resource Items for the Public:
• City Council Protocols which includes Rules of Decorum for the Public • City Council Goals 2021-2022
• Budget Principles 2021-2022
• City Charter
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk’s Office at (805) 658 -4787 or the Califor nia Relay Service at (866) 735 -2929.
Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
July 11, 2022 Ventura City Council Agenda 5
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CS1. CALL TO ORDER – CLOSED SESSION – 5:00 p.m.
CS2. ROLL CALL
CS3. PUBLIC COMMUNICATIONS: Public comments on Closed Session Items only – may be submitted electronically prior to the closed session starting. Refer to
Clerk for the Closed Session If you wish to speak at Closed Session, you must join the Webex at 4:45 pm.
CS4. CLOSED SESSION – Teleconference/Video Conference M eeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. CONFERENCE WITH LABOR NEGOTIATORS
City Negotiators: Alex D. McIntyre, City Manager and Danielle Keys, Human Resources Director
Employee Organizations:
a. Ventura Maintenance Employees Association (VMEA)
b. Ventura Fire Management Association (VFMA)
c. Ventura City Firefighters’ Association (VCFA)
d. Ventura Police Management Association (VPMA)
e. Ventura Police Officers’ Association (VPOA)
f. Unrepresented employees (City Attorney and City Manager) Authority: Government code Section 54957.6
CS5. ADJOURNMENT
Adjourn to Regular Meeting.
___________________________________________________________________
1. CALL TO ORDER – REGULAR SESSION – 6:00 p.m.
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS
4A. Presentation of Public Opinion Poll Results
5. CLOSED SESSION REPORT
July 11, 2022 Ventura City Council Agenda 6
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6. CITY COUNCIL COMMUNICATIONS/REPORTS
Per Government Code Section 54954.2(a)(2), the Council Communications section of the agenda provides City Council members the opportunity to ask a question for clarification, make a brief announcement, or provide a brief report on his or her activities or the activities of the respec tive boards, commissions, or committees upon which they serve.
7. CITY MANAGER COMMUNICATIONS
8. PUBLIC COMMUNICATIONS
Per the City Council protocols, when Public Communications (for items not on the agenda) is at the beginning of meeting time is limited to 30 minutes and will continue speakers beyond the 30 minutes until the end of the agenda under the heading of “Public Communications”.
Refer to Page 2 of the Agenda on how to submit your Public Comments electronically to the City Clerk or scan this QR Code to access the form. To provide LIVE public comments, you must join the Webex using the URL on page 2 of this agenda.
9. CONSENT ITEMS
Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon by City Council at one time without discussion unless a Councilmember, the Administration, or a member of the public requests an opportunity to address any given item. Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items. Approval by the City Council of Consent Items means the recommendation of the Administration is approved along with the terms and conditions described in the Administrative Report.
9A. Move all resolutions and ordinances presented tonight be deemed read by title only and all further reading be waived.
July 11, 2022 Ventura City Council Agenda 7
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9. CONSENT ITEMS (CONTINUED)
9B. Ordinance for Second Reading - An Ordinance of the City Council of the City of San Buenaventura, California, Amending Chapter 8.050, ‘Animals,’ of the San Buenaventura Municipal Code to Adopt
Staff: Michael B. MacDonald, City Clerk
RECOMMENDATION
Waive the second reading in full and adopt the Ordinance of the Council of the City of San Buenaventura, California, Amending Chapter 8.050, ‘Animals,’ of the San Buenaventura Municipal Code to Adopt by Reference the County of Ventura’s Animal Control Ordinance.
9C. Consideration of Purchase of Fire Pumpers
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
a. Authorize the Mayor to execute an agreement not to exceed $2,112,615 including applicable taxes and, a Performance Bond, and a $85,000 contingency to South Coast Fire Equipment, Inc. for the purchase of two 2024 Fire Pumpers to replace a 2001 and a 2006 Fire Engine.
b. Authorize the City Manager to execute an amendment or change order to South Coast Fire Equipment, Inc. for this purchase order in a contingency amount not to exceed $85,000 pursuant to Section
4.600.200 of the Municipal Code.
9D. Consideration of a Lease Agreement with the Trade Desk to Utilize Two (2) Parking Spaces in the Parking Lot at 42 North Chestnut Street
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
Authorize the City Manager to execute a Lease Agreement with The Trade Desk, who is a tenant at 42 North Chestnut Street, to lease two (2) parking spaces in the parking lot adjacent to their building. The parking lot is currently utilized by the City for free public parking.
July 11, 2022 Ventura City Council Agenda 8
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9. CONSENT ITEMS (CONTINUED)
9E. Professional Service Agreement No. 2016.012: Fifth Amendment with Cannon, Inc, for Construction Support Services on Project 97951 – Mound Well 3 - Enclosure
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
Approve and authorize the Mayor to execute the Fifth Amendment to Contract No. 2016-012 with Cannon, Inc. extending the contract for a new contract completion date of June 30, 2023.
9F. Consideration of a License Agreement with the Ventura County Certified Farmer’s Market for Use of the City Public Right of Way at 200 Main Street
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
a. Authorize the City Manager to execute a License Agreement with the Ventura County Certified Farmer’s Market, a non-profit organization for use of the City public right of way at 200 Main Street.
b. Authorize City Manager to waive the first year of license fees of $5,000.
9G. General Services Agreement P2020 -017: Amendment for InfoSend, Inc. for Utility Bill Printing, Processing, and Delivery Services
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
It is recommended that the City Council, pursuant to Section 4.600.200 of the Municipal Code, approve and authorize the City Manager or designee to execute the third amendment to General Service Agreement No. P2020- 017 with InfoSend, Inc., an additional $225,000, resulting in a total contract value of $525,000.
July 11, 2022 Ventura City Council Agenda 9
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12. PUBLIC HEARING ITEMS
12A. Abandonment of a City Easement on Property Located at 2761 Palma Drive
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
a. Conduct a public hearing.
b. Determine that the summary vacat ion is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR section 15332.
c. Adopt a Resolution summarily vacating and abandoning a City easement for an underground waterline to be used to service fire hydrants and for fire prevention and firefighting purposes on property located at 2761 Palma Drive.
13. FORMAL ITEMS
13A. Progress Report on the General Plan Update, Climate Action and Resiliency Plan, and Energy Action Plan
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
a. Receive and file this progress report on the General Plan U pdate, Climate Action and Resiliency Plan and Energy Action Plan; and
b. Endorse the approach to the land use alternatives being presented to the public.
13. FORMAL ITEMS (CONTINUED)
July 11, 2022 Ventura City Council Agenda 10
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13B. Approve of Memoranda of Understanding Between the City and Service Employees International Union, Local 721, General, Professional, and Supervisory Employees; and Adopt Revised Salary Resolutions for Unrepresented Employees and Service Employees International Union, Local 721, General, Professional, and Supervisory Employees; and Adopt a Revised Benefits Resolution for Unrepresented Employees
Staff: Danielle Keys, Human Resources Director
RECOMMENDATION
a. Approve and authorize the City Manager to execute on behalf of the City the Memoranda of Understand ing between the City and the Service Employees International Union, Local 721 (General, Professional and Supervisory employees).
b. Adopt revised Resolutions Providing for a Systematic Classification of Positions and a Standardization of Salaries for General, Professional, and Supervisory Unit Employees for the City (Salary Resolution) to reflect salary increases propo sed herein for the Service Employees International Union, Local 721 effective July 9, 2022. Resolutions titled:
“A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
BUENAVENTURA PROVIDING FOR A SYSTEMATIC
CLASSIFICATION OF POSITIONS AND A STANDARDIZATION
OF SALARIES OF GENERAL UNIT EMPLOYEES OF THE CITY
OF SAN BUENAVENTURA AS OF JULY 9, 2022.”
“A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
BUENAVENTURA PROVIDING FOR A SYSTEMATIC
CLASSIFICATION OF POSITIONS AND A STANDARDIZATION
OF SALARIES OF PROFESSIONAL UNI T EMPLOYEES OF THE
CITY OF SAN BUENAVENTURA AS OF JULY 9, 2022.”
“A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
BUENAVENTURA PROVIDING FOR A SYSTEMATIC
CLASSIFICATION OF POSITIONS AND A STANDARDIZATION
OF SALARIES OF SUPERVISORY UNIT EMPLOYEES OF THE
CITY OF SAN BUENAVENTURA AS OF JULY 9, 2022.”
13. FORMAL ITEMS (CONTINUED)
July 11, 2022 Ventura City Council Agenda 11
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c. Adopt a revised Resolution Providing for a Systematic Classification of Positions and a Standardization of Salaries for Certain Paid Officers and Employees of the City (Salary Resolution) to reflect salary increases proposed herein for the unrepresented employees [Executive (excluding the City Manager and City Attorney), Management, Confidential and Police/Fire Recruits] effective July 9, 2022. Resolutions titled:
“A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
BUENAVENTURA PROVIDING FOR A SYSTEMATIC
CLASSIFICATION OF POSITIONS AND A STANDARDIZATION
OF SALARIES OF CERTAIN PAID OFFICERS AND EMPLOYEES
OF THE CITY OF SAN BUENAVENTURA AS OF JULY 9, 2022.”
d. Adopt a revised Resolution Providing for Benefits and Additional Compensation for Unrepresented employees of the City (Benefits Resolution) effective July 9, 2022. Resolutions titled:
“A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
BUENAVENTURA PROVIDING FOR BENEFITS AND
ADDITIONAL COMPENSATION FOR UNREPRESENTED
EMPLOYEES IN SALARY SCHEDULES “E”, “M”, “C”, AND “D”
EFFECTIVE JULY 9, 2022.”
e. Authorize the Finance Department to increase General Fund appropriation by $293,699 from the City Investment Plan to support the balance of the off-schedule, lump sum payment referenced in the Key Proposed Components below.
8. PUBLIC COMMUNICATIONS
Refer to Page 2 of the Agenda on how to submit your Public Comments electronically to the City Clerk or scan this QR Code to access the form.
July 11, 2022 Ventura City Council Agenda 12
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17. ADJOURNMENT
This agenda was posted on Wednesday, July 6, 2022, at 5:30 p.m. on the City website, in the Public Meetings/Agenda Center: https://www.cityofventura.ca.gov/AgendaCenter and on the Public Notice Board at City Hall.