CIT Y O F VENTUR A
CITY COUNCIL MINUTES
Resolution No. 2023-029
REVISED AGENDA ADDED CLOSED SESSION ITEM 2
MONDAY, MAY 8, 2023
REVISED ON MAY 5, 2023
CLOSED SESSION - 5:00 P.M.
REGULAR MEETING - 6:00 P.M.
CITY COUNCIL CHAMBERS - CITY HALL - 501 POLI STREET, VENTURA, CA 93001
JOESCHROEDER , MAYOR
DISTRICT 1 - LIZ CAMPOS
DISTRICT 2 - DOUG HALTER
DISTRICT 3 - MIKE JOHNSON
Akbar Alikhan
Interim City Manager
Councilmembers:
DISTRICT 6 - JIM DURAN
DISTRICT 5 - BILL MCREYNOLDS
DISTRICT 4 - JEANNETTE SANCHEZ-
Andrew Heglund
City Attorney
PALACIOS, DEPUTY MAYOR
Michael B. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN-PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https ://www.cityofventura.ca.gov/718Nideos or on YouTube at https://www.YouTube.com/cityofventura/live.
To access the meeting remotely: Join the Web Ex meeting live at:
https://cityofventura.webex.com/cityofventura/j.php?MTID=m2d93336d74f6efd367fd60df5c2584f6 To request to speak on an item, use the chat function to notify the City Clerk by including the Item Agenda Number in your comment. The City Clerk will announce public speakers and promote them to a panelist , which will allow the use of camera and microphone . To join with audio only, call (213) 306-3065 and use access code: 2559 917 7863 Please be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in-person attendees and those participating virtually.
To submit written comments (up to 1,000 characters) for the City Council's consideration and inclusion in the public records, email [email protected] by 4:00 p.m. on the meeting date, or by using the public comment form at www.cityofventura .ca.gov/publicinput. Please include the Agenda Item Number in the subject This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this mat(er may be addressed to Michael B. MacDonald , City Clerk, (805) 654-4787. The City Council may take action related to any subject listed on the Agenda . Meetings will adjourn at 11 :00 p. m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting .
May 8, 2023
CALL TO ORDER - CLOSED SESSION: 5:01 p.m.
ROLL CALL
Present:
Absent:
Councilmembers Duran, McReynolds, Johnson, Halter, Campos, Deputy Mayor Sanchez-Palacios, and Mayor Schroeder
None
Mayor Schroeder presiding
PUBLIC COMMUNICATIONS: None
CLOSED SESSION: TeleconferenceNideo Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. PUBLIC EMPLOYEE APPOINTMENT
Title: Interim City Manager
Authority: Government Code Section 54957
Supplemental Packet: Communications posted online.
2. CONFERENCE WITH LEGAL COUNSEL- POTENTIAL LITIGATION
One Case
Authority: Government Code Section 54956.9(d)(2)
ADJOURNMENT: 6:04 p.m.
CALL TO ORDER - REGULAR SESSION: 6:07 p.m.
ROLL CALL
Present:
Absent:
Councilmembers Duran, McReynolds, Johnson, Halter, Campos, Deputy Mayor Sanchez-Palacios, and Mayor Schroeder
None
Mayor Schroeder presiding
PLEDGE OF ALLEGIANCE: City Clerk Michael MacDonald
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS
• Ventura Land Trust 20th Anniversary
• Ventura Port District Update
May 8, 2023
CLOSED SESSION REPORT: City Attorney Andy Heglund reported that there was no reportable action.
CITY COUNCIL COMMUNICATIONS: Per Government Code Section 54954.2(a)(2) , the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification , make a brief announcement , or make a brief report on their own activities .
CITY MANAGER COMMUNICATIONS
PUBLIC COMMUNICATIONS
Supplemental Packet: Communications posted online.
Public Speakers: Don Wood, Todd Collart, Amy Cherrie, Trevor Gotsman, Terry Foley
CONSENT ITEMS
Supplemental Packet: Communications posted online.
Public Speaker: George Naugles
Action: M/S/C (Halter/McReynolds) to approve the Consent Items in one motion as presented.
Vote: Ayes: Duran, McReynolds, Johnson, Halter, Deputy
Mayor Sanchez-Palacios, and Mayor Schroeder;
Noes: Campos; Abstain: None; Absent: None
1. 2.
May 8, 2023
Move all Resolutions and Ordinances presented tonight be deemed read by title only and all further reading be waived.
Action: Approved recommendation.
Lease Agreement for 505 Poli Street Room 201
Staff: Akbar Alikhan, Interim City Manager
RECOMMENDATION
a. Authorize the City Manager or designee to execute the Lease and District Office Lease Amendment, in substantially the form submitted, between Salud Carbajal and the City of Ventura, commencing on or before June 1, 2023.
b. Direct staff to prepare an amendment to the US Metro General Services Agreement 2021-023 to add 505 Poli Room 201 janitorial services for Council approval at a future Council meeting.
Action: Approved recommendation. Agreement No. 2023-026.
CONSENT ITEMS (CONTINUED)
3. 4.
May 8, 2023
Best Value Selection for Membrane Bioreactor and VenturaWaterPure Proiects
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Adopt a Resolution and find it to be in the City's best interest and authorize the use of Best Value Selection for the Membrane Bioreactor/Ultraviolet Light Disinfection Project at the Ventura Water Reclamation Facility and the VenturaWaterPure Program pursuant to Section 4.600.030 of the San Buenaventura Municipal Code. Resolution titled:
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, FINDING IT TO BE IN THE CITY'S
BEST INTEREST AND AUTHORIZING THE USE OF BEST VALUE
SELECTION FOR THE PURCHASE OF EQUIPMENT, SYSTEMS, AND
MATERIALS FOR THE MEMBRANE BIOREACTOR/ULTRAVIOLET
LIGHT DISINFECTION PROJECT AND THE PROJECTS THAT
COMPRISE THE VENTURAWATERPURE PROGRAM"
Action: Approved recommendation. Resolution No. 2023-029 .
Professional Services Agreement No. 2017-016 Fifth Amendment with Environmental Science Associates for Permitting and California Environmental Quality Act Support of the VenturaWaterPure Program Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Approve and authorize the Mayor to execute the Fifth Amendment to the Professional Services Agreement (No. 2017-016) with Environmental Science Associates in the amount of $255,157 for a new contract not-to exceed amount of $2,166,252, including contingency funding of $23,196.
Action: Approved recommendation. Agreement No. 2017-016.5.
CONSENT ITEMS (CONTINUED)
5. 6.
7. May 8, 2023
General Services Agreement with Synagro West, LLC for the Transportation and Beneficial Reuse of Biosolids from the Ventura Water Reclamation Facility
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Approve and authorize the Mayor to execute a General Services Agreement with Synagro West, LLC for the transportation and beneficial reuse of biosolids from the Ventura Water Reclamation Facility for a not to-exceed total of $1,431,925 for an initial two-year term. b. Authorize the Mayor to execute three additional one-year extensions for the General Services Agreement with Synagro, for total-not-to exceed amount of $4,102,325, subject to the appropriation of funds, pursuant to Section 4.600.200 of the Municipal Code.
Action: Approved recommendation . Agreement No. 2023-027.
Blanket Purchase Orders for Ventura Water Chemical Supply for Fiscal Year 2023-2024
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Authorize and approve annual Blanket Purchase Orders with JCI Chemicals for $442,530 and Univar for $503,180 for the provision of quoted chemicals as outlined in Attachment A.
Action: Approved recommendation.
Professional Services Agreement No. 2020-064 Third Amendment with Carollo Engineers, Inc. to Conduct a Local Limits Evaluation of the Ventura Water Reclamation Facility
Staff: Gina Dorrington , Ventura Water General Manager
RECOMMENDATION
Approve the Third Amendment to Professional Service Agreement 2020- 064 with Carollo Engineers, Inc. to add $50,000 for a new not-to-exceed total of $230,188 , pursuant to Section 4.600.140 of the Municipal Code.
Action: Approved recommendation. Agreement No. 2020-064.3.
PUBLIC H EARi NG ITEM: Staff shall introduce the public hearing item and present their report to Council.
Council members may ask questions of staff if they desire . Any member of the public may speak or present evidence , after submitting a speaker card and being recognized by the Mayor. All rules of decorum apply during Public Hearings . Each member of the Council shall verbally disclose all ex parte communications concerning the subject of the hearing .
8. Adoption of User and Regulatory Fees
May 8, 2023
Staff: Greg Morley, Interim Chief Financial Officer
RECOMMENDATION
a. Hold a Public Hearing.
b. Adopt the proposed User Fee Resolution and Schedule, to be effective July 10, 2023.
Action:
Vote:
Action:
Vote:
No speakers. M/S/C (Halter/Duran) to approve
the staff recommendation. Resolution No. 2023-
030.
Ayes: Duran, McReynolds, Johnson, Halter,
Deputy Mayor Sanchez-Palacios, and Mayor
Schroeder; Noes: Campos; Abstain: None;
Absent: None
M/S/F (McReynolds/Johnson) to continue the
item and direct staff to return with a 7.45% fee
increase.
Ayes: McReynolds, Johnson; Noes: Duran,
Halter, Campos, Deputy Mayor Sanchez
Palacios , and Mayor Schroeder; Abstain: None;
Absent: None
FORMAL ITEMS: The public may comment on each item listed on the agenda for Formal Items as the item is taken up. Formal Items may be reordered at the discretion of the Chair. The public may speak up to three (3) minutes on each agenda item.
9. Cardroom Table Expansion
Staff: Andy Heglund, City Attorney
RECOMMENDATION
Receive an update on possible card room expansion and provide direction.
Public Speakers:
Action:
Vote:
Patrick Berry, Tom Cady, Jarhett
M/S/C (Duran/McReynolds) to direct staff to
return to Council on May 22, 2023 exploring
options B and C allowing a new entity to apply
for a license, table expansion of current entity,
and to prepare a letter of opposition to AB 341.
Ayes: Duran, McReynolds, Halter, Deputy
Mayor Sanchez-Palacios, and Mayor
Schroeder; Noes: Johnson and Campos;
Abstain: None; Absent: None
10. Parking Workshop 3 of 3 -The Way Forward
May 8, 2023
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
Conduct a workshop on the future of parking in the City of Ventura.
Supplemental Packet:
Public Speakers:
Action:
Communications posted online.
Kevin Clerici, Marina Porter, George Amandola,
Trevor Gotsman
M/S/C (McReynolds/Halter) to direct staff to
return by October 22, 2023 or earlier with the
following: A new financial analysis for a new
parking structure that includes a sensitivity
analysis around 10, 15, or 20% cost increase
and delays, subterranean options, all electric,
green roof, and solar options that include
funding mechanisms; expansion of paid parking
FORMAL ITEMS (CONTINUED)
Vote:
PUBLIC COMMUNICATIONS
Public Speaker: Trevor Gotsman
ADJOURNMENT
Adjourned at 10:54 p.m.
lots and authority for staff to move forward;
Parking Authority implementation; direct staff to
explore other options for the Harbor garage
including approaching the Coastal Commission
to discuss best uses; and to direct staff to
explore federal funding options for the Harbor
garage .
All Ayes
Meeting adjourned in honor of Barbara Kam and Garret Sutton.
I hereby certify that this is a true and correct record of the City Council meeting held on May 8, 2023.
l'!u°u\\LwovJ
Michael B. MacDonald, CMC
City Clerk
May 8, 2023