CITY OFVENTURA
CITY COUNCIL MINUTES
REVISED AGENDA ADDED CLOSED SESSION ITEM AND ITEM 9M
REVISED ON 7/29/2022
Sofia Rubalcava
Mayor
Doug Halter
Councilmember District 2
Jim Friedman
Councilmember District 5
Mike Johnson
Councilmember District 3
Lorrie Brown
Councilmember District 6
Jeannette Sanchez-Palacios
Councilmember District 4
Joe Schroeder, Deputy Mayor
Councilmember District 7
Alex D. McIntyre, City Manager
Andy Heglund, City Attorney
Michael B. MacDonald, City Clerk
REGULAR MEETING MINUTES
MONDAY, AUGUST 1, 2022
COUNCIL CHAMBERS, 501 POLI STREET, VENTURA
CLOSED SESSION - 5:00 P.M.
August 1, 2022
REGULAR MEETING - 6:00 P.M.
Ventura City Council Minutes
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CS1. CALL TO ORDER- CLOSED SESSION: 5:06 p.m.
CS2. ROLL CALL
Present: Councilmembers Sanchez-Palacios, Johnson, Friedman, and Deputy Mayor Schroeder
Absent: Brown, Halter, Mayor Rubalcava
Deputy Mayor Schroeder presiding
CS3. PUBLIC COMMUNICATIONS: None
CS4. CLOSED SESSION - TeleconferenceNideo Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Name of Case: Santa Barbara Channelkeeper v. State Water Resources Control Board and City of San Buenaventura
Los Angeles Superior Court Case No.: 19STCP01176
(previously San Francisco Superior Court Case No.: CPF-14-513875) Authority: Government Code Section 54956.9(d)(1)
Action: No reportable action.
2. PUBLIC EMPLOYMENT
Title: City Attorney and City Manager
Authority: Government code Section 54957 .6
Action: No reportable action.
3. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Name of Case: Mid-Century Insurance Co. v. City of San Buenaventura Ventura County Superior Court Case no.: 56-2020-00544711-CU-IC-VTA Authority: Government Code §54956.9(d)(1)
Action: No reportable action.
CS5. ADJOURNMENT: 5:48 p.m.
1. CALL TO ORDER - REGULAR SESSION: 6:24 p.m.
August 1, 2022 Ventura City Council Minutes
www.cityofventura.ca.gov
2 2. ROLL CALL
Present: Councilmembers Sanchez-Palacios, Johnson, Halter, Friedman, Deputy Mayor Schroeder, and Mayor Rubalcava
Absent: Brown
Mayor Rubalcava presiding
3. PLEDGE OF ALLEGIANCE: Councilmember Sanchez-Palacios
4. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS: None
5. CLOSED SESSION REPORT: City Attorney Andy Heglund reported that there was no reportable action taken.
6. CITY COUNCIL COMMUNICATIONS/REPORTS
Councilmember Johnson
• Aug 2 (tomorrow), 8pm: Zoom chat. Link available on Facebook/lnstagram • Wed Aug 10: 9am Breakfast Club at La Parilla on Ashwood • August 13, Second Saturday Cleanup at AAA AutoClub, Victoria & Ralston • Civic Book Club: Sat Sept 24, 3pm at Palermo Cafe downtown, hosted by Westside Community Council
• Civic Book Club: Sat, Sept. 24, 4pm at Palermo Cafe downtown. "The Affordable City" by Shane D. Phillips. Hosted by Westside Community Council. Limited copies available for checkout.
Councilmember Sanchez-Palacios
• Reminder about the community outreach with the Fire Department on 8/3 at 6 p.m. on Darling Road. This is the last one as part of the Fire Strategic Plan.
August 1, 2022 Ventura City Council Minutes
www.cityofventura.ca.gov
3 7. CITY MANAGER COMMUNICATIONS
Assistant City Manager Akbar Alikhan provided the following update:
• Fire Community Meetings: Station 6: Wednesday, August 3, at 6 p.m. • Fall Activity Guide: Registration opens August 2
• City Council Nomination Filing Period: Deadline to file is August 12 • Public Safety Community Block Party: Saturday, August 20 from 11 a.m. - 3 p.m.
• City Council Summer Recess: City Council Meetings return on September 12,2022
• Main Street Moves: Pedestrian access update
• SoCal Gas Compressor Site Update: Work scheduled at the compressor site unrelated to its modernization project
8. PUBLIC COMMUNICATIONS
Public Speakers: Jim McConica, Ron Dincau, Matthew Bello, Judy Alexandre, Trevor Gotsman, Liz Campos
9. CONSENT ITEMS
Supplemental Packet: Posted online.
Action: M/S/C (Johnson/Friedman) to approve the
Consent Items in one motion as presented.
Vote: Ayes: Sanchez-Palacios, Johnson, Halter,
Friedman, Deputy Mayor Schroeder, Mayor
Rubalcava; Noes: None; Abstain: None; Absent:
Brown
9A. Move all resolutions and ordinances presented tonight be deemed read by title only and all further reading be waived.
98. City Council Travel Report
August 1, 2022
Staff: Alex D. McIntyre, City Manager
RECOMMENDATION
Receive and file the Travel Report for Fiscal Year 2021-22.
Action: No speakers. Approved recommendation ..
Ventura City Council Minutes
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4 9. CONSENT ITEMS (CONTINUED)
9C. Approval of City Council Minutes
Staff: Michael B. MacDonald, City Clerk
RECOMMENDATION
Approve the Regular Minutes of June 13, 2022, June 27, 2022, and the Special meeting of July 25, 2022.
Action: No speakers. Approved recommendation.
9D. Consideration of a Resolution Reconfirming the Findings to Allow City Council and all of its Subordinate Bodies to Meet Remotely Pursuant Assembly Bill 361
Staff: Michael B. MacDonald, City Clerk
RECOMMENDATION
Adopt a Resolution making findings in accordance with Assembly Bill 361 and Government Code Section 54953(e), reconfirming the need for remote teleconference meetings of the City Council and all subordinate bodies of the City of San Buenaventura. Resolution titled:
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, RECONFIRMING THE FINDINGS IN
SUPPORT OF REMOTE TELECONFERENCE MEETINGS OF THE CITY
COUNCIL AND ALL CITY SUBORDINATE BODIES OF THE CITY OF
SAN BUENAVENTURA IN ACCORDANCE WITH AB 361 AND
GOVERNMENT CODE SECTION 54953(e)"
Action: No speakers. Approved recommendation.
Resolution No. 2022-059
9E. Community Development and General Plan Contract Updates Staff: Peter Gilli, Community Development Director
RECOMMENDATION
August 1, 2022
a. Authorize the Mayor to execute the Fifteenth Amendment to Professional Services Agreement number 2017-011 with Stuart Consulting Services, LLC, adding FY22 funds of $32,754 for a new not-to-exceed amount of $2,686,754 to cover the cost of services through June 30, 2022 when the contract expired.
Ventura City Council Minutes
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Agreement No. 2017-011.15
5 9. CONSENT ITEMS (CONTINUED)
b. Authorize the Mayor to execute the Second Amendment to Professional Services Agreement number P2022-038 with Bureau Veritas North America, Inc., adding FY23 funds of $155,000 for a new not-to-exceed amount of $215,000. Agreement No. P2022- 038.2
c. Authorize the Mayor to execute the First Amendment to Professional Services Agreement number P2022-041 with Michael Baker International, Inc., extending the term of the Agreement from September 27, 2021 to June 30, 2026 and adding FY23 funds of $60,000 for a new not-to-exceed amount of $120,000. Agreement No. P2022-041.1
d. Authorize the Mayor to execute the Fourth Amendment to Professional Services Agreement number 2019-116 with Raimi + Associates, Inc., adding FY23 funds of $285,000 for a new not-to exceed amount of $2,771,814. Agreement No. 2019-116.4
e. Authorize Finance to increase the FY 2023 General Fund expenditures and appropriations by $85,000.
Action: No speakers. Approved recommendation.
9F. Ordinance for Second Reading - An Ordinance of the City Council of the City of San Buenaventura, California, Amending, In Part, Division 24, Chapter 24.430 For Accessory Dwelling Unit Regulations August 1, 2022
Staff: Peter Gilli, Community Development Director
RECOMMENDATION
Waive the second reading in full and adopt Ordinance No. 2022-011 of the City Council of the City of San Buenaventura, California, Amending, In Part, Division 24, Chapter 24.430 For Accessory Dwelling Unit Regulations.
Public Speakers: Sandra Castillo, Liz Campos, Matt Bello Action: Approved recommendation.
Ordinance 2022-011
Ventura City Council Minutes
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6 9. CONSENT ITEMS (CONTINUED)
9G. Revenue Enhancement Consulting and Management Services Professional Services Agreements
August 1, 2022
Staff: Michael Coon, Chief Financial Officer
RECOMMENDATION
a. Approve and authorize the Mayor to sign three Professional Services Agreements for Revenue Enhancement Consulting and Management Services for the City of Ventura .
1. HdL Companies to provide Sales and Use and Transaction Tax Management and Auditing Services, and Business
License Tax Discovery and Auditing Services with a not to exceed amount of $350,000 for 5 years. Agreement No.
2022-039
2. HdL Coren & Cone to provide Property Tax Management
and Information Services with a not to exceed amount of $400,000 for 5 years. Agreement No. 2022-040
3. MuniServices, LLC to provide Transient Occupancy
Compliance Review and Audit Services and Utility User Tax and Franchise Fee Compliance and Audit Services with a
not to exceed amount of $500,000 for 5 years. Agreement No. 2022-041
b. Adopt a Resolution authorizing HdL Companies to examine on behalf of the City transaction (sales) and use tax records held by the California Department of Tax and Fee Administration, Resolution titled:
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, AUTHORIZING THE
EXAMINATION OF TRANSACTIONS (SALES) AND USE TAX
RECORDS"
Action: No speakers. Approved recommendation.
Resolution No. 2022-060
Ventura City Council Minutes
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7 9. CONSENT ITEMS (CONTINUED)
9H. Adoption of Revised Salary Resolution for a Systematic Classification of Positions and a Standardization of Salaries of Supervisory Unit Employees
Staff: Danielle Keys, Human Resources Director
RECOMMENDATION
a. Adopt a Resolution Providing for a Systematic Classification of Positions and a Standardization of Salaries of Supervisory Unit Employees as of August 6, 2022. Resolution titled:
"A RESOLUTION PROVIDING FOR A SYSTEMATIC
CLASSIFICATION OF POSITIONS AND A STANDARDIZATION
OF SALARIES OF SUPERVISORY UNIT EMPLOYEES OF THE
CITY OF SAN BUENAVENTURA AS OF AUGUST 6, 2022"
Action: No speakers. Approved recommendation.
Resolution No. 2022-061
91. Consideration of Professional Services Agreement with HDR for Environmental and Preliminary Engineering Services on Proiect No. 91060 - Main Street Bridge Replacement
August 1, 2022
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
a. Approve and authorize the Mayor to execute subject Agreement with HOR in the amount of $2,796,467 with a contract completion date of December 31, 2025.
b. Authorize the Public Works Director or designee to execute future amendments to subject Agreement up to a total maximum
contingency of $279,647 for a total not to exceed Agreement amount of $3,076,114 and a total time extension of 180 calendar days.
Action: No speakers. Approved recommendation.
Agreement No. 2022-042
Ventura City Council Minutes
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8 9. CONSENT ITEMS (CONTINUED)
9J. Professional Services Agreement No. 2021-062: Approve Extension with Evoqua Water Technologies to provide the Granular Activated Carbon (GAC) Treatment
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Authorize the Mayor to approve and extend the Professional Services Agreement No. 2021-062 with Evoqua Water Technologies to provide the Granular Activated Carbon (GAC) Treatment System that is intended to reduce disinfection byproducts in drinking water from the AWTP. The term of the agreement will be updated from August 31, 2022 to June 30, 2023 .
No additional funds are being requested at this time.
Action: No speakers. Approved recommendation.
Agreement No. 2021-062.1
9K. Amendment No. 3 To Joint Powers Agreement No. 81-83 North Coast Sewerage to Declassify CSA 29 as an Industrial User
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Approve and authorize the City Manager to execute Amendment No. 3 to the Joint Powers Agreement No. 81-83 North Coast Sewerage with County Service Area No. 29.
Action: No speakers. Approved recommendation.
Agreement No. 1981-83.3
9L. Professional Services Agreement 2020-042: Consideration of the First Amendment with Hopkins Groundwater Consultants, Inc. for Planning and Implementation of Monitoring Well Design and Installation August 1, 2022
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Approve and authorize the Mayor to execute the First Amendment to the Professional Services Agreement (No. 2020-042) with Hopkins Groundwater Consultants, Inc. to extend the term of the Agreement from September 30, 2022 to December 31, 2023. Agreement No. 2022-042.1 Action: No speakers. Approved recommendation.
Ventura City Council Minutes
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9 9. CONSENT ITEMS (CONTINUED)
9M. Main Street Moves Permit Indemnity
Staff: Andy Heglund, City Attorney
RECOMMENDATION
Authorize the City Manager and City Attorney to modify the Main Street Moves Temporary Business Expansion Special Use Permit indemnity language to shift potential liability for the City's negligence and wrongful misconduct to the City.
Action: No speakers. Approved recommendation.
13. FORMAL ITEMS
Council Recess 9:22 p.m. - 9:38 p.m.
13A. 2022-2023 City Council Goals Progress Update
(Continued from July 25, 2022)
Staff: Alex D. McIntyre, City Manager
RECOMMENDATION
Receive and file progress update on the 2022-2023 City Council goals.
Action: No speakers. Approved recommendation.
13B. Amendment of the Compensation and Terms of the City Attorney's and City Manager's Employment Agreements: and Adopt a Revised Salary Resolution for Unrepresented Employees
August 1, 2022
(Continued from July 25, 2022)
Staff: Danielle Keys, Human Resources Director
RECOMMENDATION
a. Adopt a Resolution amending the compensation and terms of the City Attorney's Employment Agreement No. 2022-019, providing a 5% cost-of-living adjustment, and a one-time, off-schedule lump sum payment of 1. 75% in accordance with the City Attorney 's Employment Agreement, Section 4.3. Agreement No. 2022-019.1 Ventura City Council Minutes
www . cityofventu ra. ca. gov
10 13. FORMAL ITEMS (CONTINUED)
b. Adopt a Resolution amending the compensation and terms of the City Manager's Employment Agreement No. 2018-77, providing a 5% cost-of-living adjustment, and a one-time, off-schedule lump sum payment of 1. 75% in accordance with the City Manager's Employment Agreement, Section 3.2. Agreement No. 2018-077.4 c. Adopt a revised Resolution Providing for a Systematic Classification of Positions and a Standardization of Salaries of Certain Paid Officers and Employees of the City (Salary Resolution) to reflect salary and pay range increases proposed herein for the City Manager and City Attorney effective July 25, 2022. Resolution titled:
"A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
BUENAVENTURA PROVIDING FOR A SYSTEMATIC
CLASSIFICATION OF POSITIONS AND A STANDARDIZATION
OF SALARIES FOR CERTAIN PAID OFFICERS AND
EMPLOYEES OF THE CITY OF SAN BUENAVENTURA AS OF
JULY 25, 2022."
Supplemental Packet: Posted online.
Action: No speakers. City Attorney Andy Heglund
recused himself from the item. M/S/C
(Friedman/Schroeder) to approve the staff
recommendation. Resolution No. 2022-062,
2022-063, and 2022-064.
Vote: Ayes: Sanchez-Palacios, Halter, Friedman,
Deputy Mayor Schroeder, Mayor Rubalcava;
Noes: Johnson; Abstain: None; Absent: Brown
13C. Consideration of an Agreement with SiFi Networks for a City-Wide Broadband Network
August 1, 2022
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
a. Determine that the following exemptions to the California Environmental Quality Act (CEQA) in the State's CEQA Guidelines apply to the proposed agreement with SiFi Networks Ventura LLC for installation of fiberoptic lines and supporting structures in the City's rights-of-way and on private property: Section 15301 (Existing Facilities), Section 15303 (New Construction or Conversion of Small Structures), and Section 15304 (Minor Alterations to Land).
Ventura City Council Minutes
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11 13. FORMAL ITEMS (CONTINUED)
b. Approve and Authorize the Mayor to sign a Master License and Encroachment Agreement for Fiber Optic Infrastructure with SiFi Networks Ventura LLC.
Public Speakers: George Amandola, Tim Williams, Trevor Gotsman Action: M/S/C (Schroeder/Friedman) to approve the staff recommendation. Agreement No. 2022-043
Vote: Ayes: Sanchez-Palacios, Halter, Friedman,
Deputy Mayor Schroeder, Mayor Rubalcava;
Noes: Johnson; Abstain: None; Absent: Brown
13D. Consideration of A Resolution of the City Council of the City of San Buenaventura, California, Reconfirming the Existence of a Local Emergency and Extending it Until November 3, 2022 and
Consideration of Repealing Related Emergency Ordinances and Resolution
August 1, 2022
Staff: Andy Heglund, City Attorney
RECOMMENDATION
a. Adopt the Resolution, title as follows:
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, RECONFIRMING THE
EXISTENCE OF A LOCAL EMERGENCY AND EXTENDING IT
UNTIL NOVEMBER 3, 2022"
b. Provide direction to staff whether to return to repeal related emergency Ordinances and Resolutions.
Action:
Vote:
No speakers. M/S/C Schroeder/Friedman) to approve the
Resolution and direct staff to return to repeal the
emergency Resolution and Ordinances pertaining to RV
parking and Beach closures. Resolution No. 2022-065
Ayes: Sanchez-Palacios, Johnson, Halter, Friedman,
Deputy Mayor Schroeder, mayor Rubalcava; Noes: None;
Abstain: None; Absent: Brown
Ventura City Council Minutes
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12 8. PUBLIC COMMUNICATIONS: None
17. ADJOURNMENT
Adjourned at 10:09 p.m.
I hereby certify that this is a true and correct record of the City Council meeting held on August 1, 2022.
~~ . ~
Michael B. MacDonald, CMC
City Clerk
August 1, 2022 Ventura City Council Minutes
www .cityofventura .ca.gov
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