CITY O F VEN TUR A
CITY COUNCIL MINUTES
CITY COUNCIL MINUTES
REVISED AGENDA ADDED CLOSED SESSION ITEM 2 AND REVISED 1; REVISED ITEM 13 MONDAY, APRIL 24, 2023
REVISED ON APRIL 18 & 19, 2023
CLOSED SESSION - 5:00 P.M.
REGULAR MEETING - 6:00 P.M.
CITY COUNCIL CHAMBERS - CITY HALL - 501 POLI STREET , VENTURA , CA 93001
JOESCHROEDER,MAYOR
DISTRICT 1 - LIZ CAMPOS
DISTRICT 2 - DOUG HALTER
DISTRICT 3 - MIKE JOHNSON
Akbar Alikhan
Interim City Manager
Councilmembers :
DISTRICT 6 - JIM DURAN
DISTRICT 5 - Bl LL MCREYNOLDS
DISTRICT 4 - JEANNETTE SANCHEZ-
Andrew Heglund
City Attorney
PALACIOS , DEPUTY MAYOR
Michael 8. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN-PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718Nideos or on YouTube at https://www.YouTube.com/cityofventura/live.
To access the meeting remotely: Join the WebEx meeting live at:
https://cityofventura.webex.com/cityofventura/j.php?MTID=m5987f08a6b7eec88ed606877837d0ec9 To request to speak on an item, use the chat function to notify the City Clerk by including the Item Agenda Number in your comment . The City Clerk will announce public speakers and promote them to a panelist , which will allow the use of camera and microphone. To join with audio only, call (213) 306-3065 and use access code: 2551 457 2061 Please be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in-person attendees and those participating virtually.
To submit written comments (up to 1,000 characters) for the City Council 's consideration and inclusion in the public records, email [email protected] by 4:00 p. m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald , City Clerk, (805) 654-4787. The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 11 :00 p. m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting .
April 24 , 2023
CALL TO ORDER- CLOSED SESSION: 5:04 p.m.
ROLL CALL
Present:
Absent:
Duran, McReynolds, Halter, Campos, Deputy Mayor Sanchez Palacios, and Mayor Schroeder
Johnson
Mayor Schroeder presiding
PUBLIC COMMUNICATIONS: None
CLOSED SESSION: Te/econferenceNideo Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. CONFERENCE WITH LEGAL COUNSEL - POTENTIAL LITIGATION Two Cases
Authority: Government Code Section 54956.9(d)(2)
2. PUBLIC EMPLOYMENT PERFORMANCE EVALUATION
Title: City Attorney
Authority: Government Code Section 54957
ADJOURNMENT: 5:54 p.m.
CALL TO ORDER - REGULAR SESSION: 6:04 p.m.
ROLL CALL
Present:
Absent:
Duran, McReynolds, Halter, Campos, Deputy Mayor Sanchez Palacios, and Mayor Schroeder
Johnson
Mayor Schroeder presiding
PLEDGE OF ALLEGIANCE: Councilmember Duran
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS
• 54th Annual Professional Municipal Clerks Week
• Business of the Month & Green Business Awards
• 55th Anniversary of the Fair Housing Act Proclamation April 24, 2023
CLOSED SESSION REPORT: City Attorney Andy Heglund reported that there was no reportable action.
CITY COUNCIL COMMUNICATIONS: Per Government Code Section 54954.2(a)(2) , the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification , make a brief announcement, or make a brief report on their own activities .
CITY MANAGER COMMUNICATIONS
CONSENT ITEMS:
Supplemental Packet: Communications posted online
Public Speaker: George Amandola
Action: M/S/C (Duran/Halter) to approve the Consent Items in one motion as presented.
Vote: Ayes: Duran, McReynolds, Halter, Campos, Deputy
Mayor Sanchez-Palacios, and Mayor Schroeder;
Noes: None; Abstain: None; Absent: Johnson
1. 2.
April 24, 2023
Move all Resolutions and Ordinances presented tonight be deemed read by title only and all further reading be waived.
Action: Approved recommendation.
Approval of City Council Minutes - Regular Meetings held on March 13, 2023, March 20, 2023, and March 27, 2023 and Special Meeting on March 28, 2023
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
Approve City Council Minutes for Regular Meetings held on March 13, 2023, March 20, 2023, and March 27, 2023 and Special Meeting on March 28, 2023.
Action: Approved recommendation.
CONSENT ITEMS (CONTINUED)
3. Professional Services Agreement No. 2021-035 Second Amendment with ENS Resources Inc. for Legislative Representation Services Staff: Akbar Alikhan, Interim City Manager
RECOMMENDATION
a. Approve and authorize the Mayor to execute the Second Amendment to Professional Services Agreement No. 2021-035 with ENS Resources, Inc. for the term July 1, 2023, through June 30, 2024; contract amount of $6,000 per month, not-to-exceed amount of $72,000 per year. b. Authorize the City Manager or designee to execute a future amendment to the contract to extend the term an additional twelve months upon mutual agreement of the City and ENS Resources; for an additional contract amount up to $82,000 for a total not-to-exceed amount up to $308,000.
Action: Approved recommendation. Agreement No. 2021-035.2
4. Acceptance of Assistance to Firefighters Grants
April 24, 2023
Staff: David Endaya, Fire Chief
RECOMMENDATION
a. Authorize the City Manager, or designee, to accept grant funds from the Department of Homeland Security (OHS) under the Assistance to Firefighters program in the amount of $150,515.
b. Authorize the City Manager, or designee, to act as agent for the City to conduct all negotiations and execute and submit all documents, including, without limitation, applications, agreements, amendments, and billing statements that may be necessary to accept the grant and complete the project.
c. Authorize the Finance Department to increase the General Grant and Categorical Fund appropriations and revenues in the appropriate fiscal year and project(s) and account(s) for use as provided in the grant for a total estimated amount of $150,516.
Action: Approved recommendation.
CONSENT ITEMS (CONTINUED)
5. 6.
7. April 24, 2023
Purchase of 45 Portable Radios from BK Technologies
Staff: David Endaya, Fire Chief
RECOMMENDATION
a. Authorize the City Manager, or designee to negotiate the purchase of 45 new portable radios and accessories for an amount not to exceed $231,460.
b. Authorize Finance to increase revenue and expenditure appropriations in the General Fund by $118,584.39 from the Paramedic Services Assigned Fund Balance to support the purchase.
Action: Approved recommendation.
Purchase of New Paramedic Squad
Staff: David Endaya, Fire Chief
RECOMMENDATION
a. Authorize the City Manager, or designee to negotiate the purchase of a new Paramedic Squad.
b. Authorize Finance to increase appropriations in the Fire Department's General Fund by up to $314 ,699 from the Fire Facility and Equipment Mitigation Fee Trust Fund.
c. Authorize Finance to budget revenue appropriations annually by $14,699 in the Fire Department's General Fund from the Fire Facility and Equipment Mitigation Fee Trust Fund to support the ongoing fleet maintenance and replacement costs.
Action: Approved recommendation.
Professional Services Agreement with EN Engineering for Design Engineering Services for Fiber and Connectivity Proiect
CONSENT ITEMS (CONTINUED)
Staff: Mitchell Cameron, Chief Technology Officer
RECOMMENDATION
a. Approve and authorize the Mayor to execute a Professional Services Agreement with EN Engineering for a not-to-exceed amount of $599,370.
b. Authorize the use of $126, 100 from the One-time Investment Plan Funds that are dedicated to Information Technology System Improvements
c. Authorize the Finance Department to make the necessary budget adjustments for the use of Investment Plan Funding to complete the purchase.
d. Authorize the City Manager, or designee, to execute modifications to the agreement with EN Engineering in the amount of $59,937 , which is a 10% contingency.
Action: Approved recommendation. Agreement No. 2023-023.
8. Approval to Purchase 168 Portable Radios from Motorola Inc. for the Police Department
9. April 24, 2023
Staff: Darin Schindler, Chief of Police
RECOMMENDATION
a. Approve and authorize the Mayor to execute a contract with Motorola to purchase 168 new portable radios.
b. Authorize the use of One-time Investment Plan Funds that are dedicated to Information Technology System Improvements.
c. Authorize the Finance Department to make the necessary budget adjustments for the use of Investment Plan Funding to complete the purchase.
Action: Approved recommendation. Agreement No. 2023-024.
Professional Services Agreement PW23-1099 with Hopkins
Groundwater Consultants, Inc. for Professional Hydrogeological Consulting Services on Proiect 97958 - Well - Saticoy Well No. 4
CONSENT ITEMS (CONTINUED)
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
a. Approve and authorize the Public Works Director or designee to execute subject Agreement PW23-1099 with Hopkins Groundwater Consultants, Inc. in the amount of $115,690 with a contract completion date of August 31, 2024.
b. Authorize the Public Works Director or designee to execute future amendments to subject Agreement up to a total maximum contingency of $11,569 for a total not to exceed Agreement amount of $127,259 and a total time extension of 180 calendar days.
Action: Approved recommendation. Agreement No. PW23-1099.
10. Sole-Source Purchase of PureAir Filtration's 1-Ton Emergency Chlorine Gas Scrubber System for the Bailey Treatment Plant Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Approve and authorize the Mayor to execute a Sole-Source Purchase with PureAir Filtration to provide the Bailey Conditioning Facility with a new 1-ton chlorine gas scrubber for a term from April 24, 2023 to December 31, 2023 and an amount of $406,660 plus a contingency of $40,666 for a total not-to-exceed agreement amount of $447,326. b. Authorize the Ventura Water General Manager to amend the contract to increase the amount of the agreement in an amount not to exceed $40,666, or to extend the term for a period not to exceed 6 months.
Action: Approved recommendation.
PUBLIC HEARING ITEMS: Staff shall introduce the public hearing item and present their report to Council . Council members may ask questions of staff if they desire . Any member of the public may speak or present evidence , after submitting a speaker card and being recognized by the Mayor. All rules of decorum apply during Public Hearings . Each member of the Council shall verbally disclose all ex parte communications concerning the subject of the hearing .
April 24, 2023
11. 2023-2024 Community Development Block Grant Application Review April 24, 2023
Staff: Neda Zayer, Interim Community Development Director
RECOMMENDATION
a. Conduct a public hearing and receive comments.
b. Provide direction on recommended funding for the applications received.
Supplemental Packet:
Public Speakers:
Action:
Communications posted online.
Helen Eloyan, Walter Beaumont, Davina
Decant, Karen Flock, Jason Meek
Presentation made and discussion held.
FORMAL ITEMS: The public may comment on each item listed on the agenda for Formal Items as the item is taken up. Formal Items may be reordered at the discretion of the Chair. The public may speak up to three (3) minutes on each agenda item.
12. Fiscal Year 2021-2022 Audit Results and Accompanying Financial Reports
Staff: Greg Morley, Interim Chief Financial Officer
RECOMMENDATION
a. Receive the Annual Comprehensive Financial Report with the Independent Auditor's Report for the City of San Buenaventura for fiscal year ended June 30, 2022.
b. Receive the Measure O Financial Statements with the Independent Auditor's Report and Internal Controls reporting for the City of San Buenaventura for the fiscal year ended June 30, 2022.
Supplemental Packet:
Public Speakers:
Action:
Communications posted online.
George Amandola
Presentation made and discussion held.
13. Transmittal of Fiscal Year 2024 Proposed Operating and Capital Improvement Budget
April 24, 2023
Staff: Greg Morley, Interim Chief Financial Officer
RECOMMENDATION
Receive the Fiscal Year 2024 Proposed Operating and Capital Improvement Budget.
Action: No speakers. Presentation made and
discussion held.
PUBLIC COMMUNICATIONS:
Public Speakers: Terry Foley, Steph Karba, Trevor Gotsman
ADJOURNMENT
Mayor Schroeder dedicated the meeting to a comment by final public speaker Trevor Gotsman, which stated that working together as a community helps to, "wax the ties that bind us." Adjourned at 8: 15 p.m.
I hereby certify that this is a true and correct record of the City Council meeting held on April 24, 2023.
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Michael B. MacDonald, CMC
City Clerk
April 24, 2023