Tuesday, May 21, 2024 Ventura City Council Agenda
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REVISED CITY COUNCIL AGENDA
TUESDAY, MAY 21, 2024
REVISED CLOSED SESSION ITEMS ON MAY 17, 2024
CLOSED SESSION – 4:30 P.M.
REGULAR MEETING - 5:00 P.M.
CITY COUNCIL CHAMBERS – CITY HALL - 501 POLI STREET, VENTURA, CA 93001
JOE SCHROEDER, MAYOR
Councilmembers:
DISTRICT 1 – LIZ CAMPOS DISTRICT 6 – JIM DURAN
DISTRICT 2 – DOUG HALTER DISTRICT 5 – BILL MCREYNOLDS
DISTRICT 3 – MIKE JOHNSON DISTRICT 4 – DR. JEANNETTE SÁNCHEZ-
PALACIOS, DEPUTY MAYOR
Bill Ayub
City Manager
Miles Hogan
Interim City Attorney
Michael B. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN -PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718/Videos or on YouTube at https://www.YouTube.com/cityofventura/live.
To access the meeting remotely: Join the WebEx meeting live at :
https://cityofventura.webex.com/cityofventura/j.php?MTID=ma336caa5a68156d3cdd2829ede34821b To request to speak on an item, use the chat function to notify the City Clerk by including the Item Agenda Number in your comment. The City Clerk will announce public speakers and promote them to a panelist, which will allow the use of camera and microphone. To join with audio only, call (213) 306-3065 and use access code: 2558 158 2294 Please be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in -person attendees and those participating virtually.
To submit written comments (up to 1,000 characters) for the City Council’s consideration and inclusion in the public records, email [email protected] by 3:00 p.m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald, City Clerk, (805) 654-4787. The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 11:00 p.m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting . 1 Tuesday, May 21, 2024 Ventura City Council Agenda
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CALL TO ORDER – CLOSED SESSION – 4:30 p.m.
ROLL CALL
PUBLIC COMMUNICATIONS: Public comments on Closed Session Items only.
CLOSED SESSION: Teleconference/Video Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Bill Ayub, City Manager, and Danielle Keys, Human Resources Director
Employee Organization: Ventura City Firefighters’ Association (VCFA) Authority: Government Code Section 54957.6
2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Name of Case: Open Main Street v. City of San Buenaventura (Ventura County Superior Court Case No. 2024CUWM021824) Authority: Government Code Section 54956.9(d)(1)
ADJOURNMENT: Adjourn to Regular Meeting.
_____________________________________________________________________________ CALL TO ORDER – REGULAR SESSION – 5:00 p.m.: The regular meetings of the San Buenaventura (Ventura) City Council also serve as regular meetings of the Successor Agency and Public Facilities Financing Authority when Successor Agency and Public Facilities Financing Authority items are listed on the agenda.
ROLL CALL
PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
• National Public Works Week Proclamation
CLOSED SESSION REPORT
CITY COUNCIL COMMUNICATIONS: Per Government Code Section 54954.2(a)(2), the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification, make a brief announcement, or make a brief report on their own activities.
CITY MANAGER COMMUNICATIONS
2 Tuesday, May 21, 2024 Ventura City Council Agenda
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CONSENT ITEMS: Matters appearing on the Consent Items are expected to be non -controversial and will be acted upon by City Council at one time without discussion unless a Councilmember, City Staff, or a member of the public requests an opportunity to address an item. Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items. Approval by the City Council of Consent Items means the recommendation of Staff is approved along with the terms and conditions described in the Administrative Report.
1. Professional Services Agreement with RRM Design Group for Accessory Dwelling Unit Designs
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Authorize the City Manager, or designee, to enter into a Professional Services Agreement with RRM Design Group to develop five Accessory Dwelling Unit (ADU) Designs and to approve a not -to- exceed amount of $110,780.
b. Authorize the Finance Department to appropriate $110,780 of General Funds to this service agreement.
2. Professional Services Agreement No. 2021 -088 Second Amendment with SitesPacific, Inc. to provide Planning Services for the VenturaWaterPure Program
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute the First Amendment to the Professional Services Agreement (No. 2021-088) with SitesPacific, Inc. to extend the term of the Agreement to December 31, 2026.
3. Housing Element Goal 33 – Short-Term Vacation Rental Impacts
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
Receive and file this report as required by the City’s Housing Element.
3 CONSENT ITEMS (CONTINUED)
Tuesday, May 21, 2024 Ventura City Council Agenda
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4. Professional Services Agreement P2022 -038 Fifth Amendment with Bureau Veritas North America, Inc. for Inspection and Technician Services
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
Authorize the City Manager, or designee, to execute the Fifth Amendment to Professional Services Agreement P2022 -038 with Bureau Veritas North America, Inc., adding $290,000 ($90,000 for Fiscal Year 2023-2024 and $200,000 for Fiscal Year 2024 -2025) for a new not to exceed total of $1,065,000.
5. Professional Services Agreement No. 2022 -032 Second Amendment with Shums Coda Associates, Inc and Professional Services Agreement 2022 -034 Third Amendment with NV5, Inc. for Plan Check Services
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute the Second Amendment to Professional Services Agreement number 2022-032 with Shums Coda Associates, Inc and extend the term of the agreement to June 30, 2025 for a new not -to-exceed amount of $1,306,986.
b. Approve and authorize the City Manager, or designee, to execute the Third Amendment to Professional Services Agreement number 2022 - 034 with NV5, Inc. and extend the term of the agreement to June 30, 2025 for a new not-to-exceed amount of $1,603,806.
6. Approval of City Council Minutes – Regular Meetings held on April 9, 2024, April 23, 2024, and May 7, 2024
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
Approve City Council Minutes for Regular Meetings held on April 9, 2024, April 23, 2024, and May 7, 2024.
4 CONSENT ITEMS (CONTINUED)
Tuesday, May 21, 2024 Ventura City Council Agenda
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7. Ordinance for Second Reading – An Ordinance to Update Local Limits and Definitions in the City’s Sewer Use Ordinance
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
Waive the second reading in full and adopt an Ordinance modifying the City’s Sewer Use Ordinance to reflect the revised final local limits and updated definitions required by the Regional Board and United States Environmental Protection Agency. Ordinance titled:
“AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, AMENDING SECTIONS 22.240.160
AND 22.240.240 OF THE SAN BUENAVENTURA MUNICIPAL CODE
TO UPDATE THE LOCAL LIMITS AND DEFINITIONS IN THE CITY’S SEWER USE ORDINANCE”
8. Adoption of Revised Salary Resolution
Staff: Danielle Keys, Human Resources Director
RECOMMENDATION
Adopt a Resolution Providing for a Systematic Classification of Positions and a Standardization of Salaries of General Unit Employees as of May 25, 2024. Resolution titled:
“A RESOLUTION PROVIDING FOR A SYSTEMATIC CLASSIFICATION
OF POSITIONS AND A STANDARDIZATION OF SALARIES OF
GENERAL UNIT EMPLOYEES OF THE CITY OF SAN
BUENAVENTURA AS OF MAY 25, 2024”
9. Professional Services Agreement No. 2022 -015 Third Amendment with Carollo Engineers to provide Owner’s Advisor Services for the VenturaWaterPure Program
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute the Third Amendment to Professional Services Agreement No. 2022-015 with Carollo Engineers to extend the term of the agreement to December 31, 2025.
5 CONSENT ITEMS (CONTINUED)
Tuesday, May 21, 2024 Ventura City Council Agenda
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10. Final 2024 Comprehensive Water Resources Report and Water Shortage Event Update
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Receive the Final 2024 Comprehensive Water Resources Report.
b. Confirm that a water shortage stage is not triggered based on current supply and demand projections referenced in the Final 2024 Comprehensive Water Resources Report and triggers as described in the 2020 Water Shortage Event Contingency Plan.
PUBLIC HEARING ITEMS: Staff shall introduce the public hearing item and present their report to Council. Councilmembers may ask questions of staff if they desire. Any member of the public may speak or present evidence, after submitting a speaker card and being recognized by the Mayor. All rules of decorum apply during Public Hearings. Each member of the Council shall verbally disclose all ex parte communications concerning the subject of the hearing.
11. Acceptance of California Coastal Commission Changes to Local Coastal Program Amendment for Streamlining in the Coastal Zone
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Conduct a Public Hearing.
b. The City Council shall (1) acknowledge receipt of the Commission’s resolution of certification, including the modifications suggested for final certification; (2) accept and agree to such modifications; and (3) agrees to issue coastal development permits for the total area included in the certified Local Coastal Program.
c. Determine that the ordinance is exempt from the California Environmental Quality Act (CEQA) under CEQA Guideline Section 15061(b)(3), because the modification to the development review process could not have a significant effect on the environment.
6 PUBLIC HEARING ITEMS (CONTINUED)
Tuesday, May 21, 2024 Ventura City Council Agenda
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d. Introduce and approve the first reading of the Ordinance, titled:
“AN ORDINANCE OF THE CITY COUNCIL OF SAN
BUENAVENTURA, CALIFORNIA, AMENDING SECTION 24.105.300,
“STREAMLINING PROCEDURES,” AND THE CORRESPONDING
LOCAL COASTAL PROGRAM IMPLEMENTATION PLAN
AMENDMENT, PURSUANT TO THE CONDITIONAL
CERTIFICATION ACTION TAKEN BY THE CALIFORNIA COASTAL
COMMISSION ON FEBRUARY 7, 2024 IN ORDER TO OBTAIN
FINAL CERTIFICATION OF THE SUBMITTED LOCAL COASTAL
PROGRAM AMENDMENT APPLICATION TO AMEND THE LOCAL
COASTAL PROGRAM IMPLEMENTATION PLAN TO IMPLEMENT
THE STREAMLINING OF THE DEVELOPMENT PROCESS IN THE
COASTAL ZONE; AND FINDIN G THE ACTION TO REQUIRE NO
FURTHER ENVIRONMENTAL REVIEW AND/OR TO BE EXEMPT
FROM SUCH REVIEW UNDER THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT”
e. Set the second reading and adoption of this Ordinance at the City Council meeting on June 4, 2024.
FORMAL ITEMS: The public may comment on each item listed on the agenda for Formal Items as the item is taken up. Formal Items may be reordered at the discretion of the Chair. The public may speak up to three (3) minutes on each agenda item.
12. Main Street Moves Continued Closure (Supplemental Material)
Staff: Bill Ayub, City Manager
RECOMMENDATION
a. Adopt a Resolution determining that specified portions of Main Street and California Street are no longer needed for vehicular traffic pursuant to Vehicle Code Section 21101.
b. Approve extending t he Main Street Moves closure of such streets through January 31, 2025, a nd find that the continued closure is categorically exempt from the California Environmental Quality Act pursuant to Sections 15301, 15061, and 15300.2(c) of the CEQA Guidelines.
7 Tuesday, May 21, 2024 Ventura City Council Agenda
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PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, speakers may not cede their time to another speaker. If there are more than ten (10) Public Communications speakers, each speaker's time shall be reduced from three (3) minutes so that all speakers have an equal time to speak. City Council cannot act on any items not on the agenda .
ADJOURNMENT:
Communications to the City Council are public record and will become part of the City’s electronic records, which are accessible through the City’s website. Please note: e -mail addresses, names, addresses, and other contact information are not required, but if included in any communication to the City Council, will become part of the public record. If you do not want your e-mail address or any other contact information to be made public, you may deliver communications via U.S. Postal Service to the City Clerk’s Office at 501 Poli Street, Room 204, Ventura, CA 93001. If you do not want your contact information included in the public record, please do not include that information in your communication. Please contact the City Clerk Department for further information.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk’s Office at (805) 658 -4787 or the California Relay Service at (866) 735-2929. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Live Spanish interpretation will be available. No advanced request for interpretation services required.
La traducción al español estará disponible en vivo. No es necesario solicitar la traducción al español anticipadamente.
Administrative Reports relating to this agenda are available on the City’s website – https://www.cityofventura.ca.gov/AgendaCenter.
Resource Items for the Public:
• City Council Protocols which includes Rules of Decorum for the Public • City Council Goals
• Budget Principles
• City Charter
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This agenda was posted on Wednesday, May 15, 2024, at 6:15 p.m. in the City Clerk’s Office, on the City Hall Public Notices Board and on the internet.
Michael B. MacDonald, CMC
City Clerk
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