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C-········· · ··-·--··-··-···- c ·- -··· ······ .·········· .-·-· ··-··-··-·-···- ••• • • • • M · .. . ··· ·········-···-·······--····-······-· ITY • . OUNCIL •. INUTES
TUESDAY, JUNE 4, 2024
CLOSED SESSION - 4:00 P.M.
REGULAR MEETING - 5:00 P.M.
CITY COUNCIL CHAMBERS - CITY HALL - 501 POLI STREET, VENTURA, CA 93001 DISTRICT 1 - LIZ CAMPOS
DISTRICT 2 - DOUG HALTER
DISTRICT 3 - MIKE JOHNSON
Bill Ayub
City Manager
JOESCHROEDER,MAYOR
Councilmembers:
DISTRICT 6 - JIM DURAN
DISTRICT 5 - BILL MCREYNOLDS
DISTRICT 4 - DR. JEANNETTE SANCHEZ-
Miles Hogan
Interim City Attorney
PALACIOS , DEPUTY MAYOR
Michael B. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN-PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718Nideos or on You Tube at https://www.YouTube.com/cityofventura/live.
To access the meeting remotely: Join the WebEx meeting live at:
https://cityofventura.webex.com/cityofventura/j.php?MTID=m75c19f748d93c33b04bca78c457002ca To request to speak on an item, use the chat function to notify the City Clerk by including the Item Agenda Number in your comment. The City Clerk will announce public speakers and promote them to a panelist , which will allow the use of camera and microphone . To join with audio only, call (213) 306-3065 and use access code: 2551 824 6812 Please be mindful that the meeting will be recorded , and all rules of procedure and decorum apply for in-person attendees and those participating virtually.
To submit written comments (up to 1,000 characters) for the City Council 's consideration and inclusion in the public records , email [email protected] by 3:00 p.m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting . Questions regarding this matter may be addressed to Michael B. MacDonald , City Clerk, (805) 654-4787 . The City Council may take action related to any subject listed on the Agenda . Meetings will adjourn at 11:00 p.m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting .
June 4, 2024 Ventura City Council Minutes
www.cityofventura .ca.gov
CALL TO ORDER- CLOSED SESSION: 4:02 p.m.
ROLL CALL
Present:
Absent:
Councilmembers Duran, McReynolds, Campos, and Mayor
Schroeder
Councilmembers Johnson, Halter, and Deputy Mayor Dr. Sanchez Palacios
Mayor Schroeder presiding
Councilmember Halter arrived at 4:25 p.m.
Deputy Mayor Dr. Sanchez-Palacios arrived at 4:31 p.m.
Councilmember Mike Johnson arrived at 4:47 p.m.
PUBLIC COMMUNICATIONS: None
CLOSED SESSION:
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
George Cabasug v. City of San Buenaventura
VCSC Case No. 2023CUPP016938
Authority: Government Code Section 54956.9(d)(1)
2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Sheena & John Kennedy v. City of San Buenaventura
VCSC Case No. 2024CUPP019945
Authority: Government Code Section 54956.9(d)(1)
ADJOURNMENT: 4:47 p.m.
CALL TO ORDER - REGULAR SESSION: 5:04 p.m.
June 4, 2024 Ventura City Council Minutes
www.cityofventura.ca.gov
2 ROLL CALL
Present:
Absent:
Councilmembers Duran, McReynolds, Johnson,
Halter, Campos, Deputy Mayor Dr. Sanchez
Palacios, and Mayor Schroeder
None
Mayor Schroeder presiding
PLEDGE OF ALLEGIANCE: Councilmember Halter
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
• Juneteenth Recognition Proclamation
• Pride Month 2024 Proclamation
• Ventura High School Orchestra Recognition
CLOSED SESSION REPORT: Acting City Attorney Andrew Viets reported that there was no reportable action.
CITY COUNCIL COMMUNICATIONS
CITY MANAGER COMMUNICATIONS
PUBLIC COMMUNICATIONS:
Supplemental Packet:
Public Speakers:
CONSENT ITEMS:
Communications posted online.
Jill Martinez, Sara Ostrander, Robert Sterling,
KC Rodriguez, Kevin Daly, Nancy Farner, Glenn
Overley, Liltith, Shauna Granger, James Hrabak
Supplemental Packet: Communications posted online.
Action: No Speakers. M/S/C (Halter/Duran) to approve
the consent items, excluding Item 6, in one
motion as presented.
Vote: All Ayes
June 4, 2024 Ventura City Council Minutes
www.cityofventura.ca.gov
3 CONSENT ITEMS (CONTINUED)
1. 2.
June 4, 2024
Ordinance for Second Reading - Acceptance of California Coastal Commission Changes to Local Coastal Program Amendment for Streamlining in the Coastal Zone
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
Waive the second reading in full and adopt an Ordinance amending Section 24.105.300 of the San Buenaventura Municipal Code for streamlining procedures in the Coastal Zone. Ordinance titled:
"AN ORDINANCE OF THE CITY COUNCIL OF SAN BUENAVENTURA,
CALIFORNIA, AMENDING SECTION 24.105 .300, "STREAMLINING PROCEDURES," AND THE CORRESPONDING LOCAL COASTAL
PROGRAM IMPLEMENTATION PLAN AMENDMENT , PURSUANT TO
THE CONDITIONAL CERTIFICATION ACTION TAKEN BY THE
CALIFORNIA COASTAL COMMISSION ON FEBRUARY 7, 2024 IN
ORDER TO OBTAIN FINAL CERTIFICATION OF THE SUBMITTED
LOCAL COASTAL PROGRAM AMENDMENT APPLICATION TO AMEND
THE LOCAL COASTAL PROGRAM IMPLEMENTATION PLAN TO
IMPLEMENT THE STREAMLINING OF THE DEVELOPMENT PROCESS
IN THE COASTAL ZONE; AND FINDING THE ACTION TO REQUIRE NO
FURTHER ENVIRONMENTAL REVIEW AND/OR TO BE EXEMPT FROM
SUCH REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY
ACT."
Action: Approved recommendation. Ordinance 2024-05
Master Services Agreement 2022-072 Second Amendment with Collaborative Solutions, Inc. to provide Software Implementation Services for the Deployment of Workday Software
Staff: Greg Morley, Chief Financial Officer
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute the Second Amendment to the Master Services Agreement 2022-072 with Collaborative Solutions, LLC adding $287,474 for a new not to exceed amount of $4,033,552.
Ventura City Council Minutes
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CONSENT ITEMS (CONTINUED)
3. June 4, 2024
b. Authorize the Finance Department to increase budget appropriation as necessary in the applicable fiscal year (FY 2024 and FY 2025) to support expenditures for this system implementation.
Action: Approved recommendation. Agreement 2022-072.2
Professional Services Agreement Amendments for three Revenue Enhancement Consulting and Management Services Agreements Staff: Greg Morley, Chief Financial Officer
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute an amendment to Professional Services Agreement 2022-039 with Hdl Companies for provision of Sales and Use, and Transaction Tax Management and Auditing Services, and Business License Tax Discovery and Auditing Services for year three offive-year contract with a new expiration date of June 30, 2025.
b. Approve and authorize the City Manager, or designee, to execute an amendment to Professional Services Agreement 2022-040 with Hdl Coren & Cone for provision of Property Tax Management and Information Services for year three of five-year contract with a new expiration date of June 30, 2025.
c. Approve and authorize the City Manager, or designee, to execute an amendment to Professional Services Agreement 2022-041 with MuniServices, LLC for provision of Transient Occupancy Compliance Review and Audit Services, and Utility User Tax and Franchise Fee Compliance and Audit Services for year three of five-year contract with a new expiration date of June 30, 2025.
Action: Approved recommendation. Agreement 2022-039.1, Agreement 2022-040.1, and Agreement 2022-041.1
Ventura City Council Minutes
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5 CONSENT ITEMS (CONTINUED)
4. Grant Application for Caltrans Active Transportation Grant (Cycle 7) for Eastside Neighborhood Greenway
June 4, 2024
Staff: Charlie Ebeling, Public Works Director
RECOMMENDATION
a. Authorize the City Manager, or designee, to apply for and accept grant funds from the California Department of Transportation, Active Transportation Program Grant (Cycle 7) for the purpose of the Active Transportation Project.
b. Authorize the City Manager, or designee, to act as agent for the City to conduct all negotiations and execute and submit all documents, including, without limitation, applications, agreements, amendments, and billing statements that may be necessary to accept the grant and complete the project.
c. Upon receipt of the grant award, authorize the Finance Department to increase General Grant and Categorical Fund appropriations and revenues in the appropriate fiscal year(s), project(s) , and account(s) for use as provided in the grants.
Action: Approved recommendation.
Ventura City Council Minutes
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CONSENT ITEMS (CONTINUED)
5. General Services Agreement 2022-029 Third Amendment with ACCO Engineered Systems for Preventive Maintenance and Repair Services for Heating. Ventilating. and Air Conditioning Systems
6. June 4, 2024
Staff: Charlie Ebeling, Public Works Director
RECOMMENDATION
a. Authorize the City Manager, or designee, to execute the Third Amendment to ACCO Engineered Systems General Services
Agreement No. 2022-029 for HVAC preventive maintenance and repair services to extend the term of the Agreement through June 30, 2025 and increase the contract by $459,490 to a new total not-to-exceed amount of $1,056,016, which includes a $100,000 contingency. b. Authorize the City Manager, or designee, to execute future amendments in an amount not-to-exceed $100,000 in contingency funds .
c. Authorize the Finance Department to increase FY 2025 budget appropriations in the Facilities Maintenance Fund as necessary for the use of contingency funds.
Action: Approved recommendation. Agreement 2022-029.3
Professional Services Agreement with Hopkins Groundwater Consultants Fiscal Year 2025
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute a Professional Services Agreement with Hopkins Groundwater Consultants, Inc. to provide on-going hydrogeological groundwater services; agreement term July 1, 2024, to June 30, 2025, for a total not-to-exceed amount of $182,600, including a contingency of $16,600.
Action:
Vote:
No speakers . M/S/C (Halter/Duran) to approve the staff recommendation. Agreement 2024-15
Ayes: Duran, McReynolds, Halter, Deputy Mayor Dr. Sanchez Palacios, Mayor Schroeder; Noes: Johnson, Campos; Abstain:
None; Absent: None
Ventura City Council Minutes
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7 CONSENT ITEMS (CONTINUED)
7. Hazard Mitigation Grant Program Funding Subapplication Under the California Governor's Office of Emergency Services for the City of Ventura's Nye Wells 7 and 8 Pipeline Reroute Proiect
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Authorize the Ventura Water General Manager, or designee, to apply for, receive grant funds, and enter into a cooperative funding agreement with the California Governor's Office of Emergency Services if the City is chosen as an awardee; with a federal grant amount of up to $4,801,344 and City match of $1,600,488. b. Authorize the Ventura Water General Manager, or designee, to act as agent for the City to conduct all negotiations, execute and submit all documents, including, but not limited to, applications, agreements, amendments, and billing statements that may be necessary to accept these grants and complete the project under the grant.
c. Authorize the Finance Department to assign increased appropriations to the proper funds, projects, and accounts if the grant is awarded.
Action: Approved recommendation.
PUBLIC HEARING ITEMS:
8. June 4, 2024
Public Hearing to Renew the Ventura County Coast Tourism Business Improvement District
Staff: Bill Ayub, City Manager
RECOMMENDATION
Conduct a public hearing to renew the Ventura County Coast Tourism Business Improvement District (VCCTBID) and receive public comments.
Action: No speakers. Public Hearing held and comments
received.
Ventura City Council Minutes
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FORMAL ITEMS
Council Recess 8:30 p.m. - 8:57 p.m.
9. Short Term Vacation Rentals Stakeholder Engagement Services Update and Policy Discussion
June 4, 2024
Staff: Miles Hogan, Interim City Attorney
RECOMMENDATION
a. Receive a status update and the Stakeholder Assessment report that provides findings and analysis on approaches to address Short Term Vacation Rentals in the City.
b. Provide policy direction to set the parameters of a collaborative stakeholder process and direct staff to continue the stakeholder group process.
c. Direct staff to publish the stakeholder group recommendations to obtain public comment.
Supplemental Packet: Communications posted online.
Public Speakers: Terry Foley, KC Rodriguez, David Vartanian, Hans Harmann, Suzanne Mccombs, Karen
Flock, Zach Plahn, Matt Bello, Marco Cuevas,
Spencer Noren, loana Schmidt
Action:
Vote:
M/S/C (Johnson/Sanchez-Palacios) to extend
the meeting beyond 11 pm per the City Council
Protocols.
All Ayes
Ventura City Council Minutes
www. cityofventu ra. ca. gov
9 FORMAL ITEMS (CONTINUED)
Action:
Vote:
M/S/C (Johnson/Sanchez-Palacios) to direct
staff to meet with 6-8 community members
with a demonstrated interest in Short Term
Vacations Rentals, to return with a review of
3-5 Coastal Commission approved STVR
Ordinances with a review of density ,
proximity, and enforcement, and to return
with a report on enforcement issues with the
current Ordinance.
Ayes: Johnson, Halter, Campos , Deputy
Mayor Dr. Sanchez-Palacios, Mayor
Schroeder; Noes: Duran, McReynolds;
Abstain: None; Absent: None
10. Deferral of Impact Fees and Taxes for Valentine Road Apartments June 4, 2024
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Adopt a Resolution authorizing the City Manager, or designee, to enter into and negotiate a Deferred Impact Fee Loan Agreement on behalf of the City for the Valentine Road project. Resolution titled:
"A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA AUTHORIZING THE CITY
MANAGER TO ENTER INTO AND NEGOTIATE A DEFERRED
IMPACT FEE LOAN AGREEMENT ON BEHALF OF THE CITY FOR
THE VALENTINE ROAD PROJECT"
b. Authorize the City Manager, or designee, to execute a Deferred Impact Fee Loan Agreement.
c. Authorization to provide a letter of commitment that fees will be deferred to help support HACSB in applying for the 4% and 9% California Tax Credit Allocation Committee (CTCAC) application with the state.
Public Speakers: Kyler Carlson , Spencer Noren
Action:
Vote:
M/S/C (Duran/McReynolds) to hear a new
item beyond 10 pm per the City Council
Protocols .
All Ayes
Ventura City Council Minutes
www.cityofventura .ca.gov
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FORMAL ITEMS (CONTINUED)
Action:
Vote:
M/S/C (Johnson/Duran) to approve staff
recommendation. Resolution 2024-27
All Ayes
11. Fiscal Year 2025 Budget Workshop #3
Staff: Greg Morley, Chief Financial Officer
RECOMMENDATION
Receive staff's presentation and provide feedback on changes to the FY 2025 Proposed Operating and Capital Improvement Budget.
Public Speakers:
Action:
Amanda McBroom, George Ball, Gregory
Harrison, Ted Neely, Moustapha Abousamra,
Peter Melnick, Tessa Neely, Tom Spano, Perla
Medina Ponti, Sacheen Swan, Claire Bowman,
Karyl Lynn Burns, Joseph Fuqua, Maurcell
Brikey, Zacharias Lopez, Anna Sehati, Jack
Fredericks, Shannon Fredericks, Jay Ponti,
Lilith, Healey Ramot, Matty Park, Joanne Lopez
Rojas, Scott McCarty, Jim Black, Mary Saputo,
Spencer Noren, George Amandola, Cindi
Verbelun
Presentation made, and discussion held.
12. Policy Consideration - United States Semiguincentennial Celebration June 4, 2024
Introduced by: Bill McReynolds, Councilmember, District 5 Dr. Jeannette Sanchez-Palacios, Deputy Mayor, District 4
RECOMMENDATION
a. That the City Council start the process to prepare for a week-long citywide celebration of the Semiquincentennial.
b. That the City Council create a Semiquincentennial Committee to start planning and developing the week-long citywide celebration. c. That the City Council direct staff to create a budget for the celebration.
Action: No discussion. Item continued to July.
Ventura City Council Minutes
www.cityofventura .ca.gov
11 PUBLIC COMMUNICATIONS:
Public Speakers: Marco Cuevas, Spencer Noren
ADJOURNMENT
Meeting adjourned at 11: 17 p.m.
I hereby certify that this is a true and correct record of the City Council meeting held on June 4, 2024.
~~
Michael B. MacDonald, CMC
City Clerk
June 4, 2024 Ventura City Council Minutes
www.cityofventura .ca.gov
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