CITY O FV NTURA
CITY COUNCIL MINUTES
TUESDAY, MARCH 26, 2024
CLOSED SESSION - 4:00 P.M.
REGULAR MEETING - 5:00 P.M.
CITY COUNCIL CHAMBERS - CITY HALL - 501 POLI STREET, VENTURA, CA 93001
JOESCHROEDER,MAYOR
DISTRICT 1 - LIZ CAMPOS
DISTRICT 2 - DOUG HALTER
DISTRICT 3 - MIKE JOHNSON
Bill Ayub
City Manager
Cou ncilmembers:
DISTRICT 6 - JIM DURAN
DISTRICT 5 - BILL MCREYNOLDS
DISTRICT 4 - DR. JEANNETTE SANCHEZ-
Andrew Heglund
City Attorney
PALACIOS, DEPUTY MAYOR
Michael B. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN-PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718Nideos or on YouTube at https://www.YouTube.com/cityofventura/live.
To access the meeting remotely: Join the Web Ex meeting live at:
https://cityofventura.webex.com/cityofventura/j.php?MTID=m7dc566d307f427c45cde252c62c9dc00 To request to speak on an item, use the chat function to notify the City Clerk by including the Item Agenda Number in your comment. The City Clerk will announce public speakers and promote them to a panelist , which will allow the use of camera and microphone . To join with audio only, call (213) 306-3065 and use access code: 2557 579 9814 Please be mindful that the meeting will be recorded , and all rules of procedure and decorum apply for in-person attendees and those participating virtually.
To submit written comments (up to 1,000 characters) for the City Council 's consideration and inclusion in the public records, email [email protected] by 3:00 p. m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald , City Clerk, (805) 654-4787 . The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 11 :00 p. m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting .
March 26, 2024 Ventura City Council Minutes
www.cityofventura .ca.gov
CALL TO ORDER- CLOSED SESSION: 4:01 p.m.
ROLL CALL
Present:
Absent:
Councilmembers Duran, McReynolds, Johnson, Halter,
Deputy Mayor Dr. Sanchez-Palacios and Mayor Schroeder
Councilmember Campos
Mayor Schroeder presiding
PUBLIC COMMUNICATIONS: None
CLOSED SESSION: TeleconferenceNideo Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. CONFERENCE WITH LEGAL COUNSEL - SIGNIFICANT EXPOSURE TO
LITIGATION
One Case
Authority: Government Code Section 54956.9(d)(2)
ADJOURNMENT: 4:35 p.m.
CALL TO ORDER- REGULAR SESSION: 5:03 p.m.
ROLL CALL
Present:
Absent:
Councilmembers Duran, McReynolds, Johnson, Halter, Campos, Deputy Mayor Dr. Sanchez-Palacios and Mayor Schroeder
None
Mayor Schroeder presiding
PLEDGE OF ALLEGIANCE: Councilmember Campos
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS
• Ventura County Museum Presentation
• American Red Cross Proclamation
• Teen Challenge Presentation
March 26, 2024 Ventura City Council Minutes
www.cityofventura.ca.gov
2 CLOSED SESSION REPORT: City Attorney Andy Heglund reported that there was no reportable action.
CITY COUNCIL COMMUNICATIONS
CITY MANAGER COMMUNICATIONS
CONSENT ITEMS:
Supplemental Packet: Communications posted online.
Action: No speakers. M/S/C (Sanchez-Palacios/Campos) to approve the consent items in one motion as presented.
Vote:
1. All Ayes
Move all Resolutions and Ordinances presented tonight be deemed read by title only and all further reading be waived
Action: Approved recommendation.
2. Approval of City Council Minutes - Special Goal Setting Meeting held on February 3, 2024 and Regular Meetings held on February 13, 2024 and February 27, 2024
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
Approve City Council Minutes for Special Goal Setting Meeting held on February 3, 2024 and Regular Meetings held on February 13, 2024 and February 27, 2024.
Action: Approved recommendation.
March 26, 2024 Ventura City Council Minutes
www .cityofventura.ca .gov
3 CONSENT ITEMS (CONTINUED)
3. Main Street Moves Citywide Parklet Design Guidelines & Standards Staff: Bill Ayub, City Manager
RECOMMENDATION
a. Adopt a Resolution for establishing citywide parklet design guidelines and standards, in substantially this form.
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, FOR ESTABLISHING CITYWIDE
PARKLET DESIGN GUIDELINES AND STANDARDS"
b. Determine the project is categorically exempt pursuant to Sections 15061 (b)(3) Section 15301, and 15311 of the California Environmental Quality Act (CEQA) Guidelines.
Action: Approved recommendation. Resolution No. 2024-10
4. Reiect All Bids and Authorize Staff to Rebid Proiect 93109 - Fire Station 3 and 4 HVAC Improvement Proiect and Approve First Amendment to Professional Services Agreement 2022-014 with JL Skye Incorporated for Design Services
March 26, 2024
Staff: Peter Sheydayi, Acting Public Works Director
RECOMMENDATION
a. Reject all bids received on the subject project and authorize Public Works staff to rebid the project.
b. Approve and authorize the City Manager, or designee, to execute the First Amendment to Professional Services Agreement 2022-014 with JL Skye Incorporated for $31,400 for a total not-to-exceed contract price of $220,300 and a contract completion date of December 31, 2025.
Action: Approved recommendation. Agreement 2022-014.1
Ventura City Council Minutes
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4 CONSENT ITEMS (CONTINUED)
5. Professional Services Agreement PW23-1103 First Amendment with Noble Consultants for Design and Construction Services for the Ventura Pier Storm Damage Repairs Proiect
Staff: Peter Sheydayi, Acting Public Work Director
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute the First Amendment to Professional Services Agreement PW23-1103 with Noble Consultants, Inc. to increase the amount of compensation by $62,170 for a new contract total not-to-exceed $143,794, increase the contingency by $6,200 for a total contingency available of $13,700, and a contract completion date of August 31, 2024.
b. Authorize the City Manager, or designee, to execute future amendments to subject agreement to utilize a total maximum contingency of $13,700 for a total not-to-exceed contract amount of $149,994 and a total time extension of 180 calendar days.
Action: Approved recommendation. Agreement No. PW23-1103.1 PUBLIC HEARING ITEMS: Staff shall introduce the public hearing item and present their report to Council.
Council members may ask questions of staff if they desire. Any member of the public may speak or present evidence , after submitting a speaker card and being recognized by the Mayor. All rules of decorum apply during Public Hearings.
Each member of the Council shall verbally disclose all ex pa rte communications concerning the subject of the hearing.
6. March 26, 2024
2024-2025 Community Development Block Grant Applications Review Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Conduct a public hearing and receive comments.
b. Provide directions on recommended funding for the applications received.
Public Speakers:
Action:
Helen Eloyan, Marco Cuevas
Public hearing conducted. Presentation made
and discussion held.
Ventura City Council Minutes
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5 PUBLIC HEARING ITEMS (CONTINUED)
7. Adoption of the Fiscal Years 2025-2029 Capital Improvement Program Staff: Peter Sheydayi, Acting Public Works Director
RECOMMENDATION
a. Conduct a Public Hearing on the amended proposed Fiscal Years 2025 - 2029 Capital Improvement Program.
b. Adopt Resolutions approving the amended proposed Fiscal Years 2025 - 2029 Capital Improvement Program in such a manner as to avoid creating potential conflicts of interest for City Councilmembers:
1. Adopt a Resolution that approves projects 91134 and 91136 with Councilmember Halter abstaining. Resolution titled:
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN BUENAVENTURA, CALIFORNIA, ADOPTING PROJECT
NUMBERS 91134 AND 91136 IN THE CAPITAL
IMPROVEMENT PROGRAM FOR FISCAL YEARS 2025 -
2029"
2. Adopt a Resolution adopting the Fiscal Years 2025 - 2029 Capital Improvement Program adding project numbers 91160, 91161, 91162 and 91163, and excluding projects numbers
91134 and 91136. Resolution titled:
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN BUENAVENTURA, CALIFORNIA, ADOPTING THE
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS
2025 - 2029, ADDING PROJECT NUMBERS 91160, 91161,
91162, AND 91163 EXCLUDING PROJECT NUMBERS 91134
AND 91136"
Supplemental Packet: Communications posted online.
Action: No speakers. M/S/C (Johnson/Campos) to
adopt a Resolution that approves projects
91134 and 91136 with Councilmember Halter
abstaining. Resolution No. 2024-11
Vote: Ayes: Duran, McReynolds, Johnson, Campos,
Deputy Mayor Dr. Sanchez-Palacios, Mayor
Schroeder; Noes: None; Abstain: Halter;
Absent: None
March 26, 2024 Ventura City Council Minutes
www .cityofventura .ca.gov
6 FORMAL ITEMS (CONTINUED)
Councilmember Halter abstained due to the proximity of his business Action:
Vote:
FORMAL ITEMS:
M/S/C (Halter/Duran) to adopt a Resolution
adopting the Fiscal Years 2025 - 2029 Capital
Improvement Program adding project numbers
91160, 91161, 91162 and 91163, and excluding
projects numbers 91134 and 91136. Resolution
No 2024-12
All Ayes
8. Ventura County Homelessness Plan
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Adopt the Ventura County Homelessness Plan by Resolution.
Resolution titled:
"A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, TO ADOPT THE VENTURA
COUNTY HOMELESSNESS PLAN AS RECOMMENDED IN THE 6TH
CYCLE OF THE HOUSING ELEMENT (2021-2029)"
b. Direct staff to return to City Council to implement the individual items recommended by the Planning Commission.
Supplemental Packet: Communications posted online.
Public Speakers: Judy Alexandre, Leah Coming, Anna Varela, John Sanders Jones, Jaclyn Sicilia, Michael
Housego, Matt Capnitto, Jorge Deleon, Kristian
Nunez, Bonny Goetz, Karen Flock, Cami Pinsak,
Matt Bello, Nervonica, Sonja Flores, Janet
Sprissler, Nicolle Dams
March 26, 2024 Ventura City Council Minutes
www. cityofventu ra. ca. gov
7 FORMAL ITEMS (CONTINUED)
Action:
Vote:
Action:
Vote:
M/S/F (Johnson/Campos) to adopt the Ventura
County Homelessness Plan with the Planning
Commission recommendations incorporated.
Ayes: Johnson, Campos; Noes: Duran,
McReynolds, Halter, Deputy Mayor Dr. Sanchez
Palacios, Mayor Schroeder; Abstain: None;
Absent: None
M/S/C (Duran/Halter) to adopt the Ventura
County Homelessness Plan by Resolution and to
direct staff to report back to Council with
quarterly updates. Resolution No. 2024-13
Ayes: Duran, McReynolds, Johnson, Halter,
Deputy Mayor Dr. Sanchez- Palacios, Mayor
Schroeder; Noes: Campos; Abstain: None;
Absent: None
Council Recess 8:27 p.m. - 8:48 p.m.
9. General Plan Update Environmental Impact Report Growth Projections
March 26, 2024
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
Receive and file an update on the General Plan Process on Growth Projections.
Public Speakers:
Action:
Jeff Lambert, Stephanie Caldwell, Marco
Cuevas, Jasmine Duron
Presentation made, and discussion held.
Ventura City Council Minutes
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8 FORMAL ITEMS (CONTINUED)
10. Deferral of Impact Fees and Taxes for Westview Village II Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Adopt a Resolution authorizing the City Manager, or designee, to enter into and negotiate a Deferred Impact Fee Loan Agreement on behalf of the City for the Westview Village 11 project. Resolution titled:
"A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA AUTHORIZING THE CITY
MANAGER TO ENTER INTO AND NEGOTIATE A DEFERRED
IMPACT FEE LOAN AGREEMENT ON BEHALF OF THE CITY FOR
THE WESTVIEW VILLAGE II PROJECT"
b. Authorize the City Manager, or designee, to execute a Deferred Impact Fee Loan Agreement.
Public Speakers:
Action:
Vote:
Sandy Garcia Sanchez
M/S/C (McReynolds/Campos) to approve the
staff recommendation . Resolution No. 2024-14
All Ayes
11. Update on a New Downtown Parking Structure and Options for the Beachfront Parking Structure
March 26, 2024
Staff: Peter Sheydayi, Acting Public Works Director
RECOMMENDATION
a. Receive and file a presentation from staff on a new downtown parking structure and options for the Beachfront Parking Structure. b. Provide direction to staff on how to proceed with the development of a new downtown parking structure.
Ventura City Council Minutes
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9 FORMAL ITEMS (CONTINUED)
c. Provide direction on a course of action for the Beachfront Parking Structure.
d. Delay the transfer of parking assets into the Parking Authority until July 1, 2025.
Supplemental Packet: Communications posted online.
Public Speakers: Robert Mather, Conrad Rummel, Janet Grumer, Bob Guthrie, Christy Weir, Kioren Moss,
Nervonica, Wendy Sauter, Carol Spector, Matt
Bello, Scott McCarty, Jim Avrea, Glenn Overley,
Natalie Bruton, Spencer Noren, Trevor Gotsman
Action: M/S/C (Johnson/Dr. Sanchez-Palacios)to extend
the meeting beyond 11 p.m. per the City Council
Protocols.
Vote: Ayes: Duran, McReynolds, Johnson, Campos,
Deputy Mayor Dr. Sanchez-Palacios, Mayor
Schroeder; Noes: Halter; Abstain: None;
Absent: None
Action: M/S/F (Johnson/Schroeder) to pause the plans
for the downtown parking structure, repair the
stairwell of the beachfront parking structure and
issue an RFQ for other repairs, and to delay the
transfer of assets to the Parking Authority until
July 1, 2025.
Vote: Ayes: Johnson, Campos, Mayor Schroeder;
Noes: Duran, McReynolds, Halter, Deputy
Mayor Dr. Sanchez-Palacios; Abstain: None;
Absent: None
March 26, 2024 Ventura City Council Minutes
www.cityofventura.ca.gov
10 FORMAL ITEMS (CONTINUED)
Action:
Vote:
PUBLIC COMMUNICATIONS:
M/S/C (McReynolds/Sanchez-Palacios) to
direct staff to repair the beachfront parking
structure, move forward with the design on the
downtown parking structure, transfer parking
assets into the Parking Authority on July 1,
2024, and to broaden the request for conceptual
design from the pier to Surfer's Point.
Ayes: Duran, McReynolds, Halter, Deputy
Mayor Dr. Sanchez- Palacios; Noes: Johnson,
Campos, Mayor Schroeder; Abstain: None;
Absent: None
Public Speakers: Nervonica, Spencer Noren, Trevor Gotsman, Patty Overley, Glenn Overley
ADJOURNMENT
Meeting adjourned at 12:30 a.m. in honor of Ed Hendrix.
I hereby certify that this is a true and correct record of the City Council meeting held on March 26, 2024.
~\,.~~
Michael B. MacDonald, CMC
City Clerk
March 26, 2024 Ventura City Council Minutes
www . cityofventu ra. ca. gov
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