March 26, 2024 Ventura City Council Agenda
www.cityofventura.ca.gov
CITY COUNCIL AGENDA
TUESDAY, MARCH 26, 2024
CLOSED SESSION – 4:00 P.M.
REGULAR MEETING - 5:00 P.M.
CITY COUNCIL CHAMBERS – CITY HALL - 501 POLI STREET, VENTURA, CA 93001
JOE SCHROEDER, MAYOR
Councilmembers:
DISTRICT 1 – LIZ CAMPOS DISTRICT 6 – JIM DURAN
DISTRICT 2 – DOUG HALTER DISTRICT 5 – BILL MCREYNOLDS
DISTRICT 3 – MIKE JOHNSON DISTRICT 4 – DR. JEANNETTE SÁNCHEZ-
PALACIOS, DEPUTY MAYOR
Bill Ayub
City Manager
Andrew Heglund
City Attorney
Michael B. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN -PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718/Videos or on YouTube at https://www.YouTube.com/cityofventura/live.
To access the meeting remotely: Join the WebEx meeting live at :
https://cityofventura.webex.com/cityofventura/j.php?MTID=m7dc566d307f427c45cde252c62c9dc00 To request to speak on an item, use the chat function to notify the City Clerk by including the Item Agenda Number in your comment. The City Clerk will announce public speakers and promote them to a panelist, which will allow the use of camera and microphone. To join with audio only, call (213) 306-3065 and use access code: 2557 579 9814 Please be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in -person attendees and those participating virtually.
To submit written comments (up to 1,000 characters) for the City Council’s consideration and inclusion in the public records, email [email protected] by 3:00 p.m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald, City Clerk, (805) 654-4787. The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 11:00 p.m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting . 1 March 26, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
CALL TO ORDER – CLOSED SESSION – 4:00 p.m.
ROLL CALL
PUBLIC COMMUNICATIONS: Public comments on Closed Session Items only.
CLOSED SESSION: Teleconference/Video Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. CONFERENCE WITH LEGAL COUNSEL - SIGNIFICANT EXPOSURE TO
LITIGATION
One Case
Authority: Government Code Section 54956.9(d)(2)
ADJOURNMENT: Adjourn to Regular Meeting.
___________________________________________________________________
CALL TO ORDER – REGULAR SESSION – 5:00 p.m.: The regular meetings of the San Buenaventura (Ventura) City Council also serve as regular meetings of the Successor Agency and Public Facilities Financing Authority when Successor Agency and Public Facilities Financing Authority items are listed on the agenda.
ROLL CALL
PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS
• Ventura County Museum Presentation
• American Red Cross Proclamation
• Teen Challenge Presentation
CLOSED SESSION REPORT
CITY COUNCIL COMMUNICATIONS: Per Government Code Section 54954.2(a)(2), the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification, make a brief announcement, or make a brief report on their own activities.
CITY MANAGER COMMUNICATIONS
2 March 26, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
CONSENT ITEMS: Matters appearing on the Consent Items are expected to be non -controversial and will be acted upon by City Council at one time without discussion unless a Councilmember, City Staff, or a member of the public requests an opportunity to address an item. Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items. Approval by the City Council of Consent Items means the recommendation of Staff is approved along with the terms and conditions described in the Administrative Rep ort.
1. Move all Resolutions and Ordinances presented tonight be deemed read by title only and all further reading be waived
2. Approval of City Council Minutes – Special Goal Setting Meeting held on February 3, 2024 and Regular Meetings held on February 13, 2024 and February 27, 2024
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
Approve City Council Minutes for Special Goal Setting Meeting held on February 3, 2024 and Regular Meetings held on February 13, 2024 and February 27, 2024.
3. Main Street Moves Citywide Parklet Design Guidelines & Standards
Staff: Bill Ayub, City Manager
RECOMMENDATION
a. Adopt a Resolution for establishing citywide parklet design guidelines and standards, in substantially this form.
“A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, FOR ESTABLISHING CITYWIDE
PARKLET DESIGN GUIDELINES AND STANDARDS”
b. Determine the project is categorically exempt pursuant to Sections 15061(b)(3) Section 15301, and 15311 of the California Environmental Quality Act (CEQA) Guidelines.
3 CONSENT ITEMS (CONTINUED)
March 26, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
4. Reject All Bids and Authorize Staff to Rebid Project 93109 – Fire Station 3 and 4 HVAC Improvement Project and Approve First Amendment to Professional Services Agreement 2022 -014 with JL Skye Incorporated for Design Services
Staff: Peter Sheydayi, Acting Public Works Director
RECOMMENDATION
a. Reject all bids received on the subject project and authorize Public Works staff to rebid the project.
b. Approve and authorize the City Manager, or designee, to execute the First Amendment to Professional Services Agreement 2022 -014 with JL Skye Incorporated for $31,400 for a total not -to-exceed contract price of $220,300 and a contract completion date of December 31, 2025.
5. Professional Services Agreement PW23 -1103 First Amendment with Noble Consultants for Design and Construction Services for the Ventura Pier Storm Damage Repairs Project
Staff: Peter Sheydayi, Acting Public Work Director
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute the First Amendment to Professional Services Agreement PW23-1103 with Noble Consultants, Inc. to increase the amount of compensation by $62,170 for a new contract total not -to-exceed $143,794, increase the contingency by $6,200 for a total contingency available of $13,700, and a contract completion date of August 31, 2024.
b. Authorize the City Manager, or designee, to execute future amendments to subject agreement to utilize a total maximum contingency of $13,700 for a total not -to-exceed contract amount of $149,994 and a total time extension of 180 calendar days.
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PUBLIC HEARING ITEMS: Staff shall introduce the public hearing item and present their report to Council .
Councilmembers may ask questions of staff if they desire. Any member of the public may speak or present evidence, after submitting a speaker card and being recognized by the Mayor. All rules of decorum apply during Public Hearings.
Each member of the Council shall verbally disclose all ex parte communications concerning the subject of the hearing.
6. 2024-2025 Community Development Block Grant Applications Review
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Conduct a public hearing and receive comments.
b. Provide directions on recommended funding for the applications received.
7. Adoption of the Fiscal Years 2025-2029 Capital Improvement Program
Staff: Peter Sheydayi, Acting Public Works Director
RECOMMENDATION
a. Conduct a Public Hearing on the amended proposed Fiscal Years 2025 - 2029 Capital Improvement Program.
b. Adopt Resolutions approving the amended proposed Fiscal Years 2025 - 2029 Capital Improvement Program in such a manner as to avoid creating potential conflicts of interest for City Councilmembers:
1. Adopt a Resolution that approves projects 91134 and 91136 with Councilmember Halter abstaining. Resolution titled:
“A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN BUENAVENTURA, CALIFORNIA, ADOPTING PROJECT
NUMBERS 91134 AND 91136 IN THE CAPITAL
IMPROVEMENT PROGRAM FOR FISCAL YEARS 2025 –
2029”
2. Adopt a Resolution adopting the Fiscal Years 2025 - 2029 Capital Improvement Program adding project numbers 91160, 91161, 91162 and 91163, and excluding projects numbers
91134 and 91136. Resolution titled:
5 PUBLIC HEARING ITEMS (CONTINUED)
March 26, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
“A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, ADOPTING THE CAPITAL
IMPROVEMENT PROGRAM FOR FISCAL YEARS 2025 – 2029,
ADDING PROJECT NUMBERS 91160, 91161, 91162, AND 91163
EXCLUDING PROJECT NUMBERS 91134 AND 91136”
FORMAL ITEMS: The public may comment on each item listed on the agenda for Formal Items as the item is taken up. Formal Items may be reordered at the discretion of the Chair. The public may speak up to three (3) minutes on each agenda item.
8. Ventura County Homelessness Plan
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Adopt the Ventura County Homelessness Plan by Resolution.
Resolution titled:
“A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, TO ADOPT THE VENTURA
COUNTY HOMELESSNESS PLAN AS RECOMMENDED IN THE 6TH
CYCLE OF THE HOUSING ELEMENT (2021-2029)”
b. Direct staff to return to City Council to implement the individual items recommended by the Planning Commission.
9. General Plan Update Environmental Impact Report Growth Projections
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
Receive and file an update on the General Plan Process on Growth Projections.
10. Deferral of Impact Fees and Taxes for Westview Village II
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Adopt a Resolution authorizing the City Manager, or designee, to enter into and negotiate a Deferred Impact Fee Loan Agreement on behalf of the City for the Westview Village II project. Resolution titled:
6 FORMAL ITEMS (CONTINUED)
March 26, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
“A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA AUTHORIZING THE CITY
MANAGER TO ENTER INTO AND NEGOTIATE A DEFERRED
IMPACT FEE LOAN AGREEMENT ON BEHALF OF THE CITY FOR
THE WESTVIEW VILLAGE II PROJECT”
b. Authorize the City Manager, or designee, to execute a Deferred Impact Fee Loan Agreement.
11. Update on a New Downtown Parking Structure and Options for the Beachfront Parking Structure
Staff: Peter Sheydayi, Acting Public Works Director
RECOMMENDATION
a. Receive and file a presentation from staff on a new downtown parking structure and options for the Beachfront Parking Structure.
b. Provide direction to staff on how to proceed with the development of a new downtown parking structure.
c. Provide direction on a course of action for the Beachfront Parking Structure.
d. Delay the transfer of parking assets into the Parking Authority until July 1, 2025.
PUBLIC COMMUNICATIONS : In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, speakers may not cede their time to another speaker. If there are more than ten (10) Public Communications speakers, each speaker's time shall be reduced from three (3) minutes so that all speakers have an equal time to speak. City Council cannot act on any items not on the agenda.
ADJOURNMENT
Communications to the City Council are public record and will become part of the City’s electronic records, which are accessible through the City’s website. Please note: e -mail addresses, names, addresses, and other contact information are not required, but if included in any communication to the City Council, will become part of the public record. If you do not want your e -mail address or any other contact information to be made public, you may deliver communications via U.S. Postal Service to the City Clerk’s Office at 501 Poli Street, Room 204, Ventura, CA 93001. If you do not want your contact information included in the public record, please do not include that information in your communication.
Please contact the City Clerk Department for further information.
7 March 26, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk’s Office at (805) 658 -4787 or the California Relay Service at (866) 735 -2929. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Live Spanish interpretation will be available. No advanced request for interpretation services required.
La traducción al español estará disponible en vivo. No es necesario solicitar la traducción al español anticipadamente.
Administrative Reports relating to this agenda are available on the City’s website – https://www.cityofventura.ca.gov/AgendaCenter.
Resource Items for the Public:
• City Council Protocols which includes Rules of Decorum for the Public • City Council Goals
• Budget Principles
• City Charter
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This agenda was posted on Tuesday, March 19 2024, at 6:30 p.m. in the City Clerk’s Office, on the City Hall Public Notices Board and on the internet.
Michael B. MacDonald, CMC
City Clerk
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