l
Cl Y OF v -NTURA
CITY COUNCIL MINUTES
TUESDAY, AUGUST 20, 2024
CLOSED SESSION -4:00 P.M.
REGULAR MEETING - 5:00 P.M.
CITY COUNCIL CHAMBERS - CITY HALL - 501 POLI STREET, VENTURA, CA 93001
JOESCHROEDER,MAYOR
DISTRICT 1 - LIZ CAMPOS
DISTRICT 2 - DOUG HALTER
DISTRICT 3 - MIKE JOHNSON
Bill Ayub
City Manager
Councilmembers:
DISTRICT 6 - JIM DURAN
DISTRICT 5 - BILL MCREYNOLDS
DISTRICT 4 - DR. JEANNETTE SANCHEZ-
Miles Hogan
Interim City Attorney
PALACIOS, DEPUTY MAYOR
Michael B. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN-PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718Nideos or on YouTube at https://www.YouTube.com/cityofventura/live.
To access the meeting remotely: Join the WebEx meeting live at:
https://cityofventu ra. webex. com/cityofventura/j. php?MTI D=m912a43392d4099f78b9a4 7019d 14b 775 To request to speak on an item, use the chat function to notify the City Clerk by including the Item Agenda Number in your comment . The City Clerk will announce public speakers and promote them to a panelist , which will allow the use of camera and microphone . To join with audio only, call (213) 306-3065 and use access code : 2551 228 7955 Please be mindful that the meeting will be recorded , and all rules of procedure and decorum apply for in-person attendees and those participating virtually.
To submit written comments (up to 1,000 characters) for the City Council's consideration and inclusion in the public records , email [email protected] by 3:00 p. m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953 . Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald , City Clerk, (805) 654-4787 . The City Council may take action related to any subject listed on the Agenda . Meetings will adjourn at 11 :00 p. m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting .
Tuesday , August 20, 2024 Ventura City Council Minutes
www .cityofventura .ca.gov
CALL TO ORDER- CLOSED SESSION: 4:01 p.m.
ROLL CALL
Present:
Absent:
Councilmembers Duran, McReynolds, Johnson, Halter,
Campos, Deputy Mayor Dr. Sanchez-Palacios, and Mayor
Schroeder
None
Mayor Schroeder presiding
PUBLIC COMMUNICATIONS: None
CLOSED SESSION: TeleconferenceNideo Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Claimant: Misti Henderson
Date of Injury: May 8, 2022, May 5, 2017, July 14, 2015 WCAB Case Number(s): ADJ16162567, ADJ11727625, ADJ11660832 Authority: Government Code Section 54956.9(d)(1)
2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Hocamp v. County of Ventura, et al.
VCSC Case No. 2024CUPP020429
Authority: Government Code Section 54956.9(d)(1)
3. CONFERENCE WITH LEGAL COUNSEL - SIGNIFICANT EXPOSURE TO
LITIGATION
One case
Authority: Government Code Section 54956.9(d)(2)
ADJOURNMENT: 4:43 p.m.
CALL TO ORDER - REGULAR SESSION: 5:02 p.m.
Tuesday,August20, 2024 Ventura City Council Minutes
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ROLL CALL
Present:
Absent:
Councilmembers Duran, McReynolds, Johnson, Halter, Campos, Deputy Mayor Dr. Sanchez-Palacios, and Mayor Schroeder
None
Mayor Schroeder presiding
PLEDGE OF ALLEGIANCE: Southern California State Softball Champions SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
• Ventura Land Trust Presentation
• Climate First: Replacing Oil & Gas" (CFROG) 10-year Recognition • Southern California State Softball Champions Recognition CLOSED SESSION REPORT: Assistant City Attorney Andy Viets reported that there was no reportable action.
CITY COUNCIL COMMUNICATIONS
CITY MANAGER COMMUNICATIONS
PUBLIC COMMUNICATIONS:
Public Speakers: Paul Fields, KC Rodriguez, Mark Finster, Nathan Griffin, Evelyn Arnold, Terry Foley, Naz Madaen, Patty Overley, Glenn
Overley, Andy Rowley, Bianca Botta, Nervonica
CONSENT ITEMS:
Supplemental Packet: Communications posted online.
Public Speakers: Brian Brennan
Action: M/S/C (Johnson/Sanchez-Palacios) to approve consent items, excluding Item 3, in one motion as presented.
Vote: All Ayes
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CONSENT ITEMS (CONTINUED)
1. Twelfth Amendment to Legal Services Agreement with the Law Firm of Nossaman, LLP
Staff: Miles Hogan, Interim City Attorney
RECOMMENDATION
Authorize the City Attorney to enter into an amended Legal Services Agreement with Nossaman, LLP for legal services regarding compliance with the Consent Decree and the National Pollutant Discharge Elimination System permit, and obtaining other regulatory permits, in an amount not to exceed an additional $250,000 to continue representation of the City.
Action: Approved recommendation.
2. First Amendment to Professional Services Agreement 2022-052 Work Order with Michael Baker International, Inc. for Environmental Analysis and Document Preparation for 255-290 Maple Court
3. Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute the First Amendment to Work Order 2023-01 under Professional Services Agreement number 2022-052 with Michael Baker International . Inc. to revise the scope of work to include additional tasks, extend the term of the agreement to June 30, 2025, and increase the total contract amount by $19,200 for a new not-to-exceed amount of $233,670.
Action: Approved recommendation . Work Order No. 2023-01.1 Reimbursement Agreement with Baio Ventura, LLC for Certain Expenses on the Parklands Proiect
Staff: Charlie Ebeling, Public Works Director
RECOMMENDATION
a. Approve and Authorize the City Manager, or designee , to execute the Reimbursement Agreement outlining the cost sharing arrangement for the Telegraph Road/Wells Road traffic signal upgrade.
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CONSENT ITEMS (CONTINUED)
4. 5.
b. Authorize an appropriation increase in the amount of $236,883 from General Fund balance .
Action:
Vote:
No speakers . M/S/C (McReynolds/Duran) to approve the staff recommendation. Agreement No. 2024-38
Ayes: Duran, McReynolds, Halter, Campos, Deputy Mayor Dr.
Sanchez-Palacios, Mayor Schroeder; Noes: Johnson; Abstain:
None; Absent: None
Professional Services Agreement PW24-1135 with CBRE Inc. for Lease Negotiation and Property Management Services
Staff: Charlie Ebeling, Public Works Director
RECOMMENDATION
a. Approve and authorize the City Manager, or designee , to execute Professional Services Agreement PW 1135 with CBRE Inc. for a total not to exceed $170,400 with a contract completion date of June 30, 2025.
b. Approve and authorize City Manager, or designee , to execute amendments to the CBRE Inc. agreement for use of contingency funds not to exceed $17,400 and to extend the agreement for four one-year periods .
c. Authorize the Finance Department to adjust, including increase if necessary, Budget Appropriations in the applicable fiscal years to support the contract.
Action: Approved recommendation. Agreement No. PW24-1135 Construction Contract PW25-1143 with CA Rasmussen, Inc. for Capital Proiect - Surfers Point Managed Retreat Phase 2 Staff: Charlie Ebeling, Public Works Director
RECOMMENDATION
a. Waive all Minor Bid Irregularities, Approve and Authorize the City Manager, or designee, to execute subject Agreement with CA Rasmussen in the amount of $13,899,670 with a contract completion date of June 1, 2026 .
Tuesday , August 20, 2024 Ventura City Council Minutes
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CONSENT ITEMS (CONTINUED)
b. Authorize the Public Works Director, or designee, to execute future amendments to subject Agreement up to a total maximum contingency of $1 ,389,967 for a total not-to-exceed Agreement amount of $15,289,637 and a total time extension of 120 calendar days.
Action: Approved recommendation. Agreement No. PW25-114 PUBLIC HEARING ITEMS:
6. Northbank Vanoni Barranca Annexation
Staff: Rachel Dimond , Community Development Director
RECOMMENDATION
a. Conduct a Public Hearing .
b. Adopt a Resolution initiating annexation proceedings (ANNEX-02-24- 0003) for an approximately 2. 78-acre property (the half-width (35 feet) of the Brown Barranca) located approximately 1,000 feet south of Telephone Road and directly west of the Lirio Extension.
Public Speakers:
Action:
Vote:
Rick Coop, Burt Handy, Spencer Noren
M/S/C (/McReynolds/Sanchez-Palacios) to
approve the staff recommendation. Resolution
No. 2024-45
All Ayes
FORMAL ITEMS:
7. City Council Goals Progress Update
Staff: Bill Ayub, City Manager
RECOMMENDATION
a. Receive and file progress update on the pending City Council goals from 2024/25 , 2023/24 and 2022/23.
Tuesday , August 20, 2024 Ventura City Council Minutes
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FORMAL ITEMS (CONTINUED)
b. Retire two goals from 2023/24 and 2022/23 from reporting out in the quarterly updates: Improve conditions on roads, sidewalks, medians, and public spaces and Pursue a Pro-Housing Designation.
Public Speakers:
Action:
Vote:
Glenn Overley, Spencer Noren
M/S/C (Halter/Sanchez-Palacios) to approve the
staff recommendation.
All Ayes
Council Recess 7:20 p.m. - 7:43 p.m.
8. Resolution Adopting the Updated City Council Protocols Staff: Miles Hogan, Interim City Attorney
RECOMMENDATION
a. Receive the revised proposed updated City Council Protocols. b. Adopt a Resolution adopting the updated City Council Protocols to be used for City Council meetings after September 1, 2024. c. Direct staff to establish the Rules Committee pursuant to the updated Protocols and to select a third Councilmember at random to serve on the Rules Committee through the end of 2024.
Supplemental Packet: Communications posted online.
Public Speakers: Spencer Noren, Glenn Overley, Carol Spector Action: M/S/C (Duran/ Sanchez-Palacios) to approve the
staff recommendation and select Councilmember
Duran, by random draw , to the Rules Committee
for the remainder of 2024. Resolu.tion No. 2024-
46 Vote: Ayes: Duran, McReynolds, Halter, Deputy Mayor
Dr. Sanchez-Palacios, Mayor Schroeder; Noes:
Johnson, Campos; Abstain: None; Absent: None
Councilmember Johnson absent at 8:37 p.m.
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FORMAL ITEMS (CONTINUED)
9. Review of City Council Advisory Groups
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
a. Approve the Appointments Recommendation Committee's proposed amendments to the eligibility requirements for the Water Commission and Downtown Parking Advisory Committee and direct staff to return with a proposed Ordinance to implement the recommendation. b. Provide feedback and direct staff to return with any proposed amendments to Council Advisory Groups.
Public Speakers:
Action:
Vote:
Mark Sirota, Spencer Noren
M/S/C (Sanchez-Palacios/Campos) to approve
the staff recommendation and to further revise the
Downtown Parking Advisory Committee eligibility
requirement for the non-profit category; and refer
the Local Construction Appeals Board to the
Appointments Recommendation Committee for
review of their duties.
Ayes: Duran, McReynolds, Halter, Campos,
Deputy Mayor Dr. Sanchez-Palacios, Mayor
Schroeder; Noes: None; Abstain: None; Absent:
Johnson
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FORMAL ITEMS (CONTINUED)
10. Amendment of the Compensation and Terms of the City Manager's Employment Agreement
Staff: Valerie Barroso, Human Resources Director
RECOMMENDATION
Adopt a Resolution amending the compensation and terms of the City Manager's Employment Agreement No. 2023-075, providing for a two percent merit increase in accordance with Section 5.A.1.d.
Public Speakers:
Action:
Vote:
PUBLIC NOTICES:
Spencer Noren
M/S/C (McReynolds/Duran) to approve the
recommendation. Resolution No. 2024-47.
Agreement No. 2023-075.2
Ayes: Duran, McReynolds, Halter, Campos,
Deputy Mayor Dr. Sanchez-Palacios, Mayor
Schroeder; Noes: None; Abstain: None; Absent:
Johnson
A. Public Notice - Submittal of Final Map for Tract No. 5632-4 Staff: Charlie Ebeling, Public Works Director
RECOMMENDATION
Receive and file the public notice for Final Map Tract No. 5632-4.
PUBLIC COMMUNICATIONS:
Public Speakers: Spencer Noren
ADJOURNMENT
Meeting adjourned at 9:53 p.m.
I hereby certify that this is a true and correct record of the City Council meeting held on August 20, 2024.
~w ~
Michael B. MacDonald , CMC
City Clerk
Tuesday, August 20, 2024 Ventura City Council Minutes
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