Tuesday, November 12, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
CITY COUNCIL AGENDA
TUESDAY, NOVEMBER 12, 2024
CLOSED SESSION – 4:00 P.M.
REGULAR MEETING - 5:00 P.M.
CITY COUNCIL CHAMBERS – CITY HALL - 501 POLI STREET, VENTURA, CA 93001
JOE SCHROEDER, MAYOR
Councilmembers:
DISTRICT 1 – LIZ CAMPOS DISTRICT 6 – JIM DURAN
DISTRICT 2 – DOUG HALTER DISTRICT 5 – BILL MCREYNOLDS
DISTRICT 3 – MIKE JOHNSON DISTRICT 4 – DR. JEANNETTE SÁNCHEZ-
PALACIOS, DEPUTY MAYOR
Bill Ayub
City Manager
Javan N. Rad
City Attorney
Michael B. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN -PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718/Videos or on YouTube at https://www.YouTube.com/cityofventura/live.
To access the meeting remotely: Join the WebEx meeting live at :
https://cityofventura.webex.com/cityofventura/j.php?MTID=m5c67b1e9758efa39fda62d0a4418fca5 To request to speak on an item, use the chat function to notify the City Clerk by including the Item Agenda Number in your comment. The City Clerk will announce public speakers and promote them to a panelist, which will allow the use of camera and microphone. To join with audio only, call (213) 306-3065 and use access code: 2557 358 8903.
Please be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in -person attendees and those participating virtually.
To submit written comments (up to 1,000 characters) for the City Council’s consideration and inclusion in the public records, email [email protected] by 3:00 p.m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald, City Clerk, (805) 658-4787. The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 11:00 p.m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting 1 Tuesday, November 12, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
CALL TO ORDER – CLOSED SESSION – 4:00 p.m.
ROLL CALL
PUBLIC COMMUNICATIONS: Public comments on Closed Session Items only.
CLOSED SESSION: Teleconference/Video Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Name of Case: Open Main Street v. City of San Buenaventura (Ventura County Superior Court Case No. 2024CUWM021824)
Authority: Government Code Section 54956.9(d)(1)
ADJOURNMENT: Adjourn to Regular Meeting.
___________________________________________________________________ CALL TO ORDER – REGULAR SESSION – 5:00 p.m: The regular meetings of the San Buenaventura (Ventura) City Council also serve as regular meetings of the Successor Agency and Public Facilities Financing Authority when Successor Agency and Public Facilities Financing Authority items are listed on the agenda.
ROLL CALL
PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS
• Veterans Day Recognition
CLOSED SESSION REPORT
CITY COUNCIL COMMUNICATIONS: Per Government Code Section 54954.2(a)(2), the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification, make a brief announcement, or make a brief report on their own activities.
CITY MANAGER COMMUNICATIONS
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, this initial period for general public communications will be limited to twenty (20) speakers, with priority given to in-person speakers over virtual speakers. If there are ten (10) or fewer speakers, each speaker will have three (3) minutes to speak; if there are more than ten (10) speakers, each speaker will have two (2) minutes to speak. Speakers may not cede their time to another speaker. City Council cannot act on any items not on the agenda 2 Tuesday, November 12, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
CONSENT ITEMS: Matters appearing on the Consent Items are expected to be non -controversial and will be acted upon by City Council at one time without discussion unless a Councilmember, City Staff, or a member of the public requests an opportunity to address an item. Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items. Approval by the City Council of Consent Items means the recommendation of Staff is approved along with the terms and conditions described in the Administrative Repo rt.
1. Second Amendment to Legal Services Agreement P2024 -064 with Rutan & Tucker for Livable Ventura v. City of San Buenaventura Staff: Javan N. Rad, City Attorney
RECOMMENDATION
Authorize the City Attorney to enter into a Second Amendment to Agreement no. P2024 -064 with the law firm of Rutan & Tucker, in an amount not -to-exceed a total of $170,000 (an additional $20,000), to continue representation of the City in the Livable Ventura v. City of San Buenaventura, et al. litigation matter.
2. Ordinance for Second Reading – Rename the Hopes & Solutions Subcommittee to Housing and Homelessness Committee
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
Waive the second reading in full and adopt an Ordinance amending Chapter 2.220 of the San Buenaventura Municipal Code by adding Section 2.220.040. “Housing and Homelessness Committee.” Ordinance titled:
“AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, ADDING SECTION 2.220.040,
“HOUSING AND HOMELESSNESS COMMITTEE,’ TO THE SAN
BUENAVENTURA MUNICIPAL CODE”
3 CONSENT ITEMS (CONTINUED)
Tuesday, November 12, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
3. 2025 City Council Regular Meeting Schedule Adoption
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
Adopt a Resolution setting the City Council 2025 meeting schedule.
Resolution titled:
“A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, SETTING A CITY COUNCIL MEETING SCHEDULE FOR CALENDAR YEAR 2025”
4. City Council Quarterly Travel Report
Staff: Bill Ayub, City Manager
RECOMMENDATION
Receive and file the Travel Report for Quarter 1 of Fiscal Year 2024/25.
5. Approve New Fire Department Mobile Radios Purchase
Staff: Mike Shaffer, Chief Technology Officer
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to negotiate the purchase of new mobile radios and accessories from Commline, Inc. for an amount not-to-exceed $330,281.45.
b. Authorize the City Manager, or designee , to execute modifications to the mobile radio purchase with Commline, Inc. for a not -to-exceed amount of $33,028, which is a 10% project contingency.
c. Approve and authorize the City Manager, or designee, to execute a Professional Services Agreement with Commline, Inc. for the 10 -year warranty and support services for a total not -to-exceed amount of $46,440.
4 CONSENT ITEMS (CONTINUED)
Tuesday, November 12, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
6. Resolution of Intent to Abandon a Portion of the Public Right -of-Way of Leland Street
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
Adopt a Resolution declaring the Intention to Vacate (abandon) a portion of the public right-of-way of Leland Street between Golf Course Drive and Hofer Drive, at 6201 Leland Street.
7. Purchase Order with Garland/Design-Build Solutions Inc. for the City Owned Downtown Ventura Partners Building Roof Replacement Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
Approve and authorize the City Manager, or designee, to approve the Purchase Order with Garland/Design Build Solutions (Garland/DBS), Inc., for the Downtown Ventura Partners building roof replacement project for $329,535 with a contingency of $49,430 for a total not -to-exceed amount of $378,965.
8. Update on Application for Grant Funding for Planning and Design of the Pierpont Beach Management Plan
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
Receive an update on an application submitted to the State Coastal Conservancy for funding the planning and development of a Pierpont Beach Management Plan.
5 CONSENT ITEMS (CONTINUED)
Tuesday, November 12, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
9. Second Amendment to Professional Services Agreement PW24 -1123 with Flowers and Associates for Design Services on Nye 7 & 8 Conveyance Pipe Reroute WA23-1250 Project
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute the Second Amendment to Professional Services Agreement 2016 -011 with Flowers and Associates for a new contract completion date of November 30, 2025.
b. Authorize the City Manager or designee to execute future amendments to subject Agreement up to a total time extension of 180 calendar days.
10. Sixth Amendment to Professional Services Agreement 2016 -011 with Cannon, Inc. for Design Services on Mound Well No. 2 WA05 -1027 Project
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute the Sixth Amendment to Professional Services Agreement 2016 -011 with Cannon, Inc. for a new contract completion date of November 30, 2025.
b. Authorize the City Manager, or designee, to execute future amendments to subject Agreement up to a total time extension of 180 calendar days.
11. Professional Services Agreement PW25 -1155 with Pavement Engineering Inc. for Preparation of the City’s Pavement Management Plan and Completion of City-wide Pavement Inspections
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute subject Agreement with Pavement Engineering Inc. in the amount of $167,070 with a contract completion date of November 15, 2025. 6 CONSENT ITEMS (CONTINUED)
Tuesday, November 12, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
b. Authorize the City Manager, or designee, to execute future amendments to subject Agreement up to a total maximum
contingency of $16,700 for a total not-to-exceed Agreement amount of $183,770 and a total time extension of 180 calendar days.
12. Fourth Amendment to Professional Services Agreement PW23 -1092 with Flowers & Associates, Inc. for Construction Contract Administration Services on Waterline - Midtown to Westside Interconnection WA18-1132
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute the Fourth Amendment to Professional Services Agreement PW23 -1092 with Flowers & Associates, Inc. increasing the contract amount by $265,400, from $1,061,700 to a total not-to-exceed amount of $1,327,100.
13. Resolution of Intent to Abandon a Public Utility Easement at 5349 Aurora Drive
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
Adopt a Resolution declaring the Intention to Vacate (abandon) a public utility easement at 5349 Aurora Drive.
14. General Services Agreement Amendments for On -Call Construction Services for the City’s Water System
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute a First Amendment to the General Services Agreement P2025 -002 with Toro Enterprises, Inc. to increase the maximum compensation for the duration of the 5-year contract by $1,950,000, for a total not -to-exceed amount of $2,250,000, pursuant to Section 4.600.200 of the Municipal Code.
7 CONSENT ITEMS (CONTINUED)
Tuesday, November 12, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
b. Approve and authorize the City Manager, or designee, to execute a First Amendment to the General Services Agreement P2025 -003 with Sam Hill and Sons, Inc. to increase the maximum compensation for the duration of the 5 -year contract by $1,950,000, for a total not -to- exceed amount of $2,250,000, pursuant to Section 4.600.200 of the Municipal Code.
15. Fifth Amendment to the Central Coast Engineering General Services Agreement Amendments for On -Call Construction Services for the City’s Water System
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute a Fifth Amendment to the General Services Agreement P2020 -025 with Central Coast Engineering, Inc. to increase the maximum compensation for the duration of the final year of the contract by $400,000, for a total not -to- exceed amount of $1,650,000, pursuant to Section 4.600.200 of the Municipal Code.
16. CLEAN International Partnership Agreement and Environmental and Climate Justice Community Change Grants Program
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute a Partnership Agreement with CLEAN International to act as the lead agency for the Environmental and Climate Justice Community Change Grants Program once it has been approved as to form by the City Attorney’s Office.
b. Authorize CLEAN International to apply for, receive grant funds, enter into a cooperative agreement, and administer a grant for up to $19,077,486 for the Environmental and Climate Justice Community Change Grants Program on behalf of the City.
c. Authorize Finance to assign increased appropriations to the cost centers if the grant is awarded.
8 CONSENT ITEMS (CONTINUED)
Tuesday, November 12, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
17. Authorization of Emergency Purchases Related to the Bayshore Emergency Response
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Authorize the City Manager, or designee, to execute and approve the initial and continued expenses for mobilization and installation of by - pass facilities related to the Bayshore incident by Rain for Rent in a not-to-exceed amount of $971,670.11 with a termination date of March 31, 2025.
b. Authorize the City Manager, or designee, to execute and approve the expenses for hauled services and disposal of contaminated wastewater related to the Bayshore incident by Rain for Rent in a not - to-exceed amount of $1,045,084.00 with a termination date of November 30, 2024.
FORMAL ITEMS: The public may comment on each item listed on the agenda for Formal Items as the item is taken up. Formal Items may be reordered at the discretion of the Chair. The public may speak up to three (3) minutes on each agenda item.
18. Main Street Moves Decision
Staff: Bill Ayub, City Manager
RECOMMENDATION
City Council Direct Staff to:
a. Remain on the current pathway and closure model for Main Street Moves and return in January 2025 when the EIR is complete; or, b. Return to Council in January 2025 with a plan to re -open Main and California streets with the allowance of fortified parklets; or, c. Return to Council in January 2025 with a plan for a Main Street Moves seasonal closure; or,
d. Return to Council in January 2025 with a plan for Main Street Moves Boundary Reduction; or,
e. Return to Council in January 2025 with a plan for Main Street Moves temporary open toward long term closure plan.
9 FORMAL ITEMS (CONTINUED)
Tuesday, November 12, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
19. Authorization to Advertise Project and Receive Bids – Olivas Park Drive Extension and Levee ST99-1002
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
a. Approve the contract plans and specifications for the Olivas Park Drive Extension and Levee Project, Specification No. 2016 -019, and authorize the advertisement for bids to be received on the QuestCDN bidding platform.
b. Approve exclusion of the Olivas Park Drive Extension and Levee Project from the provisions of Chapter 4.610.030.A of the San Buenaventura Municipal Code thus waiving the appropriation of two percent of the approved contract amounts toward the Public Art Program.
20. Resolutions Authorizing Application and Administration of Financing for the VenturaWaterPure Advanced Water Purification Facility Project
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Adopt a Resolution stating the City’s intent to reimburse expenditures paid prior to the issuance of obligations or the approval by the State Water Resources Control Board, which will support the design and construction of the Advanced Water Purification Facility Project.
Resolution titled:
“A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, STATING THE CITY’S INTENTION
TO REIMBURSE EXPENDITURES PAID PRIOR TO THE ISSUANCE
OF THE OBLIGATIONS OR THE APPROVAL BY THE STATE
WATER RESOURCES CONTROL BOARD OF THE ADVANCED
WATER PURIFICATION PROJECT FUNDS”
b. Adopt a Resolution authorizing the Ventura Water General Manager, or designee, to apply for financial assistance from the State Water Resources Control Board for up to $50,000,000 which will support the design and construction of the Advanced Water Purification Facility Project. Resolution titled:
10 FORMAL ITEMS (CONTINUED)
Tuesday, November 12, 2024 Ventura City Council Agenda www.cityofventura.ca.gov
“A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, AUTHORIZING THE VENTURA
WATER GENERAL MANAGER, OR DESIGNEE, TO APPLY FOR
FINANCIAL ASSISTANCE FROM THE STATE WATER RESOURCES
CONTROL BOARD FOR THE ADVANCED WATER PURIFICATION
FACILITY PROJECT”
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, speakers may not cede their time to another speaker. If a person speaks during the first general public communications period, they do not have an opportunity to speak again during this second period, even if their time was shortened to two (2) minutes during the first period. City Council cannot act on any items not on the agenda.
ADJOURNMENT: Communications to the City Council are public record and will become part of the City’s electronic records, which are accessible through the City’s website. Please note: e -mail addresses, names, addresses, and other contact information are not required, but if included in any communication to the City Council, will become part of the public record. If you do not want your e -mail address or any other contact information to be made public, you may deliver communications via U.S. Postal Service to the City Clerk’s Office at 501 Poli Street, Room 204, Ventura, CA 93001. If you do not want your contact information included in the public record, please do not include that information in your communication. Please contact the City Clerk Department for further information.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk’s Office at (805) 658 -4787 or the California Relay Service at (866) 735 -2929. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Live Spanish interpretation will be available. No advanced request for interpretation services required.
La traducción al español estará disponible en vivo. No es necesario solicitar la traducción al español anticipadamente .
Administrative Reports relating to this agenda are available on the City’s website – https://www.cityofventura.ca.gov/AgendaCenter.
Resource Items for the Public:
• City Council Protocols which includes Rules of Decorum for the Public • City Council Goals 2024
• Budget Principles 2023-2024
• City Charter
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This agenda was posted on Wednesday, November 6, 2024, at 3:30 p.m. in the City Clerk’s Office, on the City Hall Public Notices Board and on the internet.
Michael B. MacDonald, CMC
City Clerk
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