Tuesday, June 24, 2025 Ventura City Council Agenda
www.cityofventura.ca.gov
CITY COUNCIL AGENDA
TUESDAY, JUNE 24, 2025
CLOSED SESSION – 4:00 P.M.
REGULAR MEETING - 5:00 P.M.
CITY COUNCIL CHAMBERS – CITY HALL - 501 POLI STREET, VENTURA, CA 93001 DR. JEANNETTE SÁNCHEZ-PALACIOS, MAYOR
Councilmembers:
DISTRICT 1 – LIZ CAMPOS DISTRICT 5 – BILL MCREYNOLDS
DISTRICT 2 – DOUG HALTER, DEPUTY MAYOR DISTRICT 6 – JIM DURAN DISTRICT 3 – RYYN SCHUMACHER DISTRICT 7 – ALEX MANGONE
Bill Ayub
City Manager
Javan N. Rad
City Attorney
Michael B. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN-PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718/Videos or on YouTube at https://www.YouTube.com/cityofventura/live.
To access the meeting remotely use this URL: https://us02web.zoom.us/j/87210423733. To request to speak, use the “raise hand” function in Zoom when the item is announced . To join by phone: Dial 1-669-900-6833 or 1-833-568-8864 (Toll Free) and enter Meeting ID: 872 1042 3733. To provide public comment, Press *9 and wait to be recognized by the City Clerk.
Please be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in-person attendees and those participating virtually.
To submit written comments (up to 1,000 characters) for the City Council’s consideration and inclusion in the public records, email [email protected] by 3:00 p.m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject.
This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald, City Clerk, (805) 654-4787. The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 10:00 p.m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting. 1 Tuesday, June 24, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
CALL TO ORDER – CLOSED SESSION – 4:00 p.m.
ROLL CALL
PUBLIC COMMUNICATIONS: Public comments on Closed Session Items only.
CLOSED SESSION: Teleconference/Video Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Name of Case: XUS, LLP, et al. v. City of San Buenaventura Ventura County Superior Court Case No. 2024CUE1035012
Authority: Government Code Section 54956.9(d)(1)
2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Name of Case: Open Main Street v. City of San Buenaventura Ventura County Superior Court Case No. 2024CUWM021824
Authority: Government Code Section 54956.9(d)(1)
3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager
Authority: Government Code Section 54957
ADJOURNMENT: Adjourn to Regular Meeting.
____________________________________________________________________________________
CALL TO ORDER – REGULAR SESSION – 5:00 p.m: The regular meetings of the San Buenaventura (Ventura) City Council also serve as regular meetings of the Successor Agency and Public Facilities Financing Authority when Successor Agency and Public Facilities Financing Authority items are listed on the agenda.
ROLL CALL
PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
• Award Presentation by California Association of Public Information Officials (CAPIO)
CLOSED SESSION REPORT
CITY COUNCIL COMMUNICATIONS: Per Government Code Section 54954.2(a)(2), the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification, make a brief announcement, or make a brief report on their own activities.
CITY MANAGER COMMUNICATIONS
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PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, this initial period for general public communications will be limited to twenty (20) speakers, with priority given to in-person speakers over virtual speakers. If there are ten (10) or fewer speakers, each speaker will have three (3) minutes to speak; if there are more than ten (10) speakers, each speaker will have two (2) minutes to speak. Speakers may not cede their time to another speaker. City Council cannot act on any items not on the agenda .
CONSENT ITEMS: Matters appearing on the Consent Items are expected to be non -controversial and will be acted upon by City Council at one time without discussion unless a Councilmember, City Staff, or a member of the public requests an opportunity to address an item. Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items. Approval by the City Council of Consent Items means the recommendation of Staff is approved along with the terms and conditions described in the Administrative Report.
1. Agreements with Thomson Reuters and West Publishing
Corporation for Online and Print Legal Research Tools and HighQ Legal Business Management & Operations Software
Staff: Javan N. Rad, City Attorney
RECOMMENDATION
a. Authorize the City Attorney to execute a three -year Agreement with Thomson Reuters Enterprise Centre GmbH for online legal research products and HighQ legal business management and operations software for Fiscal Years 2026 -2028 in an amount of $300,336 (first Fiscal Year amount of $97,164), and authority to execute amendments up to an additional 10% in contingency funding, for a not -to-exceed amount of $330,370.
b. Authorize the City Attorney to execute a five -year Agreement with West Publishing Corporation for legal research print products for Fiscal Years 2026-2030 in an amount of $20,028 (first Fiscal Year amount of $3,698), and authority to execute amendments up to an additional 10% in contingency funding, for a not-to-exceed amount of $22,031.
3 CONSENT ITEMS (CONTINUED)
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2. Second Amendment to Professional Services Agreement with David M. Ceppos, Public Policy Mediation and Facilitation, for the Ventura River Watershed Adjudication
Staff: Javan N. Rad, City Attorney
RECOMMENDATION
Authorize the City Attorney to execute the Second Amendment to Professional Services Agreement with David M. Ceppos, Public Policy Mediation and Facilitation, to extend the term through to June 30, 2026, to continue providing mediation services in the Ventura River Watershed Adjudication.
3. City Council Minutes – Regular Meetings held on May 6, 2025, May 13, 2025, and May 27, 2025, and Special Meetings held on May 14, 2025 and May 15, 2025
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
Approve City Council Minutes for Regular Meetings held on May 6, 2025, May 13, 2025, and May 27, 2025, and Special Meetings held on May 14, 2025 and May 15, 2025.
4. Ordinance for Second Reading - Ordinance Amending Chapter
24.445, Residential Density Bonus Regulations of the Municipal Code, to Rename the Chapter to Affordable Housing Regulations, Incorporate State Laws Related to Affordable Housing, and Incorporate Title 25, Inclusionary Housing Program into Chapter
24.445
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
Waive the Second reading in full and adopt an Ordinance Amending Chapter 24.445, Residential Density Bonus Regulations of the Municipal Code, to Rename the Chapter to Affordable Housing Regulations, Incorporate State Laws Related to Affordable Housing, and Incorporate Title 25, Inclusionary Housing Program into Chapter 24.445. Ordinance titled:
4 CONSENT ITEMS (CONTINUED)
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“AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN
BUENAVENTURA, CALIFORNIA, AMENDING CHAPTER 24.445,
RESIDENTIAL DENSITY BONUS REGULATIONS, OF THE ZONING
REGULATIONS, TO RENAME THE CHAPTER TO AFFORDABLE
HOUSING REGULATIONS, INCORPORATE STATE LAWS RELATED
TO AFFORDABLE HOUSING, REPEAL TITLE 25, INCLUSIONARY
HOUSING PROGRAM, AND INCORPORATE TITLE 25 INTO CHAPTER
24.445, AND MAKING FINDINGS OF EXEMPTION UNDER THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT”
5. Professional Services Agreement with Community Access Partners of San Buenaventura (CAPS Media) for Video Production Services and Designating CAPS as the City's PEG Access Provider and Operator of the Community Media Center
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute a five - year agreement with CAPS Media in the amount of $630,000 for Fiscal Year 2026, with subsequent years adjusted annually based on the Los Angeles/Anaheim/Orange County region Consumer Price Index (CPI), for the continued provision of PEG (Public, Education, Government) access services and operation of the Ventura Media Center. The total estimated contract amount is $3,364,875.
6. Resolution Acknowledging Receipt and Filing of the Fiscal Year 2026 Statement of Investment Policy
Staff: Greg Morley, Chief Financial Officer
RECOMMENDATION
Adopt a Resolution acknowledging receipt and filing of the City’s Fiscal Year 2026 Statement of Investment Policy.
7. Fiscal Year 2026 Consolidated Annual Maintenance Assessment District Report
Staff: Greg Morley, Chief Financial Officer
RECOMMENDATION
Receive and file the Fiscal Year 2026 Consolidated Annual Report for the Maintenance Assessment Districts.
5 CONSENT ITEMS (CONTINUED)
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8. First Amendment to Professional Services Agreement 2025 -05 with Enable, LLC for continued Project Management Services
Staff: Mike Shaffer, Chief Technology Officer
RECOMMENDATION
Authorize the City Manager, or designee, to execute the First Amendment to Professional Services Agreement 2025 -05 with Enable, LLC in the amount of $80,000 for a new not-to-exceed contract amount of $204,875.
9. Professional Services Agreement with Kim Evans for Fiscal Year 2026 Behavioral Health and Wellness Services for the Ventura Police Department
Staff: David Dickey, Chief of Police
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute the Professional Services Agreement with Kim Evans for Fiscal Year 2026 Behavioral Health and Wellness Services in the amount of $69,300.
b. Authorize the City Manager, or designee, to execute four additional 1 - year extensions with Kim Evans for a total not-to-exceed $320,400.
10. Service Level Agreement with County of Ventura for Animal Control Services for Fiscal Year 25 -26 and First Amendment to Animal Services Agreement 2020-081.1 with the County of Ventura
Staff: David Dickey, Chief of Police
RECOMMENDATION
a. Approve and authorize the City Manager, or designee , to execute the Service Level Agreement between the City of Ventura and the County of Ventura for animal services from July 1, 2025 to June 30, 2026, for the estimated cost of $859,542.
b. Approve and authorize the City Manager, or designee, to execute the First Amendment to Animal Services Agreement No. 2020-018.1.
6 CONSENT ITEMS (CONTINUED)
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11. Fourth Extension to the School Resource Officer Agreement with Ventura Unified School District for Fiscal Year 2026
Staff: David Dickey, Chief of Police
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute the Fourth Extension to the Agreement between the City of San Buenaventura and the Ventura Unified School District (VUSD) for School Resource Officers (SRO).
b. Authorize the City Manager, or designee, to conduct all negotiations and execute and submit all documents, including, but without limitation, applications, agreements, and billing statements that may be necessary for the agreement between the City of San Buenaventura and the Ventura Unified School District for School Resource Officers.
12. Fourth Extension to the Security Services Contract with Ventura County Medical Center (VCMC) for Fiscal Year 2026
Staff: David Dickey, Chief of Police
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute the Fourth Contract Extension between the City of Ventura and the County of Ventura for Ventura County Medical Center security services from July 1, 2025 to June 30, 2026, for the estimated cost of $670,612.
b. Authorize Finance Department to increase expenditure and revenue appropriations in the Grants & Contracts Fund (1002), Police Department budget.
7 CONSENT ITEMS (CONTINUED)
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13. General Services Agreement with the Downtown Ventura Partners for Downtown Ambassador and Maintenance Services
Staff: Stacey Zarazua, Parks and Recreation Director
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute a three - year General Services Agreement with Downtown Ventura Partners for the Ambassador and Maintenance Services within the Downtown Ventura Property-Based Business Improvement District, for the period of July 1, 2025, through June 30, 2028, in an amount not -to-exceed $2,594,047.
This amount includes projected base rate changes and annual Consumer Price Index adjustments. The first-year cost is not-to-exceed $836,765.
14. Grant Application to the State Land and Water Conservation Fund for the Camino Real Park Tennis and Pickleball Courts
Staff: Stacey Zarazua, Parks and Recreation Director
RECOMMENDATION
Adopt a Resolution authorizing the City to submit a grant application to the Land and Water Conservation Fund, requesting $4.2 million for the replacement of the surface and lighting at the Camino Real Park tennis courts, as well as the addition of fencing and new pickleball courts.
15. First Amendment to Management Agreement 2020 -034 with Kemper Sports Management Inc., for the Operation of Buenaventura and Olivas Links Golf Courses
Staff: Stacey Zarazua, Parks and Recreation Director
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute a First Amendment to Management Agreement 2020 -034 with Kemper Sports Management, Inc. for maintenance and operation of Buenaventura and Olivas Links golf courses. The First Amendment will exercise the first of two optional five -year extensions with a first - year cost of the extension of $459,119. The five -year extension will result in a 10 -year Agreement term from July 1, 2020 to June 30, 2030, and an increase of $2,334,073 for a total Agreement not -to- exceed amount of $4,583,934.
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b. Extend the grant of the living wage exemption for the entire term of Management Agreement 2020 -034 in accordance with San
Buenaventura Municipal Code Chapter 2.525.
16. First Amendment to General Services Agreement (SC -0000726) with A & A Security Group for Unarmed Citywide Security Guard Services
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute the First Amendment to General Services Agreement SC -0000726 with A & A Security Group for unarmed Citywide security guard services in the amount of $366,000, including living wage costs, to exercise the first of four one-year options to extend the term through June 30, 2026 for a not-to-exceed agreement amount of $666,000.
b. Authorize the City Manager, or designee, to execute future amendments to exercise the remaining three one -year options to extend for an annual amount of $366,000 and cumulative total of $1,764,000.
17. Ratification of Grant Applications for Ventura County Transportation Commission Grant – Congestion Mitigation and Air Quality and Surface Transportation Block Grant Projects
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
a. Ratify staff’s applications for $10,828,989 in Congestion Mitigation and Air Quality Improvement Program grant funds from the California Department of Transportation for the Residential Street Sidewalk and High-Intensity Activated Crosswalk Signal Project and the Eastside Neighborhood Greenway Project.
b. Ratify staff’s applications for $7,133,747 in Surfacing Transportation Block Grant funds from the California Department of Transportation for Victoria Avenue (Ralston to Valentine) and Mills Road (Loma Vista to Main) Resurfacing Projects.
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c. Authorize the City Manager, or designee, to apply for and accept grant funds from the Ventura County Transportation Commission for the purpose of funding the Residential Street Sidewalk and High -Intensity Activated Crosswalk Signal Project, the Eastside Neighborhood Greenway Project, the Mills Road Pavement Rehabilitation from Loma Vista to Main project, and the Victoria Ave Pavement Rehabilitation from Ralston to Valentine project.
d. Authorize the City Manager, or designee, to act as an agent for the City to conduct all negotiations and execute and submit all documents, including, without limitation, applications, agreements, amendments, and billing statements, necessary to accept the grant and complete the projects.
e. Upon receipt of grant awards, authorize the Finance Department to adjust appropriations and revenues in the appropriate fiscal year(s), fund(s) project(s), and accounts as necessary.
18. Fiscal Year 2026 State Road Repair and Accountability Act of 2017 Project List (SB1)
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
a. Approve the FY 2026 Road Repair and Accountability Act of 2017 Project List.
b. Adopt a Resolution for the FY 2026 Project List to include Colina Vista, Via Ondulando, Via Pasito, and Nob Hill Ln. Resurfacing Project to the Road Repair and Accountability Act of 2017 Project List.
19. City Council Chambers Accessibility Improvements - Approval of PO with MTM Construction, Inc. and Approval of Amendment No. 4 to Task Order No. 1 for Agreement PW22 -1037 with Kruger Bensen Ziemer Architects, Inc. for Architectural Design Services
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute a purchase order in the amount of $545,375 and a $54,538 contingency, with MTM Construction Inc. for the City Council Chambers Accessibility Improvements project under Job Order Contract PW25 - 1142 for a total not-to-exceed amount of $599,913.
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b. Approve and authorize the City Manager, or designee, to execute the subject Amendment with Kruger Bensen Ziemer Architects , Inc. for an amount of $4,000 for a total not-to-exceed amount of $109,390.
c. Authorize the Finance Department to assign increased budget appropriation and revenues to the proper project(s) and account(s) in the General Capital Improvement Fund.
PUBLIC HEARING ITEMS: Staff shall introduce the public hearing item and present their report to Council.
Councilmembers may ask questions of staff if they desire. Any member of the public may speak or present evidence, after submitting a speaker card and being recognized by the Mayor. All rules of decorum apply during Public Hearings.
Each member of the Council shall verbally disclose all ex parte communications concerning the subject of the hearing.
20. Fiscal Year 2026 Annual Assessment Rate for Street Lighting District Number 36
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
a. Conduct a Public Hearing on the rate of fees for Street Lighting District No. 36.
b. Adopt a Resolution that continues the assessments at the current rate within Street Lighting District No. 36 for Fiscal Year 2026, pursuant to the Street Lighting Act of 1919.
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FORMAL ITEMS: The public may comment on each item listed on the agenda for Formal Items as the item is taken up. Formal Items may be reordered at the discretion of the Chair. The public may speak up to three (3) minutes on each agenda item.
21. Construction Contract Agreement PW25 -1183 with Toro Enterprises, Inc. for Waterline – Eastside to Midtown Interconnection (WA16 - 1099)
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
a. Find under the State’s California Environmental Quality Act Guidelines Section 15162, on the basis of substantial evidence contained in the whole record, that since City Council approval of the Initial Study/Mitigated Negative Declaration (State Clearinghouse No. 2020079009) on January 11, 2021, there have been no changes to the project, changes with respect to the circumstances under which the project is being undertaken, or new information of substantial importance concerning the project, which cause new significant environmental effects or a substantial increase in the severity of previously identified significant effects, and therefore no additional environmental review is required for the Eastside to Westside Waterline Interconnection Project.
b. Uphold City Engineer’s decision denying the bid protest submitted by Sam Hill and Sons Inc. for Project PW16 -1099 Waterline – Eastside to Midtown Interconnection and accept the low bid submitted by Toro Enterprises Inc. as responsive.
c. Waive all minor bid irregularities, authorize the City Manager, or designee, to execute subject Agreement with Toro Enterprises, Inc. for Waterline – Eastside to Midtown Interconnection project in the amount of $11,097,540 with a contract completion date of June 30, 2027.
d. Authorize the City Manager, or designee, to execute future amendments to subject Agreement up to a total maximum contingency of $1,110,000 for a total not -to-exceed Agreement amount of $12,207,540.
e. Authorize the City Manager, or designee, to execute PW25 -1185 with Kennedy/Jenks Consultants, Inc. in the amount of $322,649 with a contract completion date of June 30, 2027.
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f. Authorize the City Manager, or designee, to execute future amendments to Agreement PW25 -1185 with Kennedy/Jenks
Consultants. Inc. up to a total maximum contingency of $32,265 for a total not-to-exceed Agreement amount of $354,914.
g. Authorize the Finance Department to increase appropriations in the amount of $1,719,740 in the Water Capital Fund (Fund 1072).
22. Water Commission Ad Hoc Sub -Committee Updated Review and VenturaWaterPure Program and Membrane Bioreactor/Ultraviolet Light Disinfection Project Updates
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Receive presentation from Water Commission Ad Hoc Sub -Committee on the updated review of the VenturaWaterPure Program and Membrane Bioreactor/Ultraviolet Light Disinfection Project.
23. Owner Controlled Insurance Program Costs for the
VenturaWaterPure Program and Membrane Bioreactor/Ultraviolet Light Disinfection Project
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Authorize the City Manager, or designee, to bind the insurance policies for the Owner Controlled Insurance Program for the VenturaWaterPure Program and Membrane Bioreactor Project and make associated payments in an amount not-to-exceed $14,933,389.
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, speakers may not cede their time to another speaker. If a person speaks during the first general public communications period, they do not have an opportunity to speak again during this second period, even if their time was shortened to two (2) minutes during the first period. City Council cannot act on any items not on the agenda.
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ADJOURNMENT: Communications to the City Council are public record and will become part of the City’s electronic records, which are accessible through the City’s website. Please note: e -mail addresses, names, addresses, and other contact information are not required, but if included in any communication to the City Council, will become part of the public record. If you do not want your e -mail address or any other contact information to be made public, you may deliver communications via U.S. Postal Service to the City Cl erk’s Office at 501 Poli Street, Room 204, Ventura, CA 93001. If you do not want your contact information included in the public record, please do not include that information in your communication. Please contact the City Clerk Department for further information.
In compliance with the American with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at (805) 658 -4787 or the California Relay Service at 711. Notification 72 hours prior will enable the City to make reasonable arrangements for accessibility to this meeting. AP&P 6.04, accessible at the link below, explains procedures for receiving and resolving requests for accommodation to participate in or conduct this meeting.
https://www.cityofventura.ca.gov/DocumentCenter/View/43474/APP-604-21225
Live Spanish interpretation will be available. No advanced request for interpretation services required.
La traducción al español estará disponible en vivo. No es necesario solicitar la traducción al español anticipadamente.
Administrative Reports relating to this agenda are available on the City’s website – https://www.cityofventura.ca.gov/AgendaCenter.
Resource Items for the Public:
• City Council Protocols (which includes Rules of Decorum for the Public) • City Council Goals 2025-2026
• Budget Principles 2021-2022
• City Charter/Municipal Code
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This agenda was posted on Tuesday, June 17, 2025, at 5:30 p.m. in the City Clerk’s Office, on the City Hall Public Notices Board and on the internet.
Michael B. MacDonald, CMC
City Clerk
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