March 19, 2024 Ventura City Council Agenda
www.cityofventura.ca.gov
CITY COUNCIL REVISED AGENDA
ADDED CLOSED SESSION ITEM 5 AND TELECONFERENCE LOCATION TUESDAY, MARCH 19, 2024
REVISED ON MARCH 15, 2024 – UPDATED LINK
CLOSED SESSION – 4:00 P.M.
REGULAR MEETING - 5:00 P.M.
CITY COUNCIL CHAMBERS – CITY HALL - 501 POLI STREET, VENTURA, CA 93001 TELECONFERENCE LOCATION:
RESIDENCE INN, BUSINESS CENTER
2850 SOUTH POTOMAC AVENUE, ARLINGTON, VIRGINIA, USA, 22202
JOE SCHROEDER, MAYOR
Councilmembers:
DISTRICT 1 – LIZ CAMPOS DISTRICT 6 – JIM DURAN
DISTRICT 2 – DOUG HALTER DISTRICT 5 – BILL MCREYNOLDS
DISTRICT 3 – MIKE JOHNSON DISTRICT 4 – DR. JEANNETTE SÁNCHEZ-
PALACIOS, DEPUTY MAYOR
Bill Ayub
City Manager
Andrew Heglund
City Attorney
Michael B. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN -PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718/Videos or on YouTube at https://www.YouTube.com/cityofventura/live.
To access the meeting remotely: Join the WebEx meeting live at :
https://cityofventura.webex.com/cityofventura/j.php?MTID=m6080a1e72038ea0d2ecbb49a921157f0 To request to speak on an item, use the chat function to notify the City Clerk by including the Item Agenda Number in your comment. The City Clerk will announce public speakers and promote them to a panelist, which will allow the use of camera and microphone. To join with audio only, call (213) 306-3065 and use access code: 2559 677 4667 Please be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in -person attendees and those participating virtually.
To submit written comments (up to 1,000 characters) for the City Council’s consideration and inclusion in the public records, email [email protected] by 3:00 p.m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald, City Clerk, (805) 654-4787. The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 11:00 p.m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting . 1 March 19, 2024 Ventura City Council Agenda
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CALL TO ORDER – CLOSED SESSION – 4:00 p.m.
ROLL CALL
PUBLIC COMMUNICATIONS: Public comments on Closed Session Items only.
CLOSED SESSION: Teleconference/Video Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Attorney
Authority: Government Code Section 54957
2. CONFERENCE WITH LEGAL COUNSEL
Significant Exposure to Litigation: (One)
Authority: Government Code Section 54956.9(d)(4)
3. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Name of Case: Horton v. City of San Buenaventura
Case No: Ventura County Superior Court, 56-2022-00562593-CU-PO-VTA Authority: Government Code Section 54956.9(d)(1))
4. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Name of Case: Howard v. City of San Buenaventura
Case No: Ventura County Superior Court, 56-2021-00561650-CU-PO-VTA Authority: Government Code Section 54956.9(d)(1))
5. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION
Name of Case: Open Main Street v. City of San Buenaventura (2024CUWM021824) Authority: Government Code Section 54956.9(d)(1)
ADJOURNMENT: Adjourn to Regular Meeting.
___________________________________________________________________ CALL TO ORDER – REGULAR SESSION – 5:00 p.m.: The regular meetings of the San Buenaventura (Ventura) City Council also serve as regular meetings of the Successor Agency and Public Facilities Financing Authority when Successor Agency and Public Facilities Financing Authority items are listed on the agenda.
ROLL CALL
PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS
• Women's History Month Proclamation
• Community Emergency Response Team Class Recognition
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CLOSED SESSION REPORT
CITY COUNCIL COMMUNICATIONS: Per Government Code Section 54954.2(a)(2), the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification, make a brief announcement, or make a brief report on their own activities.
CITY MANAGER COMMUNICATIONS
PUBLIC COMMUNICATIONS : In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, speakers may not cede their time to another speaker. If there are more than ten (10) Public Communications speakers, each speaker's time shall be reduced from three (3) minutes so that all speakers have an equal time to speak. City Council cannot act on any items not on the agenda.
CONSENT ITEMS: Matters appearing on the Consent Items are expected to be non -controversial and will be acted upon by City Council at one time without discussion unless a Councilmember, City Staff, or a member of the public requests an opportunity to address an item. Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items. Approval by the City Council of Consent Items means the recommendation of Staff is approved along with the terms and conditions described in the Administrative Rep ort.
1. Move all Resolutions and Ordinances presented tonight be deemed read by title only and all further reading be waived
2. Approve Appointment Recommendations to the Housing Authority Board and the Water Commission
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
Approve Appointment Recommendation Committee appointments to the Housing Authority Board and the Water Commission.
3. Designation of Voting Delegate for the Southern California Association of Governments 2024 Regional Conference and General Assembly
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
Confirm the Mayor’s appointment of Deputy Mayor Dr. Jeannette Sánchez- Palacios as the City’s voting delegate for the Southern California Association of Governments’ 2024 General Assembly.
3 CONSENT ITEMS (CONTINUED)
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4. Professional Services Agreement P2023-075 Second Amendment with NHA Advisors, LLC to perform financial advisory services for the City’s VenturaWaterPure Project
Staff: Greg Morley, Chief Financial Officer
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute the Second Amendment to Professional Services Agreement P2023 -075 with NHA Advisors, LLC, extending the contract term to June 22, 2025. b. Authorize the City Manager, or designee, to execute the remaining four amendments, at $60,000 per year, adding an additional $240,000, for a new not-to-exceed amount of $285,000.
5. Change Order with Peter Lapidus Construction, Inc. to Increase Encumbrance to Complete Emergency Work on the Nye Wells Pipeline Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Authorize the City Manager, or designee, to execute a change order in the amount of $70,000 to increase the purchase order amount with Peter Lapidus Construction, Inc. for the emergency repair of the Nye W ells Conveyance Pipeline for a total not -to-exceed amount of $350,000, pursuant to San Buenaventura Municipal Code section 4.600.200.
6. Authorization to Apply for Grant Funding Under the State of California Clean Water State Revolving Fund Recycled Water Grant Fund Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Adopt a Resolution authorizing the Ventura Water General Manager, or designee, to apply for a grant for up to $15,000,000 for the State of California Clean Water State Revolving Fund Recycled Water Grant Fund. Resolution titled:
4 CONSENT ITEMS (CONTINUED)
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“A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, AUTHORIZING THE VENTURA
WATER GENERAL MANAGER, OR DESIGNEE TO APPLY FOR A
GRANT FOR THE STATE OF CALIFORNIA CLEAN WATER STATE
REVOLVING FUND RECYCLED WATER GRANT FUND”
b. Authorize Ventura Water General Manager, or designee, to apply for up to $15,000,000 in grants under the State of California Clean Water State Revolving Fund Recycled Water Grant Fund for
VenturaWaterPure Treatment-Oxnard Plain Basin Storage Project.
FORMAL ITEMS: The public may comment on each item listed on the agenda for Formal Items as the item is taken up. Formal Items may be reordered at the discretion of the Chair. The public may speak up to three (3) minutes on each agenda item.
7. City Charter Amendment Discussion Workshop 2
Staff: Andy Heglund, City Attorney
RECOMMENDATION
Receive a report and presentation on specific proposed charter amendments and, after discussion and evaluation, direct staff on which amendments to include in a future resolution to submit to the electorate for the November 2024 election.
8. Fiscal Year 2025 Budget Workshop #2
Staff: Greg Morley, Chief Financial Officer
RECOMMENDATION
Provide feedback to staff on any additional budget items desired in advance of the Proposed Budget on April 23, 2024.
9. Workshop on Undergrounding Utilities City -Wide and Project Location Consideration for Use of Rule 20A Funds
Staff: Peter Sheydayi, Acting Public Works Director
RECOMMENDATION
a. Hold a workshop on city-wide undergrounding of overhead utilities. b. Consider the selection of the Park Row Avenue project location for the allocation of Rule 20A funds.
5 FORMAL ITEMS (CONTINUED)
March 19, 2024 Ventura City Council Agenda
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10. VenturaWaterPure Program and Membrane Bioreactor / Ultraviolet Light Disinfection Project Update (Supplemental Material) Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Receive a written report and presentation that provide an update on the VenturaWaterPure Program and the Membrane Bioreactor/Ultraviolet Light Disinfection Project.
PUBLIC COMMUNICATIONS : In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, speakers may not cede their time to another speaker. If there are more than ten (10) Publi c Communications speakers, each speaker's time shall be reduced from three (3) minutes so that all speakers have an equal time to speak. City Council cannot act on any items not on the agenda.
ADJOURNMENT
Communications to the City Council are public record and will become part of the City’s electronic records, which are accessible through the City’s website. Please note: e -mail addresses, names, addresses, and other contact information are not required, but if included in any communication to the City Council, will become part of the public record. If you do not want your e -mail address or any other contact information to be made public, you may deliver communications via U.S. Postal Service to the City Clerk’s Office at 501 Poli Street, Room 204, Ventura, C A 93001. If you do not want your contact information included in the public record, please do not include that information in your communication.
Please contact the City Clerk Department for further information.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk’s Office at (805) 658-4787 or the California Relay Service at (866) 735-2929. Notification 72 hours prior to the me eting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Live Spanish interpretation will be available. No advanced request for interpretation services required.
La traducción al español estará disponible en vivo. No es necesario solicitar la traducción al español anticipadamente.
Administrative Reports relating to this agenda are available on the City’s website – https://www.cityofventura.ca.gov/AgendaCenter.
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Resource Items for the Public:
• City Council Protocols which includes Rules of Decorum for the Public • City Council Goals
• Budget Principles
• City Charter
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This agenda was posted on Tuesday, March 12, 2024, at 5:00 p.m. in the City Clerk’s Office, on the City Hall Public Notices Board and on the internet.
Michael B. MacDonald, CMC
City Clerk
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