Tuesday, July 9, 2024 Ventura City Council Agenda
www.cityofventura.ca.gov
CITY COUNCIL AGENDA
TUESDAY, JULY 9, 2024
CLOSED SESSION – 4:00 P.M.
REGULAR MEETING - 5:00 P.M.
CITY COUNCIL CHAMBERS – CITY HALL - 501 POLI STREET, VENTURA, CA 93001
JOE SCHROEDER, MAYOR
Councilmembers:
DISTRICT 1 – LIZ CAMPOS DISTRICT 6 – JIM DURAN
DISTRICT 2 – DOUG HALTER DISTRICT 5 – BILL MCREYNOLDS
DISTRICT 3 – MIKE JOHNSON DISTRICT 4 – DR. JEANNETTE SÁNCHEZ-
PALACIOS, DEPUTY MAYOR
Bill Ayub
City Manager
Miles Hogan
Interim City Attorney
Michael B. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN -PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718/Videos or on YouTube at https://www.YouTube.com/cityofventura/live.
To access the meeting remotely: Join the WebEx meeting live at :
https://cityofventura.webex.com/cityofventura/j.php?MTID=m29def7f0665a28d03b500c145c043b0a To request to speak on an item, use the chat function to notify the City Clerk by including the Item Agenda Number in your comment. The City Clerk will announce public speakers and promote them to a panelist, which will allow the use of camera and microphone. To join with audio only, call (213) 306-3065 and use access code: 2556 227 9504 Please be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in-person attendees and those participating virtually.
To submit written comments (up to 1,000 characters) for the City Council’s consideration and inclusion in the public records, email [email protected] by 3:00 p.m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput . Please include the Agenda Item Number in the subject.
This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald, City Clerk, (805) 654-4787. The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 11:00 p.m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting. 1 Tuesday, July 9, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
CALL TO ORDER – CLOSED SESSION – 4:00 p.m.
ROLL CALL
PUBLIC COMMUNICATIONS: Public comments on Closed Session Items only.
CLOSED SESSION: Teleconference/Video Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Morelli v. City of Ventura, et al.
VCSC case no. 2024CUWM024756
Authority: Government Code Section 54956.9(d)(1)
2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager
Authority: Government Code Section 54957
3. CONFERENCE WITH LABOR NEGOTIATORS
City Negotiators: Mayor Schroeder and Deputy Mayor Sánchez-Palacios Unrepresented Employee: City Manger
Authority: Government Code Section 54957.6
ADJOURNMENT: Adjourn to Regular Meeting.
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CALL TO ORDER – REGULAR SESSION – 5:00 p.m: The regular meetings of the San Buenaventura (Ventura) City Council also serve as regular meetings of the Successor Agency and Public Facilities Financing Authority when Successor Agency and Public Facilities Financing Authority items are listed on the age nda.
ROLL CALL
PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
• Parks and Recreation Month Proclamation
• Dr. Kim Hoffmans Retirement Recognition
CLOSED SESSION REPORT
CITY COUNCIL COMMUNICATIONS: Per Government Code Section 54954.2(a)(2), the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification, make a brief announcement, or make a brief report on their own activities. 2 Tuesday, July 9, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
CITY MANAGER COMMUNICATIONS
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, speakers may not cede their time to another speaker. If there are more than ten (10) Public Communications speakers, each speaker's time shall be reduced from three (3) minutes so that all speakers have an equal time to speak. City Council cannot act on any items not on the agenda.
CONSENT ITEMS: Matters appearing on the Consent Items are expected to be non -controversial and will be acted upon by City Council at one time without discussion unless a Councilmember, City Staff, or a member of the public requests an opportunity to address an item. Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items. Approval by the City Council of Consent Items means the recommendation of Staff is approved along with the terms and conditions described in the Administrative Report.
1. First Amendment to Professional Services Agreement P2024-095 with Rutan & Tucker Outside Counsel Services for Open Main Street v. City of San Buenaventura
Staff: Miles Hogan, Interim City Attorney
RECOMMENDATION
Authorize the City Attorney to enter into a First Amendment to Agreement no. P2024-095 with the law firm of Rutan & Tucker, in an amount not to exceed a total of $1 50,000 (an additional $ 90,000), to continue representation of the City in the Open Main Street v. City of San Buenaventura litigation matter.
2. Revised Resolutions Calling the November 4, 2024 General Municipal Election
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
a. Adopt a Resolution calling for a General Municipal Election on November 5, 2024, to elect City Councilmembers for Districts 2, 3, and 7, and to submit two measures for City Charter amendments.
b. Adopt a Resolution requesting the Ventura County Board of Supervisors to consolidate the General Municipal Election on November 5, 2024, with the Statewide General Election on the same date, in accordance with Elections Code Sections 10403, 10403.5, and 10418.
3 CONSENT ITEMS (CONTINUED)
Tuesday, July 9, 2024 Ventura City Council Agenda
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c. Adopt a Resolution setting priorities for filing a Written Argument and Rebuttal Arguments regarding the two City Charter Amendment Measures related to filling a Council vacancy and changes to 16 Charter sections to modernize and align the with State law, a gender-neutral language update and direct the City Attorney to prepare an impartial analysis for each measure.
3. Appointment of Planning Commissioner for District 5
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
Approve the appointment of Holle e King Winegar to the Planning Commission for the remainder of Councilmember McReynolds' term, ending in December 2026.
4. Approve Appointment Recommendations – Water Commission, Parks and Recreation Commission, Ventura Port District Board, Arts and Culture Commission, Design Review Committee, Historic
Preservation Committee, and Measure O Citizens Oversight Committee
Introduced by: Doug Halter, Councilmember, District 2
RECOMMENDATION
a. Approve the appointment of Susan Mulligan, Lara Shallenbarger, Burt Handy, Alex Namikas, and Jim Ackerman to the Water Commission. b. Approve the appointment of Derek Turner and Chad Christensen to the Parks and Recreation Commission.
c. Approve the appointment of Albert Antelman, Yves Radames Culqui, and Laura Dunbar to the Design Review Committee.
d. Approve the appointment of Ryan Senter to the Arts and Culture Commission, Ann Huston to the Historic Preservation Committee, Elizabeth Howell to the Ventura Port District, and Kathleen Paulson to the Measure O Citizens Oversight Committee.
4 CONSENT ITEMS (CONTINUED)
Tuesday, July 9, 2024 Ventura City Council Agenda
www.cityofventura.ca.gov
5. Local Assistance Grant Application under the California Coastal Commission Local Coastal Program Assistance Grant Program Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Adopt a Resolution to authorize the City Manager, or designee, to prepare and submit the LCP Local Assistance Program Grant application in the amount of $499,675 to the California Coastal Commission.
b. Authorize the City Manager, or designee, to accept the grant funds, conduct all negotiations, and execute and submit all documents, including, without limitation, applications, agreements, amendments, and billing statements that may be necessary to complete the project on behalf of the City.
c. Authorize the Finance Department to assign increased appropriations and revenues to the proper programs and accounts for their use as provided in the grant, if the grant is awarded.
6. Ventura County Grand Jury Response – Building Better Together:
Suggestions for Smoother Permitting Processes
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
Approve the Grand Jury response and authorize the Mayor to sign the response letter to the 2023-2024 Ventura County Grand Jury Report titled Building Better Together: Suggestions for Smoother Permitting Processes.
7. Second Amendment to Professional Services Agreement 2022 -041 with Michael Baker International, Inc. for On -call Planning Services funding
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute the Second Amendment to Professional Services Agreement number 2022 - 041 with Michael Baker to add additional funding to the agreement in the amount of $100,000 for a total contract value of $220,000. 5 CONSENT ITEMS (CONTINUED)
Tuesday, July 9, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
8. Purchase Order with Stryker for the Purchase of Lifepak -35 Cardiac Monitor/Defibrillator
Staff: David Endaya, Fire Chief
RECOMMENDATION
a. Authorize the City Manager, or designee, to execute a Purchase Order with Stryker not-to-exceed $1,286,579 for the purchase of Lifepak -35 cardiac (heart) monitors and any necessary accessories.
b. Authorize the transfer of $830,079 from Developer Improvement Fund (16) to General Fund (01).
c. Authorize the Finance department to increase appropriations from the General Fund (01) for a total amount of $1,286,57 9 to support the purchase.
9. Professional Services Agreement for Arc Flash Study with Electrical Safety Specialists
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Approve and authorize the City Manager or their designee to execute the Professional Services Agreement for an Arc Flash Study with Electrical Safety Specialists for a term from May 9, 2024, to June 30, 2025, for a total not-to-exceed agreement amount of $66,500.
b. Authorize the City Manager or their designee to amend the contract to increase the amount of the agreement in an amount not to exceed $6,650, which is a 10% contingency, for a total not to exceed $73,150 or to extend the term for a period not to exceed 6 months.
6 Tuesday, July 9, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
FORMAL ITEMS: The public may comment on each item listed on the agenda for Formal Items as the item is taken up. Formal Items may be reordered at the discretion of the Chair. The public may speak up to three (3) minutes on each agenda item.
10. Policy Consideration - United States Semiquincentennial Celebration (Continued from June 4, 2024)
Introduced by: Bill McReynolds, Councilmember, District 5 Dr. Jeannette Sánchez-Palacios, Deputy Mayor, District 4
RECOMMENDATION
a. That the City Council start the process to prepare for a week -long citywide celebration of the Semiquincentennial.
b. That the City Council create a Semiquincentennial Committee to start planning and developing the week-long citywide celebration.
c. That the City Council direct staff to create a budget for the celebration.
11. Northbank Vanoni Barranca Annexation
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Conduct a Public Hearing.
b. Adopt a Resolution initiating annexation proceedings (ANEX -02-24- 0003) for an approximately 2.78 -acre property (the half -width (35 feet) of the Brown Barranca) located approximately 1,000 feet south of Telephone Road and directly west of the Lirio Extension.
12. 2025 - 2030 Vibrant Ventura Vision – A Five -Year Economic Development Strategy
Staff: Bill Ayub, City Manager
RECOMMENDATION
Adopt the 2025 -2030 Vibrant Ventura Vision – a Five -Year Economic Development Strategy in substantially this form.
7 Tuesday, July 9, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, speakers may not cede their time to another speaker. If there are more than ten (10) Public Communications speakers, each speaker's time shall be reduced from three (3) minutes so that all speakers have an equal time to speak. City Council cannot act on any items not on the agenda.
ADJOURNMENT: Communications to the City Council are public record and will become part of the City’s electronic records, which are accessible through the City’s website. Please note: e -mail addresses, names, addresses, and other contact information are not required, bu t if included in any communication to the City Council, will become part of the public record. If you do not want your e -mail address or any other contact information to be made public, you may deliver communications via U.S. Postal Service to the City Clerk’s Office at 501 Poli Street, Room 204, Ventura, CA 93001. If you do not want your contact information included in the public record, please do not include that information in your communication. Please contact the City Clerk Department for further information.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk’s Office at (805) 658 -4787 or the California Relay Service at (866) 735 -2929.
Notification 72 hours prior to the me eting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Live Spanish interpretation will be available. No advanced request for interpretation services required.
La traducción al español estará disponible en vivo. No es necesario solicitar la traducción al español anticipadamente.
Administrative Reports relating to this agenda are available on the City’s website – https://www.cityofventura.ca.gov/AgendaCenter.
Resource Items for the Public:
• City Council Protocols which includes Rules of Decorum for the Public • City Council Goals
• Budget Principles
• City Charter
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This agenda was posted on Tuesday, July 2, 2024 at 6:45 p.m. in the City Clerk’s Office, on the City Hall Public Notices Board and on the internet.
Michael B. MacDonald, CMC
City Clerk
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