Tuesday, June 4, 2024 Ventura City Council Agenda
www.cityofventura.ca.gov
CITY COUNCIL AGENDA
TUESDAY, JUNE 4, 2024
CLOSED SESSION – 4:00 P.M.
REGULAR MEETING - 5:00 P.M.
CITY COUNCIL CHAMBERS – CITY HALL - 501 POLI STREET, VENTURA, CA 93001
JOE SCHROEDER, MAYOR
Councilmembers:
DISTRICT 1 – LIZ CAMPOS DISTRICT 6 – JIM DURAN
DISTRICT 2 – DOUG HALTER DISTRICT 5 – BILL MCREYNOLDS
DISTRICT 3 – MIKE JOHNSON DISTRICT 4 – DR. JEANNETTE SÁNCHEZ-
PALACIOS, DEPUTY MAYOR
Bill Ayub
City Manager
Miles Hogan
Interim City Attorney
Michael B. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN -PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718/Videos or on YouTube at https://www.YouTube.com/cityofventura/live.
To access the meeting remotely: Join the WebEx meeting live at :
https://cityofventura.webex.com/cityofventura/j.php?MTID=m75c19f748d93c33b04bca78c457002ca To request to speak on an item, use the chat function to notify the City Clerk by including the Item Agenda Number in your comment. The City Clerk will announce public speakers and promote them to a panelist, which will allow the use of camera and microphone. To join with audio only, call (213) 306-3065 and use access code:
2551 824 6812
Please be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in -person attendees and those participating virtually.
To submit written comments (up to 1,000 characters) for the City Council’s consideration and inclusion in the public records, email [email protected] by 3:00 p.m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B.
MacDonald, City Clerk, (805) 654 -4787. The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 11:00 p.m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting.
1 Tuesday, June 4, 2024 Ventura City Council Agenda
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CALL TO ORDER – CLOSED SESSION – 4:00 p.m.
ROLL CALL
PUBLIC COMMUNICATIONS: Public comments on Closed Session Items only.
CLOSED SESSION: Teleconference/Video Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
George Cabasug v. City of San Buenaventura
VCSC Case No. 2023CUPP016938
Authority: Government Code Section 54956.9(d)(1)
2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Sheena & John Kennedy v. City of San Buenaventura
VCSC Case No. 2024CUPP019945
Authority: Government Code Section 54956.9(d)(1)
ADJOURNMENT: Adjourn to Regular Meeting.
___________________________________________________________________________________ CALL TO ORDER – REGULAR SESSION – 5:00 p.m.: The regular meetings of the San Buenaventura (Ventura) City Council also serve as regular meetings of the Successor Agency and Public Facilities Financing Authority when Successor Agency and Public Facilities Financing Authority items are listed on the agenda.
ROLL CALL
PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
• Juneteenth Recognition Proclamation
• Pride Month 2024 Proclamation
• Ventura High School Orchestra Recognition
CLOSED SESSION REPORT
CITY COUNCIL COMMUNICATIONS: Per Government Code Section 54954.2(a)(2), the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification, make a brief announcement, or make a brief report on their own activities. 2 Tuesday, June 4, 2024 Ventura City Council Agenda
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CITY MANAGER COMMUNICATIONS
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, speakers may not cede their time to another speaker. If there are more than ten (10) Public Communications speakers, each speaker's time shall be reduced from three (3) minutes so that all speakers have an equal time to speak. City Council cannot act on any items not on the agenda .
CONSENT ITEMS: Matters appearing on the Consent Items are expected to be non -controversial and will be acted upon by City Council at one time without discussion unless a Councilmember, City Staff, or a member of the public requests an opportunity to address an item. Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items. Approval by the City Council of Consent Items means the recommendation of Staff is approved along with the terms and conditions described in the Administrative Report.
1. Ordinance for Second Reading - Acceptance of California Coastal Commission Changes to Local Coastal Program Amendment for Streamlining in the Coastal Zone
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
Waive the second reading in full and adopt an Ordinance amending Section 24.105.300 of the San Buenaventura Municipal Code for streamlining procedures in the Coastal Zone. Ordinance titled:
“AN ORDINANCE OF THE CITY COUNCIL OF SAN BUENAVENTURA,
CALIFORNIA, AMENDING SECTION 24.105.300, “STREAMLINING
PROCEDURES,” AND THE CORRESPONDING LOCAL COASTAL
PROGRAM IMPLEMENTATION PLAN AMENDMENT, PURSUANT TO
THE CONDITIONAL CERTIFICATION ACTION TAKEN BY THE
CALIFORNIA COASTAL COMMISSION ON FEBRUARY 7, 2024 IN
ORDER TO OBTAIN FINAL CERTIFICATION OF THE SUBMITTED
LOCAL COASTAL PROGRAM AMENDMENT APPLICATION TO
AMEND THE LOCAL COASTAL PROGRAM IMPLEMENTATION PLAN
TO IMPLEMENT THE STREAMLINING OF THE DEVELOPMENT
PROCESS IN THE COASTAL ZONE; AND FINDING THE ACTION T O
REQUIRE NO FURTHER ENVIRONMENTAL REVIEW AND/OR TO BE
EXEMPT FROM SUCH REVIEW UNDER THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT.”
3 CONSENT ITEMS (CONTINUED)
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2. Master Services Agreement 2022 -072 Second Amendment with Collaborative Solutions, Inc. to provide Software Implementation Services for the Deployment of Workday Software
Staff: Greg Morley, Chief Financial Officer
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute the Second Amendment to the Master Services Agreement 2022-072 with Collaborative Solutions, LLC adding $287,474 for a new not to exceed amount of $4,033,552.
b. Authorize the Finance Department to increase budget appropriation as necessary in the applicable fiscal year (FY 2024 and FY 2025) to support expenditures for this system implementation.
3. Professional Services Agreement Amendments for three Revenue Enhancement Consulting and Management Services Agreements Staff: Greg Morley, Chief Financial Officer
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute an amendment to Professional Services Agreement 2022 -039 with Hd L Companies for provision of Sales and Use, and Transaction Tax Management and Auditing Services, and Business License Tax Discovery and Auditing Services for year three of five -year contract with a new expiration date of June 30, 2025.
b. Approve and authorize the City Manager, or designee, to execute an amendment to Professional Services Agreement 2022 -040 with HdL Coren & Cone for provision of Property Tax Management and Information Services for year three of five -year contract with a new expiration date of June 30, 2025.
c. Approve and authorize the City Manager, or designee, to execute an amendment to Professional Services Agreement 2022 -041 with MuniServices, LLC for provision of Transient Occupancy Compliance Review and Audit Services, and Utility User Tax and Franchise Fee Compliance and Audit Services for year three of five -year contract with a new expiration date of June 30, 2025.
4 CONSENT ITEMS (CONTINUED)
Tuesday, June 4, 2024 Ventura City Council Agenda
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4. Grant Application for Caltrans Active Transportation Grant (Cycle 7) for Eastside Neighborhood Greenway
Staff: Charlie Ebeling, Public Works Director
RECOMMENDATION
a. Authorize the City Manager, or designee, to apply for and accept grant funds from the California Department of Transportation, Active Transportation Program Grant (Cycle 7) for the purpose of the Active Transportation Project.
b. Authorize the City Manager, or designee, to act as agent for the City to conduct all negotiations and execute and submit all documents, including, without limitation, applications , agreements, amendments, and billing statements that may be necessary to accept the grant and complete the project.
c. Upon receipt of the grant award, authorize the Finance Department to increase General Grant and Categorical Fund appropriations and revenues in the appropriate fiscal year(s), project(s), and account(s) for use as provided in the grants.
5. General Services Agreement 2022-029 Third Amendment with ACCO Engineered Systems for Preventive Maintenance and Repair Services for Heating, Ventilating, and Air Conditioning Systems Staff: Charlie Ebeling, Public Works Director
RECOMMENDATION
a. Authorize the City Manager, or designee, to execute the Third Amendment to ACCO Engineered Systems General Services
Agreement No. 2022 -029 for HVAC preventive maintenance and repair services to extend the term of the Agreement through June 30, 2025 and increase the contract by $459,490 to a new total not -to- exceed amount of $1,056,016, which includes a $100,000
contingency.
b. Authorize the City Manager, or designee, to execute future amendments in an amount not -to-exceed $100,000 in contingency funds.
c. Authorize the Finance Department to increase FY 2025 budget appropriations in the Facilities Maintenance Fund as necessary for the use of contingency funds.
5 CONSENT ITEMS (CONTINUED)
Tuesday, June 4, 2024 Ventura City Council Agenda
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6. Professional Services Agreement with Hopkins Groundwater Consultants Fiscal Year 2025
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute a Professional Services Agreement with Hopkins Groundwater Consultants, Inc. to provide on -going hydrogeological groundwater services; agreement term July 1, 2024, to June 30, 2025, for a total not - to-exceed amount of $182,600, including a contingency of $16,600.
7. Hazard Mitigation Grant Program Funding Subapplication Under the California Governor’s Office of Emergency Services for the City of Ventura's Nye Wells 7 and 8 Pipeline Reroute Project
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Authorize the Ventura Water General Manager, or designee, to apply for, receive grant funds, and enter into a cooperative funding agreement with the California Governor’s Office of Emergency Services if the City is chosen as an awardee; with a federal grant amount of up to $4,801,344 and City match of $1,600,488. b. Authorize the Ventura Water General Manager, or designee, to act as agent for the City to conduct all negotiations, execute and submit all documents, including, but not limited to, applications, agreements, amendments, and billing statements that may be necessary to accept these grants and complete the project under the grant.
c. Authorize the Finance Department to assign increased appropriations to the proper funds, projects, and accounts if the grant is awarded. 6 Tuesday, June 4, 2024 Ventura City Council Agenda
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PUBLIC HEARING ITEMS: Staff shall introduce the public hearing item and present their report to Council. Councilmembers may ask questions of staff if they desire. Any member of the public may speak or present evidence, after submitting a speaker card and being recognized by the Mayor. All rules of decorum apply during Public Hearings. Each member of the Council shall verbally disclose all ex parte communications concerning the subject of the hearing.
8. Public Hearing to Renew the Ventura County Coast Tourism Business Improvement District
Staff: Bill Ayub, City Manager
RECOMMENDATION
Conduct a public hearing to renew the Ventura County Coast Tourism Business Improvement District (VCCTBID) and receive public comments.
FORMAL ITEMS: The public may comment on each item listed on the agenda for Formal Items as the item is taken up. Formal Items may be reordered at the discretion of the Chair. The public may speak up to three (3) minutes on each agenda item
9. Short Term Vacation Rentals Stakeholder Engagement Services Update and Policy Discussion
Staff: Miles Hogan, Interim City Attorney
RECOMMENDATION
a. Receive a status update and the Stakeholder Assessment report that provides findings and analysis on approaches to address Short Term Vacation Rentals in the City.
b. Provide policy direction to set the parameters of a collaborative stakeholder process and direct staff to continue the stakeholder group process.
c. Direct staff to publish the stakeholder group recommendations to obtain public comment.
7 FORMAL ITEMS (CONTINUED)
Tuesday, June 4, 2024 Ventura City Council Agenda
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10. Deferral of Impact Fees and Taxes for Valentine Road Apartments
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Adopt a Resolution authorizing the City Manager, or designee, to enter into and negotiate a Deferred Impact Fee Loan Agreement on behalf of the City for the Valentine Road project. Resolution titled:
“A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA AUTHORIZING THE CITY
MANAGER TO ENTER INTO AND NEGOTIATE A DEFERRED
IMPACT FEE LOAN AGREEMENT ON BEHALF OF THE CITY FOR
THE VALENTINE ROAD PROJECT”
b. Authorize the City Manager, or designee, to execute a Deferred Impact Fee Loan Agreement.
c. Authorization to provide a letter of commitment that fees will be deferred to help support HACSB in applying for the 4% and 9% California Tax Credit Allocation Committee (CTCAC) application with the state.
11. Fiscal Year 2025 Budget Workshop #3
Staff: Greg Morley, Chief Financial Officer
RECOMMENDATION
Receive staff’s presentation and provide feedback on changes to the FY 2025 Proposed Operating and Capital Improvement Budget.
12. Policy Consideration - United States Semiquincentennial Celebration
Introduced by: Bill McReynolds, Councilmember, District 5 Dr. Jeannette Sánchez-Palacios, Deputy Mayor, District 4
RECOMMENDATION
a. That the City Council start the process to prepare for a week-long citywide celebration of the Semiquincentennial.
b. That the City Council create a Semiquincentennial Committee to start planning and developing the week-long citywide celebration. 8 FORMAL ITEMS (CONTINUED)
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c. That the City Council direct staff to create a budget for the celebration.
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, speakers may not cede their time to another speaker. If there are more than ten (10) Public Communications speakers, each speaker's time shall be reduced from three (3) minutes so that all speakers have an equal time to speak. City Council cannot act on any items not on the agenda .
ADJOURNMENT:
Communications to the City Council are public record and will become part of the City’s electronic records, which are accessible through the City’s website. Please note: e -mail addresses, names, addresses, and other contact information are not required, but if included in any communication to the City Council, will become part of the public record. If you do not want your e-mail address or any other contact information to be made public, you may deliver communications via U.S. Postal Service to the City Clerk’s Office at 501 Poli Street, Room 204, Ventura, CA 93001. If you do not want your contact information included in the public record, please do not include that information in your communication. Please contact the City Clerk Department for further information.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk’s Office at (805) 658 -4787 or the California Relay Service at (866) 735-2929. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Live Spanish interpretation will be available. No advanced request for interpretation services required.
La traducción al español estará disponible en vivo. No es necesario solicitar la traducción al español anticipadamente.
Resource Items for the Public:
• City Council Protocols which includes Rules of Decorum for the Public • City Council Goals
• Budget Principles
• City Charter
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ ~ This agenda was posted on Wednesday, May 29, 2024, at 5:00 p.m. in the City Clerk’s Office, on the City Hall Public Notices Board and on the internet.
Michael B. MacDonald, CMC
City Clerk
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