Tuesday, April 22, 2025 Ventura City Council Agenda
www.cityofventura.ca.gov
CITY COUNCIL AGENDA
TUESDAY, APRIL 22, 2025
REGULAR MEETING - 3:00 P.M.
CLOSED SESSION – 4:00 P.M.
RESUME REGULAR MEETING - 5:00 P.M.
CITY COUNCIL CHAMBERS – CITY HALL - 501 POLI STREET, VENTURA, CA 93001 DR. JEANNETTE SÁNCHEZ-PALACIOS, MAYOR
Councilmembers:
DISTRICT 1 – LIZ CAMPOS DISTRICT 5 – BILL MCREYNOLDS
DISTRICT 3 – RYYN SCHUMACHER
DISTRICT 2 – DOUG HALTER, DEPUTY
MAYOR
DISTRICT 6 – JIM DURAN
DISTRICT 7 – ALEX MANGONE
Bill Ayub
City Manager
Javan N. Rad
City Attorney
Michael B. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN -PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718/Videos or on YouTube at https://www.YouTube.com/cityofventura/live.
To access the meeting remotely: Join the WebEx meeting live at :
https://cityofventura.webex.com/cityofventura/j.php?MTID=m7c1a8018db93ecfd9bf53e3d995a47f7 To request to speak on an item, use the chat function to notify the City Clerk by including the Item Agenda Number in your comment. The City Clerk will announce public speakers and promote them to a panelist, which will allow the use of camera and microphone. To join with audio only, call (213) 306-3065 and use access code: 2558 703 4476; Password:
94849723.
Please be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in -person attendees and those participating virtually.
To submit written comments (up to 1,000 characters) for the City Council’s consideration and inclusion in the public records, email [email protected] by 3:00 p.m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject.
This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald, City Clerk, (805) 654-4787. The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 10:00 p.m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting . 1 Tuesday, April 22, 2025 Ventura City Council Agenda
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CALL TO ORDER – REGULAR SESSION – 3:00 p.m.: The regular meetings of the San Buenaventura (Ventura) City Council also serve as regular meetings of the Successor Agency and Public Facilities Financing Authority when Successor Agency and Public Facilities Financing Authority items are listed on the agenda.
ROLL CALL
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
• Ventura Port District Annual Presentation
FORMAL ITEMS: The public may comment on each item listed on the agenda for Formal Items as the item is taken up. Formal Items may be reordered at the discretion of the Chair. The public may speak up to three (3) minutes on each agenda item.
1. Explore Funding Options and Methodology for Funding Future Identified Budgetary Needs
Staff: Greg Morley, Chief Financial Officer
RECOMMENDATION
Receive a presentation which explores the funding options and methodology for future identified budgetary needs.
ADJOURNMENT: Adjourn to Closed Session.
CALL TO ORDER – CLOSED SESSION – 4:00 p.m.
ROLL CALL
PUBLIC COMMUNICATIONS: Public comments on Closed Session Items only.
CLOSED SESSION: Teleconference/Video Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Name of Case: United States (Hendrix) v. J-M Manufacturing Co., Inc.
United States District Court Case No. USDC ED CV-06-0055-GW Authority: Government Code Section 54956.9(d)(1)
2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Name of Case: Antuna v. City of San Buenaventura
Ventura County Superior Court Case No. 202300575305CUPO Authority: Government Code Section 54956.9(d)(1)
2 CLOSED SESSION (CONTINUED)
Tuesday, April 22, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
3. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION
Name of Case: Santa Barbara Channelkeeper v. State Water Resources Control Board and City of San Buenaventura, Los Angeles Superior Court Case No.:
19STCP01176 (previously San Francisco Superior Court Case No.: CPF-14-513875) Authority: Government Code Section 54956.9(d)(1)
4. THREAT TO PUBLIC SERVICES OR FACILITIES
Consultation with: Ventura Police Department, Interim Chief of Police, Tony Lee Authority: Government Code Section 54957(a)
5. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Attorney
Authority: Government Code Section 54957
6. CONFERENCE WITH LABOR NEGOTIATORS
City Negotiators: Dr. Jeannette Sanchez-Palacios, Mayor, Doug Halter, Deputy Mayor Unrepresented Employee: City Attorney
Authority: Government Code 54957.6
ADJOURNMENT: Adjourn to Regular Meeting.
____________________________________________________________________________________
CALL TO ORDER – RESUME REGULAR SESSION – 5:00 p.m.
ROLL CALL
PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
• American Public Works Accreditation Presentation
• Recognition of Montalvo Elementary’s 25th Anniversary – Dual Language Program
• International Autism Awareness Month Recognition
• Green Business Awards
CLOSED SESSION REPORT
CITY COUNCIL COMMUNICATIONS: Per Government Code Section 54954.2(a)(2), the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification, make a brief announcement, or make a brief report on their own activities.
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CITY MANAGER COMMUNICATIONS
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, this initial period for general public communications will be limited to twenty (20) speakers, with priority given to in -person speakers over virtual speakers. If there are ten (10) or fewer speakers, each speaker will have three (3) minutes to speak; if there are more than ten (10) speakers, each speaker will have two (2) minutes to speak. Speakers may not cede their time to another speaker. City Council cannot act on any items not on the agenda.
CONSENT ITEMS: Matters appearing on the Consent Items are expected to be non -controversial and will be acted upon by City Council at one time without discussion unless a Councilmember, City Staff, or a member of the public requests an opportunity to address an item. Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items. Approval by the City Council of Consent Items means the recommendation of Staff is approved along with the terms and conditions described in the Administrative Report.
2. City Council Minutes – Regular Meetings held on March 18, 2025, and March 25, 2025
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
Approve City Council Minutes for Regular Meetings held on March 18, 2025, and March 25, 2025.
3. Authorization to Enter into a Master Standard Agreement for the Encampment Resolution Funding Program to Support Production of Permanent Supportive Housing
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Adopt a Resolution authorizing the City Manager, or designee, to enter into a Master Standard Agreement with the California Department of Housing and Community Development for the Encampment
Resolution Funding program.
b. Authorize the Finance Department to, upon full execution of the agreement, increase appropriations in the General Grant and Categorical Fund.
4 CONSENT ITEMS (CONTINUED)
Tuesday, April 22, 2025 Ventura City Council Agenda
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4. Fourth Amendment to General Services Agreement P2022 -069 with Woods Maintenance Services, Inc. for the Cleanup of Homelessness Encampments on City-Owned Property
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute a Fourth Amendment to the General Services Agreement P2022 -069 with Woods Maintenance Services, Inc., to increase the contract amount by $403,025 for a new not to exceed amount of $823,025, to extend the term of agreement to June 30, 2026, and amend the Schedule of Compensation to reflect an increase in service rates.
5. Reject All Bids and Authorize Staff to Rebid Project WA20 -1177 Supervisory Control and Data Acquisition Improvements
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
a. Reject the single bid received on March 4, 2025, from R2Build for Project WA20 -1177, Supervisory Control and Data Acquisition Improvements.
b. Authorize the Public Works Director, or designee, to rebid Project WA20-1177, Supervisory Control and Data Acquisition Improvements in Summer of 2025.
6. Professional Services Agreement PW25 -1171 with Earth Systems Pacific for Construction Materials Inspection Services on Surfers Point Managed Retreat Phase II PW25-1143
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute subject Agreement with Earth Systems Pacific in the amount of $69,660 with a contract completion date of December 31, 2025.
b. Authorize the City Manager, or designee, to execute future amendments to subject Agreement up to a total maximum contingency of $6,966 for a total not-to-exceed Agreement amount of $76,626.
5 CONSENT ITEMS (CONTINUED)
Tuesday, April 22, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
7. Increase in Blanket Purchase Order Limit for JCI Jones Chemicals Inc. for the Ventura Water Reclamation Facility
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Approve an increase to the Fiscal Year 2024 -2025 Blanket Purchase Order with JCI Jones Chemicals Inc. by $70,000 for the purchase of gaseous chlorine and sulfur dioxide to be utilized at the Ventura Water Reclamation Facility.
8. Seventh Amendment to Professional Services Agreement No. 2017 - 016 with Environmental Science Associates for Permitting and California Environmental Quality Act Support of the
VenturaWaterPure Program
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute the Seventh Amendment to the Professional Services Agreement 2017 - 016 with Environmental Science Associates to increase the amount by $207,226 resulting in a new contract not -to-exceed amount of $2,373,478, plus a contingency of $247,352, update the scope of services to provide continued support, and to extend the term of the Agreement to December 31, 2027.
b. Authorize the City Manager, or designee, to approve amendments to authorize contingency funding up to $247,352 and to extend the agreement by an additional 365 days.
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PUBLIC HEARING ITEMS: Staff shall introduce the public hearing item and present their report to Council.
Councilmembers may ask questions of staff if they desire. Any member of the public may speak or present evidence, after submitting a speaker card and being recognized by the Mayor. All rules of decorum apply during Public Hearings.
Each member of the Council shall verbally disclose all ex parte communications concerning the subject of the hearing.
9. User and Regulatory Fees
Staff: Greg Morley, Chief Financial Officer
RECOMMENDATION
a. Conduct a Public Hearing.
b. Adopt the proposed Resolution revising the schedule of fees, hourly rates, and equipment charges for various City services, for an effective date of July 1, 2025.
10. Adoption of the 2025 -2026 Annual Action and Funding Plan – Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME)
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Conduct a Public Hearing.
b. Review and adopt the project selections for CDBG and HOME funding based on Fiscal Year 2025 -26 projections from the prior year, for inclusion in the Annual Action Plan.
11. Resolution Ordering the Vacation (Abandonment) of a Portion of the Public Right-of-Way of Leland Street Between Golf Course Drive and Hofer Drive, at 6201 Leland Street
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
a. Conduct a Public Hearing.
b. Adopt a Resolution ordering the vacation of a portion of the public right-of-way of Leland Street between Golf Course Drive and Hofer Drive, at 6201 Leland Street.
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FORMAL ITEMS: The public may comment on each item listed on the agenda for Formal Items as the item is taken up. Formal Items may be reordered at the discretion of the Chair. The public may speak up to three (3) minutes on each agenda item.
12. Submission of Fiscal Year 2026 Proposed Operating and Capital Improvement Budget
Staff: Greg Morley, Chief Financial Officer
RECOMMENDATION
Receive the FY 2026 Proposed Operating and Capital Improvement Budget.
13. 2025-2029 Regional Consolidated Plan, Analysis of Impediments to Fair Housing Choice, Citizen Participation Plan, and Neighborhood Revitalization Strategy Area Drafts
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
Approve the 2025 -2029 Regional Consolidated Plan, the Analysis of Impediments to Fair Housing, Citizen Participation Plan and the NRSA for submission to US Department of Housing and Urban Development (HUD).
14. Pavement Management Update
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
Receive and file this status update on pavement management efforts.
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, speakers may not cede their time to another speaker. If a person speaks during the first general public communications period, they do not have an opportunity to speak again during this second period, even if their time was shortened to two (2) minutes during the first period. City Council cannot act on any items not on the agenda.
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ADJOURNMENT: Communications to the City Council are public record and will become part of the City’s electronic records, which are accessible through the City’s website. Please note: e -mail addresses, names, addresses, and other contact information are not required, but if included in any communication to the City Council, will become part of the public record. If you do not want your e -mail address or any other contact information to be made public, you may deliver communications via U.S. Postal Service to the City Cl erk’s Office at 501 Poli Street, Room 204, Ventura, CA 93001. If you do not want your contact information included in the public record, please do not include that information in your communication. Please contact the City Clerk Department for further information.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk’s Office at (805) 658 -4787 or the California Relay Service at (866) 735 -2929. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Live Spanish interpretation will be available. No advanced request for interpretation services required.
La traducción al español estará disponible en vivo. No es necesario solicitar la traducción al español anticipadamente .
Administrative Reports relating to this agenda are available on the City’s website – https://www.cityofventura.ca.gov/AgendaCenter.
Resource Items for the Public:
• City Council Protocols (which includes Rules of Decorum for the Public) • City Council Goals 2025-2026
• Budget Principles 2021-2022
• Municipal Code/City Charter
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This agenda was posted on Tuesday, April 15, 2025 at 5:00 P.M. in the City Clerk’s Office, on the City Hall Public Notices Board and on the internet.
Michael B. MacDonald, CMC
City Clerk
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