Tuesday, January 21, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
CITY COUNCIL AGENDA
TUESDAY, JANUARY 21, 2025
SPEC
IAL MEETING - 5:00 P.M.
CITY COUNCIL CHAMBERS – CITY HALL - 501 POLI STREET, VENTURA, CA 93001 DR. JEANNETTE SÁNCHEZ-PALACIOS, MAYOR
Councilmembers:
DISTRICT 1 – LIZ CAMPOS DISTRICT 5 – BILL MCREYNOLDS
DISTRICT 3 – RYYN SCHUMACHER
DISTRICT 2 – DOUG HALTER, DEPUTY
MAYOR
DISTRICT 6 – JIM DURAN
DISTRICT 7 – ALEX MANGONE
Bill Ayub
City Manager
Javan N. Rad
City Attorney
Michael B. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN- PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718/Videos or on YouTube at https://www.YouTube.com/cityofventura/live.
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o access the meeting remotely: Join the WebEx meeting live at :
https://cityofventura.webex.com/cityofventura/j.php?MTID=me4f894927a19031506f1079b1d5ebe12 T
o request to speak on an item, use the chat function to notify the City Clerk by including the Item Agenda Number in your comment. The City Clerk will announce public speakers and promote them to a panelist, which will allow the use of camera and microphone. To join with audio only, call ( 213) 306-3065 and use access code: 2550 436 666; Use Password Code: 83374676.
P
lease be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in- person attendees and those participating virtually.
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o submit written comments (up to 1,000 characters) for the City Council’s consideration and inclusion in the public records, email [email protected] by 3: 00 p.m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject.
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his meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald, City Clerk, (805) 654-4787. The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 10:00 p.m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting. 1 Tuesday, January 21, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
CALL TO ORDER – REGULAR SESSION – 5:00 p.m: The regular meetings of the Sa n Buenaventura (Ventura) City Council also serve as regular meetings of the Successor Agency and Public Facilities Financing Authority when Successor Agency and Public Facilities Financing Authority items are listed on the agenda.
ROLL CALL
PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
• Dr. Martin Luther King, Jr. Day Recognition
CITY COUNCIL COMMUNICATIONS: Per Government Code Section 54954.2(a)(2), the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification, make a brief announcement, or make a brief report on their own activities
CITY MANAGER COMMUNICATIONS
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, this initial period for general public communications will be limited to twenty ( 20) speakers, with priority given to in- person speakers over virtual speakers. If there are ten (10) or fewer speakers, each speaker will have three ( 3) minutes to speak; if there are more than ten ( 10) speakers, each speaker will have two ( 2) minutes to speak. S peakers may not cede their time to another speaker. City Council cannot act on any items not on the agenda.
CONSENT ITEMS: Matters appearing on the Consent Items are expected to be non- controversial and will be ac
ted upon by City Council at one time without discussion unless a Councilmember, City Staff, or a member of the public requests an opportunity to address an item. Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items. Approval by the City Council of Consent Items means the recommendation of Staff is approved along with the terms and conditions described in the Administrative Report.
1. Professional Services Agreement with Enable, LLC for On -Call Professional Technology Services
S
taff: Mike Shaffer, Chief Technology Officer
RE
COMMENDATION
a. Authorize the City Manager , or designee, to execute a Professional Services Agreement with Enable, LLC for a not -to-exceed amount of $124,875.
b. Authorize the City Manager , or designee, to execute future amendments to the agreement, with expenditures not -to-exceed an additional $12,487.
2 Tuesday, January 21, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
FORMAL ITEMS: The public may comment on each item listed on the agenda for Formal Items as the item is taken up. Formal Items may be reordered at the discretion of the Chair. The public may speak up to three (3) minutes on each agenda item.
2. Foul Weather Shelter Program Expansion
S
taff: Rachel Dimond, Community Development Director
RE
COMMENDATION
a. Approve an increase in the number of motel rooms from 20 to 40 for the City’s Foul Weather Shelter Program as recommended by the Housing and Homelessness Subcommittee.
b. Authorize the release of a Request for Qualifications to obtain a list of qualified organizations to oversee and support said increase for future seasons of the Foul Weather Shelter Program.
3. Housing Element Implementation Update
S
taff: Rachel Dimond, Community Development Director
RE
COMMENDATION
Provide feedback on current Housing Element programs and potential reprioritization, while allowing opportunity to receive feedback from key housing interest groups and other interested parties at the City Council meeting.
4. City Council Goals Progress Update
S
taff: Bill Ayub, City Manager
RE
COMMENDATION
a. Receive and file progress update on the pending City Council goals from 2024/25, 2023/24 and 2022/23.
b. Receive recommendations on Environmental Sustainability and Homeless Services Organization Structure.
3 FORMAL ITEMS (CONTINUED)
Tuesday, January 21, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
5. Professional Services Agreement with Katz and Associates for Strategic Communications Planning and Outreach
S
taff: Gina Dorrington, Ventura Water General Manager
RE
COMMENDATION
Approve and authorize the City Manager, or designee, to execute a Professional Services Agreement with Katz and Associates to provide Strategic Communications Planning and Outreach services; agreement term January 21, 2025 to September 30, 2026 in the amount of $476,570.
6. Amendments to the Membrane Bioreactor/Ultraviolet Light Disinfection Project Contracts
S
taff: Gina Dorrington, Ventura Water General Manager
RE
COMMENDATION
a. Approve and authorize the City Manager, or designee, to execute a Fourth Amendment to Contract No. 2023- 070 with PCL Construction, Inc., the Construction Manager at Risk contractor, to increase the maximum compensation of the contract by $917,918.14 from $1,723,198 for a total not-to-exceed amount of $2,641,116 pursuant to Section 4.600.200 of the Municipal Code.
b. Approve and authorize the City Manager, or designee, to execute a Sixth Amendment to Contract No. 2022- 070 with Kennedy/Jenks Consultants, Inc., the designer, to increase the maximum compensation of the contract by $5,325,639 from $11,943,881 for a total not-to-exceed amount of $17,269,520 term extended to June 30, 2026 with an option to extend an additional 365 days pursuant to Section 4.600.200 of the Municipal Code.
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, speakers may not cede their time to another speaker. If a person speaks during the first g eneral public communications period, they do not have an opportunity to speak again during this second period, even if their time was shortened to two (2) minutes during the first period. City Council cannot act on any items not on the agenda. 4 January 21, 2025 Ventura City Council Agenda
www.cityofventura.ca.gov
ADJOURNMENT: Communications to the City Council are public record and will become part of the City’s electronic records, which are accessible through the City’s website. Please note: e -mail addresses, names, addresses, and other contact information are not required, but if included in any communication to the City Council, will become part of the public record. If you do not want your e- mail address or any other contact information to be made public, you may deliver communications via U.S. Postal Service to the City Cl erk’s Office at 501 Poli Street, Room 204, Ventura, CA 93001. If you do not want your contact information included in the public record, please do not include that information in your communication. Please contact the City Clerk Department for further information.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk’s Office at (805) 658- 4787 or the California Relay Service at (866) 735- 2929. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Live Spanish interpretation will be available. No advanced request for interpretation services required.
La traducción al español estará disponible en vivo. No es necesario solicitar la traducción al español anticipadamente.
Administrative Reports relating to this agenda are available on the City’s website – https://www.cityofventura.ca.gov/AgendaCenter.
Res
ource Items for the Public:
• Ci
ty Council Protocols which includes Rules of Decorum for the Public • City Council Goals 2024
• Budget Principles 2023-2024
• City Charter
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~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This agenda was posted on Thursday, January 16, 2025, at 5:00 pm. in the City Clerk’s Office, on the City Hall Public Notices Board and on the internet.
Mic
hael B. MacDonald, CMC
City Clerk
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