May 8, 2023 Ventura City Council Agenda
www.cityofventura.ca.gov
CITY COUNCIL AGENDA
REVISED AGENDA ADDED CLOSED SESSION ITEM 2
MONDAY, MAY 8, 2023
REVISED ON MAY 5, 2023
CLOSED SESSION – 5:00 P.M.
REGULAR MEETING – 6:00 P.M.
CITY COUNCIL CHAMBERS – CITY HALL - 501 POLI STREET, VENTURA, CA 93001
JOE SCHROEDER, MAYOR
Councilmembers:
DISTRICT 1 – LIZ CAMPOS DISTRICT 6 – JIM DURAN
DISTRICT 2 – DOUG HALTER DISTRICT 5 – BILL MCREYNOLDS
DISTRICT 3 – MIKE JOHNSON DISTRICT 4 – JEANNETTE SANCHEZ-
PALACIOS, DEPUTY MAYOR
Akbar Alikhan
Interim City Manager
Andrew Heglund
City Attorney
Michael B. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN -PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718/Videos or on YouTube at https://www.YouTube.com/cityofventura/live .
To access the meeting remotely: Join the WebEx meeting live at :
https://cityofventura.webex.com/cityofventura/j.php?MTID=m2d93336d74f6efd367fd60df5c2584f6 To request to speak on an item, use the chat function to notify the City Clerk by including the Item Agenda Number in your comment. The City Clerk will announce public speakers and promote them to a panelist, which will allow the use of camera and microphone. To join with audio only, call (213) 306-3065 and use access code: 2559 917 7863 Please be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in-person attendees and those participating virtually.
To submit written comments (up to 1,000 characters) for the City Council’s consideration and inclusion in the public records, email [email protected] by 4:0 0 p.m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput . Please include the Agenda Item Number in the subject This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald, City Clerk, (805) 654-4787. The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 11:00 p.m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting . 1 May 8, 2023 Ventura City Council Agenda
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CALL TO ORDER – CLOSED SESSION – 5:00 p.m.
ROLL CALL
PUBLIC COMMUNICATIONS: Public comments on Closed Session Items only.
CLOSED SESSION: Teleconference/Video Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. PUBLIC EMPLOYEE APPOINTMENT
Title: Interim City Manager
Authority: Government Code Section 54957
2. CONFERENCE WITH LEGAL COUNSEL – POTENTIAL LITIGATION One Case
Authority: Government Code Section 54956.9(d)(2)
ADJOURNMENT: Adjourn to Regular Meeting.
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CALL TO ORDER – REGULAR SESSION – 6:00 p.m.: The regular meetings of the San Buenaventura (Ventura) City Council also serve as regular meetings of the Successor Agency and Public Facilities Financing Authority when Successor Agency and Public Facilities Financing Authority items are listed on the agenda.
ROLL CALL
PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS
• Ventura Land Trust 20th Anniversary
• Ventura Port District Update
CLOSED SESSION REPORT
CITY COUNCIL COMMUNICATIONS: Per Government Code Section 54954.2(a)(2), the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification, make a brief announcement, or make a brief report on their own activities.
CITY MANAGER COMMUNICATIONS
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PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, speakers may not cede their time to another speaker. If there are more than ten (10) Public Communications speakers, each speaker's time shall be reduced from three (3) minutes so that all speakers have an equal time to speak. City Council cannot act on any items not on the agenda.
CONSENT ITEMS: Matters appearing on the Consent Items are expected to be non-controversial and will be acted upon by City Council at one time without discussion unless a Councilmember, City Staff, or a member of the public requests an opportunity to address an item. Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items. Approval by the City Council of Consent Items means the recommendation of Staff is approved along with the terms and conditions described in the Administrative Report.
1. Move all Resolutions and Ordinances presented tonight be deemed read by title only and all further reading be waived.
2. Lease Agreement for 505 Poli Street Room 201
Staff: Akbar Alikhan, Interim City Manager
RECOMMENDATION
a. Authorize the City Manager or designee to execute the Lease and District Office Lease Amendment, in substantially the form submitted, between Salud Carbajal and the City of Ventura, commencing on or before June 1, 2023.
b. Direct staff to prepare an amendment to the US Metro General Services Agreement 2021-023 to add 505 Poli Room 201 janitorial services for Council approval at a future Council meeting.
3. Best Value Selection for Membrane Bioreactor and VenturaWaterPure Projects
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Adopt a Resolution and find it to be in the City’s best interest and authorize the use of Best Value Selection for the Membrane Bioreactor/Ultraviolet Light Disinfection Project at the Ventura Water Reclamation Facility and the VenturaWaterPure Program purs uant to Section 4.600.030 of the San Buenaventura Municipal Code. Resolution titled:
3 CONSENT ITEMS (CONTINUED)
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“A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, FINDING IT TO BE IN THE CITY’S
BEST INTEREST AND AUTHORIZING THE USE OF BEST VALUE
SELECTION FOR THE PURCHASE OF EQUIPMENT, SYSTEMS, AND
MATERIALS FOR THE MEMBRANE BIOREACTOR/ULTRAVIOLET
LIGHT DISINFECTION PROJECT AND THE PROJECTS THAT
COMPRISE THE VENTURAWATERPURE PROGRAM”
4. Professional Services Agreement No. 2017-016 Fifth Amendment with Environmental Science Associates for Permitting and California Environmental Quality Act Support of the VenturaWaterPure Program
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Approve and authorize the Mayor to execute the Fifth Amendment to the Professional Services Agreement (No. 2017 -016) with Environmental Science Associates in the amount of $255,157 for a new contract not -to- exceed amount of $2,166,252, including contingency funding of $23,196.
5. General Services Agreement with Synagro West, LLC for the Transportation and Benefi cial Reuse of Biosolids from the Ventura Water Reclamation Facility
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Approve and authorize the Mayor to execute a General Services Agreement with Synagro West, LLC for the transportation and beneficial reuse of biosolids from the Ventura Water Reclamation Facility for a not- to-exceed total of $1,431,925 for an initial two-year term.
b. Authorize the Mayor to execute three additional one-year extensions for the General Services Agreement with Synagro, for total -not-to exceed amount of $4,102,325, subject to the appropriation of funds, pursuant to Section 4.600.200 of the Municipal Code.
4 CONSENT ITEMS (CONTINUED)
May 8, 2023 Ventura City Council Agenda
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6. Blanket Purchase Orders for Ventura Water Chemical Supply for Fiscal Year 2023-2024
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Authorize and approve annual Blanket Purchase Orders with JCI Chemicals for $442,530 and Univar for $503,180 for the provision of quoted chemicals as outlined in Attachment A.
7. Professional Services Agreement No. 2020 -064 Third Amendment with Carollo Engineers, Inc. to Conduct a Local Limits Evaluation of the Ventura Water Reclamation Facility
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Approve the Third Amendment to Professional Servic e Agreement 2020- 064 with Carollo Engineers, Inc. to add $50,000 for a new not -to-exceed total of $230,188, pursuant to Section 4.600.140 of the Municipal Code.
PUBLIC HEARING ITEM: Staff shall introduce the public hearing item and present their report to Council.
Councilmembers may ask questions of staff if they desire. Any member of the public may speak or present evidence, after submitting a speaker card and being recognized by th e Mayor. All rules of decorum apply during Public Hearings. Each member of the Council shall verbally disclose all ex parte communications concerning the subject of the hearing.
8. Adoption of User and Regulatory Fees
Staff: Greg Morley, Interim Chief Financial Officer
RECOMMENDATION
a. Hold a Public Hearing.
b. Adopt the proposed User Fee Resolution and Schedule, to be effective July 10, 2023.
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FORMAL ITEMS: The public may comment on each item listed on the agenda for Formal Items as the item is taken up. Formal Items may be reordered at the discretion of the Chair. The public may speak up to three (3) minutes on each agenda item.
9. Cardroom Table Expansion
Staff: Andy Heglund, City Attorney
RECOMMENDATION
Receive an update on possible card room expansion and provide direction.
10. Parking Workshop 3 of 3 - The Way Forward
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
Conduct a workshop on the future of parking in the City of Ventura.
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, speakers may not cede their time to another speaker. If there are more than ten (10) Public Communications speakers, each speaker's time shall be reduced from three (3) minutes so that all speakers have an equal time to speak. City Council cannot act on any items not on the agenda.
ADJOURNMENT
Communications to the City Council are public record and will become part of the City’s electronic records, which are accessible through the City’s website. Please note: e -mail addresses, names, addresses, and other contact information are not required, but if included in any communication to the City Council, will become part of the public record. If you do not want your e-mail address or any other contact information to be made public, you may deliver communications via U.S. Postal Service to the City Clerk’s Office at 501 Poli Street, Room 204, Ventura, CA 93001. If you do not want your contact information included in the public record, please do not include that information in your communication.
Please contact the City Clerk Department for further infor mation.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk’s Office at (805) 658-4787 or the California Relay Service at (866) 735-2929. Notification 72 hours prior to the me eting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Live Spanish interpretation will be available. No advanced request for interpretation services required.
La traducción al español estará disponible en vi vo. No es necesario solicitar la traducción al español anticipadamente.
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Administrative Reports relating to this agenda are available on the City’s website – https://www.cityofventura.ca.gov/AgendaCenter .
Resource Items for the Public:
• City Council Protocols which includes Rules of Decorum for the Public • City Council Goals
• Budget Principles
• City Charter
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This agenda was posted on Monday, May 1, 2023, at 5:30 p.m. in the City Clerk’s Office, on the City Hall Public Notices Board and on the internet.
Michael B. MacDonald, CMC
City Clerk
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