February 27, 2024 Ventura City Council Agenda
www.cityofventura.ca.gov
CITY COUNCIL AGENDA
TUESDAY, FEBRUARY 27, 2024
CLOSED SESSION – 4:00 P.M.
REGULAR MEETING - 5:00 P.M.
CITY COUNCIL CHAMBERS – CITY HALL - 501 POLI STREET, VENTURA, CA 93001
JOE SCHROEDER, MAYOR
Councilmembers:
DISTRICT 1 – LIZ CAMPOS DISTRICT 6 – JIM DURAN
DISTRICT 2 – DOUG HALTER DISTRICT 5 – BILL MCREYNOLDS
DISTRICT 3 – MIKE JOHNSON DISTRICT 4 – DR. JEANNETTE SÁNCHEZ-
PALACIOS, DEPUTY MAYOR
Bill Ayub
City Manager
Andrew Heglund
City Attorney
Michael B. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN -PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718/Videos or on YouTube at https://www.YouTube.com/cityofventura/live.
To access the meeting remotely: Join the WebEx meeting live at :
https://cityofventura.webex.com/cityofventura/j.php?MTID=m9bc8e8c620ceac0c5b6e0636133de461 To request to speak on an item, use the chat function to notify the City Clerk by including the Item Agenda Number in your comment. The City Clerk will announce public speakers and promote them to a panelist, which will allow the use of camera and microphone. To join with audio only, call (213) 306-3065 and use access code: 2558 211 3481 Please be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in -person attendees and those participating virtually.
To submit written comments (up to 1,000 characters) for the City Council’s consideration and inclusion in the public records, email [email protected] by 3:00 p.m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald, City Clerk, (805) 654-4787. The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 11:00 p.m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting . 1 February 27, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
CALL TO ORDER – CLOSED SESSION – 4:00 p.m.
ROLL CALL
PUBLIC COMMUNICATIONS: Public comments on Closed Session Items only.
CLOSED SESSION: Teleconference/Video Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Name of Case: OPV Coalition, et al., v. Fox Canyon Groundwater Management Agency, et al.
Case No.: Santa Barbara Superior Court, VENCI00555357
Authority: Government Code Section 54956.9(d)(1)
2. CONFERENCE WITH LEGAL COUNSEL - SIGNIFICANT EXPOSURE TO
LITIGATION
One Case
Authority: Government Code Section 54956.9(d)(2)
ADJOURNMENT: Adjourn to Regular Meeting.
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CALL TO ORDER – REGULAR SESSION – 5:00 p.m.: The regular meetings of the San Buenaventura (Ventura) City Council also serve as regular meetings of the Successor Agency and Public Facilities Financing Authority when Successor Agency and Public Facilities Financing Authority items are listed on the agenda.
ROLL CALL
PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS
• Ventura Port District Update
• Ventura County Civic Alliance State of the Region Presentation
CLOSED SESSION REPORT
CITY COUNCIL COMMUNICATIONS: Per Government Code Section 54954.2(a)(2), the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification, make a brief announcement, or make a brief report on their own activities.
CITY MANAGER COMMUNICATIONS
2 February 27, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
CONSENT ITEMS: Matters appearing on the Consent Items are expected to be non -controversial and will be acted upon by City Council at one time without discussion unless a Councilmember, City Staff, or a member of the public requests an opportunity to address an item. Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items. Approval by the City Council of Consent Items means the recommendation of Staff is approved along with the terms and conditions described in the Administrative Rep ort.
1. Move all Resolutions and Ordinances presented tonight be deemed read by title only and all further reading be waived
2. Resolution Confirming and Renewing the Existence of a Local Emergency for High Surf Conditions and Associated Damage
Staff: Andy Heglund, City Attorney
RECOMMENDATION
Adopt a Resolution confirming and renewing the Director of Disaster Services’ / City Manager’s proclamation of the existence of a local emergency, ratified by City Council, as a result of high surf conditions and associated damage and requesting the Governor to make funds available to assist with recovery. Resolution titled:
“A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, CONFIRMING AND RENEWING THE
DIRECTOR OF DISASTER SERVICES’ / CITY MANAGER’S
PROCLAMATION OF THE EXISTENCE OF A LOCAL EMERGENCY”
3. City Council Protocol Review Update
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
Receive and file an update regarding the review of the City Council Protocols.
3 CONSENT ITEMS (CONTINUED)
February 27, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
4. Resolution Providing City Event Support Services for X Games Ventura 2024
Staff: Bill Ayub, City Manager
RECOMMENDATION
Adopt a Resolution providing City event support services for X Games Ventura 2024. Resolution titled:
“A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, PROVIDING CITY EVENT SUPPORT
SERVICES FOR THE X GAMES”
5. Main Street Moves Consultants and Citywide Parklet Design Guidelines
Staff: Bill Ayub, City Manager
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute a Second Amendment to the existing Professional Services Agreement No. 2022-036 with James Cogan for an additional amount of $100,000 for a total not-to-exceed $250,000.
b. Authorize the City Manager, or designee, to execute an Amendment to the existing Work Order under Professional Services Agreement No. 2019-014 with Rincon Consultants, Inc. to prepare environmental documentation in compliance with CEQA for Main Street Moves for an additional amount of $105,467 for a total not-to-exceed $326,316.
c. Receive citywide parklet design guidelines for consideration and approval at a future City Council meeting.
d. Authorize the Finance Department to increase appropriations as necessary in the respective fiscal years to support the referenced contract amendments.
4 CONSENT ITEMS (CONTINUED)
February 27, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
6. Professional Services Agreement Second Amendment PW23 -1070 with Cannon Corporation for Civil Engineering Consulting Services on Project 69030 Pierpont Stormwater Lift Station-Weymouth Lane
Staff: Peter Sheydayi, Acting Public Works Director
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute the Second Amendment to Agreement PW23 -1070 with Cannon Corporation extending the term of completion to January 31, 2025.
7. Professional Services Agreement PW24 -1131 with Harper & Associates Engineering, Inc. for Design Services on Project 99002 – Foothill Tanks Rehabilitation Project
Staff: Peter Sheydayi, Acting Public Works Director
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute subject Agreement with Harper & Associates Engineering, Inc. in the amount of $68,260 with a contract completion date of March 31, 2025.
b. Authorize the City Manager, or designee, to execute future amendments to subject Agreement up to a total maximum contingency of $6,826 for a total not-to-exceed Agreement amount of $75,086.
8. Grant of Utility and Access Easement to Southern California Edison and DISH Wireless, LLC
Staff: Peter Sheydayi, Acting Public Works Director
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute the Easement Agreement with DISH Wireless, LLC.
b. Approve and authorize the City Manager, or designee, to execute the Easement Deed to Southern California Edison.
5 CONSENT ITEMS (CONTINUED)
February 27, 2024 Ventura City Council Agenda
www.cityofventura.ca.gov
9. Professional Services Agreement 2022-022 Second Amendment with Raftelis Financial Consultants, Inc. for Financial Plan Updates and Long-Term Ventura Water Program Support
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute the Second Amendment to the Professional Services Agreement 2022- 022 with Raftelis Financial Consultants, Inc. to amend the scope of services and increase authorized funding by $56,945 for a contract total not-to-exceed amount of $285,455.
b. Authorize the City Manager, or designee, to execute amendments, if necessary, in order to extend the term of the agreement for up to 365 calendar days to accommodate the need for further analysis or additional funds if required in an amount not to exceed an additional $25,950, pursuant to San Buenaventura Municipal Code section
4.600.200.
FORMAL ITEMS: The public may comment on each item listed on the agenda for Formal Items as the item is taken up. Formal Items may be reordered at the discretion of the Chair. The public may speak up to three (3) minutes on each agenda item.
10. Amendment of the Compensation and Terms of the City Manager’s Employment Agreement
Introduced by: Joe Schroeder, Mayor
Dr. Jeannette Sánchez-Palacios, Deputy Mayor
RECOMMENDATION
Adopt a Resolution amending the compensation and terms of the City Manager’s Employment Agreement No. 2023 -075, providing for a six percent merit increase in accordance with Section 5. A.1. c.
11. Adoption of 2024-2025 Goals and Goal Setting Process Staff: Bill Ayub, City Manager
RECOMMENDATION
a. Review and adopt the 2024-2025 City Council Goals and direct staff to program resources needed in the proposed operating and Capital budgets to execute the proposed goals.
6 FORMAL ITEMS (CONTINUED)
February 27, 2024 Ventura City Council Agenda
www.cityofventura.ca.gov
b. Transition the annual goal setting to a two -year cycle starting in January 2025 and retain an annual action item identification process to refine goal implementation tasks and resource allocation as part of budget process.
12. Conduct a Study Session for the Proposed Fiscal Year 2025 -2029 Capital Improvement Program
Staff: Peter Sheydayi, Acting Public Works Director
RECOMMENDATION
Conduct a study session regarding the proposed Capital Improvement Program for Fiscal Years 2025 -2029 a nd provide staff with feedback on the proposed Program.
13. POLICY CONSIDERATION – Paid Parking Implementation
Introduced by: Mike Johnson, Councilmember, District 3
RECOMMENDATION
a. Direct staff to pause implementation of the current plan for expansion of paid parking.
b. Direct staff to implement time limits in free parking lots that demonstrably reach 100% occupancy more than two days a week. c. Direct staff to issue an RFP to perform a rigorous study of parking utilization throughout downtown, then return to Council with data before the end of 2024.
d. Direct staff to return to Council with a plan to restructure the Downtown Parking Advisory Committee to include at least one Council member, and publish staff reports and minutes for all DPAC meetings.
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, speakers may not cede their time to another speaker. If there are more than ten (10) Public Communications speakers, each speaker's time shall be reduced from three (3) minutes so that all speakers have an equal time to speak. City Council cannot act on any items not on the agenda. 7 February 27, 2024 Ventura City Council Agenda
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ADJOURNMENT
Communications to the City Council are public record and will become part of the City’s electronic records, which are accessible through the City’s website. Please note: e -mail addresses, names, addresses, and other contact information are not required, but if included in any communication to the City Council, will become part of the public record. If you do not want your e -mail address or any other contact information to be made public, you may deliver communications via U.S. Postal Service to the City Clerk’s Office at 501 Poli Street, Room 204, Ventura, CA 93001. If you do not want your contact information included in the public record, please do not include that information in your communication.
Please contact the City Clerk Department for further information.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk’s Office at (805) 658 -4787 or the California Relay Service at (866) 735 -2929. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Live Spanish interpretation will be available. No advanced request for interpretation services required.
La traducción al español estará disponible en vivo. No es necesario solicitar la traducción al español anticipadamente.
Administrative Reports relating to this agenda are available on the City’s website – https://www.cityofventura.ca.gov/AgendaCenter.
Resource Items for the Public:
• City Council Protocols which includes Rules of Decorum for the Public • City Council Goals
• Budget Principles
• City Charter
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ ~ This agenda was posted on Wednesday, February 21, 2024, at 6:30 p.m. in the City Clerk’s Office, on the City Hall Public Notices Board and on the internet.
Michael B. MacDonald, CMC
City Clerk
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