Mond
ay, June 2, 2025 Rules Committee Agenda
Dr. Jeannette Sánchez-Palacios, Mayor
Bill McReynolds, C ouncilmember
B
ill Ayub, City Manager
Michael MacDonald, City Clerk
Jim Duran, Councilmember
MONDAY, JUNE 2, 2025
R
EGULAR MEETING – 3:00 P.M.
C
OMMUNITY MEETING ROOM – CITY HALL
501 POLI STREET, VENTURA, CA 93001
To submit written comments (up to 1,000 characters) for the Committee’s consideration and inclusion in the public record, email [email protected] two hours before the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject.
P
lease be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in- person attendees. A recording of the meeting will be available on the City’s website at:
https://www.cityofventura.ca.gov/718/Videos.
T
his meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald, City Clerk, (805) 658-4787. The Committee may take action related to any subject listed on the Agenda.
CALL TO ORDER – 3:00 p.m.
ROLL CALL
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, speakers may not cede their time to another speaker. If there are more than ten (10) Public Communications speakers, each speaker's time shall be reduced from three (3) minutes so that all speakers have an equal time to speak. City Council cannot act on any items not on the agenda. 1 Mond
ay, June 2, 2025 Rules Committee Agenda
FORMAL ITEMS: The public may comment on each item listed on the agenda for Formal Items as the item is taken up. Formal Items may be reordered at the discretion of the Chair. The public may speak up to three (3) minutes on each agenda item. If there are more than 20 speakers, the time shall be reduced to two (2) minutes.
1. A
pproval of Committee Minutes
S
taff: Michael MacDonald, City Clerk
RE
COMMENDATION
R
eview and approve the Rules Committee meeting minutes for the April 14, 2025 meeting.
2. R
esolution Updating City Council Protocols Pertaining to Disruptive Behavior
S
taff: Javan N. Rad, City Attorney
RE
COMMENDATION
R
ecommend the City Council update its City Council Protocols pertaining to disruptive behavior as described in this staff report.
3. P
olicy Consideration – Reforming the Appointments Process for Boards, Commissions, and Committees
Introduced by: Dr. Sánchez-Palacios, Mayor
RECO
MMENDATION
D
irect staff to prepare and return with an Ordinance that:
a. S
unsets the Appointments Recommendation Committee (ARC), and transitions City boards and commissions to a district -based nomination model for all 7-member advisory groups.
b. E
stablishes District Nominations for Council Advisory Bodies. Each Councilmember would nominate one member to all 7 -member boards, commissions, and committees, mirroring the Planning Commission and Charter Review Committee nomination and appointment structures. 2 FORMAL ITEMS (CONTINUED)
Monday, June 2, 2025 Rules Committee Agenda
c. Maintains Existing Nomination and Appointment Model for Planning Commission, Water Commission, and 5-Member Regulatory Boards. For technical bodies—such as the Historic Preservation Committee, Design Review Committee, and Mobile Home Rent Review Board—
appointments will remain a full -Council nomination, with appointments made by majority vote to ensure appropriate qualifications.
d. Requires Reapplication of Current Members. Current CAG members of 7-member boards, commissions, and committees may reapply under the new structure, providing an opportunity for continuity and experience, while allowing new voices to be considered through a transparent process and the lens of Councilmembers elected through district -based elections.
4. Discussion on Developing a Program for Ceremonial Lighting of City Hall
Referred on: July 9, 2024
RECOMMENDATION
Refer the item to the Parks and Recreation Committee to provide feedback and direction to the City Council on the concept of establishing a program for ceremonial lighting of City Hall with different colored lights. This item was originally referred by the City Council to the Rules Committee on July 9, 2024.
COMMITTEE AND STAFF COMMUNICATIONS
ITEMS FOR FUTURE AGENDAS
ADJOURNMENT
Administrative Reports relating to this agenda are available on the City’s website – https://www.cityofventura.ca.gov/AgendaCenter.
In compliance with the American with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at (805) 658- 4787 or the California Relay Service at 711. Notification 72 hours prior will enable the City to make reasonable arrangements for accessibility to this meeting. AP&P
6.04, accessible at the link below, explains procedures for receiving and resolving requests for accommodation to participate in or conduct this meeting. https://www.cityofventura.ca.gov/DocumentCenter/View/43474/APP-604-21225
3 Monday, June 2, 2025 Rules Committee Agenda
Resource Items for the Public:
• City Council Protocols which includes Rules of Decorum for the Public • City Council Goals 2025-2026
• Budget Principles 2023-2024
• City Charter
This agenda was posted on May 29, 2025, at 5:00 p.m. in the City Clerk’s Office, on the City Hall Public Notices Board, and on the Internet.
Michael B. MacDonald, CMC
City Clerk
4