CITY O F VENTURA
CITY COUNCIL MINUTES
CITY COUNCIL MINUTES
REVISED AGENDA ADDED CLOSED SESSION ITEM 5 AND CONSENT ITEM A MONDAY, OCTOBER 24, 2022
REVISED ON OCTOBER 20, 2022
CLOSED SESSION - 5:00 P.M.
REGULAR MEETING - 6:00 P.M.
CITY COUNCIL CHAMBERS - CITY HALL - 501 POLI STREET, VENTURA, CA 93001
SOFIA RUBALCAVA, MAYOR
DISTRICT 2 - DOUG HALTER
DISTRICT 3 - MIKE JOHNSON
DISTRICT 4 - JEANNETTE SANCHEZ
PALACIOS
Alex D. McIntyre
City Manager
Councilmembers :
DISTRICT 5 - JIM FRIEDMAN
DISTRICT 6 - LORRIE BROWN
DISTRICT 7 - JOE SCHROEDER, DEPUTY
MAYOR
Andrew Heglund
City Attorney
Michael B. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN-PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https ://www.cityofventura.ca.gov/718Nideos or on YouTube at https://www .YouTube .com/cityofventura/live.
To access the meeting remotely: Join the Web Ex meeting live at https://cityofventura. webex. com/cityofventura/j. php?MTI D=m8f80d298018c1514 7bf503a573c8f729 To request to speak on an item, use the chat function to notify the City Clerk by including the Item Agenda Number in your comment. The City Clerk will announce public speakers and promote them to a panelist , which will allow the use of camera and microphone . To join with audio only, call (213) 306-3065 and use access code: 2557 071 6177 Please be mindful that the meeting will be recorded , and all rules of procedure and decorum apply for in-person attendees and those participating virtually.
To submit written comments (up to 1,000 characters) for the City Council's consideration and inclusion in the public records, email [email protected] by 4:00 p.m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting . Questions regarding this matter may be addressed to Michael B. MacDonald , City Clerk, (805) 654-4787. The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 11 :00 p. m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting September 26, 2022 Ventura City Council Agenda
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CALL TO ORDER - CLOSED SESSION: 5:02 p.m.
ROLL CALL
Present: Councilmembers Johnson, Halter, Friedman, Deputy Mayor Schroeder Sanchez-Palacios, Brown, Mayor Rubalcava Absent:
Deputy Mayor Schroeder presiding
PUBLIC COMMUNICATIONS: None
CLOSED SESSION: TeleconferenceNideo Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION
Claimant: Jeffrey Waters
Date of Injury: June 30, 2002 - June 05, 2020
WCAB Case Number: ADJ13295433; Unassigned (Claim No. 20018113) Authority: Government Code Section 54956.9 (d) (1)
Action: No reportable action.
2. CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION
Claimant: Cameron Goettsche
Date of Injury: January 26, 2012; March 19, 2015; October 02, 2018 WCAB Case Number: ADJ8439041; ADJ11015636;
Unassigned (Claim No. 18019395)
Authority: Government Code Section 54956.9 (d) (1)
Action: No reportable action.
3. CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION
Claimant: Terrance Medina
Date of Injury: May 02, 2018
WCAB Case Number: ADJ13493974
Authority: Government Code Section 54956.9 (d) (1)
Action: No reportable action.
4. CONFERENCE WITH LEGAL COUNSEL
Initiation of Litigation: 1
October 24, 2022
Authority: Government Code Section 54956.9(d)(4)
Action: No reportable action.
Ventura City Council Minutes
www.cityofventura.ca.gov
CLOSED SESSION (CONTINUED)
5. CONFERENCE WITH LABOR NEGOTIATORS
City Negotiators: Alex D. McIntyre, City Manager and Danielle Keys, Human Resources Director
Employee Organizations:
a. Ventura Police Management Association (VPMA)
b. Ventura Police Officers' Association (VPOA)
Action: No reportable action.
ADJOURNMENT: 5:52 p.m.
CALL TO ORDER - REGULAR SESSION: 6:08 p.m.
ROLL CALL
Present: Councilmembers Sanchez-Palacios, Brown, Johnson, Halter, Friedman, Deputy Mayor Schroeder and Mayor Rubalcava
Absent: None
Mayor Rubalcava presiding
PLEDGE OF ALLEGIANCE: Deputy Mayor Schroeder
CLOSED SESSION REPORT: City Attorney Andy Heglund reported that there was no reportable action taken.
CITY COUNCIL COMMUNICATIONS
Councilmember Johnson
• Wed 10/26, 6:00pm: Rincon Brewery
• Wed 10/26, 7pm: College Area Community Council on Zoom Visit CACCventura.com for more info
• Sat 11/12, 10am-noon: Second Saturday District 3 Cleanup. Meet at Victoria and Thille • Sunday, December 11 from 4 - 7 Parade on Wheels at Ventura Community Park
CITY MANAGER COMMUNICATIONS
City manager Alex McIntyre provided the following update:
• Cannabis Update
• Westside Housing Forum: Wednesday, November 16, from 6:30 - 8:30 p.m. Hosted at the Bell Arts Factory. Live Spanish interpretation and childcare offered • Reminder: Election Day is November 8
• Next City Council Meeting Monday, November 14, 2022. Live Spanish interpretation offered
October 24, 2022 Ventura City Council Minutes
www.cityofventura.ca.gov
CONSENT ITEMS
Action: M/S/C (Johnson/Friedman) to approve the Consent Items in one motion as presented.
Vote:
1. 2.
3. All Ayes
Move all Resolutions and Ordinances presented tonight be deemed read by title only and all further reading be waived.
Action: No Speakers. Approved recommendation.
Economic Development Strategy Contract Award
Staff: Alex D. McIntyre, City Manager
RECOMMENDATION
Approve and authorize the City Manager or designee to execute a Professional Services Agreement, in substantially this form submitted subject to City Attorney approval as to form, with PFM Group Consulting LLC to conduct an Economic Development Strategy with an agreement term from November 1, 2022, to October 31, 2023, for a total not-to-exceed $126,500, including a 10% contingency of $11,500.
Action: No Speakers. Approved recommendation. Agreement No. 2022-061
City Council Quarterly Travel Report
Staff: Alex D. McIntyre, City Manager
RECOMMENDATION
Receive and file the Travel Report for Quarter One of Fiscal Year 2022-23.
Action: No Speakers. Approved recommendation.
October 24, 2022 Ventura City Council Minutes
www.cityofventura .ca.gov
CONSENT ITEMS (CONTINUED)
4. Approval of City Council Minutes - Regular Meetings held on January 25, 2021, March 15, 2021, March 22, 2021, January 1 0, 2022, January 24, 2022, January 31, 2022, September 12, 2022, and September 26, 2022, and Special Meetings held on March 29, 2021 and January 29, 2022
Staff: Michael B. MacDonald, City Clerk
RECOMMENDATION
Approve City Council Minutes for Regular Meetings held on January 25, 2021, March 15, 2021, March 22, 2021, January 10, 2022, January 24, 2022, January 31, 2022, September 12, 2022, and September 26, 2022, and Special Meetings held on March 29, 2021 and January 29, 2022.
Action: No Speakers. Approved recommendation.
5. Changes to Administrative Policy & Procedure No. 14.7 - Financial Policies Regarding Pension Funding, General Fund Balance, and Employee Compensation
6. Staff: Michael Coon, Chief Financial Officer
RECOMMENDATION
Approve recommended changes to Administrative Policy & Procedure No.
14.7 - Financial Policies Overview.
Action: No Speakers. Approved recommendation.
Fire Department Budget Adiustment for Security Gate Purchase Staff: David Endaya, Fire Chief
RECOMMENDATION
Authorize the Finance Department to transfer $30,000 from the Fire Facility and Equipment Mitigation Fee Account within the Developer Improvement Fund to the Fire Department's General Fund Training project and adjust appropriations as necessary to purchase an automatic security gate for the Fire Training facility.
Action: No Speakers. Approved recommendation.
October 24, 2022 Ventura City Council Minutes
www.cityofventura .ca.gov
CONSENT ITEMS (CONTINUED)
7. Ratification of Grant Applications for the Bridge Improvement Program, Congestion Mitigation and Air Quality Improvement Program, and Office of Traffic Safety Grants
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
a. Ratification of staff's application for $54,522,400 in Bridge Improvement Program grant funds from the Federal Highway Administration for the Main Street Bridge Replacement Project.
b. Ratification of staff's application for $3,536,000 in Congestion Mitigation and Air Quality Improvement Program grant funds from the California Department of Transportation for the Residential Street Sidewalk and Hawk Signal Project.
c. Ratification of staff's application for and authorize the Public Works Director to accept $52,588 in Office of Traffic Safety grant funds from the California Office of Traffic Safety for bicycle education programs. d. Authorize the City Manager, or designee, to act as agent for the City to conduct all negotiations and execute and submit all documents, including, without limitation, applications, agreements, amendments, ·and billing statements that may be necessary to accept the grant and complete the project.
e. Upon receipt of grant award, authorize the Finance Department to increase General Grant and Categorical Fund appropriations and revenues in the appropriate fiscal year(s), project(s) and account(s) for use as provided in the grants.
Action: No Speakers. Approved recommendation.
October 24, 2022 Ventura City Council Minutes
www.cityofventura .ca.gov
CONSENT ITEMS (CONTINUED)
8. Contract 2021-051 Amendment with Sam Hill and Sons, Inc. to Increase the Contract Not-to-Exceed Amount for the Pierpont Nuisance Sand Removal Proiect
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
Approve and authorize the Mayor to execute the amendment to Public Works Contract No. 2021-051 with Sam Hill and Sons, Inc. in the amount of $492,000 for a new not-to-exceed contract amount of $786,213, cumulatively for an additional two years of the five-year contract.
Public Speakers: Terrence Foley
Action: Approved recommendation. Agreement No.
2021-051.1
A. Application for the Local Agency Technical Assistance Grant Staff: Mitchell Cameron, Chief Technology Officer
RECOMMENDATION
a. Authorize the City Manager or designee, to apply for and execute all documentation and agreements necessary to apply for the Local Agency Technical Assistance Grant with the California Public Utilities Commission up to $500,000.
b. Authorize the City Manager or designee, to administer the grant if awarded and execute any agreements as well as accept funds awarded through the California Public Utilities Commission.
c. Authorize the Finance Department to increase appropriations in the General Grant and Categorical Fund within the Information Technology Department if funds are awarded.
Public Speakers: George Amandola
Action:
October 24, 2022
Approved recommendation.
Ventura City Council Minutes
www.cityofventura.ca .gov
FORMAL ITEMS
9. Fiscal Year 2023 1st Quarter Financial Update
Staff: Michael Coon, Chief Financial Officer
RECOMMENDATION
Receive the Fiscal Year 2023 1st Quarter Financial Update.
Action: No Speakers. Received and filed.
10. Active Transportation Plan Progress Report
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
Receive and file this progress report on the Active Transportation Plan.
Supplemental Packet: Communications posted online.
Public Speakers: Trevor Gotsman
Action: Received and filed.
PUBLIC NOTICES: Items listed under Public Notices are a matter of public record only. These items do not require City Council action.
11. Public Notice -Approval of Final Map for Tract No. 6060, 2400 Channel Drive
This serves as Public Notice that the City Engineer is reviewing for approval the subdivision map for the project described below in accordance with Section 26.100.220 of the City of San Buenaventura Municipal Code. See Attachment A for a site location map.
Location:
Tract Number:
Developer:
Description:
October 24, 2022
2400 Channel Drive
6060
KB Home Greater Los Angeles Inc.,
A one lot subdivision for 72 residential
condominiums
Ventura City Council Minutes
www.cityofventura .ca.gov
PUBLIC COMMUNICATIONS
Public Speakers: Terrence Foley, Mohammed Hasan, Liz Campos, Glenn Overley, Trevor Gotsman
ADJOURNMENT
Adjourned at 8:26 p.m.
I hereby certify that this is a true and correct record of the City Council meeting held on October 24, 2022.
~~~
Michael B. MacDonald, CMC
City Clerk
October 24, 2022 Ventura City Council Minutes
www.cityofventura .ca.gov