Tuesday, May 14, 2024 Ventura City Council Agenda 1
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CITY COUNCIL AGENDA
TUESDAY, MAY 14, 2024
CLOSED SESSION – 4:00 P.M.
REGULAR MEETING - 5:00 P.M.
CITY COUNCIL CHAMBERS – CITY HALL - 501 POLI STREET, VENTURA, CA 93001
JOE SCHROEDER, MAYOR
Councilmembers:
DISTRICT 1 – LIZ CAMPOS DISTRICT 6 – JIM DURAN
DISTRICT 2 – DOUG HALTER DISTRICT 5 – BILL MCREYNOLDS
DISTRICT 3 – MIKE JOHNSON DISTRICT 4 – DR. JEANNETTE SÁNCHEZ-
PALACIOS, DEPUTY MAYOR
Bill Ayub
City Manager
Miles Hogan
Interim City Attorney
Michael B. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN -PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718/Videos or on YouTube at https://www.YouTube.com/cityofventura/live.
To access the meeting remotely: Join the WebEx meeting live at :
https://cityofventura.webex.com/cityofventura/j.php?MTID=m45b33b6001d2c6d925ad0ba3640df839 To request to speak on an item, use the chat function to notify the City Clerk by including the Item Agenda Number in your comment. The City Clerk will announce public speakers and promote them to a panelist, which will allow the use of camera and microphone. To join with audio only, call (213) 306-3065 and use access code: 2550 764 8276 Please be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in -person attendees and those participating virtually.
To submit written comments (up to 1,000 characters) for the City Council’s consideration and inclusion in the public records, email [email protected] by 3:00 p.m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald, City Clerk, (805) 654-4787. The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 11:00 p.m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting .
Tuesday, May 14, 2024 Ventura City Council Agenda 2
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CALL TO ORDER – CLOSED SESSION – 4:00 p.m.: The regular meetings of the San Buenaventura (Ventura) City Council also serve as regular meetings of the Successor Agency and Public Facilities Financing Authority when Successor Agency and Public Facilities Financing Authority items are listed on the agenda
ROLL CALL
PUBLIC COMMUNICATIONS: Public comments on Closed Session Items only.
CLOSED SESSION: Teleconference/Video Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. PUBLIC EMPLOYMENT
Title: City Attorney
Authority: Government Code Section 54957
2. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION
Name of Case: Santa Barbara Channelkeeper v. State Water Resources Control Board and City of San Buenaventura, Los Angeles Superior Court Case No.:
19STCP01176 (previously San Francisco Superior Court Case No.: CPF-14- 513875)
Authority: Government Code Section 54956.9(d)(1)
ADJOURNMENT: Adjourn to Regular Meeting.
___________________________________________________________________________________ CALL TO ORDER – REGULAR SESSION – 5:00 p.m.: The regular meetings of the San Buenaventura (Ventura) City Council also serve as regular meetings of the Successor Agency and Public Facilities Financing Authority when Successor Agency and Public Facilities Financing Authority items are listed on the agenda
ROLL CALL
PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
• 2024 Building and Safety Month Proclamation
• Sheldon Brown Retirement Recognition
• 40 Year Business Recognition
CLOSED SESSION REPORT
Tuesday, May 14, 2024 Ventura City Council Agenda 3
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CITY COUNCIL COMMUNICATIONS: Per Government Code Section 54954.2(a)(2), the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification, make a brief announcement, or make a brief report on their own activities.
CITY MANAGER COMMUNICATIONS
CONSENT ITEMS: Matters appearing on the Consent Items are expected to be non -controversial and will be acted upon by City Council at one time without discussion unless a Councilmember, City Staff, or a member of the public requests an opportunity to address an item. Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items. Approval by the City Council of Consent Items means the recommendation of Staff is approved along with the terms and conditions described in the Administrative Report.
1. Professional Services Agreement 2021 -042 Third Amendment with Kent Behrends DBA BEHR Consulting International for On -Call Support Services
Staff: Mike Shaffer, Interim Chief Technology Officer
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute the Third Amendment to the Professional Services Agreement 2021 -042 with Kent Behrends DBA BEHR Consulting International, extending the agreement for an additional year for $25,000 for a new not -to- exceed amount of $150,000.
b. Authorize the City Manager, or designee, to have the option to extend the agreement for up to four one-year periods for a total not-to-exceed amount of $250,000.
2. Regional Radio System Use Agreement
Staff: Mike Shaffer, Interim Chief Technology Officer
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute a Use Agreement with the County of Ventura to allow for use of the Ventura County Regional Radio System.
b. Approve and authorize the City Manager, or designee, to negotiate the purchase of 105 new portable radios and accessories for an amount not-to-exceed $399,999.
CONSENT ITEMS (CONTINUED)
Tuesday, May 14, 2024 Ventura City Council Agenda 4
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c. Authorize the Finance Department to transfer $399,999 from the Investment Plan (Fund 01) to the Information Technology Fund (Fund 61).
d. Authorize the Finance Department to make the necessary budget adjustments to support the purchase of new portable radios and the annual operating costs associated with the use of the Ventura County Regional Radio System.
3. Contract Agreement No. PW23 -1101 Contract Change Order No. 1 with Abhe & Svoboda, Inc. for Construction Services on Project 93061 - Pier Corrosion Repairs
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute the Contract Change Order No. 1 to Agreement No. PW23 -1101 with Abh & Svoboda, Inc. by increasing the total contract not -to-exceed amount of $1,009,525 up to an additional $130,000 for a total not -to-exceed amount of $1,139,525, which includes the original contingency of $91,800.
PUBLIC HEARING ITEMS: Staff shall introduce the public hearing item and present their report to Council. Councilmembers may ask questions of staff if they desire. Any member of the public may speak or present evidence, after submitting a speaker card and being recognized by the Mayor. All rules of decorum apply during Public Hearings. Each member of the Council shall verbally disclose all ex parte communications concerning the subject of the hearing.
4. Adoption of the 2024 -2025 Annual Action and Funding Plan – Community Development Block Grant (CDBG) and HOME
Investment Partnerships Program (HOME)
(Continued from May 7, 2024)
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Conduct a public hearing and receive comments.
b. Adopt a Resolution to approve the following for the U.S. Department of Housing and Urban Development (HUD) submission:
• 2024-2025 Annual Action and Funding Plan that details the goals and uses of CDBG and HOME funds as described in Attachment A.
PUBLIC HEARING ITEMS (CONTINUED)
Tuesday, May 14, 2024 Ventura City Council Agenda 5
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• 2024-2025 CDBG award in the amount of $677,690 for eligible program activities.
• 2024-2025 HOME award in the amount of $393,673 for eligible program activities.
c. Authorize the 2024-2025 Action Plan and its related certifications and federal forms to be submitted by the City Manager to HUD. d. Authorize the Finance Department to make necessary changes to revenues and expenditures in the 2024-2025 operating budget per the approved Action Plan.
e. Authorize the Community Development Director, or designee, to execute Subrecipient and Loan Agreements, as necessary, for 2024 - 2025 CDBG funding, and to adjust funding of a project, as needed, based on grant award by HUD and according to the Citizen Participation Plan, including adjustments to the allocations and expenditures of prior and current year program income up to ten percent per project.
FORMAL ITEMS: The public may comment on each item listed on the agenda for Formal Items as the item is taken up. Formal Items may be reordered at the discretion of the Chair. The public may speak up to three (3) minutes on each agenda item.
5. Charter Amendments Language and Ballot Strategy
Staff: Miles Hogan, Interim City Attorney
RECOMMENDATION
Receive this report on the proposed charter amendments and provide any feedback regarding proposed language and ballot strategy.
6. Proposed Amendments to the City Council Protocols
Staff: Miles Hogan, Acting City Attorney
RECOMMENDATION
a. Receive the proposed updated City Council Protocols and provide feedback on any requested revisions.
b. Direct Staff to schedule the revised Protocols for adoption by Resolution at the May 21, 2024 meeting.
FORMAL ITEMS (CONTINUED)
Tuesday, May 14, 2024 Ventura City Council Agenda 6
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7. POLICY CONSIDERATION – Disband HOPE & Solutions
Subcommittee; Create as a Subcommittee focused on Affordable Housing and Homelessness
Introduced by: Bill McReynolds, Councilmember, District 5
RECOMMENDATION
a. City Council disband the HOPE & Solutions Subcommittee. b. City Council create a Subcommittee focused on Affordable Housing and Homelessness.
c. Direct the Subcommittee to create a work plan and return the work plan to City Council by September 2024 for review and adoption.
1. Work plan will include the quarterly review of the Ventura County Homeless Plan as required with the City Council adoption of the plan.
2. Work plan will require that all Planning Commission
recommendations concerning either Affordable Housing or Homelessness as required within the Housing Element appear before the Subcommittee for a secondary recommendation before appearing before City Council.
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, speakers may not cede their time to another speaker. If there are more than ten (10) Public Communications speakers, each speaker's time shall be reduced from three (3) minutes so that all speake rs have an equal time to speak. City Council cannot act on any items not on the agenda .
ADJOURNMENT:
Communications to the City Council are public record and will become part of the City’s electronic records, which are accessible through the City’s website. Please note: e -mail addresses, names, addresses, and other contact information are not required, but if included in any communication to the City Council, will become part of the public record. If you do not want your e-mail address or any other contact information to be made public, you may deliver communications via U.S. Postal Service to the City Clerk’s Office at 501 Poli Street, Room 204, Ventura, CA 93001. If you do not want your contact information included in the public record, please do not include that information in your communication. Please contact the City Clerk Department for further information.
Tuesday, May 14, 2024 Ventura City Council Agenda 7
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In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk’s Office at (805) 658 -4787 or the California Relay Service at (866) 735-2929. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Live Spanish interpretation will be available. No advanced request for interpretation services required.
La traducción al español estará disponible en vivo. No es necesario solicitar la traducción al español anticipadamente.
Administrative Reports relating to this agenda are available on the City’s website – https://www.cityofventura.ca.gov/AgendaCenter.
Resource Items for the Public:
• City Council Protocols which includes Rules of Decorum for the Public • City Council Goals
• Budget Principles
• City Charter
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ ~ This agenda was posted on Thursday, May 9, 2024, at 3:00 p.m. in the City Clerk’s Office, on the City Hall Public Notices Board and on the internet.
Michael B. MacDonald, CMC
City Clerk