Tuesday, May 13, 2025 Ventura City Council Agenda
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CITY COUNCIL AGENDA
TUESDAY, MAY 13, 2025
CLOSED SESSION – 4:00 P.M.
REGULAR MEETING - 5:00 P.M.
CITY COUNCIL CHAMBERS – CITY HALL - 501 POLI STREET, VENTURA, CA 93001 DR. JEANNETTE SÁNCHEZ-PALACIOS, MAYOR
Councilmembers:
DISTRICT 1 – LIZ CAMPOS DISTRICT 5 – BILL MCREYNOLDS
DISTRICT 3 – RYYN SCHUMACHER DISTRICT 6 – JIM DURAN
DISTRICT 2 – DOUG HALTER, DEPUTY
MAYOR
DISTRICT 7 – ALEX MANGONE
Bill Ayub
City Manager
Javan N. Rad
City Attorney
Michael B. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN -PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718/Videos or on YouTube at https://www.YouTube.com/cityofventura/live.
To access the meeting remotely: Join the WebEx meeting live at :
https://cityofventura.webex.com/cityofventura/j.php?MTID=m3756ea8919c9cd7f99c1bc4f64a73bdd To request to speak on an item, use the chat function to notify the City Clerk by including the Item Agenda Number in your comment. The City Clerk will announce public speakers and promote them to a panelist, which will allow the use of camera and microphone. To join with audio only, call (213) 306-3065 and use access code: 2551 009 3945 ; Use Password Code: 33863356
Please be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in -person attendees and those participating virtually.
To submit written comments (up to 1,000 characters) for the City Council’s consideration and inclusion in the public records, email [email protected] by 3:00 p.m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject.
This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald, City Clerk, (805) 654-4787. The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 10:00 p.m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting . 1 Tuesday, May 13, 2025 Ventura City Council Agenda
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CALL TO ORDER – CLOSED SESSION – 4:00 p.m.
ROLL CALL
PUBLIC COMMUNICATIONS: Public comments on Closed Session Items only.
CLOSED SESSION: Teleconference/Video Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant Exposure to Litigation: One Case (April 21, 2025 correspondence from Nate Kellum, Esq.)
Authority: Government Code Section 54956.9(d)(2)
ADJOURNMENT: Adjourn to Regular Meeting.
___________________________________________________________________ CALL TO ORDER – REGULAR SESSION – 5:00 p.m: The regular meetings of the San Buenaventura (Ventura) City Council also serve as regular meetings of the Successor Agency and Public Facilities Financing Authority when Successor Agency and Public Facilities Financing Authority items are listed on the agenda.
ROLL CALL
PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
• National Public Works Week Proclamation
CLOSED SESSION REPORT
CITY COUNCIL COMMUNICATIONS: Per Government Code Section 54954.2(a)(2), the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification, make a brief announcement, or make a brief report on their own activities.
CITY MANAGER COMMUNICATIONS
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, this initial period for general public communications will be limited to twenty (20) speakers, with priority given to in-person speakers over virtual speakers. If there are ten (10) or fewer speakers, each speaker will have three (3) minutes to speak; if there are more than ten (10) speakers, each speaker will have two (2) minutes to speak. Speakers may not cede their time to another speaker. City Council cannot act on any items not on the agenda 2 Tuesday, May 13, 2025 Ventura City Council Agenda
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CONSENT ITEMS: Matters appearing on the Consent Items are expected to be non -controversial and will be acted upon by City Council at one time without discussion unless a Councilmember, City Staff, or a member of the public requests an opportunity to address an item. Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items. Approval by the City Council of Consent Items means the recommendation of Staff is approved along with the terms and conditions described in the Administrative Report.
1. Third Amendment to Legal Services Agreement P2022 -026 (PO 10007920) with Nossaman LLP for the VenturaWaterPure Program and the Membrane Bioreactor Project
Staff: Javan N. Rad, City Attorney
RECOMMENDATION
Authorize the City Attorney, or designee, to enter into an Amendment to the Legal Services Agreement with the law firm of Nossaman, LLP in an amount not -to-exceed $1,615,000 (increase of $475,000) to continue representation of the City in transactional legal services related to the VenturaWaterPure Program.
2. Resolution of Intention to Renew the Ventura Tourism Marketing District
Staff: Bill Ayub, City Manager
RECOMMENDATION
Adopt a Resolution of Intention to renew the Ventura Tourism Marketing District.
3. Mobile Radio Purchase with Commline, Inc for new Fire Department Radios and Accessories
Staff: Mike Shaffer, Chief Technology Officer
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to negotiate the purchase of 56 new VM8000 mobile radios and accessories from Commline, Inc. for an amount not-to-exceed $489,485.
b. Authorize the City Manager, or designee, to execute modifications to the mobile radio purchase with Commline, Inc. up to a contingency amount of $48,949, which is a 10% project contingency, for a total not to exceed $538,434.
3 CONSENT ITEMS (CONTINUED)
Tuesday, May 13, 2025 Ventura City Council Agenda
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c. Approve and authorize the City Manager, or designee, to execute the First Amendment to Professional Services Agreement No. SC0000692 with Commline, Inc. in the amount of $72,240 for the 10 -year warranty and support services of the additional 56 mobile radios for a new not - to-exceed agreement amount of $118,680.
d. Authorize the Finance Department to make necessary budget transfer adjustments from the General Fund (Fund 1001) to the Information Technology ISF Fund (Fund 1061) for the use of Investment Plan Funding that is dedicated for Information Technology Systems Improvements.
4. Mobile Radio Purchase with Commline, Inc for new Police Department Radios and Accessories
Staff: Mike Shaffer, Chief Technology Officer
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to negotiate and contract for the purchase of new mobile radios and accessories from Commline, Inc. for an amount not-to-exceed $905,647. b. Authorize the City Manager, or designee, to execute modifications to the new mobile radio purchase with Commline, Inc. up to a contingency amount of $90,564, for a total project not-to-exceed amount of $996,211.
c. Authorize the Finance Department to transfer up to $996,2 11 from the Measure O Fund (Fund 1061) to support the purchase.
5. Sales and Installation Agreement with Clearspan Fabric Structures International for the Purchase of a Pre-Engineered Metal Building Structure for Apparatus Bay for Interim Fire Station No. 7 (FA11 - 1061)
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
a. Authorize the City Manager, or designee, to approve and execute any Purchase Orders and Sales/Installation Agreements for a pre - engineered metal building for the Interim Fire Station No. 7 apparatus bay, in the amount of $478,157 with Clearspan Fabric Structures International, Inc.
4 CONSENT ITEMS (CONTINUED)
Tuesday, May 13, 2025 Ventura City Council Agenda
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b. Authorize the City Manager, or designee, to execute future amendments to the Clearspan Fabric Structures International, Inc.
Purchase Orders and Sales/Installation Agreements up to a total maximum contingency of $47,816 for a total not -to-exceed amount of $525,973.
6. Fifth Amendment to General Services Agreement P2022 with Next Level Elevator for Elevator Repair and Maintenance Services Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute the Fifth Amendment to the General Services Agreement P2022 -080 with Next Level Elevator for elevator repair and maintenance services, in the amount of $184,170 for a new contract total not -to-exceed amount of $484,170.
b. Authorize the City Manager, or designee, to execute modifications to the annual a uthorization in an amendment, with modifications not -to- exceed 10% of the annual contract cost.
7. Fourth Amendment to General Services Agreement P2022 -029 with ACCO Engineered Systems Inc. for HVAC Repair and Maintenance Services
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute the Fourth Amendment to the General Services Agreement P2022 -029 with ACCO Engineered Systems Inc. for heating, ventilation, and air conditioning systems repair and maintenance services, in the amount of $616,227 for a new contract total not -to-exceed $1,914,810, and extend the term through June 30, 2026.
b. Authorize the City Manager, or designee, to execute an amendment to the agreement to extend the term for an additional year. 5 Tuesday, May 13, 2025 Ventura City Council Agenda
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PUBLIC HEARING ITEMS: Staff shall introduce the public hearing item and present their report to Council.
Councilmembers may ask questions of staff if they desire. Any member of the public may speak or present evidence, after submitting a speaker card and being recognized by the Mayor. All rules of decorum apply during Public Hearings.
Each member of the Council shall verbally disclose all ex parte communications concerning the subject of the hearing.
8. Annual Position Vacancy Update and Recruitment and Retention Efforts for Calendar Year 2024
Staff: Valerie Barroso, Human Resources Director
RECOMMENDATION
a. Conduct a Public Hearing.
b. Receive and file the City’s Annual Position Vacancy and Recruitment and Retention Efforts Report.
FORMAL ITEMS: The public may comment on each item listed on the agenda for Formal Items as the item is taken up. Formal Items may be reordered at the discretion of the Chair. The public may speak up to three (3) minutes on each agenda item.
9. Arrive Ventura Project Development Impact Fee Deferral Request Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Adopt a Resolution authorizing the City Manager, or designee, to enter into a Deferred Impact Fee Loan Agreement for the Arrive Ventura Project.
b. Authorize the Community Development Director, or designee, to provide a letter of commitment for fee deferral to support the Arrive Ventura Project in applying for the 4% and 9% California Tax Credit Allocation Committee application with the state.
10. Public Draft General Plan – City Council Discussion Sessions Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
Receive presentations, ask any pertinent questions, and provide comments and feedback on the draft General Plan.
6 Tuesday, May 13, 2025 Ventura City Council Agenda
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PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, speakers may not cede their time to another speaker. If a person speaks during the first general public communications period, they do not have an opportunity to speak again during this second period, even if their time was shortened to two (2) minutes during the first period. City Council cannot act on any items not on the agenda.
ADJOURNMENT: Communications to the City Council are public record and will become part of the City’s electronic records, which are accessible through the City’s website. Please note: e -mail addresses, names, addresses, and other contact information are not required, but if included in any communication to the City Council, will become part of the public record. If you do not want your e -mail address or any other contact information to be made public, you may deliver communications via U.S. Postal Service to the City Clerk’s Office at 501 Poli Street, Room 204, Ventura, CA 93001. If you do not want your contact information included in the public record, please do not include that information in your communication. Please contact the City Clerk Department for further information.
In compliance with the American with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at (805) 658 -4787 or the California Relay Service at 711. Notification 72 hours prior will enable the City to make reasonable arrangements for accessibility to this meeting. AP&P 6.04, accessible at the link below, explains procedures for receiving and resolving requests for accommodation to participate in or conduct this meeting. https://www.cityofventura.ca.gov/DocumentCenter/View/43474/APP-604-21225 Live Spanish interpretation will be available. No advanced request for interpretation services required.
La traducción al español estará disponible en vivo. No es necesario solicitar la traducción al español anticipadamente.
Administrative Reports relating to this agenda are available on the City’s website – https://www.cityofventura.ca.gov/AgendaCenter.
Resource Items for the Public:
• City Council Protocols (which includes Rules of Decorum for the Public) • City Council Goals 2025-2026
• Budget Principles 2021-2022
• City Charter/Municipal Code
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This agenda was posted on Wednesday, May 7, 2025, at 5:30 p.m. in the City Clerk’s Office, on the City Hall Public Notices Board and on the internet.
Michael B. MacDonald, CMC
City Clerk
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