Tuesday, August 20, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
CITY COUNCIL AGENDA
TUESDAY, AUGUST 20, 2024
CLOSED SESSION – 4:00 P.M.
REGULAR MEETING - 5:00 P.M.
CITY COUNCIL CHAMBERS – CITY HALL - 501 POLI STREET, VENTURA, CA 93001
JOE SCHROEDER, MAYOR
Councilmembers:
DISTRICT 1 – LIZ CAMPOS DISTRICT 6 – JIM DURAN
DISTRICT 2 – DOUG HALTER DISTRICT 5 – BILL MCREYNOLDS
DISTRICT 3 – MIKE JOHNSON DISTRICT 4 – DR. JEANNETTE SÁNCHEZ-
PALACIOS, DEPUTY MAYOR
Bill Ayub
City Manager
Miles Hogan
Interim City Attorney
Michael B. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN -PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718/Videos or on YouTube at https://www.YouTube.com/cityofventura/live.
To access the meeting remotely: Join the WebEx meeting live at :
https://cityofventura.webex.com/cityofventura/j.php?MTID=m912a43392d4099f78b9a47019d14b775
To request to speak on an item, use the chat function to notify the City Clerk by including the Item Agenda Number in your comment. The City Clerk will announce public speakers and promote them to a panelist, which will allow the use of camera and microphone. To join with audio only, call (213) 306-3065 and use access code: 2551 228 7955
Please be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in -person attendees and those participating virtually.
To submit written comments (up to 1,000 characters) for the City Council’s consideration and inclusion in the public records, email [email protected] by 3:00 p.m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject
This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald, City Clerk, (805) 654-4787. The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 11:00 p.m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting
1 Tuesday, August 20, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
CALL TO ORDER – CLOSED SESSION – 4:00 p.m.
ROLL CALL
PUBLIC COMMUNICATIONS: Public comments on Closed Session Items only.
CLOSED SESSION: Teleconference/Video Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Claimant: Misti Henderson
Date of Injury: May 8, 2022, May 5, 2017, July 14, 2015 WCAB Case Number(s): ADJ16162567, ADJ11727625, ADJ11660832 Authority: Government Code Section 54956.9(d)(1)
2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Hocamp v. County of Ventura, et al.
VCSC Case No. 2024CUPP020429
Authority: Government Code Section 54956.9(d)(1)
3. CONFERENCE WITH LEGAL COUNSEL - SIGNIFICANT EXPOSURE TO
LITIGATION
One case
Authority: Government Code Section 54956.9(d)(2)
ADJOURNMENT: Adjourn to Regular Meeting.
___________________________________________________________________ CALL TO ORDER – REGULAR SESSION – 5:00 p.m .: The regular meetings of the San Buenaventura (Ventura) City Council also serve as regular meetings of the Successor Agency and Public Facilities Financing Authority when Successor Agency and Public Facilities Financing Authority items are listed on the agenda.
ROLL CALL
PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
• Ventura Land Trust Presentation
• Climate First: Replacing Oil & Gas" (CFROG) 10-year Recognition • Southern California State Softball Champions Recognition
CLOSED SESSION REPORT
2 Tuesday, August 20, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
CITY COUNCIL COMMUNICATIONS: Per Government Code Section 54954.2(a)(2), the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification, make a brief announcement, or make a brief report on their own activities.
CITY MANAGER COMMUNICATIONS
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, speakers may not cede their time to another speaker. If there are more than ten (10) Public Communications speakers, each speaker's time shall be reduced from three (3) minutes so that all speakers have an equal time to speak. City Council cannot act on any items not on the agenda.
CONSENT ITEMS: Matters appearing on the Consent Items are expected to be non -controversial and will be acted upon by City Council at one time without discussion unless a Councilmember, City Staff, or a member of the public requests an opportunity to address an item. Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items. Approval by the City Council of Consent Items means the recommendation of Staff is approved along with the terms and conditions described in the Administrative Rep ort.
1. Twelfth Amendment to Legal Services Agreement with the Law Firm of Nossaman, LLP
Staff: Miles Hogan, Interim City Attorney
RECOMMENDATION
Authorize the City Attorney to enter into an amended Legal Services Agreement with Nossaman, LLP for legal services regarding compliance with the Consent Decree and the National Pollutant Discharge Elimination System permit, and obtaining other regulatory permits, in an amount not to exceed an additional $250,000 to continue representation of the City.
2. First Amendment to Professional Services Agreement 2022-052 Work Order with Michael Baker International, Inc. for Environmental Analysis and Document Preparation for 255-290 Maple Court
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute the First Amendment to Work Order 2023 -01 under Professional Services Agreement number 2022 -052 with Michael Baker International, Inc. to revise the scope of work to include additional tasks, extend the term of the agreement to June 30, 2025, and increase the total contract amount by $19,200 for a new not-to-exceed amount of $233,670.
3 CONSENT ITEMS (CONTINUED)
Tuesday, August 20, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
3. Reimbursement Agreement with Bajo Ventura, LLC for Certain Expenses on the Parklands Project
Staff: Charlie Ebeling, Public Works Director
RECOMMENDATION
a. Approve and Authorize the City Manager, or designee, to execute the Reimbursement Agreement outlining the cost sharing arrangement for the Telegraph Road/Wells Road traffic signal upgrade.
b. Authorize an appropriation increase in the amount of $236,883 from General Fund balance.
4. Professional Services Agreement PW24 -1135 with CBRE Inc. for Lease Negotiation and Property Management Services
Staff: Charlie Ebeling, Public Works Director
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute Professional Services Agreement PW 1135 with CBRE Inc. for a total not to exceed $170,400 with a contract completion date of June 30, 2025.
b. Approve and authorize City Manager, or designee, to execute amendments to the CBRE Inc. agreement for use of contingency funds not to exceed $17,400 and to extend the agreement for four one -year periods.
c. Authorize the Finance Department to adjust, including increase if necessary, Budget Appropriations in the applicable fiscal years to support the contract.
5. Construction Contract PW25 -1143 with CA Rasmussen, Inc. for Capital Project – Surfers Point Managed Retreat Phase 2
Staff: Charlie Ebeling, Public Works Director
RECOMMENDATION
a. Waive all Minor Bid Irregularities, Approve and Authorize the City Manager, or designee, to execute subject Agreement with CA Rasmussen in the amount of $13,899,670 with a contract completion date of June 1, 2026.
4 CONSENT ITEMS (CONTINUED)
Tuesday, August 20, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
b. Authorize the Public Works Director , or designee , to execute future amendments to subject Agreement up to a total maximum contingency of $1,389,967 for a total not -to-exceed Agreement amount of $15,289,637 and a total time extension of 120 calendar days.
PUBLIC HEARING ITEMS: Staff shall introduce the public hearing item and present their report to Council.
Councilmembers may ask questions of staff if they desire. Any member of the public may speak or present evidence, after submitting a speaker card and being recognized by the Mayor. All rules of decorum apply during Public Hearings.
Each member of the Council shall verbally disclose all ex parte communications concerning the subject of the hearing.
6. Northbank Vanoni Barranca Annexation
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Conduct a Public Hearing.
b. Adopt a Resolution initiating annexation proceedings (ANNEX -02-24- 0003) for an approximately 2.78 -acre property (the half -width (35 feet) of the Brown Barranca) located approximately 1,000 feet south of Telephone Road and directly west of the Lirio Extension.
FORMAL ITEMS: The public may comment on each item listed on the agenda for Formal Items as the item is taken up. Formal Items may be reordered at the discretion of the Chair. The public may speak up to three (3) minutes on each agenda item.
7. City Council Goals Progress Update
Staff: Bill Ayub, City Manager
RECOMMENDATION
a. Receive and file progress update on the pending City Council goals from 2024/25, 2023/24 and 2022/23.
b. Retire two goals from 2023/24 and 2022/23 from reporting out in the quarterly updates: Improve conditions on roads, sidewalks, medians, and public spaces and Pursue a Pro-Housing Designation.
8. Resolution Adopting the Updated City Council Protocols Staff: Miles Hogan, Interim City Attorney
RECOMMENDATION
a. Receive the revised proposed updated City Council Protocols. 5 FORMAL ITEMS (CONTINUED)
Tuesday, August 20, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
b. Adopt a Resolution adopting the updated City Council Protocols to be used for City Council meetings after September 1, 2024. c. Direct staff to establish the Rules Committee pursuant to the updated Protocols and to select a third Councilmember at random to serve on the Rules Committee through the end of 2024.
9. Review of City Council Advisory Groups
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
a. Approve the Appointments Recommendation Committee’s proposed amendments to the eligibility requirements for the Water Commission and Downtown Parking Advisory Committee and direct staff to return with a proposed Ordinance to implement the recommendation. b. Provide feedback and direct staff to return with any proposed amendments to Council Advisory Groups.
10. Amendment of the Compensation and Terms of the City Manager’s Employment Agreement
Staff: Valerie Barroso, Human Resources Director
RECOMMENDATION
Adopt a Resolution amending the compensation and terms of the City Manager’s Employment Agreement No. 2023 -075, providing for a two percent merit increase in accordance with Section 5.A.1.d.
PUBLIC NOTICES: Items listed under Public Notices are a matter of public record only. These items do not require City Council action or public comment.
A. Public Notice – Submittal of Final Map for Tract No. 5632-4 Staff: Charlie Ebeling, Public Works Director
RECOMMENDATION
Receive and file the public notice for Final Map Tract No. 5632-4. 6 Tuesday, August 20, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, speakers may not cede their time to another speaker. If there are more than ten (10) Public Communications speakers, each speaker's time shall be reduced from three (3) minutes so that all speakers have an equal time to speak. City Council cannot act on any items not on the agenda.
ADJOURNMENT: Communications to the City Council are public record and will become part of the City’s electronic records, which are accessible through the City’s website. Please note: e -mail addresses, names, addresses, and other contact information are not required, but if included in any communication to the City Council, will become part of the public record. If you do not want your e -mail address or any other contact information to be made public, you may deliver communications via U.S. Postal Service to the City Clerk’s Office at 501 Poli Street, Room 204, Ventura, CA 93001. If you do not want your contact information included in the public record, please do not include that information in your communication. Please contact the City Clerk Department for further information.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk’s Office at (805) 658 -4787 or the California Relay Service at (866) 735 -2929.
Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Live Spanish interpretation will be available. No advanced request for interpretation services required.
La traducción al español estará disponible en vivo. No es necesario solicitar la traducción al español anticipadamente.
Administrative Reports relating to this agenda are available on the City’s website – https://www.cityofventura.ca.gov/AgendaCenter.
Resource Items for the Public:
• City Council Protocols which includes Rules of Decorum for the Public • City Council Goals
• Budget Principles
• City Charter
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This agenda was posted on Tuesday, August 13, 2024 at 5:30 p.m. in the City Clerk’s Office, on the City Hall Public Notices Board and on the internet.
Michael B. MacDonald, CMC
City Clerk
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