(
l
CITY OFVENiTUR.A
C
---- -c ---- --- - - - - - - M -----------------
1rY . 6uNC1L •. • INurf.s
TUESDAY, MAY 14, 2024
CLOSED SESSION - 4:00 P.M.
REGULAR MEETING - 5:00 P.M.
CITY COUNCIL CHAMBERS - CITY HALL - 501 POLI STREET, VENTURA, CA 93001
JOESCHROEDER,MAYOR
DISTRICT 1 - LIZ CAMPOS
DISTRICT 2 - DOUG HALTER
DISTRICT 3 - MIKE JOHNSON
Bill Ayub
City Manager
Councilmembers:
DISTRICT 6 - JIM DURAN
DISTRICT 5 - BILL MCREYNOLDS
DISTRICT 4 - DR. JEANNETTE SANCHEZ-
Miles Hogan
Interim City Attorney
PALACIOS, DEPUTY MAYOR
Michael B. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN-PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718Nideos or on YouTube at https://www.YouTube.com/cityofventura/live.
To access the meeting remotely: Join the Web Ex meeting live at:
https://cityofventura.webex.com/cityofventura/j.php?MTID=m51248df43088b9844a5a4bf06305cf4d To request to speak on an item, use the chat function to notify the City Clerk by including the Item Agenda Number in your comment . The City Clerk will announce public speakers and promote them to a panelist , which will allow the use of camera and microphone . To join with audio only, call (213) 306-3065 and use access code: 2556 556 8404 Please be mindful that the meeting will be recorded , and all rules of procedure and decorum apply for in-person attendees and those participating virtually.
To submit written comments (up to 1,000 characters) for the City Council 's consideration and inclusion in the public records, email [email protected] by 3:00 p. m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald , City Clerk, (805) 654-4787 . The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 11 :00 p. m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting.
May 14, 2024 Ventura City Council Minutes
www.cityofventura .ca.gov
CALL TO ORDER- CLOSED SESSION: 4:00 p.m.
ROLL CALL
Present:
Absent:
Councilmembers Duran, McReynolds, Johnson, Halter,
Campos, Deputy Mayor Dr. Sanchez-Palacios and Mayor
Schroeder
None
PUBLIC COMMUNICATIONS:
CLOSED SESSION: Teleconference/Video Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. PUBLIC EMPLOYMENT
Title: City Attorney
Authority: Government Code Section 54957
2. CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION
Name of Case: Santa Barbara Channelkeeper v. State Water Resources Control Board and City of San Buenaventura, Los Angeles Superior Court Case No.:
19STCP01176 (previously San Francisco Superior Court Case No.: CPF-14- 513875)
Authority: Government Code Section 54956.9(d)(1)
ADJOURNMENT: 4:51 p.m.
CALL TO ORDER - REGULAR SESSION: 5:02 p.m.
ROLL CALL
Present:
Absent:
Councilmembers Duran, McReynolds, Johnson, Halter, Campos, Deputy Mayor Dr. Sanchez-Palacios and Mayor Schroeder
None
PLEDGE OF ALLEGIANCE: Sheldon Brown
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS
• 2024 Building and Safety Month Proclamation
May 14, 2024 Ventura City Council Minutes
www.cityofventura.ca.gov 2
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS (CONTINUED)
• Sheldon Brown Retirement Recognition
• 40 Year Business Recognition
CLOSED SESSION REPORT: Interim City Attorney Miles Hogan reported that there was no reportable action.
CITY COUNCIL COMMUNICATIONS
CITY MANAGER COMMUNICATIONS
CONSENT ITEMS:
Supplemental Packet: Communications Posted Online.
Action: No speakers. M/S/C (Johnson/Halter) to approve
the consent items, in one motion as presented.
Vote: All Ayes
1. May 14, 2024
Professional Services Agreement 2021-042 Third Amendment with Kent Behrends DBA BEHR Consulting International for On-Call Support Services
Staff: Mike Shaffer, Interim Chief Technology Officer
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute the Third Amendment to the Professional Services Agreement 2021-042 with Kent Behrends OBA BEHR Consulting International, extending the agreement for an additional year for $25,000 for a new not-to-exceed amount of $150,000.
b. Authorize the City Manager, or designee, to have the option to extend the agreement for up to four one-year periods for a total not to-exceed amount of $250,000.
Action: Approved recommendation. Agreement 2021-042.3
Ventura City Council Minutes
www .cityofventura .ca.gov 3
CONSENT ITEMS (CONTINUED)
2. Regional Radio System Use Agreement
Staff: Mike Shaffer, Interim Chief Technology Officer
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute a Use Agreement with the County of Ventura to allow for use of the Ventura County Regional Radio System.
b. Approve and authorize the City Manager, or designee, to negotiate the purchase of 105 new portable radios and accessories for an amount not-to-exceed $399,999.
c. Authorize the Finance Department to transfer $399,999 from the Investment Plan (Fund 01) to the Information Technology Fund (Fund 61 ).
d. Authorize the Finance Department to make the necessary budget adjustments to support the purchase of new portable radios and the annual operating costs associated with the use of the Ventura County Regional Radio System.
Action: Approved recommendation. Use Agreement 2024-14
3. Contract Agreement No. PW23-1101 Contract Change Order No. 1 with Abhe & Svoboda, Inc. for Construction Services on Proiect 93061 - Pier Corrosion Repairs
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute the Contract Change Order No. 1 to Agreement No. PW23-1101 with Abh & Svoboda, Inc. by increasing the total contract not-to-exceed amount of $1,009,525 up to an additional $130,000 for a total not-to-exceed amount of $1,139,525, which includes the original contingency of $91,800.
Action: Approved recommendation. Agreement PW23-1101.1
May 14, 2024 Ventura City Council Minutes
www.cityofventura .ca.gov 4
l
PUBLIC HEARING ITEMS:
4. Adoption of the 2024-2025 Annual Action and Funding Plan - Community Development Block Grant {CDBG) and HOME Investment Partnerships Program {HOME) (Item continued from May 7, 2024) May 14, 2024
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Conduct a public hearing and receive comments.
b. Adopt a Resolution to approve the following for the U.S. Department of Housing and Urban Development (HUD) submission:
• 2024-2025 Annual Action and Funding Plan that details the goals and uses of CDBG and HOME funds.
• 2024-2025 CDBG award in the amounts described in Attachment B for eligible program activities.
• 2024-2025 HOME award in the amounts described in Attachment B for eligible program activities.
c. Authorize the submission by the City Manager to HUD of the 2024- 2025 Action Plan and its related certifications and federal forms. d. Authorize the Finance Department to make necessary changes to revenues and expenditures in the 2024-2025 operating budget per the approved Action Plan.
e. Authorize the Community Development Director, or designee, to execute Subrecipient and Loan Agreements, as necessary, for 2024- 2025 CDBG funding, and to adjust funding of a project, as needed, based on grant award by HUD and according to the Citizen Participation Plan, including adjustments to the allocations and expenditures of prior and current year program income up to ten percent per project.
Public ·speakers:
Action:
Vote:
Helen Eloyan, Karen Flock, Kendra Gonzalez
M/S/C (Sanchez-Palacios/Halter) to approve
the staff recommendation . Resolution 2024-24
Ayes: McReynolds, Johnson, Halter, Campos ,
Deputy Mayor Dr. Sanchez-Palacios, Mayor
Schroeder; Noes: Duran; Abstain: None; Absent:
None
Ventura City Council Minutes
www.cityofventura .ca.gov
5 FORMAL ITEMS:
5. 6.
May 14, 2024
Charter Amendments Language and Ballot Strategy
Staff: Miles Hogan, Interim City Attorney
RECOMMENDATION
Receive this report on the proposed charter amendments and provide any feedback regarding proposed language and ballot strategy.
Action:
Vote:
Action:
Vote:
No speakers . M/S/F (Duran/Johnson) to direct
staff to return with three separate ballot
measures.
Ayes: Duran, Johnson, Halter; Noes:
McReynolds, Campos, Deputy Mayor Sanchez
Palacios, Mayor Schroeder; Abstain: None;
Absent: None
M/S/C (Johnson/Sanchez-Palacios) to direct
staff to return with two separate ballot measures
with filling a vacancy on Council as a separate
measure .
Ayes: McReynolds, Johnson, Halter, Campos,
Deputy Mayor Dr. Sanchez-Palacios, Mayor
Schroeder; Noes: Duran; Abstain: None; Absent:
None
Proposed Amendments to the City Council Protocols
Staff: Miles Hogan , Acting City Attorney
RECOMMENDATION
a. Receive the proposed updated City Council Protocols and provide feedback on any requested revisions.
Ventura City Council Minutes
www. cityofventu ra. ca. gov
6 l
FORMAL ITEMS (CONTINUED)
b. Direct Staff to schedule the revised Protocols for adoption by Resolution at the May 21 , 2024 meeting.
Public Speakers:
Action:
Spencer Noren, Pete Freeman
Presentation made; discussion held. The Council
directed staff to return in August to allow for input
by Council.
Deputy Mayor Dr. Sanchez-Palacios absent at 8:14 p.m.
Council Recess 9:06 p.m. - 9:20 p.m.
7. POLICY CONSIDERATION Disband HOPE & Solutions
Subcommittee: Create as a Subcommittee focused on Affordable Housing and Homelessness
May 14, 2024
Introduced by: Bill McReynolds, Councilmember, District 5
RECOMMENDATION
a. City Council disband the HOPE & Solutions Subcommittee. b. City Council create a Subcommittee focused on Affordable Housing and Homelessness .
c. Direct the Subcommittee to create a work plan and return the work plan to City Council by September 2024 for review and adoption.
1. Work plan will include the quarterly review of the Ventura County Homeless Plan as required with the City Council adoption of the plan.
2. Work plan will require that all Planning Commission
recommendations concerning either Affordable Housing or Homelessness as required within the Housing Element appear before the Subcommittee for a secondary recommendation before appearing before City Council.
Public Speakers: Judy Alexandre , John Jones , Spencer Noren, Sara Ostrander
Ventura City Council Minutes
www.cityofventura .ca.gov
7 FORMAL ITEMS (CONTINUED)
Action:
Vote:
Action:
Vote:
M/S/C (Mcreynolds/Duran) to keep the HOPES
committee in tact and to direct the committee to
develop a work plan by September 2024 to be
presented to City Council with the adopted
workplan being codified by Ordinance in the
Municipal Code.
All Ayes
M/S/C (Johnson/Schroeder) to hear a new item beyond
10 p.m. per the City Council Protocols.
Ayes: Duran, McReynolds, Johnson, Halter, Campos,
Mayor Schroeder; Noes: Duran; Abstain: None; Absent:
Deputy Mayor Dr. Sanchez-Palacios
PUBLIC COMMUNICATIONS:
Public Speakers: Leslie Spier, Spencer Noren
ADJOURNMENT
Meeting adjourned at 10:09 p.m. in honor of Gary Nasalroad.
I hereby certify that this is a true and correct record of the City Council meeting held on May 14, 2024.
~~
Michael B. MacDonald, CMC
City Clerk
May 14, 2024 Ventura City Council Minutes
www.cityofventura .ca.gov
8