Monday, June 2, 2025 Rules Committee Minutes
Dr. Jeannette Sánchez-Palacios, Mayor
Bill McReynolds, Councilmember
Bill Ayub, City Manager
Michael MacDonald, City Clerk
Jim Duran, Councilmember
MINUTES
MONDAY, JUNE 2, 2025
REGULAR MEETING – 3:00 P.M.
COMMUNITY MEETING ROOM – CITY HALL
501 POLI STREET, VENTURA, CA 93001
To submit written comments (up to 1,000 characters) for the Committee’s consideration and inclusion in the public record, email [email protected] two hours before the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject.
Please be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in - person attendees. A recording of the meeting will be available on the City’s website at:
https://www.cityofventura.ca.gov/718/Videos.
This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald, City Clerk, (805) 658-4787. The Committee may take action related to any subject listed on the Agenda.
CALL TO ORDER: 3:07 p.m.
ROLL CALL
Present: Councilmember Duran and Mayor Dr. Sánchez-Palacios
Absent: Councilmember McReynolds
Mayor. Dr. Sánchez-Palacios presiding
PUBLIC COMMUNICATIONS:
Public Speakers: Patty Overley, Glenn Overley
1 Monday, June 2, 2025 Rules Committee Minutes
FORMAL ITEMS: The public may comment on each item listed on the agenda for Formal Items as the item is taken up. Formal Items may be reordered at the discretion of the Chair. The public may speak up to three (3) minutes on each agenda item. If there are more than 20 speakers, the time shall be reduced to two (2) minutes.
1. Approval of Committee Minutes
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
Review and approve the Rules Committee meeting minutes for the April 14, 2025 meeting.
Action: No speakers. M/S/C (Duran/Sánchez-Palacios) to approve Vote:
the minutes as presented.
Ayes: Duran, Mayor Dr. Sánchez-Palacios; Noes: None ;
Abstain: None; Absent: McReynolds
2. Resolution Updating City Council Protocols Pertaining to Disruptive Behavior
Staff: Javan N. Rad, City Attorney
RECOMMENDATION
Recommend the City Council update its City Council Protocols pertaining to disruptive behavior as described in this staff report.
Public Speakers: Nervonica, Hayles King, Glenn Overley
Action: M/S/C ( Duran/Sánchez-Palacios) to recommend City Council adopt a Resolution updating the protocols
pertaining to disruptive behavior.
Vote: Ayes: Duran, Mayor Dr. Sánchez-Palacios; Noes: None ; Abstain: None; Absent: McReynolds
2 FORMAL ITEMS (CONTINUED)
Monday, June 2, 2025 Rules Committee Minutes
3. Policy Consideration – Reforming the Appointments Process for Boards, Commissions, and Committees
Introduced by: Dr. Sánchez-Palacios, Mayor
RECOMMENDATION
Direct staff to prepare and return with an Ordinance that:
a. Sunsets the Appointments Recommendation Committee (ARC), and transitions City boards and commissions to a district -based nomination model for all 7-member advisory groups.
b. Establishes District Nominations for Council Advisory Bodies. Each Councilmember would nominate one member to all 7 -member boards, commissions, and committees, mirroring the Planning Commission and Charter Review Committee nomination and appointment structures. c. Maintains Existing Nomination and Appointment Model for Planning Commission, Water Commission, and 5-Member Regulatory Boards. For technical bodies—such as the Historic Preservation Committee, Design Review Committee, and Mobile Home Rent Review Board —
appointments will remain a full -Council nomination, with appointments made by majority vote to ensure appropriate qualifications. d. Requires Reapplication of Current Members. Current CAG members of 7-member boards, commissions, and committees may reapply under the new structure, providing an opportunity for continuity and experience, while allowing new voices to be considered through a transparent process and the lens of Councilmembers elected through district -based elections.
Public Speakers: Karen Kitchell, Patty Overley, Burt Handy, Hayles King, KC Rodriguez, Marco Cuevas, Carol Spector,
Seana-Marie Sesma, Spencer Noren, Wendy Sauter,
Glenn Overley
Action: M/S/C (Duran/Sánchez-Palacios) to refer the item to City Council with a recommendation that the item is
ready without changes.
Vote: Ayes: Duran, Mayor Dr. Sánchez-Palacios;
Noes: None; Abstain: None; Absent: McReynolds
3 FORMAL ITEMS (CONTINUED)
Monday, June 2, 2025 Rules Committee Minutes
4. Discussion on Developing a Program for Ceremonial Lighting of City Hall
Referred on: July 9, 2024
RECOMMENDATION
Refer the item to the Parks and Recreation Commission to provide feedback and direction to the City Council on the concept of establishing a program for ceremonial lighting of City Hall with different colored lights. This item was originally referred by the City Council to the Rules Committee on July 9, 2024.
Public Speakers:
Action:
Vote:
Spencer Noren
M/S/C (Duran/Sánchez-Palacios) to refer the item to
the Pa rks and Recreation Commission with
suggested considerations from the Rules
Committee.
Ayes: Duran, Mayor Dr. Sánchez-Palacios; Noes:
None; Absent: McReynolds; Abstain: None
COMMITTEE AND STAFF COMMUNICATIONS: None
ITEMS FOR FUTURE AGENDAS: None
ADJOURNMENT
Adjourned at 4:07 p.m.
I hereby certify that this is a true and correct record of the Rules Committee meeting held on June 2, 2025.
_____________________
Darrick Ryser
Assistant City Clerk
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