Tuesday, May 27, 2025 Ventura City Council Agenda
www.cityofventura.ca.gov
CITY COUNCIL AGENDA
TUESDAY, MAY 27, 2025
CLOSED SESSION – 4:00 P.M.
REGULAR MEETING - 5:00 P.M.
CITY COUNCIL CHAMBERS – CITY HALL - 501 POLI STREET, VENTURA, CA 93001 TELECONFERENCE LOCATION: GAYLORD ROCKIES, 6700 N GAYLORD ROCKIES BLVD, AURORA, CO – FEDEX BUSINESS CENTER
DR. JEANNETTE SÁNCHEZ-PALACIOS, MAYOR
Councilmembers:
DISTRICT 1 – LIZ CAMPOS DISTRICT 5 – BILL MCREYNOLDS
DISTRICT 2 – DOUG HALTER, DEPUTY MAYOR DISTRICT 6 – JIM DURAN DISTRICT 3 – RYYN SCHUMACHER DISTRICT 7 – ALEX MANGONE
Bill Ayub
City Manager
Javan N. Rad
City Attorney
Michael B. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN-PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718/Videos or on YouTube at https://www.YouTube.com/cityofventura/live.
To access the meeting remotely: Join the WebEx meeting live at :
https://cityofventura.webex.com/cityofventura/j.php?MTID=m879817937a2b10c35a0e156d44edf03c To request to speak on an item, use the chat function to notify the City Clerk by including the Item Agenda Number in your comment. The City Clerk will announce public speakers and promote them to a panelist, which will allow the use of camera and microphone. To join with audio only, call (213) 306-3065 and use access code: 76487467.
Please be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in -person attendees and those participating virtually.
To submit written comments (up to 1,000 characters) for the City Council’s consideration and inclusion in the public records, email [email protected] by 3:00 p.m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject.
This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald, City Clerk, (805) 654-4787. The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 10:00 p.m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting . 1 Tuesday, May 27, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
CALL TO ORDER – CLOSED SESSION – 4:00 p.m.
ROLL CALL
PUBLIC COMMUNICATIONS: Public comments on Closed Session Items only.
CLOSED SESSION: Teleconference/Video Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Claimant: Jan Hargett v. City of San Buenaventura
Workers’ Compensation Appeals Board Number: ADJ19365919 Authority: Government Code Section 54956.9(d)(1)
2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Claimant: Brian Smith v. City of San Buenaventura
Workers’ Compensation Appeals Board Number: ADJ17714527 Authority:
Government Code Section 54956.9(d)(1)
3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant Exposure to Litigation: One Case
(claim for damages from Ridout Family Trust)
Authority: Government Code Section 54956.9(d)(2)
4. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant Exposure to Litigation: One Case
Authority: Government Code Section 54956.9(d)(2)
ADJOURNMENT: Adjourn to Regular Meeting.
____________________________________________________________________________________ CALL TO ORDER – REGULAR SESSION – 5:00 p.m: The regular meetings of the San Buenaventura (Ventura) City Council also serve as regular meetings of the Successor Agency and Public Facilities Financing Authority when Successor Agency and Public Facilities Financing Authority items are listed on the agenda.
ROLL CALL
PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
• Amyotrophic Lateral Sclerosis (ALS) Awareness Month
CLOSED SESSION REPORT
2 Tuesday, May 27, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
CITY COUNCIL COMMUNICATIONS: Per Government Code Section 54954.2(a)(2), the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification, make a brief announcement, or make a brief report on their own activities.
CITY MANAGER COMMUNICATIONS
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, this initial period for general public communications will be limited to twenty (20) speakers, with priority given to in-person speakers over virtual speakers. If there are ten (10) or fewer speakers, each speaker will have three (3) minutes to speak; if there are more than ten (10) speakers, each speaker will have two (2) minutes to speak. Speakers may not cede their time to another speaker. City Council cannot act on any items not on the agenda.
CONSENT ITEMS: Matters appearing on the Consent Items are expected to be non -controversial and will be acted upon by City Council at one time without discussion unless a Councilmember, City Staff, or a member of the public requests an opportunity to address an item. Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items. Approval by the City Council of Consent Items means the recommendation of Staff is approved along with the terms and conditions described in the Administrative Report.
1. City Council Minutes – Regular Meetings held on April 8, 2025, and April 22, 2025
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
Approve City Council Minutes for Regular Meetings held on April 8, 2025, and April 22, 2025.
2. Ordinance for Second Reading - Repealing Ordinance No. 2022 -023 Regarding a Development Agreement with Hofer Properties, LLC, Ventura Olivas Company, LLC, and WF Golf Course, LLC
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
Waive the Second reading in full and adopt an Ordinance Repealing Ordinance No. 2022-023. Ordinance titled:
“AN ORDINANCE OF THE COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, REPEALING ORDINANCE NO. 2022 - 023 REGARDING A DEVELOPMENT AGREEMENT WITH HOFER
PROPERTIES, LLC, VENTURA OLIVAS COMPANY, LLC, AND WF GOLF COURSE, LLC”
3 CONSENT ITEMS (CONTINUED)
Tuesday, May 27, 2025 Ventura City Council Agenda
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3. Proposed Legislative Platform
Staff: Bill Ayub, City Manager
RECOMMENDATION
Approve the proposed City of San Buenaventura 2025 Legislative Platform.
4. Annual Report on Military Equipment Used by the Police Department in Compliance with AB 481 and Renewal of Ordinance No. 2022-005 Staff: David Dickey, Chief of Police
RECOMMENDATION
a. Approve the Police Department’s Annual Military Equipment Report, as required by Assembly Bill 481.
b. Renew Ordinance No. 2022 -005, establishing a Military Equipment Policy for the Police Department.
5. Service Agreement for Expanded Learning Opportunities Program Service with Ventura Unified School District for Fiscal Year 2026 Staff: Stacey Zarazua, Parks and Recreation Director
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute an agreement between the City of Ventura and Ventura Unified School District for Expanded Learning Opportunities Program Services from July 1, 2025, to June 30, 2026.
6. Transfer of Lots 251 and 253 in the Parklands Phase 4 Project to Shea Homes, L.P.
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
Approve the transfer of Lots 251 and 253 in the Parklands Project Phase 4 to the Developer, Shea Homes, L.P., and Authorize the City Manager, or designee, to execute the Grant Deed. Affirmative vote of five members of the Council required.
4 CONSENT ITEMS (CONTINUED)
Tuesday, May 27, 2025 Ventura City Council Agenda
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7. Professional Services Agreement Amendments for Public Works On - Call Services to Provide Professional Engineering and Technical Support
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
a. Authorize the City Manager, or designee, to execute contract amendments to add an additional year extension to the three year on - call Professional Services Agreements with 62 firms across 32 disciplines of work, to provide professional engineering and technical support services through June 30, 2026.
b. Increase the aggregate total authorized under each agreement from $300,000 up to $500,000 for all task orders.
8. Reject All Bids for a Construction Contract for Barranca Vista Center HVAC Replacement Specification No. 2024-030
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
Reject all bids received on the Barranca Vista Center HVAC Replacement Specification No. 2024-030 project and authorize the Public Works Director, or designee, to rebid the project.
9. Fifth Amendment to Software Agreement 2021-038 with TriTech Software Systems for Lucity Asset Maintenance Management Software
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Authorize the City Manager, or designee, to approve a Fifth Amendment to the Service Agreement with TriTech Software Systems, a Central Square Technologies, LLC company, to provide Lucity Asset Management Software, licensing, and consulting services on demand for Ventura Water; Amendment term July 1, 2025 – June 30, 2026, and a contract increase of $55,850 for a total contract not-to-exceed amount of $380,639.
5 CONSENT ITEMS (CONTINUED)
Tuesday, May 27, 2025 Ventura City Council Agenda
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b. Pursuant to San Buenaventura Municipal Code Section 4.600.200, authorize the City Manager, or designee, to execute amendments to the agreement up to $10,000 in contingency funding for a total not -to- exceed amount of $390,639.
10. Increase in Blanket Purchase Order Limit for California Water Technologies, LLC
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Approve an increase to the Fiscal Year 2024-2025 Blanket Purchase Order with California Water Technologies, LLC by $50,000 for the purchase of ferrous chloride to be utilized at the Ventura Water Reclamation Facility.
11. Updated Sewer System Management Plan for the Ventura Water Reclamation Facility
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Approve the updated Sewer System Management Plan for the Ventura Water Reclamation Facility.
PUBLIC HEARING ITEMS: Staff shall introduce the public hearing item and present their report to Council.
Councilmembers may ask questions of staff if they desire. Any member of the public may speak or present evidence, after submitting a speaker card and being recognized by th e Mayor. All rules of decorum apply during Public Hearings.
Each member of the Council shall verbally disclose all ex parte communications concerning the subject of the hearing.
12. Ordinance Designating Fire Hazard Severity Zones
Staff: David Endaya, Fire Chief
RECOMMENDATION
a. Conduct a Public Hearing.
b. Introduce the first reading of an Ordinance designating Fire Hazard Severity Zones across the City. Ordinance titled:
“AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, DESIGNATING FIRE HAZARD
SEVERITY ZONES”
6 PUBLIC HEARING ITEMS (CONTINUED)
Tuesday, May 27, 2025 Ventura City Council Agenda
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c. Set the second reading and adoption of the Ordinance for the next regularly scheduled City Council meeting.
d. Find that the proposed Ordinance is statutorily exempt from review under the California Environmental Quality Act (“CEQA”) under CEQA Guideline Section 15308 (Actions by Regulatory Agencies for Protection of the Environment).
13. Resolution to Establish an Underground Utility District for Park Row Avenue – Use of Rule 20A Credits
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
a. Conduct a Public Hearing.
b. Adopt a Resolution establishing an underground utility district along Park Row Avenue west of Olive Street in accordance with Southern California Edison Rule 20A requirements, to maintain eligibility for Rule 20A credits and allow project implementation once funding procedures are finalized, and to determine this project is categorically exempt under California En vironmental Quality Act Guidelines §15302(d) as the replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity.
c. Direct the City Clerk to notify the affected property owners.
FORMAL ITEMS: The public may comment on each item listed on the agenda for Formal Items as the item is taken up. Formal Items may be reordered at the discretion of the Chair. The public may speak up to three (3) minutes on each agenda item.
14. Tenant Protection Measures and Recommendations (Continued from April 8, 2025 for Council Deliberation Only)
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
Provide staff with direction on which tenant protection measures to evaluate and/or pursue, if any.
7 FORMAL ITEMS (CONTINUED)
Tuesday, May 27, 2025 Ventura City Council Agenda
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15. Fiscal Year 2026 Budget Workshop #3
Staff: Greg Morley, Chief Financial Officer
RECOMMENDATION
a. Receive staff’s presentation and provide feedback on changes to the FY 2026 Proposed Operating and Capital Improvement Budget. b. Provide staff feedback and direction regarding the response to City Council’s April 22nd Measure O inquiries.
16. Construction Contract PW25 -1182 with Toro Enterprises, Inc. for Street Resurfacing – Telegraph Rd, Ashwood to Victoria (ST20-1168) Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
a. Approve the Street Resurfacing – Telegraph Rd, Ashwood to Hill project and determine that it is categorically exempt from the California Environmental Quality Act (CEQA) as defined in Article 19 Section 15301 Class 1 (c) of the CEQA guidelines because they are considered maintenance of an existing roadway with no expansion of existing use. b. Waive all Minor Bid Irregularities, approve and authorize the City Manager, or designee, to execute subject Agreement with Toro Enterprises, Inc. in the amount of $5,851,535 inclusive of the base bid and additive alternate.
c. Authorize the City Manager, or designee, to execute future amendments to subject Agreement up to a total maximum contingency of $585,153 for a total not-to-exceed Agreement amount of $6,436,688. d. Authorize an increase to the Fiscal Year 2025 -2026 budget in the amount of $1,747,577 from Fund 1012 – Highway User Tax Account and authorize the Finance Department to assign increased budget appropriation and revenues to the proper project(s) and account(s). 8 FORMAL ITEMS (CONTINUED)
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17. Amend Fiscal Year 2026 -2030 Capital Improvement Project to Add Sewerline Repair/Replacement – Monmouth Way (WW25-1270) Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Amend the Fiscal Year 2026 -2030 Capital Improvement Program Workplan to Add Project WW-25-1270- Sewerline Repair/Replacement – Monmouth Way (WW25-1270)
b. Adopt a Resolution amending the FY 2026 - 2030 Capital Improvement Program adding project WW25-1270.
18. Owner Controlled Insurance Program Costs for the VenturaWaterPure Program and Membrane Bioreactor Project
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Authorize the City Manager, or designee, to bind the insurance policies for the Owner Controlled Insurance Program for the VenturaWaterPure Program and the Membrane Bioreactor Project and make associated payments in an amount not to exceed $14,933,389.
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, speakers may not cede their time to another speaker. If a person speaks during the first general public communicatio ns period, they do not have an opportunity to speak again during this second period, even if their time was shortened to two (2) minutes during the first period. City Council cannot act on any items not on the agenda.
ADJOURNMENT: Communications to the City Council are public record and will become part of the City’s electronic records, which are accessible through the City’s website. Please note: e -mail addresses, names, addresses, and other contact information are not required, but if included in any communication to the City Council, will become part of the public record. If you do not want your e-mail address or any other contact information to be made public, you may deliver communications via U.S. Postal Service to the City Cl erk’s Office at 501 Poli Street, Room 204, Ventura, CA 93001. If you do not want your contact information included in the public record, please do not include that information in your communication. Please contact the City Clerk Department for further info rmation.
In compliance with the American with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at (805) 658-4787 or the California Relay Service at 711. Notification 72 hours prior will enable the City to make reasonable arrangements for accessibility to this meeting. AP&P 6.04, accessible at the link below, explains procedures for receiving and resolving requests for accommodation to participate in or conduct this meeting. https://www.cityofventura.ca.gov/DocumentCenter/View/43474/APP-604-21225 9 .
Tuesday, May 27, 2025 Ventura City Council Agenda
www.cityofventura.ca.gov
Live Spanish interpretation will be available. No advanced request for interpretation services required.
La traducción al español estará disponible en vivo. No es necesario solicitar la traducción al español anticipadamente.
Administrative Reports relating to this agenda are available on the City’s website – https://www.cityofventura.ca.gov/AgendaCenter.
Resource Items for the Public:
• City Council Protocols (which includes Rules of Decorum for the Public) • City Council Goals 2025-2026
• Budget Principles 2021-2022
• City Charter/Municipal Code
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This agenda was posted on Wednesday, May 21, 2025 at 4:30 p.m. in the City Clerk’s Office, on the City Hall Public Notices Board and on the internet.
Michael B. MacDonald, CMC
City Clerk
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