October 23, 2023 Ventura City Council Agenda
www.cityofventura.ca.gov
CITY COUNCIL AGENDA
REVISED AGENDA ITEM 2
MONDAY, OCTOBER 23, 2023
REVISED ON OCTOBER 19, 2023
CLOSED SESSION – 5:00 P.M.
REGULAR MEETING – 6:00 P.M.
CITY COUNCIL CHAMBERS – CITY HALL – 501 POLI STREET, VENTURA, CA 93001
JOE SCHROEDER, MAYOR
Councilmembers:
DISTRICT 1 – LIZ CAMPOS DISTRICT 6 – JIM DURAN
DISTRICT 2 – DOUG HALTER DISTRICT 5 – BILL MCREYNOLDS
DISTRICT 3 – MIKE JOHNSON DISTRICT 4 – DR. JEANNETTE SÁNCHEZ-
PALACIOS, DEPUTY MAYOR
Bill Ayub
City Manager
Andrew Heglund
City Attorney
Michael B. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN- PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718/Videos or on YouTube at https://www.YouTube.com/cityofventura/live.
To access the meeting remotely: Join the WebEx meeting live at :
https://cityofventura.webex.com/cityofventura/j.php?MTID=mc10ef67c7cd108897178dd4ac8ae71c2
To request to speak on an item, use the chat function to notify the City Clerk by including the Item Agenda Number in your comment. The City Clerk will announce public speakers and promote them to a panelist, which will allow the use of camera and microphone. To join with audio only, call (213) 306-3065 and use access code: 2558 018 7759
Please be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in- person attendees and those participating virtually.
To submit written comments (up to 1,000 characters) for the City Council’s consideration and inclusion in the public records, email [email protected] by
4:00 p.m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject
This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald, City Clerk, (805) 654-4787. The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 11:00 p.m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting. 1 October 23, 2023 Ventura City Council Agenda
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CALL TO ORDER – C LOSED SESSION – 5:00 p.m.
ROLL CALL
PUBLIC COMMUNICATIONS:
Public comments on Closed Session Items only.
CLOSED SESSION:
Teleconference/Video Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Name of Case: Pacific Maritime Group, Inc. v. City of San Buenaventura VCSC Case No. 2023CUWM010835
Authority: Government Code Section 54956.9(d)(1)
2. CO
NFERENCE WITH LEGAL COUNSEL -EXISTING LITIGATION
Name of Case: Santa Barbara Channelkeeper v. State Water Resources Control Board and City of San Buenaventura, Los Angeles Superior Court Case No.: 19STCP01176 (previously San Francisco Superior Court Case No.: CPF-14-513875) Authority: Government Code Section 54956.9(d)(1)
ADJOURNMENT: Adjourn to Regular Meeting.
___________________________________________________________________________________
CALL TO ORDER – R EGULAR SESSION – 6:00 p.m.: The regular meetings of the San Buenaventura (Ventura) City Council also serve as regular meetings of the Successor Agency and Public Facilities Financing Authority when Successor Agency and Public Facilities Financing Authority items are listed on the agenda.
ROLL CALL
PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS
• 2023 Dysautonomia Awareness Month
CLOSED SESSION REPORT
CITY COUNCIL COMMUNICATIONS: Per Government Code Section 54954.2(a)(2), the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification, make a brief announcement, or make a brief report on their own activities.
CITY MANAGER COMMUNICATIONS
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CONSENT ITEMS: Matters appearing on the Consent Items are expected to be non-controversial and will be acted upon by City Council at one time without discussion unless a Councilmember, City Staff, or a member of the public requests an opportunity to address an item. Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items. Approval by the City Council of Consent Items means the recommendation of Staff is approved along with the terms and conditions described in the Administrative Report.
1. Move all Resolutions and Ordinances presented tonight be deemed read by title only and all further reading be waived.
2. Ordinance for Second Readi ng – An Ordinance of the Council of the City of San Buenaventura, California, Extending the Term of Ordinance No. 2018 -016 Which Amended Certain Provisions Pertaining to Height Determinations and Implementation and Restating the Thomas Fire Rebuild Overlay Zone
Staff: Michael B. MacDonald, City Clerk
RECOMMENDATION
Waive the second reading in full and adopt the Ordinance of the Council of the City of San Buenaventura, California, Extending the Term of Ordinance No. 2018- 016 Which Amended Certain Provisions P ertaining to H eight Determinations and Implementation and Restating the Thomas Fire Rebuild Overlay Zone.
3. Ordinance for Second Reading – An Ordinance of the City Council of the City of San Buenaventura, California, Amending, in Part, Division 24, Chapter 24.430 Relating to Accessory Dwelling Units and Junior Accessory Dwelling Units and Determining the Ordinance to be Statutorily Exempt from the California Environmental Quality Act
Staff: Michael B. MacDonald, City Clerk
RECOMMENDATION
Waive the second reading in full and adopt the Ordinance of the City Council of the City of San Buenaventura, California, Amending, in Part, Division 24, Chapter 24.430 Relating to Accessory Dwelling Units and Junior Accessory Dwelling Units and Determining the Ordinance to be Statutorily Exempt from the California Environmental Quality Act.
3 CONSENT ITEMS (CONTINUED)
October 23, 2023 Ventura City Council Agenda
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4. Application for Zero Percent Interest Loan from Southern California Regional Energy Network and Approval of Job Order Contract for the LED Lighting Retrofit Project
S
taff: Phil Nelson, Public Works Director
RE
COMMENDATION
a. A mend the Fiscal Year 2024-2028 Capital Improvement Program and add LED Lighting Retrofit Project (93116).
b. A dopt a Resolution authorizing the City Manager, or designee, to apply for and accept a $172,444 Southern California Regional Energy Network Revolving Savings Fund 0% Interest Loan.
c. A uthorize the City Manager, or designee, to act as agent for the City to conduct all negotiations and execute and submit all documents, including, without limitation, applications, agreements, amendments, resolutions, and billing statements that may be necessary to accept loans, grants, and other incentives, from Southern California Regional Energy Network for energy efficiency projects.
d. U pon receipt of loan award, authorize the Chief Financial Officer to increase appropriations and revenues in the amount of $172,444 in the appropriate fiscal year(s), project(s) and accounts for use as provided in the loan agreement.
e. Approve and authorize the City Manager or designee to execute a purchase order for $344,735, including a $31,000 contingency for a total not-to-exceed amount of $377,000, to MTM Construction Inc. for the LED Lighting Retrofit project per Job Order Contract number 2021- 078.
f. Authorize an increase in CIP appropriations in Fund 65, Facilities Maintenance in the amount of $377,000.
g. Authorize an appropriations increase in Fund 65 in the Fiscal Year 2024 Budget in the amount of $377,000.
4 CONSENT ITEMS (CONTINUED)
October 23, 2023 Ventura City Council Agenda
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5. WaterSMART Drought Response Program: Drought Resiliency Projects Grant for Fiscal Year 2024
S
taff: Gina Dorrington, Ventura Water General Manager
RE
COMMENDATION
a. A dopt a resolution authoriz ing the Ventura Water General Manager, or designee, to apply for, receive grant funds, enter into a cooperative agreement, and administer a grant for up to $5,000,000 for the Drought Resiliency Projects Grant funding with a $5,000,000 City match. b. A uthorize the Ventura Water General Manager, or designee, to act as agent for the City to conduct all negotiations, execute and submit all documents, including, without limitation, applications, agreements, amendments, and billing statements that may be necessary to accept these grants and complete the project under the grant.
c. A uthorize the Finance Department to assign increased appropriations to the proper funds, projects, and accounts if the grant is awarded.
FORMAL ITEMS: The public may comment on each item listed on the agenda for Formal Items as the item is taken up. Formal Items may be reordered at the discretion of the Chair. The public may speak up to three (3) mi
nutes on each agenda item.
6. General Plan Update Draft Land Use Designations and Preferred Land Use Map (Continued from October 9, 2023)
Staff: Neda Zayer, Interim Community Development Director
RECOMMENDATION
Endorse the draft Land Use Designations and Preferred Land Use Map for the General Plan Update.
7. POLICY CONSIDERATION - Closed Session Minutes (Continued from October 9, 2023)
Int
roduced by: Liz Campos, Councilmember, District 1
RE
COMMENDATION
Request that the City Clerk’s Office sit in on Closed Session to take minutes and control other important aspects generally handled by the Clerk’s Office. 5 FORMAL ITEMS (CONTINUED)
October 23, 2023 Ventura City Council Agenda
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8. Spanish Language Interpretation and Translation for City Council Meetings (Continued from October 9, 2023)
Staff: Michael B. MacDonald, City Clerk
RECOMMENDATION
a. Continue offering Spanish Interpretation services at City Council meetings on a by -request basis only, with a minimum of 72 hours advance notice.
b. Continue to translate all City Council meeting agendas into Spanish.
PUBLIC COMMUNICATIONS : In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, speakers may not cede their time to another speaker. If there are more than ten (10) Public Communications speakers, each speaker's time shall be reduced from three (3) minutes so that all speakers have an equal time to speak. City Council cannot act on any items not on the agenda.
ADJOURNMENT
Communications to the City Council are public record and will become part of the City’s electronic records, which are accessible through the City’s website. Please note: e -mail addresses, names, addresses, and other contact information are not required, but if included in any communication to the City Council, will become part of the public record. If you do not want your e -mail address or any other contact information to be made public, you may deliver communications via U.S. Postal Service to the City Clerk’s Office at 501 Poli Street, Room 204, Ventura, CA 93001. If you do not want your contact information included in the public record, please do not include that information in your communication.
Please contact the City Clerk Department for further information.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk’s Office at (805) 658-4787 or the California Relay Service at (866) 735-2929. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Live Spanish interpretation will be available. No advanced request for interpretation services required.
La traducción al español estará disponible en vivo. No es necesario solicitar la traducción al español anticipadamente.
Administrative Reports relati ng to this agenda are available on the City’s website – https://www.cityofventura.ca.gov/AgendaCenter.
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Resource Items for the Public:
• City Co
uncil Protocols which includes Rules of Decorum for the Public • City Council Goals
• Budget Principles
• City Charter
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This revised agenda was posted on Thursday, October 19, 2023, at 10:30 a.m . in the City Clerk’s Office, on the City Hall Public Notices Board and on the internet.
Mic
hael B. MacDonald, CMC
City Clerk
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