Tuesday, June 25, 2024 Ventura City Council Agenda
www.cityofventura.ca.gov
CITY COUNCIL AGENDA
TUESDAY, JUNE 25, 2024
CLOSED SESSION – 4:30 P.M.
REGULAR MEETING - 5:00 P.M.
CITY COUNCIL CHAMBERS – CITY HALL - 501 POLI STREET, VENTURA, CA 93001
JOE SCHROEDER, MAYOR
Councilmembers:
DISTRICT 1 – LIZ CAMPOS DISTRICT 6 – JIM DURAN
DISTRICT 2 – DOUG HALTER DISTRICT 5 – BILL MCREYNOLDS
DISTRICT 3 – MIKE JOHNSON DISTRICT 4 – DR. JEANNETTE SÁNCHEZ-
PALACIOS, DEPUTY MAYOR
Bill Ayub
City Manager
Miles Hogan
Interim City Attorney
Michael B. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN -PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718/Videos or on YouTube at https://www.YouTube.com/cityofventura/live.
To access the meeting remotely: Join the WebEx meeting live at :
https://cityofventura.webex.com/cityofventura/j.php?MTID=m0b43f0df9dcb6c926ed2d03d9fa43845 To request to speak on an item, use the chat function to notify the City Clerk by including the Item Agenda Number in your comment. The City Clerk will announce public speakers and promote them to a panelist, which will allow the use of camera and microphone. To join with audio only, call (213) 306-3065 and use access code: 2557 780 2896 Please be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in -person attendees and those participating virtually.
To submit written comments (up to 1,000 characters) for the City Council’s consideration and inclusion in the public records, email [email protected] by 3:00 p.m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald, City Clerk, (805) 654-4787. The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 11:00 p.m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting 1 Tuesday, June 25, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
CALL TO ORDER – CLOSED SESSION – 4:30 p.m.
ROLL CALL
PUBLIC COMMUNICATIONS: Public comments on Closed Session Items only.
CLOSED SESSION: Teleconference/Video Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. Public Employee Performance Evaluation
Title: City Manager
Authority: Government Code Section 54957.6
2. CONFERENCE WITH LEGAL COUNSEL – POTENTIAL LITIGATION One Case
Authority: Government Code Section 54956.9(d)(2)
ADJOURNMENT: Adjourn to Regular Meeting.
___________________________________________________________________
CALL TO ORDER – REGULAR SESSION – 5:00 p.m: The regular meetings of the San Buenaventura (Ventura) City Council also serve as regular meetings of the Successor Agency and Public Facilities Financing Authority when Successor Agency and Public Facilities Financing Authority items are listed on the agenda.
ROLL CALL
PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
• Foul Weather Shelter Staff Recognition
CLOSED SESSION REPORT
CITY COUNCIL COMMUNICATIONS: Per Government Code Section 54954.2(a)(2), the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification, make a brief announcement, or make a brief report on their own activities.
CITY MANAGER COMMUNICATIONS
2 Tuesday, June 25, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
CONSENT ITEMS: Matters appearing on the Consent Items are expected to be non -controversial and will be acted upon by City Council at one time without discussion unless a Councilmember, City Staff, or a member of the public requests an opportunity to address an item. Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items. Approval by the City Council of Consent Items means the recommendation of Staff is approved along with the terms and conditions described in the Administrative Rep ort.
1. Professional Services Agreement with David M. Ceppos, Public Policy Mediation and Facilitation, for the Ventura River Watershed Adjudication
Staff: Miles Hogan, Interim City Attorney
RECOMMENDATION
a. Authorize the City Attorney to executive a Professional Services Agreement with David M. Ceppos, Public Policy Mediation and Facilitation, in an amount not to exceed $155,000, term of July 1 to December 31, 2024, to continue providing mediation services in the Ventura River Watershed Adjudication.
b. Authorize the City Attorney to execute amendments to the Professional Services Agreement in an amount not to exceed an additional $45,000 and to extend the term an additional 6 months.
c. Authorize the City Attorney to enter into cost -sharing agreements with the other parties to the mediation to seek cost -reimbursement for their respective share of the mediation services.
2. City Council Minutes – Regular Meetings held on May 14, 2024, May 21, 2024, and June 4, 2024
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
Approve City Council Minutes for Regular Meetings held on May 14, 2024, May 21, 2024, and June 4, 2024.
3 CONSENT ITEMS (CONTINUED)
Tuesday, June 25, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
3. General Services Agreement with American Global Security, Inc. for Citywide Security Guard Services
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute a General Services Agreement with American Global Security, Inc., whose proposal staff determined to be the most responsive to the Request for Proposals, for Citywide security guard services in the amount the amount of $339,938, including living wage costs, for a period of a one -year initial term (July 1, 2024 to June 30, 2025) with the option to extend for up to four years, in an amount not to exceed $1,699,688.
b. Authorize the City Manager, or designee, to execute future amendments to this agreement, pursuant to Section 4.600.200 of the Municipal Code.
4. Seventh Amendment to Professional Services Agreement 2019 -116 with Raimi + Associates, Inc. for General Plan Update to Extend End Term
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute the Seventh Amendment to Professional Services Agreement number 2019 - 116 with Raimi + Associates, Inc. to extend the end term of the agreement to June 30, 2026.
4 CONSENT ITEMS (CONTINUED)
Tuesday, June 25, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
5. First Amendments to Professional Services Agreement 2022 -052 with Michael Baker International, Inc. for Environmental Analysis and Document Preparation for 2325 Vista Del Mar Drive
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute the First Amendment to Work Order 2023 -02 under Professional Services Agreement number 2022 -052 with Michael Baker International, Inc. and extend the term of the agreement to December 31, 2025 and increase the total contract amount by $19,190 for a new not -to-exceed amount of $296,215.
b. Approve and authorize the City Manager, or designee, to execute the First Amendment to Work Order 2023 -03 under Professional Services Agreement number 2022-052 with Michael Baker International, Inc and extend the term of the agreement to June 30, 2025.
6. E.P. Foster Library Project Agreements
Staff: Bill Ayub, City Manager
RECOMMENDATION
a. Authorize the City Manager , or designee, to accept the grant funds from the Department of Housing and Urban Development for the Community Project Fund grant in the amount of $750,000.
b. Authorize the City Manager, or designee, to act as agent for the City to conduct all negotiations and execute and submit all documents, including, without limitation, applications, agreements, amendments, and billing statements that may be necessary to accept the grant and complete the project.
c. Approve and authorize the City Manager, or designee, to execute a Library Renovation Project Agreement with E.P. Foster.
d. Approve and authorize the City Manager, or designee, to execute a Grant Subrecipient Agreement with the E.P. Foster Library Community Project Fund.
5 CONSENT ITEMS (CONTINUED)
Tuesday, June 25, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
7. City Council Quarterly Travel Report
Staff: Bill Ayub, City Manager
RECOMMENDATION
Receive and file the Travel Report for Quarter 4 of Fiscal Year 2024.
8. Ordinance to Renew the Ventura County Coast Tourism Business Improvement District
Staff: Bill Ayub, City Manager
RECOMMENDATION
a. Introduce and conduct the first reading of an Ordinance to renew the Ventura County Coast Tourism Business Improvement District and levy the assessments. Ordinance titled:
“AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA ADDING CHAPTER 4.320 TO THE SA N
BUENAVENTURA CITY CODE RENEWING THE VENTURA
COUNTY COAST TOURISM BUSINESS IMPROVEMENT DISTRICT”
b. Set the second reading of the Ordinance at the next regular City Council meeting at which notice can be provided.
9. Downtown Ventura Property -Based Business Improvement District Annual Assessment Renewal for Fiscal Year 2025
Staff: Bill Ayub, City Manager
RECOMMENDATION
Adopt a Resolution approving the Annual Streets & Highway Report readopting the Downtown Ventura Property -Based Improvement District annual assessments, and levying assessments pursuant to the Property and Business Improvement District Law of 1994. Resolution titled:
“A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, APPROVAL OF THE ANNUAL
STREETS & HIGHWAY REPORT AND READOPTING THE
DOWNTOWN VENTURA PROPERTY -BASED IMPROVEMENT
DISTRICT FISCAL YEAR 2023/2024 ASSESSMENT AND LEVYING
ASSESSMENTS PURSUANT TO THE PROPERTY AND BUSINESS
IMPROVEMENT DISTRICT LAW OF1994”
6 CONSENT ITEMS (CONTINUED)
Tuesday, June 25, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
10. Annual Statement of Investment Policy for Fiscal Year 2025
Staff: Greg Morley, Chief Financial Officer
RECOMMENDATION
Adopt a Resolution acknowledging receipt and filing of the City’s Fiscal Year 2025 Statement of Investment Policy. Resolution titled:
“A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, ACKNOWLEDGING RECEIPT AND
FILING OF THE CITY’S FISCAL YEAR 2025 STATEMENT OF
INVESTMENT POLICY”
11. Consolidated Annual Maintenance Assessment District Report for Fiscal Year 2025
Staff: Greg Morley, Chief Financial Officer
RECOMMENDATION
Receive and file the Fiscal Year 2025 Consolidated Annual Report for the Maintenance Assessment Districts.
12. Fire Department Mandated Inspections Report
Staff: David Endaya, Fire Chief
RECOMMENDATION
Receive and file the state -mandated inspections report for calendar year 2023 for the City of Ventura as required by Senate Bill No. 1205.
13. Third Amendment to General Services Agreement No. P2022 -099 with Am-Tec Total Security, Inc.
Staff: Mike Shaffer, Chief Technology Officer
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute the Third Amendment to the General Services Agreement No. P2022 -099 with Am-Tec Total Security, Inc. extending the agreement for an additional year to June 30, 2025 for $154,000 for a new total not -to-exceed amount of $454,000.
7 CONSENT ITEMS (CONTINUED)
Tuesday, June 25, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
14. General Services Agreement for Contract Urban Forestry and Tree Trimming Services
Staff: Stacey Zarazua, Parks and Recreation Director
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to award the General Services Agreement to West Coast Arborists for Urban Forestry and Tree Trimming services for an initial term of July 1, 2024 to June 30, 2025, with the option to extend the contract period for up to an additional four years.
b. Authorize the City Manager, or designee, to execute future amendments to the agreement for a total contract not to exceed amount of $6,367,535 during the total duration of the contract.
15. General Services Agreements for Landscape Maintenance Services
Staff: Stacey Zarazua, Parks and Recreation Director
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to award the General Services Agreement for landscape services to Garcia’s Landscape Maintenance, for a not to exceed amount of $363,792 for a one-year initial term of July 1, 2024 to June 30, 2025.
b. Approve and authorize the City Manager, or designee, to award the General Services Agreement for landscape services to Mariposa Landscape, Inc., for a not to exceed amount of $195,188.53 for a one - year initial term of July 1, 2024 to June 30, 2025.
c. Approve and authorize the City Manager, or designee, to award the General Services Agreement for landscape services to Natural Green Landscape, for a not to exceed amount of $634,878.95 for a one -year initial term of July 1, 2024 to June 30, 2025.
d. Approve and authorize the City Manager, or designee, to award the General Services Agreement for landscape services to Sunridge Landscape for a not to exceed amount of $682,506 for a one -year initial term of July 1, 2024 to June 30, 2025.
8 CONSENT ITEMS (CONTINUED)
Tuesday, June 25, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
e. Approve and authorize the City Manager, or designee, to execute future amendments to the General Service Agreements with an option to extend the general services agreements for up to an additional four, one-year terms.
16. Expanded Learning Opportunity Program Services Agreement with Ventura Unified School District for Fiscal Year 2025
Staff: Stacey Zarazua, Parks and Recreation Director
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute an agreement between the City and Ventura Unified School District for Expanded Learning Program services from July 1, 2024, to June 30, 2025.
17. Animal Services Level Agreement between the City of Ventura and the County of Ventura for Fiscal Year 2025
Staff: Darin Schindler, Chief of Police
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute a Animal Services Agreement between the City of Ventura and the County of Ventura for animal services from July 1, 2024, to June 30, 2025 for $838,630.
18. State Road Repair and Accountability Act of 2017 Project List (SB1) For Fiscal Year 2025
Staff: Charlie Ebeling, Public Works Director
RECOMMENDATION
a. Approve the FY 2025 Road Repair and Accountability Act of 2017 Project List
b. Adopt a Resolution for the FY 2025 Project List to include the continuing Telegraph Road Resurfacing Project and the Navigator Drive, Spinnaker Drive/Anchors Way Resurfacing Project and add the Darling Road (Wells -Campanula) Resurfacing Project, the Northbank Drive (Elba -Johnson) Resurfacing Project, and the Petit Avenue (Telegraph-Foothill) Resurfacing. Resolution titled:
9 CONSENT ITEMS (CONTINUED)
Tuesday, June 25, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
“A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA ADOPTING THE FISCAL YEAR
2024-2025 LIST OF PROJECTS FUNDED BY SB1: THE ROAD
REPAIR AND ACCOUNTABILITY ACT”
19. Second Amendment to Professional Services Agreement PW23 -1076 with Michael K. Nunley & Associates, Inc. for Engineering Services on Project 97896 – Golf Course Booster Pump Station & Wells Upgrade
Staff: Charlie Ebeling, Public Works Director
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute the Second Amendment to Professional Services Agreement No. PW1023 - 1076 with Michael K. Nunley & Associates, Inc. to extend the term of the Agreement to June 30, 2025.
20. Third Amendment to Professional Services Agreement No. PW23 - 1087 with Kennedy/Jenks Consultants, Inc. for Engineering Services on Project Number 97972 - Relocate Day Road Booster Pump Station to Bailey
Staff: Charlie Ebeling, Public Works Director
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute the Third Amendment to Professional Services Agreement No. PW23 -1087 with Kennedy/Jenks Consultants, Inc. to extend the term of the Agreement to June 30, 2025.
21. Tenth Amendment to Professional Services Agreement 2015 -005 and Eighth Amendment to Professional Services Agreement 2015 - 006 with Michael Baker International for Engineering Services on Project 91019 – Olivas Park Drive Extension and Levee
Staff: Charlie Ebeling, Public Works Director
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute the Tenth Amendment to Professional Services Agreement 2015 -005 with Michael Baker International to extend the term of the Agreement to May 31, 2025.
10 CONSENT ITEMS (CONTINUED)
Tuesday, June 25, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
b. Approve and authorize the City Manager, or designee, to execute the Eighth Amendment to Professional Services Agreement 2015 -006 with Michael Baker International to extend the term of the Agreement to May 31, 2025.
22. Fourth Amendment to Service Agreement with TriTech Software System for Fiscal Year 2025 Lucity Asset Management Software and Service
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Authorize the City Manager, or designee, to approve a Fourth Amendment to the Service Agreement with TriTech Software Systems, a Central Square Technologies, LLC company, to provide Lucity Asset Management Software, licensing, consulting services on demand, and Public Administration add -ons for Ventura Water and Public Works; Amendment term June 1, 2024 to June 30, 2025, for a total contract increase in the not-to-exceed amount of $70,149.
b. Authorize the City Manager, or designee, to execute future amendments to the agreement up to $1,721 in contingency funding for a total increase to the not -to-exceed amount of $71,870, Pursuant to San Buenaventura Municipal Code Section 4.600.200.
23. Blanket Purchase Order Limit Increase for California Water Technologies, LLC
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Approve an increase to the Fiscal Year 2023 -2024 Blanket Purchase Order with California Water Technologies, LLC by $25,000 for the purchase of ferrous chloride to be utilized at the Ventura Water Reclamation Facility.
11 CONSENT ITEMS (CONTINUED)
Tuesday, June 25, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
24. Fifth Amendment to General Services Agreement P2020-017 with InfoSend, Inc. for Utility Bill Printing, Processing, and Delivery Services
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute the fifth amendment to General Service Agreement No. P2020 -017 with InfoSend, Inc., for an additional $336,000, resulting in a total not -to-exceed amount of $1,201,000, pursuant to Section 4.600.200 of the Municipal Code, and extending the term to June 30, 2025.
25. General Services Agreements for On -Call Construction Services for the City’s Wastewater System
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Authorize the City Manager, or designee, to execute an agreement and future amendments for a General Service Agreement with Elite General Engineering, Inc., not to exceed $1,500,000 during the total duration of the contract, pursuant to Section 4.600.200 of the Municipal Code.
b. Authorize the City Manager, or designee, to execute an agreement and future amendments for a General Service Agreement with Sam Hill and Sons, Inc., not to exceed $1,500,000 during the total duration of the contract, pursuant to Section 4.600.200 of the Municipal Code.
c. Authorize the City Manager, or designee, to execute an agreement and future amendments for a General Service Agreement with Toro Enterprises, Inc., not to exceed $500,000 during the total duration of the contract, pursuant to Section 4.600.200 of the Municipal Code.
12 Tuesday, June 25, 2024 Ventura City Council Agenda
www.cityofventura.ca.gov
PUBLIC HEARING ITEMS: Staff shall introduce the public hearing item and present their report to Council.
Councilmembers may ask questions of staff if they desire. Any member of the public may speak or present evidence, after submitting a speaker card and being recognized by the Mayor. All rules of decorum apply during Public Hearings.
Each member of the Council shall verbally disclose all ex parte communications concerning the subject of the hearing.
26. Mills Act Contract for Historic Landmark No. 81 – Arthur D. Brigg’s Residence
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Conduct a Public Hearing.
b. Adopt a Resolution approving a Mills Act contract for Historic Landmark No. 81 “Arthur D Brigg’s Residence” located at 856 E Thompson Boulevard (PROJ-23-0463). Resolution titled:
“A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
BUENAVENTURA APPROVING A MILLS ACT CONTRACT FOR
HISTORIC LANDMARK NO. 81 LOCATED AT 856 E THOMPSON
BOULEVARD”
27. Street Lighting District No. 36 - Fiscal Year 2025 Annual Assessment Rate
Staff: Charlie Ebeling, Public Works Director
RECOMMENDATION
a. Conduct a Public Hearing on the rate of fees for Street Lighting District
36. b. Adopt a Resolution that continues the assessments at the current rate within Street Lighting District No. 36 for Fiscal Year 2025, pursuant to the Street Lighting Act of 1919. Resolution titled:
“A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, LEVYING ASSESSMENTS WITHIN
STREET LIGHTING DISTRICT NO. 36 FOR THE 2024/2025 FISCAL YEAR”
13 PUBLIC HEARING ITEMS (CONTINUED)
Tuesday, June 25, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
28. Operating and Capital Improvement Budget for Fiscal Year 2025
Staff: Greg Morley, Chief Financial Officer
RECOMMENDATION
a. Conduct a Public Hearing on the Fiscal Year 2025 Operating and Capital Improvement Budget.
b. Adopt a Resolution providing for approval of the Operating Budget and Capital Improvement Budget for Fiscal Year 2025; and, establishing Appropriations Limits in accordance with Article XIII B of the California Constitution, along with any changes authorized by the City Council after concluding the public hearing on the Fiscal Year 2025 Operating and Capital Improvement Budget. Resolution titled:
“A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, ADOPTING THE OPERATING
BUDGET AND CAPITAL IMPROVEMENT BUDGET FOR FISCAL
YEAR 2025 AND ESTABLISHING ANNUAL APPROPRIATIONS
LIMITS REQUIRED BY ARTICLE XIII B OF THE CALIFORNIA
CONSTITUTION”
FORMAL ITEMS: The public may comment on each item listed on the agenda for Formal Items as the item is taken up. Formal Items may be reordered at the discretion of the Chair. The public may speak up to three (3) minutes on each agenda item.
29. Resolutions Calling the November 5, 2024 Presidential General Municipal Election for three Councilmembers and two City Measures
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
a. Adopt a Resolution calling for a General Municipal Election on November 5, 2024, to elect City Councilmembers for Districts 2, 3, and 7, and to submit two measures for City Charter amendments.
b. Adopt a Resolution requesting the Ventura County Board of Supervisors to consolidate the General Municipal Election on November 5, 2024, with the Statewide General Election on the same date, in accordance with Elections Code Sections 10403, 10403.5, and 10418.
c. Adopt a Resolution adopting regulations for candidates pertaining to Candidate Statements submitted to the voters on November 5, 2024.
14 FORMAL ITEMS (CONTINUED)
Tuesday, June 25, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
d. Adopt a Resolution setting priorities for filing a Written Argument and Rebuttal Arguments regarding the two City Charter Amendment Measures related to filling a Council vacancy and changes to 16 Charter sections to modernize and align the with State law, a gender - neutral language update and direct the city attorney to prepare an impartial analysis for each measure.
e. Designate up to five City Councilmembers to file written arguments and rebuttals for the two ballot measures on behalf of the City of San Buenaventura (Ventura) for the November 5, 2024 ballot.
30. Water and Wastewater Financial Plans Update
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Receive the written report and oral presentation by Raftelis Financial Consultants, Inc.
b. Approve and authorize the City Manager to direct staff to initiate a new rate study one year early in Summer 2024.
31. Professional Services Agreement with Hazen and Sawyer for Advanced Water Purification Facility Design
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute a Professional Services Agreement with Hazen and Sawyer for design of the Advanced Water Purification Facility; term January 22, 2024 to December 31, 2026; not -to-exceed $12,090,297 during the duration of the contract pursuant to section 4.600.140 of the Municipal Code.
b. Authorize the City Manager, or designee, to execute future amendments for the Professional Service Agreement with Hazen and Sawyer up to $1,210,000 for a total contract not to exceed amount of $13,300,297 during the total duration of the contract, pursuant to Section 4.600.200 of the Municipal Code and a total time extension of 365 calendar days.
15 FORMAL ITEMS (CONTINUED)
Tuesday, June 25, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
32. Construction Contract with Pacific Hydrotech Corporations for Project 96938 – Outfall Pump Station and Associated Contracts
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Uphold the City Engineer’s decision to accept the bid protest submitted by Pacific Hydrotech Corporation and reject the bid submitted by W. M.
Lyles Company as non-responsive.
b. Approve and authorize the City Manager, or designee, to execute a Construction Contract with Pacific Hydrotech Corporation for construction of the Outfall Pump Station in the amount of $36,980,743 with a construction completion date of 515 consecutive calendar days from the Notice to Proceed.
c. Authorize the City Manager, or designee, to execute future amendments with Pacific Hydrotech Corporation up to a maximum contingency of $3,698,075 for a total not-to-exceed Agreement amount of $40,678,818 and a time extension of 180 days.
d. Approve and authorized the City Manager, or designee, to execute a Contract with HDR Engineering, Inc. for design support during construction of the Ocean Outfall Pump Station project in the amount of $1,598,200 with a completion date of December 31, 2025.
e. Authorize the City Manager, or designee, to execute future amendments with HDR Engineering, Inc. up to a maximum
contingency of $159,820 for a total not -to-exceed Agreement of $1,758,020 and a time extension of 180 days.
f. Approve and authorize the City Manager, or designee, to execute a contract with MWH Constructors, Inc. for the construction management of the Outfall Pump Station and Membrane Bioreactor/Ultraviolet Light projects at the Ventura Water Reclamation Facility in the amount of $17,651,669 with a completion date of December 31, 2027.
g. Authorize the City Manager, or designee, to execute future amendments with MWH Constructors, Inc. up to a maximum
contingency of $1,765,167 for a total not -to-exceed Agreement of $19,416,836 and a time extension of 180 days.
16 Tuesday, June 25, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, speakers may not cede their time to another speaker. If there are more than ten (10) Public Communications speakers, each speaker's time shall be reduced from three (3) minutes so that all speakers have an equal time to speak. City Council cannot act on any items not on the agenda.
ADJOURNMENT: Communications to the City Council are public record and will become part of the City’s electronic records, which are accessible through the City’s website. Please note: e -mail addresses, names, addresses, and other contact information are not required, but if included in any communication to the City Council, will become part of the public record. If you do not want your e -mail address or any other contact information to be made public, you may deliver communications via U.S. Postal Service to the City Clerk’s Office at 501 Poli Street, Room 204, Ventura, CA 93001. If you do not want your contact information included in the public record, please do not include that information in your communication. Please contact the City Clerk Department for further information.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk’s Office at (805) 658 -4787 or the California Relay Service at (866) 735 -2929.
Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Live Spanish interpretation will be available. No advanced request for interpretation services required.
La traducción al español estará disponible en vivo. No es necesario solicitar la traducción al español anticipadamente.
Administrative Reports relating to this agenda are available on the City’s website – https://www.cityofventura.ca.gov/AgendaCenter.
Resource Items for the Public:
• City Council Protocols which includes Rules of Decorum for the Public • City Council Goals
• Budget Principles
• City Charter
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This agenda was posted on Tuesday, June 18, 2024 at 5:30 p.m. in the City Clerk’s Office, on the City Hall Public Notices Board and on the internet.
Michael B. MacDonald, CMC
City Clerk
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