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Cl Y O - V NTURA
CITY COUNCIL . MINUTES
TUESDAY, AUGUST 27, 2024
CLOSED SESSION - 4:00 P.M.
REGULAR MEETING - 5:00 P.M.
CITY COUNCIL CHAMBERS - CITY HALL - 501 POLI STREET, VENTURA, CA 93001
JOESCHROEDER,MAYOR
DISTRICT 1 - LIZ CAMPOS
DISTRICT 2 - DOUG HALTER
DISTRICT 3 - MIKE JOHNSON
Bill Ayub
City Manager
Councilmembers:
DISTRICT 6 - JIM DURAN
DISTRICT 5 - BILL MCREYNOLDS
DISTRICT 4 - DR. JEANNETTE SANCHEZ-
Miles Hogan
Interim City Attorney
PALACIOS, DEPUTY MAYOR
Michael B. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN-PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718Nideos or on YouTube at https://www.YouTube.com/cityofventura/live.
To access the meeting remotely: Join the Web Ex meeting live at https://cityofventura.webex.com/cityofventura/j.php?MTID =ma1c2ae86e9ff3d542244ce102063708f To request to speak on an item, use the chat function to notify the City Clerk by including the Item Agenda Number in your comment . The City Clerk will announce public speakers and promote them to a panelist , which will allow the use of camera and microphone . To join with audio only, call (213) 306-3065 and use access code: 2555 580 8894 Please be mindful that the meeting will be recorded , and all rules of procedure and decorum apply for in-person attendees and those participating virtually.
To submit written comments (up to 1,000 characters) for the City Council's consideration and inclusion in the public records , email [email protected] by 4:00 p. m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting . Questions regarding this matter may be addressed to Michael B. MacDonald , City Clerk, (805) 654-4787. The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 11 :00 p. m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting Tuesday , August 27, 2024 Ventura City Council Minutes
www.cityofventura .ca.gov
CALL TO ORDER - CLOSED SESSION: 4:01 p.m.
ROLL CALL
Present:
Absent:
Councilmembers Duran, McReynolds, Johnson, Halter,
Campos, and Deputy Mayor Dr. Sanchez-Palacios
Mayor Schroeder
Deputy Mayor Dr. Sanchez-Palacios presiding
PUBLIC COMMUNICATIONS: None
CLOSED SESSION:
Action:
Vote:
M/S/F (Johnson/Campos) to create an audio recording
of the closed session.
Ayes: Johnson, Campos; Noes: Duran, McReynolds,
Halter, Deputy Mayor Dr. Sanchez-Palacios; Abstain:
None; Absent: Mayor Schroeder
1. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION
Name of Case: Santa Barbara Channelkeeper v. State Water Resources Control Board and City of San Buenaventura, Los Angeles Superior Court Case No.:
19STCP01176 (previously San Francisco Superior Court Case No.: CPF-14-513875) Authority: Government Code Section 54956.9(d)(1)
2. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION
Name of Case: Mike Johnson v. City of San Buenaventura, et al., Ventura County Superior Court Case No.: 2023CUWM014178
Authority: Government Code Section 54956.9(d)(1)
ADJOURNMENT: 4:44 p.m.
CALL TO ORDER - REGULAR SESSION: 5:07 p.m.
Tuesday, August 27, 2024 Ventura City Council Minutes
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ROLL CALL
Present:
Absent:
Councilmembers Duran, McReynolds, Johnson, Halter,
Campos, Deputy Mayor Dr. Sanchez-Palacios, and Mayor
Schroeder
None
Mayor Schroeder presiding
PLEDGE OF ALLEGIANCE: Councilmember Johnson
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS
• The ARC of Ventura County 70th Anniversary
CLOSED SESSION REPORT: Interim City Attorney Miles Hogan reported that there was no reportable action.
CITY COUNCIL COMMUNICATIONS
CITY MANAGER COMMUNICATIONS
CONSENT ITEMS:
Supplemental Packet: Communications posted online.
Public Speakers: Glenn Overley
Action: M/S/C (Halter/Sanchez-Palacios) to approve the
consent items, excluding Item 3, in one motion as
presented.
Vote: Ayes: Duran, McReynolds, Johnson, Halter, Deputy
Mayor Dr. Sanchez-Palacios, Mayor Schroeder; Noes:
Tuesday,August27, 2024
Campos; Abstain: None; Absent: None
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CONSENT ITEMS (CONTINUED)
1. Amendment to Legal Services Agreement with Best, Best & Krieger for the Oxnard Plain Groundwater Litigation
2. Staff: Miles Hogan, Interim City Attorney
RECOMMENDATION
Authorize the City Attorney to enter into an amended legal services agreement with the law firm of Best, Best and Krieger, LLP in an amount not to exceed an additional $200,000 to continue representation of the City in the litigation matter of OPV Coalition, et al. v. Fox Canyon Groundwater Management Agency, et al. (Super. Ct. Santa Barbara County , 2018, No.
VENCI00555357).
Action: Approved recommendation.
City Council Minutes - Regular Meetings held on June 25, 2024, July 9, 2024, and July 16, 2024
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
Approve City Council Minutes for Regular Meetings held on June 25, 2024, July 9, 2024, and July 16, 2024.
Action: Approved recommendation.
Tuesday, August 27, 2024 Ventura City Council Minutes
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CONSENT ITEMS (CONTINUED)
3. 4.
HOPE & Solutions Subcommittee Workplan
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
Approve the HOPE & Solutions Subcommittee Workplan.
Supplemental Packet: Communications posted online.
Public Speakers: Adela Trainor, Matt Capritto, Cami Pinsak, Jorge de Leon, Stephanie Caldwell, Louise Lampara, Janet
Sprissler
Action: M/S/C (McReynolds/Campos) to approve the
updated scope based on the six items listed in
the staff report and direct staff to return to
Council with an Ordinance codifying that scope;
and changing the name of the subcommittee to
the, "Housing and Homelessness
Subcommittee."
Vote: Ayes: Duran, McReynolds, Johnson, Halter,
Campos, Deputy Mayor Dr. Sanchez-Palacios,
Mayor Schroeder; Noes: None; Abstain: None;
Absent: None
Resolution to Provide City Councilmembers with Medical, Dental, Vision and Employee Assistance Program Benefits
Staff: Valerie Barroso, Human Resources Director
RECOMMENDATION
Adopt a Resolution providing City contributions for medical, dental, vision, and employee assistance program benefits to active members of the City Council (Benefits Resolution) as of January 1, 2025. Resolution titled:
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, PROVIDING CITY CONTRIBUTIONS
FOR MEDICAL, VISION, DENTAL AND EMPLOYEE ASSISTANCE
PROGRAM BENEFITS TO ACTIVE MEMBERS OF THE CITY COUNCIL
EFFECTIVE JANUARY 1, 2025"
Action: Approved recommendation . Resolution 2024-48
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CONSENT ITEMS (CONTINUED)
5. Reimbursement Agreement Between the Ventura Unified School District and the City of Ventura Regarding Crossing Guards for Fiscal Year2025
6. Staff: Charlie Ebeling, Public Works Director
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute the Second Amendment to Agreement 2022-053 for reimbursement between the Ventura Unified School District and the City of Ventura regarding crossing guards for Fiscal Year (FY) 2025 in the amount of $103,837.
Action: Approved recommendation. Agreement No. 2022-053.2 Professional Services Agreement PW25-1140 with Cannon for Design Services for the Maintenance Yard Shop Buildings Roof Replacement Staff: Charlie Ebeling, Public Works Director
RECOMMENDATION
a. Approve and authorize the City Manager, or designee , to execute subject Agreement with Cannon in the amount of $118,100 with a contract completion date of December 31, 2026.
b. Authorize the City Manager, or designee, to execute future amendments to subject Agreement up to a total maximum contingency of $12,000 for a total not to exceed Agreement amount of $130,100 and a total time extension of 180 calendar days.
c. Authorize the Finance Department to transfer $73,495 from Facilities Maintenance ISF (1065) to General Capital Improvement (1004). d. Authorize the Finance Department to increase project appropriations from the General Capital Improvement (1004) for a total amount of $73,495.
Action: Approved recommendation. Agreement No. PW25-1140 Tuesday,August27 , 2024 Ventura City Council Minutes
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CONSENT ITEMS (CONTINUED)
7. Job Order Contract with MTM Construction Inc. for Public Works Proiects
8. Staff: Charlie Ebeling, Public Works Director
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute Agreement PW25-1142 with MTM Construction Inc. for a Job Order Contract for a not-to-exceed amount of $3 million for the initial 12 month contract term· or expenditure to the maximum value, whichever comes first.
b. Authorize the City Manager, or designee, to execute up to two one-year extensions with any necessary minor changes to scope and general terms.
Action: Approved recommendation. Agreement No. PW25-1142 Fourth Amendment to Professional Services Agreement PW23-1087 with Kennedy/Jenks Consultants, Inc. for Engineering Services, Pump Station - Loma Vista BPS WA20-1176
Staff: Charlie Ebeling, Public Works Director
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute the Fourth Amendment to Professional Services Agreement PW23-1087 with Kennedy/Jenks Consultants, Inc. in the amount of $18,180 for a new contract total of $491,280.
Action: Approved recommendation. Agreement No. PW23-1087.4
9. Final Acceptance of Public Improvements - Tract No. 5883-3 - Westview Village - Phase 3 - Developer Housing Authority Staff: Charlie Ebeling, Public Works Director
RECOMMENDATION
a. Accept the public improvements associated with Tract No. 5883-3. b. Release the developer from the "Agreement to Construct Improvements."
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CONSENT ITEMS (CONTINUED)
c. Authorize the City Clerk to release the grading bonds, 90% of the faithful performance bonds, and 100% of the survey monuments bonds. d. Authorize the City Clerk to release the labor and materials bonds a minimum of 90 days from the date of final acceptance.
e. Approve and authorize the City Manager to execute the attached Public Improvements Maintenance and Access Agreement with the Housing Authority for the public improvements associated with Phase 3 of the Westview Village Project.
Action: Approved recommendation. Agreement No. 2024-39
10. Final Acceptance of Public Improvements - Tract No. 5685 - Developer Historic Lodge Development, LP
Staff: Charlie Ebeling, Public Works Director
RECOMMENDATION
a. Accept the public improvements associated with Tract No. 5685. b. Release the developer from the "Agreement to Construct Improvements."
c. Authorize the City Clerk to release the grading bonds, 90% of the faithful performance bonds, and 100% of the survey monuments bonds. d. Authorize the City Clerk to release the labor and materials bonds a minimum of 90 days from the date of final acceptance.
Action: Approved recommendation .
11. General Services Agreement with MSO Technologies, Inc. for VenturaWaterPure and Membrane Bioreactor Proiects
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute a General Services Agreement with MSO Technologies, Inc. for Supervisory Control and Data Acquisition programming for the VenturaWaterPure Program and Membrane Bioreactor Project in the amount of $342,040 with a completion date of December 31, 2027.
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CONSENT ITEMS (CONTINUED)
b. Authorize the City Manager, or designee, to execute future amendments with MSO Technologies , Inc. up to a maximum contingency of $51,306 for a total not-to-exceed Agreement amount of $393,346 and a time extension of 180 days.
Action: Approved recommendation. Agreement No. 2024-40
FORMAL ITEMS:
12. Purchase of Four Fire Engines
Staff: Charlie Ebeling, Public Works Director
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute an agreement in the amount of $4,569,862 including applicable taxes, discounts , and a Performance Bond to South Coast Fire Equipment, Inc. for the purchase of four Fire Engines for a total not-to-exceed cost of $4,569,862.
b. Authorize the City Manager, or designee, to execute a change order to South Coast Fire Equipment Inc. for this purchase order in a contingency amount not-to-exceed $200,000 for a total not-to-exceed Purchase Order amount of $4,769,862 .
c. Authorize the Finance Department to make use of the Prepayment Discount by exercising one of the two options made available in Attachment A.
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FORMAL ITEMS (CONTINUED)
d. Authorize the City Manager, or the Chief Financial Officer, to execute a lease-purchase agreement with PNC Financial for this purchase. e. Authorize the Finance Department to increase budget appropriations, when necessary, in the Fire Apparatus Replacement Fund (Fund 1064) in increments totaling $4,569,862 to support the purchase in the appropriate fiscal years to match the expenses.
f. Authorize the Finance Department to appropriate a not-to-exceed amount of $200,000 in the Fire Apparatus Replacement Fund (Fund 1064) upon execution of a change order for this purchase. g. Authorize the Finance Department to appropriate upfit costs for this purchase when appropriate in an amount not-to-exceed $680,000 to the Fire Apparatus Replacement Fund (Fund 1064).
Public Speakers:
Action:
Vote:
Phillip Fields
M/S/C (Halter/Johnson) to approve the staff
recommendation. Agreement No. 2024-41
Ayes: Duran, McReynolds, Johnson, Halter,
Campos, Deputy Mayor Dr. Sanchez-Palacios,
Mayor Schroeder; Noes: None; Abstain: None;
Absent: None
Council Recess: 7:05 p.m. - 7:28 p.m.
13. Tenant Protections Workplan and Professional Services Agreement with the Housing Rights Center
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Approve the Tenant Protections Workplan.
b. Authorize the Housing Rights Center to provide landlord and tenant counseling, mediation and education workshops, and fair housing services for City of Ventura residents.
c. Authorize the City Manager, or designee, to enter to a Professional Services Agreement with the Housing Rights Center for a contract expansion for a not-to-exceed amount of $79,144 for the term of July 1, 2024, to June 30, 2025.
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FORMAL ITEMS (CONTINUED)
d. Authorize the Finance Department to appropriate $79,144 of General Funds to service this agreement.
Action: M/S/C (McReynolds/Sanchez-Palacios) to
suspend Council Protocols to limit speaking time
on this item to two minutes.
Vote: Ayes: Duran, McReynolds, Halter, Deputy Mayor
Dr. Sanchez-Palacios, Mayor Schroeder; Noes:
Johnson, Campos; Abstain: None; Absent: None
Supplemental Packet: Communications posted online.
Public Speakers: Geena Bouche, Pat Hanley, David Kaishchyan, Phillip Fields, David Estrella, Sonja Flores, Judy Alexandre,
Jaclyn Sicilia, Debora Schreiber, Ariel Sanchez, Kiana
Felix, Raymond Perez, Angelica Lopez, Kristian
Nunez, Karba, Jazmin Cameron, Claudia Armann,
Matt Bello, Caroline Arroyo, Jeri Becker, Louise
Lampara, Adela Trainor, Julio Gomez, Brian Zell, Matt
Capritto, Cami Pinsak, Jorge de Leon, Nan Waltman,
Karen Flock, Stephanie Caldwell, Lucas Zucker,
Nervonica, Kyler Carlson, Karen Hoffberg, Shayna
Steiner, Janet Sprissler, Mitch Lillie
Action: M/S/F (Johnson/Campos) to approve staff's
recommendation and direct staff to return to
Council with the cost and details of a contract
with HRC for legal representation until the end of
the fiscal year.
Vote: Ayes: Johnson, Campos; Noes: Duran,
McReynolds, Halter, Deputy Mayor Dr. Sanchez
Palacios, Mayor Schroeder; Abstain: None;
Absent: None
Action: M/S/F (Johnson/Campos) to approve the staff
recommendation.
Vote: Ayes: Johnson, Campos; Noes: Duran,
McReynolds, Halter, Deputy Mayor Dr. Sanchez
Palacios, Mayor Schroeder; Abstain: None;
Absent: None
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FORMAL ITEMS (CONTINUED)
Action:
Vote:
Action:
Vote:
M/S/F (Johnson/Campos) to approve staff's
recommendation and direct staff to recruit an
additional staff attorney by March 1, 2025 to
specifically address tenant housing and legal
issues.
Ayes: Johnson, Campos; Noes: Duran,
McReynolds, Halter, Deputy Mayor Dr. Sanchez
Palacios, Mayor Schroeder; Abstain: None;
Absent: None
M/S/C (McReynolds/Duran) to approve staff's
recommendation with two edits; to replace
Recommendation A, with the approval of only the
public outreach (community workshops) aspect
of the Tenant Protection Workplan, and an edit
to Recommendation B to change the word
"residents" to, "all stakeholders and residents." In
addition, staff are directed to report back on. the
HRC contract and the potential for expanding
legal services to the HOPE & Solutions
Subcommittee by the end of January 2025, and
subsequently to City Council, with the community
feedback, by the end of March 2025.
Ayes: Duran, McReynolds, Halter, Deputy Mayor
Dr. Sanchez-Palacios, Mayor Schroeder; Noes:
Johnson, Campos; Abstain: None; Absent: None
PUBLIC COMMUNICATIONS:
Public Speakers:
ADJOURNMENT
Meeting adjourned at 10:44 p.m.
Terrence Foley, Jorge de Leon, Glenn Overley, Patty
Overley, Spencer Noren, Nervonica
I hereby certify that this is a true and correct record of the City Council meeting held on August 275_/~
Darrick Ryser
Assistant City Clerk
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