Tuesday, June 10, 2025 Ventura City Council Agenda
www.cityofventura.ca.gov
CITY COUNCIL AGENDA
TUESDAY, JUNE 10, 2025
RE
GULAR MEETING - 5:00 P.M.
CITY COUNCIL CHAMBERS – CITY HALL - 501 POLI STREET, VENTURA, CA 93001 DR. JEANNETTE SÁNCHEZ-PALACIOS, MAYOR
Councilmembers:
DISTRICT 1 – LIZ CAMPOS DISTRICT 5 – BILL MCREYNOLDS
DISTRICT 3 – RYYN SCHUMACHER
DISTRICT 2 – DOUG HALTER, DEPUTY MAYOR
DISTRICT 6 – JIM DURAN
DISTRICT 7 – ALEX MANGONE
Bill Ayub
City Manager
Javan N. Rad
City Attorney
Michael B. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN- PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718/Videos or on YouTube at https://www.YouTube.com/cityofventura/live.
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o access the meeting remotely: Join the WebEx meeting live at :
https://cityofventura.webex.com/cityofventura/j.php?MTID=m4cbcde0915d206765b17117cdaeb2014 T
o request to speak on an item, use the chat function to notify the City Clerk by including the Item Agenda Number in your comment. The City Clerk will announce public speakers and promote them to a panelist, which will allow the use of camera and microphone. To join with audio only, call ( 213) 306-3065 and use access code: 2558 313 7606; Use Password Code: 33863356
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lease be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in- person attendees and those participating virtually.
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o submit written comments (up to 1,000 characters) for the City Council’s consideration and inclusion in the public records, email [email protected] by 3:00 p.m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject.
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his meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald, City Clerk, (805) 654-4787. The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 10:00 p.m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting. 1 Tuesday, June 10, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
CALL TO ORDER – REGULAR SESSION – 5:00 p.m: The regular meetings of the Sa n Buenaventura (Ventura) City Council also serve as regular meetings of the Successor Agency , Public Facilities Financing Authority, and the San Buenaventura Parking Authority when items are listed on the agenda.
ROLL CALL
PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
• P
roclamation Recognizing Juneteenth
• P
roclamation Recognizing June as Pride Month
CLOSED SESSION REPORT
CITY COUNCIL COMMUNICATIONS: Per Government Code Section 54954.2(a)(2), the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification, make a brief announcement, or make a brief report on their own activities.
CITY MANAGER COMMUNICATIONS:
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, this initial period for general public communications will be limited to twenty ( 20) speakers, with priority given to in- person speakers over virtual speakers. If there are ten (10) or fewer speakers, each speaker will have three ( 3) minutes to speak; if there are more than ten ( 10) speakers, each speaker will have two ( 2) minutes to speak. S peakers may not cede their time to another speaker. City Council cannot act on any items not on the agenda.
CONSENT ITEMS: Matters appearing on the Consent Items are expected to be non- controversial and will be ac
ted upon by City Council at one time without discussion unless a Councilmember, City Staff, or a member of the public requests an opportunity to address an item. Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items. Approval by the City Council of Consent Items means the recommendation of Staff is approved along with the terms and conditions described in the Administrative Report.
1. Resolution Updating City Council Protocols Pertaining to Disruptive Behavior
S
taff: Javan N. Rad, City Attorney
RE
COMMENDATION
Adopt a Resolution updating City Council Protocols pertaining to disruptive behavior as described in this staff report.
2 CONSENT ITEMS (CONTINUED)
Tuesday, June 10, 2025 Ventura City Council Agenda
www.cityofventura.ca.gov
2. Third Amendment to Professional Services Agreement 2022 -032 with Shums Coda Associates, Inc and Fourth Amendment to Professional Services Agreement 2022-034 with NV5, Inc. for Plan Check Services S
taff: Rachel Dimond, Community Development Director
RE
COMMENDATION
a. Approve and authorize the City Manager , or designee, to execute the Third Amendment to Professional Services Agreement 2022- 032 with Shums Coda Associates, Inc. and extend the term of the Agreement to June 30, 2026 and increase the total contract amount by $296,496 for a new not-to-exceed amount of $1,598,777.
b. Approve and authorize the City Manager , or designee, to execute the Fourth Amendment to Professional Services Agreement 2022-034 with NV5, Inc. and extend the term of the A greement to June 30, 202 6 and increase the total contract amount by $296,496 for a new not-to- exceed amount of $1,900,302.
3. Professional Services Agreement with Nossaman LLP for Legislative Advocacy Services
S
taff: Bill Ayub, City Manager
RE
COMMENDATION
Approve and authorize the City Manager, or designee, to execute subject Agreement with Nossaman LLP to provide legislative advocacy services for the City of Ventura for two years for a $15,000 monthly retainer, plus 10% contingency for a not -to-exceed amount of $396,000 for two years, with the option to extend the contract for one additional two year period, followed by a one year period.
4. Downtown Ventura Property -Based Business Improvement District Annual Assessment Renewal for its 2026 Fiscal Year
S
taff: Bill Ayub, City Manager
RE
COMMENDATION
Adopt a Resolution approving the Annual Streets & Highway Report, Readopting the Downtown Ventura Property -Based Improvement District Annual Assessments, and Levying A ssessments under the Property and Business Improvement District Law of 1994.
3 CONSENT ITEMS (CONTINUED)
Tuesday, June 10, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
5. First Amendment to Professional Services Agreement 2022 -024 with George Hills Company, Inc. for Liability Claims Administration
Staff: Valerie Barroso, Human Resources Director
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute the First Amendment and extension to Professional Services Agreement 2022- 024 with George Hills Company, Inc. for Liability Claims Administration in an amount not-to-exceed $205,000 for FY 2026 and FY 2027, extending the agreement through June 30, 2027.
6. Fire Department State-Mandated Inspections Report
Staff: David Endaya, Fire Chief
RECOMMENDATION
Adopt a Resolution acknowledging receipt of the 2024 state- mandated Fire Inspections Report for the City of San Buenaventura as required by Senate Bill No. 1205.
7. General Services Agreement with the California State Department of Parks and Recreation for Beach Lifeguard and Patrol Services
Staff: Stacey Zarazua, Parks and Recreation Director
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute a General Services Agreement with the California State Department of Parks and Recreation for beach lifeguard and patrol services at city - owned beaches north of Ventura Pier and at Marina Park Beach for a three-year term from July 1, 2025 to June 30, 2028 and a total amount not-to-exceed $757,546, which includes estimates of annual CPI increases. The first-year cost is $244,363.
4 CONSENT ITEMS (CONTINUED)
Tuesday, June 10, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
8. Approve Construction Contract Agreement PW25 -1184 with Jilk Heavy Construction, Inc. for Beach Parking Structure Southeast Stair Tower Replacement (CO22- 1192) and Construction Management Contract Agreement PW25-1180 with CSG Consultants, Inc.
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
a. Approve the Beach Parking Structure Southeast Stair Tower Replacement project and determine that it is categorically exempt from the California Environmental Quality Act as defined in California Environmental Quality Act Guidelines Section 15301(d) because it is restoration or rehabilitation of deteriorated or damaged structures, facilities or mechanical equipment to meet current standards of public health and safety. Facilities staff will file a notice of exemption with the County and State Clearinghouse w
ithin five working days of approval
of this action.
b. Waive all Minor Bid Irregularities, approve and authorize the City Manager, or designee, to execute subject Agreement with Jilk Heavy Construction, Inc. in the amount of $592,500.
c. Authorize the City Manager, or designee, to execute future amendments to the subject Agreement up to a total maximum contingency of 15% for a total not -to-exceed Agreement amount of $681,375. Approve and authorize the City Manager, or designee, to execute the Professional Services Agreement PW25- 1180 with CSG Consultants, Inc. for construction management services in the amount of $73,800 and a contingency in the amount of $11,070 for a total not - to-exceed Agreement amount of $84,870.
d. Authorize the Finance Department to increase CIP project appropriations in an amount not -to-exceed $45,165 in Fund 1065 - Facilities Maintenance ISF.
5 CONSENT ITEMS (CONTINUED)
Tuesday, June 10, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
9. Second Amendment to Professional Services Agreement PW24 -1133 with Flowers and Associates, Inc. for Design Services for Hilltop Drive Slope Erosion and Slope Stabilization Project
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute the Second Amendment to Professional Services Agreement No. PW24- 1133 with Flowers and Associates, Inc. for a new contract completion date of December 31, 2025 (no additional compensation).
10. General Services Agreements with Central Coast Engineering and Toro Enterprises for On-Call Asphalt and Concrete Paving Services for the City’s Water System
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute a General Services Agreement with Central Coast Engineering, Inc. for on-call asphalt and concrete paving services for a total not -to-exceed amount of $1,500,000 for an initial three- year term, expiring June 30, 2028. The first-year cost is $500,000.
b. Approve and authorize the City Manager, or designee, to execute a General Services Agreement with Toro Enterprises, Inc., for on- call asphalt and concrete paving services for a total not -to-exceed amount of $1,500,000 for an initial three- year term, expiring June 30, 2028.
The first-year cost is $500,000.
11. General Services Agreement with Ayala Engineering, Inc. for On -Call Manhole Rehabilitation Services
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute a General Services Agreement with Ayala Engineering Inc for On- Call Manhole Rehabilitation Services, for a not -to-exceed total of $600,000 for an initial three-year term, expiring June 30, 2028.
6 CONSENT ITEMS (CONTINUED)
Tuesday, June 10, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
12. General Services Agreement with Pacific EcoRisk for Ventura Water Reclamation Facility Contract Laboratory Toxicity Testing
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Authorize the City Manager, or designee, to enter into a General Services Agreement with Pacific EcoRisk for laboratory services for toxicity testing in an amount not -to-exceed $300,000, for an initial three- year term,
expiring June 30, 2028, pursuant to Section 4.600.140 of the Municipal Code.
13. General Services Agreement with Performance Pipeline Technologies for On- Call Cure -In-Place Pipe Sewer Line Rehabilitation and Closed-Circuit Television Inspection Services
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Authorize the City Manager, or designee, to execute a General Services Agreement with Performance Pipeline Technologies for on- call cure -in- place pipe sewer line rehabilitation and closed- circuit television inspection services in an amount not -to-exceed $1,500,000 during the initial three- year term, expiring June 30, 2028, pursuant to Section 4.600.140 of the Municipal Code. The first year amount is $500,000.
14. Final 2025 Comprehensive Water Resources Report and Water Shortage Event Update
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Receive the Final 2025 Comprehensive Water Resources Report.
b. Confirm that a water shortage stage is not triggered based on current supply and
demand projections referenced in the Final 2025
Comprehensive Water Resources Report and triggers as described in the 2020 Water Shortage Event Contingency Plan.
7 CONSENT ITEMS (CONTINUED)
Tuesday, June 10, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
15. Fifth Amendment to Professional Services Agreement 2022 -022 with Raftelis Financial Consultants, Inc. for Completion of Water and Wastewater Connection Fee Studies
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute the Fifth Amendment to Professional Services Agreement 2022-
022, with Raftelis
Financial Consultants, Inc. to extend the term through June 30, 2026.
16. Professional Services Agreement with Hopkins Groundwater Consultants for Fiscal Year 2026 On -Going Hydrogeological Groundwater Services
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute a Professional Services Agreement with Hopkins Groundwater Consultants, Inc. to provide on-going hydrogeological groundwater services; agreement term July 1, 2025, to June 30, 2026, for a total not -to- exceed amount of
$210,500, including a contingency of $19,000.
17. Sixteenth Amendment to Master Computer Software Agreement 2013-029 with Systems and Software, Inc. for Fiscal Year 2026
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute the Sixteenth Amendment to Agreement 2013- 029, with Systems & Software, Inc., adding $308,280, to the not -to-exceed compensation to allow Systems & Software, Inc. to continue to provide software support for the utility billing and Advanced Metering Infrastructure systems through June 30, 2026.
b. Authorize the City Manager, or designee, to execute future amendments in an amount not -to-exceed an additional $30,828, in authorized contingency funding for training or other programming needs.
8 Tuesday, June 10, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
PUBLIC HEARING ITEMS: Staff shall introduce the public hearing item and present their report to Council.
Councilmembers may ask questions of staff if they desire. Any member of the public may speak or present evidence, after submitting a speaker card and being recognized by the Mayor. All rules of decorum apply during Public Hearings.
Each member of the Council shall verbally disclose all ex parte communications concerning the subject of the hearing.
18. Ordinance Amending Chapter 24.445, Residential Density Bonus Regulations of the Municipal Code, to Rename the Chapter to Affordable Housing Regulations, Incorporate State Laws Related to Affordable Housing, and Incorporate Title 25, Inclusionary Housing Program into Chapter 24.445
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Conduct a public hearing.
b. Find the Affordable Housing Regulations Ordinance to be exempt from the California Environmental Quality Act (CEQA) as provided by the Common Sense Exemption pursuant to Section 15061(b)(3) of the CEQA guidelines.
c. Introduce and approve the first reading of the Ordinance . Ordinance titled:
“AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, AMENDING CHAPTER 24.445,
RESIDENTIAL DENSITY BONUS REGULATIONS, OF THE ZONING
REGULATIONS, TO RENAME THE CHAPTER TO AFFORDABLE
HOUSING REGULATIONS, INCORPORATE STATE LAWS
RELATED TO AFFORDABLE HOUSING, REPEAL TITLE 25,
INCLUSIONARY HOUSING PROGRAM, AND INCORPORATE TITLE
25 INTO CHAPTER 24.445, AND MAKING FINDINGS OF
EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT”
d. Set the second reading and adoption of this Ordinance at the next City Council meeting at which adequate notice can be provided.
9 PUBLIC HEARING ITEMS (CONTINUED)
Tuesday, June 10, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
19. Resolution Renewing the Ventura Tourism Marketing District (VTMD)
Staff: Bill Ayub, City Manager
RECOMMENDATION
a. Conduct a public hearing to allow for public testimony on the renewal of the Ventura Tourism Marketing District and the levy of assessments on lodging businesses.
b. Adopt a Resolution renewing the Ventura Tourism Marketing District.
20. Conduct a Public Hearing and Consider a Resolution for Fiscal Year 2026 Operating and Capital Improvement Budget
Staff: Greg Morley, Chief Financial Officer
RECOMMENDATION
a. Conduct a Public Hearing on the Fiscal Year 2026 Operating and Capital Improvement Budget.
b. Adopt a Resolution providing for approval of the Operating Budget and Capital Improvement Budget for Fiscal Year 2026; and, establishing Appropriations Limits in accordance with Article XIII B of the California Constitution, along with any changes authorized by the City Council after concluding the public hearing on the Fiscal Year 2026 Operating and Capital Improvement Budget.
c. Adopt a revised Resolution Providing for a Systematic Classification of Positions and a Standardization of Salaries of Certain Paid Officers and Employees of the City (Salary Resolution) as of June 21, 2025.
d. Adopt a Resolution Providing for a Systematic Classification of Positions and a Standardization of Salaries of Supervisory Unit Employees as of June 21, 2025.
e. Adopt a Resolution Providing for a Systematic Classification of Positions and a Standardization of Salaries of Professional Unit Employees as of June 21, 2025.
f. Adopt a Resolution Providing for a Systematic Classification of Positions and a Standardization of Salaries of General Unit Employees as of June 21, 2025.
10 Tuesday, June 10, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
FORMAL ITEMS: The public may comment on each item listed on the agenda for Formal Items as the item is taken up. Formal Items may be reordered at the discretion of the Chair. The public may speak up to three (3) minutes on each agenda item. If there are 21 or more speakers, the time will be reduced to two (2) minutes.
21. City of Ventura Cannabis Update
Staff: Bill Ayub, City Manager
RECOMMENDATION
Receive a staff update on the status of the City's commercial cannabis regulations and provide direction on potential changes to the program.
22. Professional Services Agreement PW25 -1178 with Kimley -Horn for Expanded Paid Parking in Downtown Ventura and Professional Services Agreement PW25- 1154 with Chen -Ryan Associates for the Downtown Ventura Parking Occupancy and Utilization Study
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
As the San Buenaventura Parking Authority:
a. Approve and authorize the City Manager, or designee, to execute subject Agreement with Kimley -Horn in the amount of $357,030 with a contract completion date of December 31, 2026.
b. Authorize the City Manager, or designee , to execute future amendments to subject Agreement up to a total maximum contingency of $35,703 for a total not -to-
exceed Agreement amount of $392,733
and a total time extension of 180 calendar days.
c. Approve and authorize the City Manager, or designee, to execute subject Agreement with Chen- Ryan Associates in the amount of $77,008 with a contract completion date of December 31, 2026.
d. Authorize the City Manager, or designee, to execute future amendments to subject Agreement up to a maximum contingency of $7,700 for a total not -to-exceed Agreement amount of $84,708 and a total time extension of 180 calendar days.
e. Authorize the Finance Department to make the necessary transfers and/or appropriations adjustments to support staff’s recommendations.
11 Tuesday, June 10, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, speakers may not cede their time to another speaker. If a person speaks during the first general public communications period, they do not have an opportunity to speak again during this second period, even if their time was shortened to two (2) minutes during the first period. City Council cannot act on any items not on the agenda.
ADJOURNMENT: Communications to the City Council are public record and will become part of the City’s electronic records, which are accessible through the City’s website. Please note: e -mail addresses, names, addresses, and other contact information are not required, but if included in any communication to the City Council, will become part of the public record. If you do not want your e- mail address or any other contact information to be made public, you may deliver communications via U.S. Postal Service to the City Clerk’s Office at 501 Poli Street, Room 204,
Ventura, CA 93001. If you do not want your contact information included in the public record, please do not include that information in your communication. Please contact the City Clerk Department for further information.
In compliance with the American with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at (805) 658- 4787 or the California Relay Service at 711. Notification 72 hours prior will enable the City to make reasonable arrangements for accessibility to this meeting. AP&P 6.04, accessible at the link below, explains procedures for receiving and resolving requests for accommodation to participate in or conduct this meeting.
https://www.cityofventura.ca.gov/DocumentCenter/View/43474/APP-604-21225
Live Spanish interpretation will be available. No advanced request for interpretation services required.
La traducción al español estará disponible en vivo. No es necesario solicitar la traducción al español anticipadamente.
Administrative Reports relating to this agenda are available on the City’s website – https://www.cityofventura.ca.gov/AgendaCenter.
Resource Items for the Public:
• City Council Protocols (which includes Rules of Decorum for the Public) • City Council Goals 2025-2026
• Budget Principles 2021-2022
• City Charter/Municipal Code
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This agenda was posted on Wednesday, June 4, 2025, at 5:30 p.m. in the City Clerk’s Office, on the City Hall Public Notices Board and on the internet.
Michael B. MacDonald, CMC
City Clerk
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