Tuesday, January 14, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
CITY COUNCIL AGENDA
TUESDAY, JANUARY 14, 2025
CLOSED SESSION – 4:00 P.M.
REGULAR MEETING - 5:00 P.M.
CITY COUNCIL CHAMBERS – CITY HALL - 501 POLI STREET, VENTURA, CA 93001
DR. JEANNETTE SÁNCHEZ-PALACIOS, MAYOR
Councilmembers:
DISTRICT 1 – LIZ CAMPOS DISTRICT 5 – BILL MCREYNOLDS
DISTRICT 2 – DOUG HALTER, DEPUTY
MAYOR
DISTRICT 6 – JIM DURAN
DISTRICT 3 – RYYN SCHUMACHER DISTRICT 7 – ALEX MANGONE
Bill Ayub
City Manager
Javan N. Rad
City Attorney
Michael B. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN -PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718/Videos or on YouTube at https://www.YouTube.com/cityofventura/live.
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To request to speak on an item, use the chat function to notify the City Clerk by including the Item Agenda Number in your comment. The City Clerk will announce public speakers and promote them to a panelist, which will allow the use of camera and microphone. To join with audio only, call (213) 306-3065 and use access code: 2551 959 5390; Use Password Code: 92452329.
Please be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in -person attendees and those participating virtually.
To submit written comments (up to 1,000 characters) for the City Council’s consideration and inclusion in the public records, email [email protected] by 3:00 p.m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject.
This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald, City Clerk, (805) 654-4787. The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 10:00 p.m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting .
1 Tuesday, January 14, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
CALL TO ORDER – CLOSED SESSION – 4:00 p.m.
ROLL CALL
PUBLIC COMMUNICATIONS: Public comments on Closed Session Items only.
CLOSED SESSION: Teleconference/Video Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Consideration of Initiation of Litigation: Two Cases
Authority: Government Code Section 54956.9(d)(4)
2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Name of Case: Open Main Street v. City of San Buenaventura (Ventura County Superior Court Case No. 2024CUWM021824)
Authority: Government Code Section 54956.9(d)(1)
3. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Name of Case: XUS, LLP v. City of San Buenaventura (recently presented for filing, awaiting Ventura County Superior Court Case No.)
Authority: Government Code Section 54956.9(d)(1)
ADJOURNMENT: Adjourn to Regular Meeting.
___________________________________________________________________ CALL TO ORDER – REGULAR SESSION – 5:00 p.m: The regular meetings of the San Buenaventura (Ventura) City Council also serve as regular meetings of the Successor Agency and Public Facilities Financing Authority when Successor Agency and Public Facilities Financing Authority items are listed on the agenda.
ROLL CALL
PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS
• Stop Human Trafficking Awareness Event Proclamation
CLOSED SESSION REPORT
CITY COUNCIL COMMUNICATIONS: Per Government Code Section 54954.2(a)(2), the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification, make a brief announcement, or make a brief report on their own activities.
CITY MANAGER COMMUNICATIONS
2 Tuesday, January 14, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, this initial period for general public communications will be limited to twenty (20) speakers, with priority given to in-person speakers over virtual speakers. If there are ten (10) or fewer speakers, each speaker will have three (3) minutes to speak; if there are more than ten (10) speakers, each speaker will have two (2) minutes to speak. Speakers may not cede their time to another speaker. City Council cannot act on any items not on the agenda .
CONSENT ITEMS: Matters appearing on the Consent Items are expected to be non -controversial and will be acted upon by City Council at one time without discussion unless a Councilmember, City Staff, or a member of the public requests an opportunity to address an item. Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items. Approval by the City Council of Consent Items means the recommendation of Staff is approved along with the terms and conditions described in the Administrative Rep ort.
1. Consideration of a Resolution Extending the Local Emergency for the Bayshore Incident / Sinclair Gas Station Fuel Leak
Staff: Javan N. Rad, City Attorney
RECOMMENDATION
Adopt a Resolution extending the local emergency proclaimed as a result of the Bayshore Incident / Sinclair Gas Station fuel leak and associated impacts and damage and requesting the Governor to make funds available to assist with recovery. Resolution titled:
“A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, EXTENDING THE LOCAL
EMERGENCY ORIGINALLY PROCLAIMED ON SEPTEMBER 27, 2024”
2. Ordinance for Second reading - Ordinance to Repeal and Replace Chapter 24.430 of the Municipal Code regarding Accessory Dwelling Units
Staff: Michael B. MacDonald, City Clerk
RECOMMENDATION
Waive the second reading in full and adopt an Ordinance repealing and replacing Chapter 24.430 of Title 24 of the Municipal Code relating to Accessory Dwelling Units, and amending the Local Coastal Program Implementation Plan to reflect these amendments. Ordinance titled:
3 CONSENT ITEMS (CONTINUED)
Tuesday, January 14, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
“AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, REPEALING AND REPLACING
CHAPTER 24.430 OF TITLE 24 OF THE SAN BUENAVENTURA
MUNICIPAL CODE RELATING TO ACCESSORY DWELLING UNITS,
AMENDING THE LOCAL COASTAL PROGRAM IMPLEMENTATION
PLAN TO REFLECT THESE AMENDMENTS, AND FINDING THE
ACTION TO BE STATUTORILY EXEMPT FROM CALIFORNIA
ENVIRONMENTAL QUALITY ACT"
3. City Councilmember Appointments to City Standing Committees and Regional Bodies for 2025
Staff: Michael B. MacDonald, City Clerk
RECOMMENDATION
Receive and file the 2025 Councilmember Appointments and Assignments.
4. Confirmation of the Appointment of Planning Commissioners Staff: Michael B. MacDonald, City Clerk
RECOMMENDATION
Approve the appointments of Planning Commissioners as nominated by Councilmembers Halter, Schumacher, and Mangone, in accordance with the Municipal Code.
5. Professional Services Agreements for California Environmental Quality Act (CEQA) and Historic Resources Assessment On -Call Consultant Services
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to enter into a master Professional Services Agreement with CSG Consultants, Inc. to provide the City with on -call environmental documentation preparation services with individual Work Orders not to exceed an amount of $400,000 each for a term through June 30, 2029. 4 CONSENT ITEMS (CONTINUED)
Tuesday, January 14, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
b. Approve and authorize the City Manager, or designee, to enter into a master Professional Services Agreement with Rincon Consultants, Inc. to provide the City with on -call environmental documentation preparation services with individual Work Orders not to exceed an amount of $400,000 each for a term through June 30, 2029. c. Approve and authorize the City Manager, or designee, to enter into a master Professional Services Agreement with Historic Resources Group to provide the City with on -call historic resource assessment services with individual Work Orders not to exceed an amount of $25,000 each for a term through June 30, 2029.
d. Approve and authorize the City Manager, or designee, to enter into a master Professional Services Agreement with Page & Turnbull, Inc., to provide the City with on -call historic resource assessment services with individual Work Orders not to exceed an amount of $40,000 each for a term through June 30, 2029.
e. Authorize the Finance Department to increase appropriations in the appropriate fiscal year upon receipt of applicant deposits, which are required prior to the initiation of work related to the Professional Services Agreements.
6. Amend the Capital Improvement Program Workplan to Add Project FA24-1270 – Police and Fire Headquarters Boilers Replacement and Approve the Job Order Contract with MTM Construction
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
a. Amend the Fiscal Year 2025 -2029 Capital Improvement Program Workplan to add Project FA24 -1270 – Police and Fire Headquarters Boilers Replacement.
b. Approve and authorize the City Manager, or designee, to execute a purchase order not -to-exceed $496,369, and a $49,637 contingency, to MTM Construction, Inc., for the Police and Fire Headquarters Replacement project per Job Order Contract number PW25 -1142 for a total not-to-exceed amount of $546,006.
5 CONSENT ITEMS (CONTINUED)
Tuesday, January 14, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
7. VenturaWaterPure Outfall Pump Station Project Update Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Receive and file an update on the VenturaWaterPure Outfall Pump Station project.
8. Acceptance of United States Bureau of Reclamation Grant Funding Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Adopt a Resolution to accept and receive the awarded the United States Bureau of Reclamation's WaterSMART: Large -Scale Water Recycling Projects grant and to authorize the City Manager, or designee, to conduct all negotiations to enter into agreement, incur grant-related expenses, receive reimbursement for those expenses, and execute any future amendments for the purpose of increasing funding. Resolution titled:
“A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, AUTHORIZING THE
ACCEPTANCE OF UNITED STATES BUREAU OF RECLAMATION'S
WATERSMART: LARGE-SCALE WATER RECYCLING PROJECTS”
b. Authorize the Finance Department to assign increased appropriations and revenues to the proper programs and accounts for their use as provided in the grant.
c. Authorize the Ventura Water General Manager, or designee, to apply for up to $132,000,000 in grants under the United States Bureau of Reclamation WaterSMART: Large -Scale Water Recycling Projects for Fiscal Years 2023 and 2024 grant program.
6 Tuesday, January 14, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
PUBLIC HEARING ITEMS: Staff shall introduce the public hearing item and present their report to Council.
Councilmembers may ask questions of staff if they desire. Any member of the public may speak or present evidence, after submitting a speaker card and being recognized by the Mayor. All rules of decorum apply during Public Hearings.
Each member of the Council shall verbally disclose all ex parte communications concerning the subject of the hearing.
9. Public Hearing and Adoption of New User and Regulatory Fees and Rates for Eligible Instant Permits in the Comprehensive User and Regulatory Fee Schedule
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Conduct a public hearing.
b. Adopt the proposed User Fee Resolution. Resolution titled:
“A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, ADOPTING A NEW USER FEE
FOR DIGITAL PROCESSING OF BUILDING PERMITS ELIGIBLE
FOR INSTANT ISSUANCE IN THE COMPREHENSIVE USER AND
REGULATORY FEE SCHEDULE”
10. Appeal of the Community Development Director’s approval of a Coastal Development Permit, Density Bonus, and associated Density Bonus Concession and Waivers for a 5 -story mixed-use building for the Park Plaza Project
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Conduct a public hearing and determine that the Project is categorically exempt per the “Infill Development Projects – Class 32” exemption of the CEQA Guidelines.
b. Adopt a Resolution denying the appeal and upholding the Community Development Director’s approval of a Coastal Development Permit, Design Review, Density Bonus, and associated Density Bonus Concession and Waivers in compliance with State Density Bonus Law (Government Code Section 65915 Et. Seq.) for the Park Plaza Project:
(Project PROJ -15391, case numbers APL -11-24-0004 DRC -1-22- 62123, CDP-1-22-62124). Resolution titled:
7 PUBLIC HEARING ITEMS (CONTINUED)
Tuesday, January 14, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
“A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
BUENAVENTURA DENYING AN APPEAL AND UPHOLDING THE
COMMUNITY DEVELOPMENT DIRECTOR’S FINDING OF
CATEGORICAL EXEMPTION FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT AND APPROVAL OF A COASTAL
DEVELOPMENT PERMIT, DESIGN REVIEW, DENSITY BONUS,
AND ASSOCIATED DENSITY BONUS CONCESSION AND
WAIVERS FOR THE PARK PLAZA PROJECT; A 5 -STORY MIXED-
USE DEVELOPMENT WITH 80 RESIDENTIAL UNITS, INCLUDING
SIX (6) LOW -INCOME RESTRICTED, THREE (3) VERY LOW -
INCOME RESTRICTED, AND TWO (2) MARKET -RATE LIVE/WORK
UNITS, A RESIDENT LOBBY AND AMENITIES, 2,407 SQUARE
FEET OF GROUND FLOOR COMMERCIAL SPACE, AND
UNDERGROUND PARKING AT 701 E. SANTA CLARA STREET”
11. Resolution Ordering the Vacation (Abandonment) of a Public Utility Easement at 5349 Aurora Drive
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
a. Conduct a public hearing.
b. Adopt a Resolution ordering the vacation of a public utility easement at 5349 Aurora Drive. Resolution titled:
“A RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF SAN
BUENAVENTURA ORDERING THE VACATION AND
ABANDONMENT OF A PUBLIC UTILITY EASEMENT AT 5349
AURORA DRIVE”
12. Resolution Ordering the Vacation (Abandonment) of a Portion of the Public Right-of-Way of Leland Street Between Golf Course Drive and Hofer Drive, at 6201 Leland Street
Staff: Charlie Ebeling, Public Works Director
RECOMMENDATION
a. Conduct a public hearing.
b. Adopt a Resolution ordering the vacation of a portion of the public right-of-way of Leland Street between Golf Course Drive and Hofer Drive, at 6201 Leland Street. Resolution titled:
8 PUBLIC HEARING ITEMS (CONTINUED)
Tuesday, January 14, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
“A RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF SAN
BUENAVENTURA ORDERING THE VACATION AND
ABANDONMENT OF A PORTION OF THE EXCESS PUBLIC RIGHT -
OF-WAY ON LELAND STREET BETWEEN GOLF COURSE DRIVE
AND HOFER DRIVE, AT 6201 LELAND STREET”
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, speakers may not cede their time to another speaker. If a person speaks during the first general public communications period, they do not have an opportunity to speak again during this second period, even if their time was shortened to two (2) minutes during the first period. City Council cannot act on any items not on the agenda.
ADJOURNMENT: Communications to the City Council are public record and will become part of the City’s electronic records, which are accessible through the City’s website. Please note: e -mail addresses, names, addresses, and other contact information are not required, but if included in any communication to the City Council, will become part of the public record. If you do not want your e -mail address or any other contact information to be made public, you may deliver communications via U.S. Postal Service to the City Clerk’s Office at 501 Poli Street, Room 204, Ventura, CA 93001. If you do not want your contact information included in the public record, please do not include that information in your communication. Please contact the City Clerk Department for further information.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk’s Office at (805) 658 -4787 or the California Relay Service at (866) 735 -2929. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Live Spanish interpretation will be available. No advanced request for interpretation services required.
La traducción al español estará disponible en vivo. No es necesario solicitar la traducción al español anticipadamente.
Administrative Reports relating to this agenda are available on the City’s website – https://www.cityofventura.ca.gov/AgendaCenter.
Resource Items for the Public:
• City Council Protocols which includes Rules of Decorum for the Public • City Council Goals 2024
• Budget Principles 2023-2024
• City Charter
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This agenda was posted on Tuesday, January 7, 2025, at 5:30 p.m. in the City Clerk’s Office, on the City Hall Public Notices Board and on the internet.
Michael B. MacDonald, CMC
City Clerk
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