CITY O F VEN TU RA
CITY COUNCIL MINUTES
REVISED AGENDA TO INCLUDE TELECONFERENCE LOCATION
REVISED ON 7/7/2022
Sofia Rubalcava
Mayor
Doug Halter
Councilmember District 2
Jim Friedman
Councilmember District 5
Mike Johnson
Councilmember District 3
Lorrie Brown
Councilmember District 6
Jeannette Sanchez-Palacios
Councilmember District 4
Joe Schroeder, Deputy Mayor
Councilmember District 7
Alex D. McIntyre , City Manager
Andy Heglund, City Attorney
Michael B. MacDonald , City Clerk
REGULAR MEETING MINUTES
MONDAY, JULY 11, 2022
COUNCIL CHAMBERS, 501 POLI STREET, VENTURA
TELECONFERENCE LOCATION: 41 N. Wake Forest Ave,
Ventura, CA 93003
July 11, 2022
CLOSED SESSION - 5:00 P.M.
REGULAR MEETING - 6:00 P.M.
Ventura City Council Minutes
www .cityofventura.ca . gov
PUBLIC PARTICIPATION OPTIONS -VIRTUAL AND IN PERSON OPTIONS
1. Join a WebEx meeting LIVE:
https://cityofventura.webex.com/cityofventura/i.php?MTID=mdc4cd9c42450549de2d332 fc6dc8a545
NOTE: WebEx link only works while meeting is LIVE. After meeting has ended, use the Archived Video link to view the meeting. You may join the WebEx Meeting to provide Public Comment - #5 below.
Join with only an "audio" connection: 2553 977 2686
WebEx recommends using Chrome, FireFox or Edge browsers when ioining and providing live comment at the meeting.
You are encouraged to download the WebEx App.
2. Watch a live stream of the meeting at https://www.cityofventura.ca.gov/718Nideos, YouTube at https://www.YouTube.com/cityofventura/live or on Cable TV - Channel 15, live and replayed as listed on CAPS media schedule.
3. Submit your comments via email by 4:00 p.m. on the City Council meeting date to allow the comments to be read before the Meeting. Please submit your comment to the City Clerk using this form www.cityofventura.ca.gov/publicinput or send an email to [email protected] (up to 1000 characters) When sending an email, please indicate in the Subject Line, the Agenda item number (i.e. Item No. 8A). Your form/email will be read by City Council and placed into the item's record at the meeting.
4. When watching the live stream or WebEx meeting, submit a Public Comment using this form www.cityofventura.ca.gov/publicinput. Those emails will be provided to City Council following the meeting.
SCAN ME!
ELECTRONIC AGENDA/
PUBLICCOMMENTFORM
5. Provide Public Comment Live when attending Virtually: You must attend the WebEx Meeting with audio connected to your computer/device, you will see Chat feature on your screen . You can write, "I would like to speak on Agenda Item#_" in the Chat feature. During the discussion of that item, the Mayor will call for public comment. The City Clerk will announce those requesting to speak, speakers will be promoted to "panelist" allowing you to turn on your camera. When you are finished, your mic will be muted and your camera disabled. For your audio to work, you MUST connect to the meeting with audio connected on your device - audio only connect will not work for this process. NOTE: When on a cell phone, you may need to scroll your screen to see the chat feature.
6. Attend the meeting at City Hall. Please note that the meeting will be a hybrid meeting, with attendees both in-person and virtually.
PUBLIC PARTICIPATION OPTIONS to help reduce the spread of COVID-19:
Instructions for CLOSED SESSION ONLY
Submit your comments via email by 4:00 p.m. on the City Council meeting date to allow the comments to be read before the Meeting. Please submit your comment to the City Clerk using this form www.cityofventura.ca.gov/publicinput or send an email to cityclerk@cityofventura .ca.gov (up to 1000 characters) When sending an email, please indicate in the Subject Line, the CLOSED SESSION Agenda item number (i.e.
Item No. CS4). Your form/email will be read by City Council and placed into the item's record at the meeting.
SCAN ME!
ELECTRONIC AGENDA/
PUBLIC COMMENT FORM
The Public can only attend the Public Comments portion of Closed Session VIRTUALLY. Council Chambers are closed for this meeting. Join the Webex Meeting using the URL on page 2, at 4:45 p.m. to provide live Public Comments at the Closed Session.
Closed Session Meetings are not broadcasted or recorded .
July 11 , 2022 Ventura City Council Minutes
www .cityofventura.ca .gov
3 The Regular Meetings of the San Buenaventura (Ventura) City Council also serve as regular meetings of the Successor Agency, Public Facilities Financing Authority and Parking Authority when Successor Agency, Public Facilities Financing Authority and Parking Authority items are listed on the agenda.
The public has the opportunity to address the City Council on any item appearing on the agenda.
Persons wishing to address the City Council are limited to three minutes on any agenda item with a cumulative total of five minutes for all agenda items, except if there are one or more Successor Agency, Public Facilities Financing Authority and Parking Authority items on the agenda, members of the public shall have an additional total of three minutes on any agenda item with a cumulative total of five minutes for all agenda items to address all Successor Agency, Public Facilities Financing Authority and Parking Authority matters.
At the first regular meeting of the month, City Council has allocated a total of 30 minutes for members of the public to address City Council on items of City business other than scheduled agenda items near the beginning of the agenda and will continue speakers beyond the 30 minutes until the end of the agenda under the heading of "Public Communications". Individuals may not acquire additional time from other speakers during Public Communications but may do so on formal agenda items per City Council Protocols. City Council cannot take action on any items not on the agenda. These items may be referred to staff or scheduled on a future agenda. Refer to box above on how to submit comments, including public comments, to City Council. You may also scan the QR Code to access the form to submit public comments or comments related to a specific agenda item via email before the meeting or during the meeting.
Administrative Reports relating to this agenda are available on the City's website - https://www.cityofventura.ca.gov/AgendaCenter
Public Hearing Notices and any materials related to an agenda item submitted to the City Council after distribution of the agenda packet (Supplementals) are available on the City's website - https://www.cityofventura.ca.gov/1236/City-Council-Public-Hearing-NoticesSuppl Resource Items for the Public:
• City Council Protocols which includes Rules of Decorum for the Public • City Council Goals 2021-2022
• Budget Principles 2021-2022
• City Charter
In compliance with the Americans with Disabilities Act , if you need assistance to participate in this meeting , please contact the City Clerk's Office at (805) 658-4787 or the California Relay Service at (866) 735-2929 .
Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting .
July 11 , 2022 Ventura City Council Minutes
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4 CS1. CALL TO ORDER- CLOSED SESSION: 5:05 p.m.
CS2. ROLL CALL
Present: Councilmembers Sanchez-Palacios, Brown, Deputy Mayor Schroeder, and Mayor Rubalcava
Absent: Johnson, Halter, Friedman
Mayor Rubalcava presiding
CS3. PUBLIC COMMUNICATIONS: None
CS4. CLOSED SESSION - TeleconferenceNideo Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. CONFERENCE WITH LABOR NEGOTIATORS
City Negotiators: Alex D. McIntyre, City Manager and Danielle Keys, Human Resources Director
Employee Organizations:
a. Ventura Maintenance Employees Association (VMEA)
b. Ventura Fire Management Association (VFMA)
c. Ventura City Firefighters' Association (VCFA)
d. Ventura Police Management Association (VPMA)
e. Ventura Police Officers' Assotiation (VPOA)
f. Unrepresented employees (City Attorney and City Manager) Authority: Government code Section 54957 .6
Action: No reportable action.
CS5. ADJOURNMENT: 5:40 p.m.
1. CALL TO ORDER - REGULAR SESSION: 6:08 p.m.
2. ROLL CALL
Present: Councilmembers Sanchez-Palacios, Brown, Johnson, Halter, Friedman, Deputy Mayor Schroeder, and Mayor Rubalcava
Absent: None
Mayor Rubalcava presiding
July 11, 2022 Ventura City Council Minutes
www.cityofventura.ca.gov
5 3. PLEDGE OF ALLEGIANCE: Councilmember Halter
4. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS
4A. Presentation of Public Opinion Poll Results
Supplemental packet posted including staff presentation.
5. CLOSED SESSION REPORT: City Attorney Andy Heglund reported that there was no reportable action taken.
6. CITY COUNCIL COMMUNICATIONS/REPORTS
Councilmember Brown
• Announced that the next GPAC meeting is taking place on July 19. • Announced the community meeting regarding climate action and resilience plan at City Hall on July 20 and July 21.
Councilmember Sanchez-Palacios
• Acknowledged and welcomed Leona Rollins as the new Housing Manager. • Congratulated Stacey Zarazua on her promotion to Park Manager. • Thanked the public safety team for all their work on the July 4th weekend.
Councilmember Johnson
• Mentioned that his second S~urday clean-up was a success. • Announced the HOPE & Solutions committee meeting on July 12. • Announced a virtual meeting to recap the Council meeting tomorrow at 8 p.m.
7. CITY MANAGER COMMUNICATIONS
Assistant City Manager Akbar Alikhan provided the following update:
• Commercial Cannabis Public Meeting: Monday, July 18 at 6:00 p.m. • Fire Community Meeting - Station 4: Wednesday, July 20 at 6:00 p.m. at Station 4: 8303 Telephone Road
• Climate Action and Resiliency Plan Workshop: Wednesday, July 20 at 6:00 p.m. in the City Hall Atrium
• Climate Action and Resiliency Plan Workshop: Thursday, July 21 at 6:00 p.m. in the City Hall Atrium
• July 25, 2022: Council Goals Quarterly Update and Accessory Dwelling Unit (ADU) Ordinance
• August 1, 2022: Last regular City Council Meeting until September 12, 2022.
July 11, 2022 Ventura City Council Minutes
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6 8. PUBLIC COMMUNICATIONS
Public Speakers: Mark Sirota, Wendy Sauter, Terrence Foley, Glenn Overley, Allison Carlson, Judee Hauer, George
Naugles, Trevor Gotsman
9. CONSENT ITEMS
Action:
Vote:
M/S/C (Brown/Schroeder) to approve the Consent Items in one motion as presented.
All Ayes
9A. Move all resolutions and ordinances presented tonight be deemed read by title only and all further reading be waived.
Action: Approved recommendation.
98. Ordinance for Second Reading - An Ordinance of the City Council of the City of San Buenaventura, California, Amending Chapter 8.050, 'Animals,' of the San Buenaventura Municipal Code to Adopt Staff: Michael B. MacDonald, City Clerk
RECOMMENDATION
Waive the second reading in full and adopt the Ordinance of the Council of the City of San Buenaventura, California, Amending Chapter 8.050, 'Animals,' of the San Buenaventura Municipal Code to Adopt by Reference the County of Ventura 's Animal Control Ordinance.
Action: No speakers. Approved recommendation.
Ordinance No. 2022-010
9C. Consideration of Purchase of Fire Pumpers
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
July 11, 2022
a. Authorize the Mayor to execute an agreement not to exceed $2,112,615 including applicable taxes and, a Performance Bond, and a $85,000 contingency to South Coast Fire Equipment, Inc. for the purchase of two 2024 Fire Pumpers to replace a 2001 and a 2006 Fire Engine.
Ventura City Council Minutes
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7 9. CONSENT ITEMS (CONTINUED)
b. Authorize the City Manager to execute an amendment or change order to South Coast Fire Equipment, Inc. for this purchase order in a contingency amount not to exceed $85,000 pursuant to Section
4.600.200 of the Municipal Code.
Action: No speakers. Approved recommendation.
Agreement No. 2022-035
9D. Consideration of a Lease Agreement with the Trade Desk to Utilize Two (2) Parking Spaces in the Parking Lot at 42 North Chestnut Street Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
Authorize the City Manager to execute a Lease Agreement with The Trade Desk, who is a tenant at 42 North Chestnut Street, to lease two (2) parking spaces in the parking lot adjacent to their building. The parking lot is currently utilized by the City for free public parking .
Action: No speakers. Approved recommendation.
9E. Professional Service Agreement No. 2016.012: Fifth Amendment with Cannon, Inc, for Construction Support Services on Proiect 97951 - Mound Well 3 - Enclosure
July 11 , 2022
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
Approve and authorize the Mayor to execute the Fifth Amendment to Contract No. 2016-012 with Cannon , Inc. extending the contract for a new contract completion date of June 30, 2023.
Action: No speakers. Approved recommendation.
Agreement No. 2016.012 .5
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8 9. CONSENT ITEMS (CONTINUED)
9F. Consideration of a License Agreement with the Ventura County Certified Farmer's Market for Use of the City Public Right of Way at 200 Main Street
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
a. Authorize the City Manager to execute a License Agreement with the Ventura County Certified Farmer's Market, a non-profit organization for use of the City public right of way at 200 Main Street. b. Authorize City Manager to waive the first year of license fees of $5,000.
Action: No speakers. Approved recommendation.
9G. General Services Agreement P2020-017: Amendment for lnfoSend, Inc. for Utility Bill Printing, Processing, and Delivery Services Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
It is recommended that the City Council, pursuant to Section 4.600.200 of the Municipal Code, approve and authorize the City Manager or designee to execute the third amendment to General Service Agreement No. P2020- 017 with lnfoSend, Inc., an additional $225,000, resulting in a total contract value of $525,000.
Action: No speakers . Approved Recommendation.
Agreement No. P2020-017.3
12. PUBLIC HEARING ITEMS
12A. Abandonment of a City Easement on Property Located at 2761 Palma Drive
July 11 , 2022
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
a. Conduct a public hearing.
Ventura City Council Minutes
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9 9. PUBLIC HEARING ITEMS (CONTINUED)
b. Determine that the summary vacation is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR section 15332.
c. Adopt a Resolution summarily vacating and abandoning a City easement for an underground waterline to be used to service fire hydrants and for fire prevention and firefighting purposes on property located at 2761 Palma Drive.
Action:
Vote:
No speakers. Public hearing closed. M/S/C
(Friedman/Schroeder) to approve the staff
recommendation. Resolution No. 2022-050
All Ayes
13. FORMAL ITEMS
Council Recess: 7:57 p.m. - 8:15 p.m.
13A. Progress Report on the General Plan Update, Climate Action and Resiliency Plan, and Energy Action Plan
July 11, 2022
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
a. Receive and file this progress report on the General Plan Update, Climate Action and Resiliency Plan and Energy Action Plan; and b. Endorse the approach to the land use alternatives being presented to the public.
Supplemental Packet: All communications received were posted online.
Public Speakers: Carol Spector, Liz Campos , Wendell Liljedahl, Amy Cherrie, Karen Flock, Kyler Carlson,
Stephen Schafer, Alexis Rizo, Kathleen
Wheeler, Kristen Kessler, Wayne Moran,
George Amandola, Mark Velasquez, Trevor
Gotsman
Action: M/S/C (Schroeder/Sanchez-Palacios) to
Approve the staff recommendation.
Vote: All Ayes
Ventura City Council Minutes
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10 13. FORMAL ITEMS (CONTINUED)
138. Approve of Memoranda of Understanding Between the City and Service Employees International Union, Local 721, General, Professional, and Supervisory Employees; and Adopt Revised Salary Resolutions for Unrepresented Employees and Service Employees International Union, Local 721, General, Professional, and Supervisory Employees; and Adopt a Revised Benefits Resolution for Unrepresented Employees
July 11 , 2022
Staff: Danielle Keys, Human Resources Director
RECOMMENDATION
a. Approve and authorize the City Manager to execute on behalf of the City the Memoranda of Understanding between the City and the Service Employees International Union, Local 721 (General, Professional and Supervisory employees).
b. Adopt revised Resolutions Providing for a Systematic Classification of Positions and a Standardization of Salaries for General, Professional, and Supervisory Unit Employees for the City (Salary Resolution) to reflect salary increases proposed herein for the Service Employees International Union, Local 721 effective July 9, 2022. Resolutions titled:
"A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
BUENAVENTURA PROVIDING FOR A SYSTEMATIC
CLASSIFICATION OF POSITIONS AND A STANDARDIZATION
OF SALARIES OF GENERAL UNIT EMPLOYEES OF THE CITY
OF SAN BUENAVENTURA AS OF JULY 9, 2022."
"A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
BUENAVENTURA PROVIDING FOR A SYSTEMATIC
CLASSIFICATION OF POSITIONS AND A STANDARDIZATION
OF SALARIES OF PROFESSIONAL UNIT EMPLOYEES OF THE
CITY OF SAN BUENAVENTURA AS OF JULY 9, 2022."
"A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
BUENAVENTURA PROVIDING FOR A SYSTEMATIC
CLASSIFICATION OF POSITIONS AND A STANDARDIZATION
OF SALARIES OF SUPERVISORY UNIT EMPLOYEES OF THE
CITY OF SAN BUENAVENTURA AS OF JULY 9, 2022."
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11 13. FORMAL ITEMS (CONTINUED)
c. Adopt a revised Resolution Providing for a Systematic Classification of Positions and a Standardization of Salaries for Certain Paid Officers and Employees of the City (Salary Resolution) to reflect salary increases proposed herein for the unrepresented employees [Executive (excluding the City Manager and City Attorney), Management, Confidential and Police/Fire Recruits] effective July 9, 2022. Resolutions titled:
"A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
BUENAVENTURA PROVIDING FOR A SYSTEMATIC
CLASSIFICATION OF POSITIONS AND A STANDARDIZATION
OF SALARIES OF CERTAIN PAID OFFICERS AND EMPLOYEES
OF THE CITY OF SAN BUENAVENTURA AS OF JULY 9, 2022."
d. Adopt a revised Resolution Providing for Benefits and Additional Compensation for Unrepresented employees of the City (Benefits Resolution) effective July 9, 2022. Resolutions titled:
"A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
BUENAVENTURA PROVIDING FOR BENEFITS AND
ADDITIONAL COMPENSATION FOR UNREPRESENTED
EMPLOYEES IN SALARY SCHEDULES "E", "M", "C", AND "D"
EFFECTIVE JULY 9, 2022."
e. Authorize the Finance Department to increase General Fund appropriation by $293,699 from the City Investment Plan to support the balance of the off-schedule, lump sum payment referenced in the Key Proposed Components below.
Action:
Vote:
No speakers. M/S/C (Sanchez-Palacios/Brown) to approve
the staff recommendation . Resolution No. 2022-051 - 055.
All Ayes
8. PUBLIC COMMUNICATIONS: None
17. ADJOURNMENT
Adjourned at 10:43 p.m.
I hereby certify that this is a true and correct record of the City Council meeting held on July 11, 2022.
l\lu&W ~
Michael B. MacDonald, CMC
City Clerk
July 11, 2022 Ventura City Council Minutes
www .cityofventura .ca.gov
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