Tuesday, April 8, 2025 Ventura City Council Agenda
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CITY COUNCIL AGENDA
TUESDAY, APRIL 8, 2025
CLOSED SESSION – 4:00 P.M.
REGULAR MEETING - 5:00 P.M.
CITY COUNCIL CHAMBERS – CITY HALL - 501 POLI STREET, VENTURA, CA 93001 DR. JEANNETTE SÁNCHEZ-PALACIOS, MAYOR
Councilmembers:
DISTRICT 1 – LIZ CAMPOS
DISTRICT 3 – RYYN SCHUMACHER
DISTRICT 2 – DOUG HALTER, DEPUTY
MAYOR
DISTRICT 5 – BILL MCREYNOLDS
DISTRICT 6 – JIM DURAN
DISTRICT 7 – ALEX MANGONE
Bill Ayub
City Manager
Javan N. Rad
City Attorney
Michael B. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN -PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718/Videos or on YouTube at https://www.YouTube.com/cityofventura/live.
To access the meeting remotely: Join the WebEx meeting live at :
https://cityofventura.webex.com/cityofventura/j.php?MTID=m38b505416c19030a7193c2e914c6c6cd To request to speak on an item, use the chat function to notify the City Clerk by including the Item Agenda Number in your comment. The City Clerk will announce public speakers and promote them to a panelist, which will allow the use of camera and microphone. To join with audio only, call (213) 306-3065 and use access code: 2558 444 1398; Use Password Code:
94826475
Please be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in -person attendees and those participating virtually.
To submit written comments (up to 1,000 characters) for the City Council’s consideration and inclusion in the public records, email [email protected] by 3:00 p.m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject.
This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald, City Clerk, (805) 654-4787. The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 10:00 p.m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting . 1 Tuesday, April 8, 2025 Ventura City Council Agenda
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CALL TO ORDER – CLOSED SESSION – 4:00 p.m.
ROLL CALL
PUBLIC COMMUNICATIONS: Public comments on Closed Session Items only.
CLOSED SESSION: Teleconference/Video Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Name of Case: Garcia-Velasco v. City of San Buenaventura, et al.
Ventura County Superior Court Case No. 2024CUPP031464
Authority: Government Code Section 54956.9(d)(1)
2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Consideration of Initiation of Litigation: Two Cases
Authority: Government Code Section 54956.9(d)(4)
3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Attorney
Authority: Government Code Section 54957
4. CONFERENCE WITH LABOR NEGOTIATORS
City Negotiators: Dr. Jeannette Sanchez-Palacios, Mayor; Doug Halter, Deputy Mayor Unrepresented Employee: City Attorney
Authority: Government Code 54957.6
ADJOURNMENT: Adjourn to Regular Meeting.
___________________________________________________________________ CALL TO ORDER – REGULAR SESSION – 5:00 p.m: The regular meetings of the San Buenaventura (Ventura) City Council also serve as regular meetings of the Successor Agency and Public Facilities Financing Authority when Successor Agency and Public Facilities Financing Authority items are listed on the agenda.
ROLL CALL
PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
• Community Access Partners (CAPS) Annual Presentation
• San Buenaventura Housing Authority Update
• St. Patrick’s Day Parade Mayor’s Choice Award Presentation 2 Tuesday, April 8, 2025 Ventura City Council Agenda
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CLOSED SESSION REPORT
CITY COUNCIL COMMUNICATIONS: Per Government Code Section 54954.2(a)(2), the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification, make a brief announcement, or make a brief report on their own activities.
CITY MANAGER COMMUNICATIONS
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, this initial period for general public communications will be limited to twenty (20) speakers, with priority given to in-person speakers over virtual speakers. If there are ten (10) or fewer speakers, each speaker will have three (3) minutes to speak; if there are more than ten (10) speakers, each speaker will have two (2) minutes to speak. Speakers may not cede their time to another speaker. City Council cannot act on any items not on the agenda.
CONSENT ITEMS: Matters appearing on the Consent Items are expected to be non -controversial and will be acted upon by City Council at one time without discussion unless a Councilmember, City Staff, or a member of the public requests an opportunity to address an item. Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items. Approval by the City Council of Consent Items means the recommendation of Staff is approved along with the terms and conditions described in the Administrative Report.
1. First Amendment to Legal Services Agreement 2023 -103 with Law Firm of Haverkamp Law, APC for Representation of the City in Workers Compensation Matters
Staff: Javan N. Rad, City Attorney
RECOMMENDATION
a. Authorize the City Attorney, or designee, to amend the Legal Services Agreement with Haverkamp Law, APC to increase the compensation to an amount not-to-exceed $80,000 (increase of $20,000).
b. Authorize the Finance Department to assign increased budget appropriation and revenues to the proper cost center and spend categories for the Workers Compensation Fund 1067.
3 CONSENT ITEMS (CONTINUED)
Tuesday, April 8, 2025 Ventura City Council Agenda
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2. Third Amendment to Professional Services Agreement with Rincon Consultants Inc. for Services Related to the Bayshore Incident / Sinclair Gas Station Fuel Leak
Staff: Javan N. Rad, City Attorney
RECOMMENDATION
a. Authorize the City Attorney, or designee, to execute a Third Amendment to the Professional Services Agreement with Rincon Consultants, Inc. for environmental consulting services related to the Sinclair Gas Station Fuel Leak extending the term through Decem ber 31, 2025 and increasing the not-to-exceed amount by $150,000 to $335,000. b. Authorize the City Attorney, or designee, to enter into amendments to said Professional Services Agreement in an additional amount not -to- exceed $50,000 in contingency funding and to extend the term by six months.
3. Housing Rights Center Update
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
Receive and file the Housing Rights Center update.
4. Resolution of Intention for the City to Establish a Pedestrian Mall in the Main Street Moves Closure Area
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Adopt a Resolution of Intention for the City to establish a pedestrian mall in the Main Street Moves Closure Area of Downtown San Buenaventura. b. Schedule a public hearing on July 8, 2025, to establish the proposed pedestrian mall, hear and consider all objections, protests and claims for damages related thereto.
c. Authorize Staff to take any action necessary or desirable to provide notice of the proposed pedestrian mall, as required by State Law. 4 CONSENT ITEMS (CONTINUED)
Tuesday, April 8, 2025 Ventura City Council Agenda
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5. Players Casino Relocation
Staff: Bill Ayub, City Manager
RECOMMENDATION
a. Adopt a Resolution authorizing the relocation of the Players Casino to 1440 Eastman Avenue, Ventura 93003, pending state approvals for relocation.
b. Find that the project is exempt from the provisions of the California Environmental Quality Act pursuant to the California Environmental Act (CEQA) Guidelines Section 15301 (Class 1, Existing Facilities) and CEQA Guidelines Section 15061(b)(2).
c. Authorize the City Manager, or designee, to execute similar documents, subject to the approval as to form by the City Attorney, should there be additional requirements to effectuate the relocation from the Derby Club site to the 1440 Eastman site.
6. First Amendment to Professional Services Agreement No. 2024-07 with the Pun Group LLP
Staff: Greg Morley, Chief Financial Officer
RECOMMENDATION
Authorize the City Manager, or designee, to execute the First Amendment to Professional Services Agreement No. 2024 -07 with Pun Group, LLP, to expand their scope of services to include preparation of Annual Comprehensive Financial Report (ACFR) and to incr ease the agreement amount by $28,915, for a new not-to-exceed amount of $687,847.
7. Program Participation Agreement with the Clean Power Alliance Reach Code Program
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
Authorize the City Manager, or designee, to execute the Clean Power Alliance Reach Code Program Participation Agreement for New Construction and the Clean Power Alliance Reach Code Program Participation Agreement for Existing Buildings.
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PUBLIC HEARING ITEMS: Staff shall introduce the public hearing item and present their report to Council.
Councilmembers may ask questions of staff if they desire. Any member of the public may speak or present evidence, after submitting a speaker card and being recognized by th e Mayor. All rules of decorum apply during Public Hearings.
Each member of the Council shall verbally disclose all ex parte communications concerning the subject of the hearing.
8. Historic Landmark Designation Request for 250 S. Mills Road; also known as the “Ventura Savings and Loan” Building
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Conduct a Public Hearing.
b. Adopt a Resolution to designate the Ventura Savings and Loan building a Historic Landmark.
c. Find that project is exempt from the California Environmental Quality Action (CEQA) pursuant to CEQA Guidelines Section 15331 – Historic Resource Restoration/Rehabilitation - as it consists of the preservation of a historical resource. None of the exceptions to the categorical exemptions set forth in the State CEQA Guidelines section 15300.2.
9. Approve a Major Design Review, Planned Development, and associated Density Bonus Concession and Waivers, Lot Line Adjustment, and a Sustainable Communities Environmental Assessment for Two Mixed-Use Buildings (PROJ-22-0237) - Case Nos.
MDR-12-22-0013/PD-12-22-0004/LLA 08-23-0007)
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Conduct a Public Hearing.
b. Adopt a Resolution certifying the Sustainable Communities Environmental Assessment (SCEA) for the proposed Maple Court Mixed-Use Project, adopting a Mitigation, Monitoring, and Reporting Program, and approving the Maple Court Mixed-Use Project. 6 PUBLIC HEARING ITEMS (CONTINUED)
Tuesday, April 8, 2025 Ventura City Council Agenda
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10. Resolution Approving a General Plan Amendment to Include the 2022 Ventura County Multi-Jurisdictional Hazard Mitigation Plan as Part of the General Plan Safety Element
Staff: Tony Lee, Interim Police Chief
RECOMMENDATION
a. Conduct a Public Hearing concerning the proposed General Plan Amendment adopting the 2022 Multi -Jurisdictional Hazard Mitigation Plan as part of the General Plan Safety Element.
b. Adopt a Resolution approving General Plan Amendment No. 2025 -01, which includes the 2022 Ventura County Multi -Jurisdictional Hazard Mitigation Plan as part of the General Plan Safety Element.
FORMAL ITEMS: The public may comment on each item listed on the agenda for Formal Items as the item is taken up. Formal Items may be reordered at the discretion of the Chair. The public may speak up to three (3) minutes on each agenda item.
11. Sixth Amendment to Professional Services Agreement No. 2022 -015 with Carollo Engineers to provide Owner’s Advisor Services for the VenturaWaterPure Program
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute the Sixth Amendment to the Professional Services Agreement 2022-015 with Carollo Engineers to increase the agreement amount by $2,242,119 from $3,498,155 to $5,740,274, update the scope of services to provide continued support, and to extend the term of the Agreement to June 30, 2027.
b. Authorize the City Manager, or designee, to approve amendments to said Agreement to make adjustments to the scope of services or schedule of compensation in an amount not -to-exceed remaining contingency funding of $245,315 and to extend the agreement by an additional 365 days.
7 FORMAL ITEMS (CONTINUED)
Tuesday, April 8, 2025 Ventura City Council Agenda
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12. Tenant and Property Owner Workshop and Options for Tenant Protection Measures
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
Provide staff with directions on tenant protection measures to evaluate and/or pursue.
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, speakers may not cede their time to another speaker. If a person speaks during the first general public communicatio ns period, they do not have an opportunity to speak again during this second period, even if their time was shortened to two (2) minutes during the first period. City Council cannot act on any items not on the agenda.
ADJOURNMENT: Communications to the City Council are public record and will become part of the City’s electronic records, which are accessible through the City’s website. Please note: e -mail addresses, names, addresses, and other contact information are not required, but if included in any communication to the City Council, will become part of the public record. If you do not want your e-mail address or any other contact information to be made public, you may deliver communications via U.S. Postal Service to the City Clerk’s Office at 501 Poli Street, Room 204, Ventura, CA 93001. If you do not want your contact information included in the public record, please do not include that information in your communication. Please contact the City Clerk Department for further information.
In compliance with the American with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at (805) 658-4787 or the California Relay Service at 711. Notification 72 hours prior will enable the City to make reasonable arrangements for accessibility to this meeting. AP&P 6.04, accessible at the link below, explains procedures for receiving and resolving requests for accommodation to participate in or conduct this meeting. https://www.cityofventura.ca.gov/DocumentCenter/View/43474/APP-604-21225 Live Spanish interpretation will be available. No advanced request for interpretation services required.
La traducción al español estará disponible en vivo. No es necesario solicitar la traducción al español anticipadamente.
Administrative Reports relating to this agenda are available on the City’s website – https://www.cityofventura.ca.gov/AgendaCenter.
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Resource Items for the Public:
• City Council Protocols (which includes Rules of Decorum for the Public) • City Council Goals 2025-2026
• Budget Principles 2021-2022
• City Charter
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This agenda was posted on Tuesday, April 1, 2025, at 5:30 p.m. in the City Clerk’s Office, on the City Hall Public Notices Board and on the internet.
Michael B. MacDonald, CMC
City Clerk
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