December 18, 2023 Ventura City Council Agenda
www.cityofventura.ca.gov
CITY COUNCIL AGENDA
REVISED AGENDA AMENDED CLOSED SESSION ITEM #2
MONDAY, DECEMBER 18, 2023
REVISED ON DECEMBER 14, 2023
C
LOSED SESSION – 5:00 P.M.
REGULAR MEETING – 6:00 P.M.
CITY COUNCIL CHAMBERS – CITY HALL – 501 POLI STREET, VENTURA, CA 93001 TELECONFERENCE LOCATION: 212 3RD LANE SOUTH, KIRKLAND, WA 98033
JOE SCHROEDER, MAYOR
C
ouncilmembers:
DISTRICT 1 – LIZ CAMPOS DISTRICT 6 – JIM DURAN
DISTRICT 2 – DOUG HALTER DISTRICT 5 – BILL MCREYNOLDS
DISTRICT 3 – MIKE JOHNSON DISTRICT 4 – DR. JEANNETTE SÁNCHEZ-
PALACIOS, DEPUTY MAYOR
Bill Ayub
City Manager
Andrew Heglund
City Attorney
Michael B. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN- PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718/Videos or on YouTube at https://www.YouTube.com/cityofventura/live.
T
o access the meeting remotely: Join the WebEx meeting live at :
https://cityofventura.webex.com/cityofventura/j.php?MTID=m8063f9e5c7ac09afd1acccd9e7181a24 T
o request to speak on an item, use the chat function to notify the City Clerk by including the Item Agenda Number in your comment. The City Clerk will announce public speakers and promote them to a panelist, which will allow the use of camera and microphone. To join with audio only, call (213) 306-3065 and use access code: 2554 961 6051 P
lease be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in- person attendees and those participating virtually.
T
o submit written comments (up to 1,000 characters) for the City Council’s consideration and inclusion in the public records, email [email protected] by 4:00 p.m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject T
his meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald, City Clerk, 1 December 18, 2023 Ventura City Council Agenda
www.cityofventura.ca.gov
(805) 654-4787. The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 11:00 p.m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting.
CALL TO ORDER – CLOSED SESSION – 5:00 p.m.
ROLL CALL
PUBLIC COMMUNICATIONS:
Public comments on Closed Session Items only.
CLOSED SESSION:
Teleconference/Video Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Bill Ayub, City Manager, and Danielle Keys, Human Resources Director
Employee Organization: Ventura City Firefighters’ Association (VCFA) Authority: Government Code Section 54957.6
2. CONFERENCE WITH LEGAL COUNSEL – POTENTIAL LITIGATION Two Cases
Authority: Government Code Section 54956.9(d)(2)
3. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Chantelle Garces v. City of Ventura
VCSC Case No. 56-2022-00567356-CU-PO-VTA
Authority: Government Code Section 54956.9(d)(1)
ADJOURNMENT: Adjourn to Regular Meeting.
___________________________________________________________________________________
CALL TO ORDER – REGULAR SESSION – 6:00 p.m.: The regular meetings of the San Buenaventura (Ventura) City Council also serve as regular meetings of the Successor Agency and Public Facilities Financing Authority when Successor Agency and Public Facilities Financing Authority items are listed on the agenda.
ROLL CALL
PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS
• City Flag Program Special Recognition
• 40th Anniversary of the Charitable Family to Family Meal Support Services
CLOSED SESSION REPORT
2 December 18, 2023 Ventura City Council Agenda
www.cityofventura.ca.gov
CITY COUNCIL COMMUNICATIONS: Per Government Code Section 54954.2(a)(2), the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification, make a brief announcement, or make a brief report on their own activities.
CITY MANAGER COMMUNICATIONS
CONSENT ITEMS: Matters appearing on the Consent Items are expected to be non-controversial and will be acted upon by City Council at one time without discussion unless a Councilmember, City Staff, or a member of the public requests an opportunity to address an item. Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items. Approval by the City Council of Consent Items means the recommendation of Staff is approved along with the terms and conditions described in the Administrative Report.
1. Move all Resolutions and Ordinances presented tonight be deemed read by title only and all further reading be waived
2. Approval of City Council Minutes – Regular Meetings held on November 6, 2023, November 13, 2023, and December 4, 2023
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
Approve City Council Minutes for Regular Meetings held on November 6, 2023, November 13, 2023, and December 4, 2023.
3. Resolution to Adopt Updated Records Retention Schedule
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
Adopt a R esolution approving the proposed new Records Retention Schedule. Resolution titled:
“A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, ADOPTING A RECORDS RETENTION
SCHEDULE,
AUTHORIZING DESTRUCTION OF CERTAIN CITY
RECORDS”
3 CONSENT ITEMS (CONTINUED)
December 18, 2023 Ventura City Council Agenda
www.cityofventura.ca.gov
4. Community Development Contract Amendments Extending the Terms for On-Call Environmental Consulting Services
Staff: Rachel Dimond, Interim Community Development Director
RECOMMENDATION
a. Authorize the City Manager, or designee, to execute the Second Amendment to Professional Services Agreement number 2019-006 with Environmental Science Associates, Inc, extending the term of the Agreement to January 31, 2025.
b. Authorize the City Manager, or designee, to execute the Second Amendment to Professional Services Agreement number 2019-014 with Rincon Consultants, Inc., extending the term of the Agreement to January 31, 2025.
c. Authorize the City Manager, or designee, to execute the Third Amendment to Professional Services Agreement number 2019-009 with WSP USA Environment & Infrastructure Inc., extending the term of the Agreement to January 31, 2025.
5. 2023-2024 City Council Goals Progress Update
Staff: Bill Ayub, City Manager
RECOMMENDATION
Receive and file progress updates on the 2023-2024 City Council goals.
6. Legal Services Agreement Fourth Amendment with Liebert Cassidy Whitmore for Labor and Employee Relations
Staff: Danielle Keys, Human Resources Director
RECOMMENDATION
Authorize the City Attorney to enter into a Fourth Amendment with the law firm of Liebert Cassidy Whitmore, in an amount not to exceed an additional $90,000 ($150,000 total) to continue representation of the City for complex and confidential labor and employee relations matters.
4 CONSENT ITEMS (CONTINUED)
December 18, 2023 Ventura City Council Agenda
www.cityofventura.ca.gov
7. Revised Salary Resolutions for Unrepresented Employees and SEIU Supervisory “S” Unit Employees
Staff: Danielle Keys, Human Resources Director
RECOMMENDATION
a. Adopt a revised Resolution Providing for a Systematic Classification of Positions and a Standardization of Salaries of Certain Paid Officers and Employees of the City as of December 23, 2023. Resolution titled:
“A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA PROVIDING FOR A SYSTEMATIC
CLASSIFICATION OF POSITIONS AND A STANDARDIZATION OF
SALARIES OF CERTAIN PAID OFFICERS AND EMPLOYEES OF THE
CITY OF SAN BUENAVENTURA AS OF DECEMBER 23, 2023”
b. Adopt a Resolution Providing for a Systematic Classification of Positions and a Standardization of Salaries of Supervisory Unit Employees as of December 23, 2023. Resolution titled:
“A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA PROVIDING FOR A SYSTEMATIC
CLASSIFICATION OF POSITIONS AND A STANDARDIZATION OF
SALARIES OF SUPERVISORY UNIT EMPLOYEES OF THE CITY OF
SAN BUENAVENTURA AS OF DECEMBER 23, 2023”
8. Fiscal Year 23 -24 Agreement between the City of Ventura and The Counseling Team International for Behavioral Health and Wellness Services
Staff: Darin Schindler, Chief of Police
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute the FY 23 -24
Agreement with The Counseling Team International in the amount of $66,000.
b. Authorize the City Manager, or designee, to execute additional Four 1- year extensions with The Counseling Team International for a total not to exceed $299,000 with a total contract amount of $365,000.
5 CONSENT ITEMS (CONTINUED)
December 18, 2023 Ventura City Council Agenda
www.cityofventura.ca.gov
9. Professional Services Agreement No. 2016 -011 Fourth Amendment with Cannon Corporation for Design Services on Project 97923 – Mound Well No. 2
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute the Fourth Amendment to Professional Services Agreement 2016- 011 with Cannon Corporation for a new contract completion date of May 30, 2024.
10. Professional Services Agreement No. 2016 -012 Eighth Amendment with Cannon Corporation for Engineering Services on Project 97951 – Mound Well 3 – Enclosure
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute the Eighth Amendment to Professional Services Agreement No. 2016-012 with Cannon Corporation to extend the term of the Agreement to September 30, 2024.
11. Professional Services Agreement No. 2022 -023 Fourth Amendment with Hamner, Jewell, & Associates, Inc. to provide Easement Acquisition Services for the VenturaWaterPure Program
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute the Fourth Amendment to Professional Services Agreement No. 2022- 023 with Hamner, Jewell, & Associates in the amount of $70,700 for a new contract not-to-exceed amount of $227,050.
b. Authorize the City Manager, or designee, to execute amendments to the Agreement in an amount up to $7,070 in contingency funding.
6 December 18, 2023 Ventura City Council Agenda
www.cityofventura.ca.gov
PUBLIC HEARING ITEM S: Staff shall introduce the public hearing item and present their report to Council. Councilmembers may ask questions of staff if they desire. Any member of the public may speak or present evidence, after submitting a speaker card and being recognized by the Mayor. All rules of decorum apply during Public Hearings. Each member of the Council shall verbally disclose all ex parte communications concerning the subject of the hearing.
12. Resolution Ordering the Vacation (Abandonment) of a Portion of a Public Alley North of Thompson Boulevard and Between South Ann Street and South Hemlock Street
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
a. Conduct a public hearing.
b. Adopt a Resolution ordering the vacation of a portion of the public alley north of Thompson Boulevard and between South Ann Street and South Hemlock Street.
13. Appeal of the Planning Commission’s approval of a 3,741 square-foot two and a half -story single -family residence known as the Guthrie Residence (PROJ- 14939). Case Nos. APL -08-23-0002, CDP -2-21- 58678, and V-2-21-58679
Staff: Rachel Dimond, Interim Community Development Director
RECOMMENDATION
a. Conduct a public hearing.
b. Determine that the project is categorically exempt per Section 15303(a) Class 3 (New Construction or conversion of Small Structures) exemption of the California Environmental Quality Act (CEQA) Guidelines.
c. Adopt a Resolution denying the appeals and upholding the Planning Commission approval of a Coastal Development Permit and Variance for PROJ -14939, Case numbers APL- 08-23-0002, CDP -2-21-58678, and V-2-21-58679. Resolution titled:
7 PUBLIC HEARING ITEMS (CONTINUED)
December 18, 2023 Ventura City Council Agenda
www.cityofventura.ca.gov
"A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
BUENAVENTURA DENYING THE APPEALS AND UPHOLDING THE
PLANNING COMMISSION APPROVAL OR A COASTAL
DEVELOPMENT PERMIT AND VARIANCE TO CONSTRUCT A 3,741
SQUARE-FOOT TWO AND A HALF -STORY SINGLE -FAMILY
RESIDENCE AND GARAGE WITH A REDUCED CORNER SIDE
YARD SETBACK FROM 10 FEET TO 4 FEET, 3 INCHES ADJACE NT TO A 4 FOOT, 6-INCH SIDE RETAINING WALL, A NEW CONCRETE DRIVEWAY, REAR YARD HARDSCAPE, 207 SQUARE FEET OF
LANDSCAPING, AND 846 CUBIC YARDS OF GRADING AND SAND
EXPORT ON A VACANT 0.08 -ACRE SITE IN THE TWO -FAMILY
BEACH ZONE (R -2-B) ZONING DISTRICT WITH A
LAND USE
DESIGNATION OF EXISTING URBAN IN THE COASTAL ZONE
LOCATED AT 1153 BATH LANE"
FORMAL ITEMS: The public may comment on each item listed on the agenda for Formal Items as the item is taken up. Formal Items may be reord ered at the discretion of the Chair. The public may speak for three (3) minutes on each agenda item.
14. FY 24-28 Capital Improvement Program Workplan Amendment to add Project 93710 – Interim Fire Station No. 7
Staff: Phillip Nelson, Public Works Director
RECOMMENDATION
a. Amend the Fiscal Year 2024- 2028 Capital Improvement Program Workplan to move Project 93710 – Interim Fire Staton No. 7 from an Unplanned Project to the Workplan and add Project 93114 – Fire Station No. 7 Permanent Facility to the Fiscal Year 2024- 2028 CIP Unplanned Project list.
b. Authorize an increase in budget appropriations for Fiscal Year 2024 in the General Capital Improvement Fund (Fund 04) in the amount of $4,916,391.
c. Authorize a transfer to the General Capital Improvement Fund (Fund 04) from the Developer Improvement Fund (Fund 16) ($1,765,600) and the General Fund (Fund 01) ($3,120,971).
d. Authorize an increase in CIP Appropriations in the General Capital Improvement Fund (Fund 04) for Interim Fire Station No. 7 (Project 93710) in the amount of $4,916,391.
8 FORMAL ITEMS (CONTINUED)
December 18, 2023 Ventura City Council Agenda
www.cityofventura.ca.gov
15. VenturaWaterPure and Wastewater Capital Improvement Plan Membrane Bioreactor/Ultraviolet Light Project Update
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Receive and file report providing an update on the VenturaWaterPure Program and the Membrane Bioreactor/Ultraviolet Light Project.
16. Professional Services Agreement with Aon Risk Insurance Services West, Inc. to Provide Owner Controlled Insurance Program Broker of Record Services for the VenturaWaterPure Program and Membrane Bioreactor-Ultraviolet Light Project
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute a Professional Services Agreement with Aon Risk Insurance Services West, Inc. for a not -to-exceed amount of $825,000; contract term of January 1, 2024 through December 31, 2028.
b. Authorize the City Manager, or designee, to execute amendments, if necessary, to extend the term of the agreement up to one year or modify the Schedule of Compensation in an amount not -to-exceed $82,500 in order to accommodate the need for additional time or scope if required, pursuant to San Buenaventura Municipal Code Section 4.600.200.
17. POLICY CONSIDERATION: Support of Expanded and Improved Medicare for All
Introduced by: Liz Campos, Councilmember, District 1
Mike Johnson, Councilmember, District 3
RECOMMENDATION
Endorse and pass a Resolution in support of Expanded and Improved Medicare for All.
9 December 18, 2023 Ventura City Council Agenda
www.cityofventura.ca.gov
PUBLIC COMMUNICATIONS : In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, speakers may not cede their time to another speaker. If there are more than ten (10) Public Communications speakers, each speaker's time shall be reduced from three (3) minutes so that all speakers have an equal time to speak. City Council cannot act on any items not on the agenda.
ADJOURNMENT
Communications to the City Council are public record and will become part of the City’s electronic records, which are accessible through the City’s website. Please note: e -mail addresses, names, addresses, and other contact information are not required, but if included in any communication to the City Council, will become part of the public record. If you do not want your e -mail address or any other contact information to be made public, you may deliver communications via U.S. Postal Service to the City Clerk’s Office at 501 Poli Street, Room 204, Ventura, CA 93001. If you do not want your contact information included in the public record, please do not include that information in your communication.
Please contact the City Clerk Department for further information.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk’s Office at (805) 658-4787 or the California Relay Service at (866) 735-2929. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Live Spanish interpretation will be available. No advanced request for interpretation services required.
La traducción al español estará disponible en vivo. No es necesario solicitar la traducción al español anticipadamente.
Administrative Reports relating to this agenda are available on the City’s website – https://www.cityofventura.ca.gov/AgendaCenter.
Resource Items for the Public:
• City Council Protocols which includes Rules of Decorum for the Public • City Council Goals
• Budget Principles
• City Charter
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This agenda was posted on Monday, December 11, 2023, at 5:30 p.m. in the City Clerk’s Office, on the City Hall Public Notices Board and on the internet.
Michael B. MacDonald, CMC
City Clerk
10