Cl . Y ·O FV NiTURA
CITY COUNCIL MINUTES
TUESDAY, MAY 7, 2024
CLOSED SESSION - 4:00 P.M.
REGULAR MEETING - 5:00 P.M.
CITY COUNCIL CHAMBERS - CITY HALL - 501 POLI STREET, VENTURA, CA 93001
JOESCHROEDER,MAYOR
DISTRICT 1 - LIZ CAMPOS
DISTRICT 2 - DOUG HALTER
DISTRICT 3 - MIKE JOHNSON
Bill Ayub
City Manager
Cou ncilmembers:
DISTRICT 6 - JIM DURAN
DISTRICT 5 - BILL MCREYNOLDS
DISTRICT 4 - DR. JEANNETTE SANCHEZ-
Miles Hogan
Acting City Attorney
PALACIOS, DEPUTY MAYOR
Michael B. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN-PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www .cityofventura.ca.gov/718Nideos or on YouTube at https://www.YouTube.com/cityofventura/live.
To access the • meeting remotely : Join the WebEx meeting live at:
https://cityofventura.webex.com/cityofventura/j.php?MTID=m51248df43088b9844a5a4bf06305cf4d To request to speak on an item, use the chat function to notify the City Clerk by including the Item Agenda Number in your comment. The City Clerk will announce public speakers and promote them to a panelist , which will allow the use of camera and microphone . To join with audio only, call (213) 306-3065 and use access code : 2556 556 8404 Please be mindful that the meeting will be recorded , and all rules of procedure and decorum apply for in-person attendees and those participating virtually.
To submit written comments (up to 1,000 characters) for the City Council's consideration and inclusion in the public records , email [email protected] by 3:00 p. m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953 . Any member of the public may attend this meeting . Questions regarding this matter may be addressed to Michael B. MacDonald , City Clerk, (805) 654-4787 . The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 11 :00 p. m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting .
Tuesday , May 7, 2024 Ventura City Council Minutes
www.cityofventura .ca.gov
CALL TO ORDER - CLOSED SESSION: 4:03 p.m.
ROLL CALL
Present:
Absent:
Councilmembers Duran, McReynolds, Johnson, Halter, Campos, Deputy Mayor Dr. Sanchez-Palacios and Mayor Schroeder
None
PUBLIC COMMUNICATIONS: None
CLOSED SESSION: Teleconference/Video Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. PUBLIC EMPLOYMENT
Title: Interim City Attorney/ City Attorney
Authority: Government Code Section 54957
2. CONFERENCE WITH LABOR NEGOTIATORS
City Negotiators: TBD
Unrepresented Employee: City Attorney
Authority: Government Code Section 54957 .6
3. CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION Initiation of litigation: One case
Authority: Government Code Section 54956.9(d)(4)
4. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Name of Case: Open Main Street v. City of San Buenaventura (Ventura County Superior Court Case No. 2024CUWM021824)
Authority: Government Code Section 54956.9(d)(1)
5. CONFERENCE WITH LEGAL COUNSEL- SIGNIFICANT EXPOSURE TO LITIGATION One Case
Authority: Government Code Section 54956.9(d)(2)
6. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION
Name of Case: Santa Barbara Channelkeeper v. State Water Resources Control Board and City of San Buenaventura, Los Angeles Superior Court Case No.: 19STCP01176 (previously San Francisco Superior Court Case No.: CPF-14-513875)
Authority: Government Code Section 54956.9(d)(1)
ADJOURNMENT: 4:53 p.m.
CALL TO ORDER- REGULAR SESSION: 5:03 p.m.
Tuesday, May 7, 2024 Ventura City Council Minutes
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ROLL CALL
Present:
Absent:
Councilmembers Duran, McReynolds, Johnson, Halter, Campos, Deputy Mayor Dr. Sanchez-Palacios and Mayor Schroeder
None
PLEDGE OF ALLEGIANCE: Acting City Attorney Miles Hogan
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS
• Presentation from Interface Children & Family Services • AAPI Heritage Month 2024 Proclamation
CLOSED SESSION REPORT: Acting City Attorney Miles Hogan reported that there was no reportable action.
CITY COUNCIL COMMUNICATIONS
CITY MANAGER COMMUNICATIONS
PUBLIC COMMUNICATIONS:
Public Speakers:
CONSENT ITEMS:
Supplemental Packet:
Public Speakers:
Action:
Vote:
Tuesday, May 7, 2024
KC Rodriguez, Mark Abbe, Natalie Bruton, Jasmine Duron, Tess Allen, Amber Thompson, Raymond Navarro, Emma
Ford, Debbie Nelson, Todd Stork, Don Wood, Celia Daniels, Pete Freeman, Carol Spector, Amy Cherrie, Ron Whitehurst, Terry Foley, Arturo Reyes, Lucero Luna, Mark Sirota, Crystal Star, William Gohlke, Veronica Miranda, Steven Auclair, Ryyn Schumacher, Trevor Gotsman
Communications Posted Online.
Matt Bello
M/S/C (Johnson/Halter) to approve the consent items,
excluding Item 6, in one motion as presented.
All Ayes
Ventura City Council Minutes
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CONSENT ITEMS (CONTINUED)
1. Legal Services Agreement P2023-025 First Amendment with the Law Firm of Wood & Finck in the Guzman v. State of California, et al., VCSC case no. 56-2021-00560435-CU-PA-VT A
Staff: Miles Hogan, Acting City Attorney
RECOMMENDATION
Authorize the City Attorney to enter into a First Amendment to Agreement no. P2023-025 with the law firm of Wood & Finck, in an amount not to exceed a total of $360,000, to continue representation of the City in the Guzman v. State of California, et al litigation matter .
Action: Approved recommendation.
2. Legal Services Agreement P2024-013 First Amendment with the Law Firm of Wood & Finck in the McMillan v. County of Ventura, et al., VCSC case no. 2023CUPP8521
Staff: Miles Hogan, Acting City Attorney
RECOMMENDATION
Authorize the City Attorney to enter into a First Amendment to Agreement no.
P2024-013 with the law firm of Wood & Finck, in an amount not-to-exceed a total of $360,000, to continue representation of the City in the McMillan v. County of Ventura, et al litigation matter
Action: Approved recommendation.
3. Ordinance for Second Reading - An Ordinance Amending Section
22.110.055 of the San Buenaventura Municipal Code to Modify the Policy for Water Connections Outside City Limits for the Saticoy Community
Staff: Michael MacDonald , City Clerk
RECOMMENDATION
Waive the second reading in full and adopt an Ordinance amending Section
22.110.055 of the San Buenaventura Municipal Code to modify the policy for water connections outside City limits for the Saticoy Community.
Ordinance titled:
Tuesday , May 7, 2024 Ventura City Council Minutes
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4 CONSENT ITEMS (CONTINUED)
4. 5.
"AN ORDINANCE OF THE COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, AMENDING SECTION 22.110.055 OF
THE SAN BUENAVENTURA MUNICIPAL CODE TO MODIFY THE
POLICY FOR WATER CONNECTIONS OUTSIDE CITY LIMITS FOR THE SATICOY COMMUNITY"
Action: Approved recommendation. Ordinance 2024-04
City Council Meeting Schedule Update
(Item revised)
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
a. Approve redesignating the May 14, August 13, and October 15, 2024 Workshop meetings as Regular meetings .
b. Approve moving the June 11, 2024 Regular meeting to June 4, 2024 and the November 5, 2024 Regular meeting to Tuesday, November 19, 2024.
Action: Approved recommendation .
Resolution of Intention to Renew the Ventura County Coast Tourism Business Improvement District
Staff: Bill Ayub, City Manager
RECOMMENDATION
Adopt a Resolution of Intention to renew the Ventura County Coast Tourism Business Improvement District. Resolution titled:
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA DECLARING ITS INTENTION TO RENEW THE VENTURA
COUNTY COAST TOURISM BUSINESS IMPROVEMENT DISTRICT
(VCCTBID) AND FIXING THE TIME AND PLACE OF A PUBLIC MEETING AND A PUBLIC HEARING THEREON AND GIVING NOTICE THEREOF"
Action: Approved recommendation. Resolution 2024-022
Tuesday , May 7, 2024 Ventura City Council Minutes
www.cityofventura.ca .gov
5 CONSENT ITEMS (CONTINUED)
6. City Council Goals Progress Updates
Staff: Bill Ayub, City Manager
RECOMMENDATION
a. Receive and file progress updates on the pending City Council goals. b. Instruct staff to provide status updates on previous year goals that are not complete, including goals that contain fully funded Capital Improvement Plans.
Public Speakers: Terry Foley, Spencer Noren
Action:
Vote:
M/S/C (McReynolds/Halter) to approve the staff
recommendation with the following revisions :
recommend that the STVR Ordinance remain in the
City Attorney's Office, request quarterly goal updates
be formal presentations , and request the City Manager
to reforecast the current workload on each department
impacted by council goals.
All Ayes
7. Professional Services Agreement 2018-004 Eighth Amendment with Galvin Preservation Associates and Professional Services Agreement 2018-003 Fourth Amendment with David Evans and Associates for the US 101 /California Street Off-Ramp Relocation to Oak Street
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute the Eighth Amendment to Professional Services Agreement 2018-004 with Galvin Preservation Associates adding $31,180 for a new not-to exceed contract total of $544,548 and extending the contract completion date to September 30, 2025.
b. Approve and authorize the City Manager , or designee, to execute the Fourth Amendment to Professional Services Agreement 2018-003 with David Evans and Associates in the amount adding $32,930 for a new contract not-to-exceed total of $348,663 and extending the contract completion date of September 30, 2025.
Tuesday , May 7, 2024 Ventura City Council Minutes
www.cityofventura .ca.gov
6 CONSENT ITEMS (CONTINUED)
8 9.
c. Authorize the City Manager, or designee, to execute future amendments to the subject agreement with Galvin Preservation Associates up to a total time extension of 180 days.
d. Authorize the City Manager, or designee, to execute future amendments to subject agreement with David Evans and Associates up to a total time extension of 180 days.
Action: Approved recommendation. Agreements 2018-004.8 and 2018- 003.4
Ordinance to Update Local Limits and Definitions in the City's Sewer Use Ordinance
Staff: Gina Dorrington, Ventura Water General Manager
a. Introduce and approve the first reading of an Ordinance modifying the City's Sewer Use Ordinance to reflect the revised final local limits and updated definitions required by the Regional Board and United States Environmental Protection Agency. Ordinance titled:
"AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, AMENDING SECTIONS 22.240.160
AND 22.240.240 OF THE SAN BUENAVENTURA MUNICIPAL CODE TO
UPDATE THE LOCAL LIMITS AND DEFINITIONS IN THE CITY'S SEWER USE ORDINANCE"
b. Set the second reading of the Ordinance at the next regular City Council meeting at which notice can be provided.
Action: Approved recommendation. Ordinance 2024-05
Professional Services Agreement P2020-042 Third Amendment with Hopkins Groundwater Consultants, Inc. for Hydrogeological Investigations to Support Groundwater Replenishment
(Continued from April 23, 2024)
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute the Third Amendment to Professional Services Agreement P2020-042 with Hopkins Groundwater Consultants, Inc; term April 23, 2024 to December 31, 2027; increasing not-to-exceed amount to $551,550.
Tuesday , May 7, 2024 Ventura City Council Minutes
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7 CONSENT ITEMS (CONTINUED)
10. b. Authorize the City Manager, or designee, to execute future amendments to the agreement of up to $54,480 for a total contract not to exceed amount of $606,030 during the total duration of the contract, pursuant to Section
4.600.200 of the Municipal Code and a total time extension of 365 calendar days.
Action: Approved recommendation. Agreement No. P2020-042.3 Master Computer Software Agreement 2013-029 Fifteenth Amendment with Systems & Software, Inc. for Ventura Water Utility Billing Support Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute Amendment No. 15 to Agreement No. 2013-029, with Systems & Software , Inc., adding $348,696.71 to the not-to-exceed compensation to allow Systems & Software , Inc. to continue to provide software support for the utility billing and Advanced Metering Infrastructure systems through June 30, 2025 . b. Authorize the City Manager , or designee, to execute future amendments in an amount not-to-exceed an additional $27,994.67 in authorized contingency funding for training or other programming needs.
Action: Approved recommendation. Agreement No. 2013-029.15 PUBLIC HEARING ITEMS:
11. Adoption of the 2024-2025 Annual Action and Funding Plan - Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME)
(Item continued to May 14, 2024)
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Conduct a public hearing and receive comments.
Tuesday , May 7, 2024 Ventura City Council Minutes
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8 PUBLIC HEARING ITEM (CONTINUED)
b. Adopt a Resolution to approve the following for the U.S. Department of Housing and Urban Development (HUD) submission:
• 2024-2025 Annual Action and Funding Plan that details the goals and uses of CDBG and HOME funds .
• 2024-2025 CDBG award in the amounts described in Attachment B for eligible program activities.
• 2024-2025 HOME award in the amounts described in Attachment B for eligible program activities.
c. Authorize the submission by the City Manager to HUD of the 2024-2025 Action Plan and its related certifications and federal forms. d. Authorize the Finance Department to make necessary changes to revenues and expenditures in the 2024-2025 operating budget per the approved Action Plan.
e. Authorize the Community Development Director, or designee, to execute Subrecipient and Loan Agreements, as necessary, for 2024- 2025 CDBG funding, and to adjust funding of a project, as needed, based on grant award by HUD and according to the Citizen Participation Plan, including adjustments to the allocations and expenditures of prior and current year program income up to ten percent per project.
Action: No Discussion. The item is being continued to May 14, 2024.
FORMAL ITEMS:
12. Stormwater Regulations, Watersheds, and Water Quality Update (Continued from April 9, 2024)
Staff: Charlie Ebeling, Public Works Director
RECOMMENDATION
Receive a presentation providing an update on the City's Stormwater Compliance Program.
Public Speakers:
Action:
Tuesday , May 7, 2024
Glenn Overley , Brian Brennan
Presentation made, and discussion held.
Ventura City Council Minutes
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9 FORMAL ITEMS (CONTINUED)
13. Pierpont Beach Management Plan Update
(Continued from April 9, 2024)
Staff: Charlie Ebeling, Public Works Director
RECOMMENDATION
Receive a presentation providing an update on the progress of developing a Pierpont Beach Management Plan.
Public Speakers: Brian Brennan
Action: Presentation made, and discussion held.
Council Recess 8:46 p.m. - 9:02 p.m.
14. Employment Agreement for the Interim City Attorney
Introduced by: Joe Schroeder, Mayor, District 7
Jeannette Sanchez-Palacios, Deputy Mayor, District 4
RECOMMENDATION
Adopt a Resolution approving an Employment Agreement for Interim City Attorney.
Action:
Vote:
Tuesday , May 7, 2024
No speakers. M/S/C (Campos/McReynolds) to approve the
recommendation. Resolution No. 2024-23
All Ayes
Ventura City Council Minutes
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10 FORMAL ITEMS (CONTINUED)
15. POLICY CONSIDERATION Building and Safety Policy
Considerations (Item continued from April 23, 2024)
Introduced by: Doug Halter, Councilmember, District 2
Bill McReynolds, Councilmember, District 5
RECOMMENDATION
Direct staff to review items 1 through 5 for implementation, feasibility, and timeframe to improve the ease of use, understanding and efficiency for our permitting process.
Public Speakers: Spencer Noren, Natalie Bruton
Action:
Vote:
M/S/C (Johnson/McReynolds) to approve the
recommendation and direct staff to return in the third
quarter of 2024 with more information .
All Ayes
PUBLIC COMMUNICATIONS:
Public Speakers: Alex Mangone, Lori Steinhauer, Cherie Egbert
ADJOURNMENT
Meeting adjourned at 9:54 p.m. in honor of Retired Fire Captain Barry Simmons and Don Carleton.
I hereby certify that this is a true and correct record of the City Council meeting held on May 7, 2024.
~ \.J>~
Michael B. MacDonald, CMC
City Clerk
Tuesday , May 7, 2024 Ventura City Council Minutes
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