Monday, July 7, 2025 Rules Committee Agenda
2 Mayor Dr. Jeannette Sánchez-Palacios, Mayor Bill Ayub, City Manager Councilmember Bill McReynolds, Javan N. Rad, City Attorney Jim Duran, Councilmember Michael MacDonald, City Clerk
MONDAY, JULY 7, 2025
REGULAR MEETING – 3:00 P.M.
COMMUNITY MEETING ROOM – CITY HALL
501 POLI STREET, VENTURA, CA 93001
To submit written comments (up to 1,000 characters) for the Committee’s consideration and inclusion in the public record, email [email protected] two hours before the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject.
Please be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in-person attendees. A recording of the meeting will be available on the City’s website at:
https://www.cityofventura.ca.gov/718/Videos.
This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953.
Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald, City Clerk, (805) 658-4787. The Committee may take action related to any subject listed on the Agenda.
CALL TO ORDER: 3:02 p.m.
ROLL CALL
Present: Councilmember Duran, McReynolds, and Mayor Dr. Sánchez-P alacios A
bsent: None
Mayor. Dr. Sánchez-P alacios presiding
PUBLIC COMMUNICATIONS:
Public Speaker: Glenn Overley
DRAFT
Monday, July 7, 2025 Rules Committee Agenda
3 FORMAL ITEMS: The public may comment on each item listed on the agenda for Formal Items as the item is taken up. Formal Items may be reordered at the discretion of the Chair. The public may speak up to three (3) minutes on each agenda item. If there are more than 20 speakers, the time shall be reduced to two (2) minutes.
1. Approval of Committee Minutes
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
Review and approve the Rules Committee meeting minutes for the June 2, 2025 Special Meeting.
Action: No speakers. M/S/C (Duran/ McReynolds) to approve the minutes as presented.
Vote: All Ayes
2. Discussion
of Possible Revisions to City Council Meeting Protocols (Continued from April 14, 2025)
Referred on: January 28, 2025
RECOMMENDATION
Review and discuss potential revisions to the City Council Meeting Protocols, and direct staff to forward recommended changes to the full City Council for consideration.
Public Speakers: David Luff, KC Rodriguez, Patty Overley, Wendy Sauter, Glenn Overley, Burt Handy, Bob Guthrie, Carl Morehouse, Scott Spencer, Cherie Egbert, Terry Foley, Pete Freeman, Natalie Bruton, Eileen Shaw, Brian Brennan, Steven Quat, George Amandola, Marco Cuevas, Matt Bello, Carol
Spector
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Monday, July 7, 2025 Rules Committee Agenda
3 FORMAL ITEMS (CONTINUED)
Action: M/S/C (Duran/McReynolds) to refer the following recommendations to the City Council: That the Rules
Committee review the Council Protocols annually by March 31, in alignment with the City’s budget process; that the City Council consider options for the Council Policy
Consideration process, including maintaining the current Council subcommittee review structure, utilizing a review process involving the City Manager and City Attorney, or adding a standing “Items for Future Agendas” section to acknowledge upcoming policy items; that the current public comment procedures and speaker time limits remain
unchanged; and that the City allow members of the public to submit PDF presentation documents (between 5– 10
slides) at least 29 hours in advance of a meeting for display during the Council meeting.
3. Discussion and Recommendation on Monthly Heritage Recognition Calendar and Permanent Chumash Acknowledgement at City Council Meetings
Referred on: February 10, 2025
RECOMMENDATION
Discussion and Recommendation on Monthly Heritage Recognition Calendar and Permanent Chumash Acknowledgement at City Council Meetings – referred under future agenda items by the Committee at the February 10, 2025 Meeting.
Public Speakers: Karen Kitchel, KC Rodriguez, Glenn Overley, Patty Overley, Tracy Hui, Rebecca Harvey, Marianne Parra,
Robyne Redwater, Darby Bauguss
Action: M/S/C (McReynolds/Sánchez -Palacios) to refer the Chumash Land Acknowledgement discussion and the
related policy consideration submitted by Councilmember Campos to the Arts & Culture Commission, with a final
recommendation due by October 9, 2025.
Vote : All Ayes
Action: M/S/C (McReynolds/Sánchez -Palacios) to refer the discussion regarding the adoption of a monthly heritage calendar to the Arts & Culture Commission.
Vote: All Ayes
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Monday, July 7, 2025 Rules Committee Agenda
4 FORMAL ITEMS (CONTINUED)
4. Draft Amendment to Municipal Code Section 4.129.160(F) Recommended by the Measure O Citizens Oversight Committee
Referred on: May 5, 2025
RECOMMENDATION
Receive the Measure O Citizens Oversight Committee’s recommendation and forward a recommendation to the City Council to consider a revision to Municipal Code Section 4.129.160(F) (Option C) to expand the Committee’s role to include community outreach and engagement.
Public Speakers: Marco Cuevas, Cherie Egbert
Action: M/S/C (McReynolds/Duran) to refer the item to the newly created Council Ad Hoc Committee tasked with reviewing
all Council advisory groups, with a recommendation to be brought forward to the City Council by March 2026.
Vote: All Ayes
5. Policy Consideration - Public Safety Burden Equity and Reentry Partnership Policy (PSBERP)
Introduced by: Jim Duran, Councilmember, District 6
RECOMMENDATION
a. Coordinate with the Ventura County Sheriff’s Office, Ventura County Executive Office, and other municipal stakeholders.
b. Finalize MOUs and launch a pilot program with ongoing review.
c. Advocate for regional and state-level support as needed.
Public Speakers: Glenn Overley
Action: M/S/C (Duran/McReynolds) to refer the item to the city council with a recommendation to approve without
changes.
Vote: Ayes: Duran, McReynolds; Noes: None; Abstain: None;
Absent: None
Mayor Dr. Sánchez-Palacios recused herself from the item due to her employment with the County of Ventura.
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Monday, July 7, 2025 Rules Committee Agenda
5 FORMAL ITEMS (CONTINUED)
6. Policy Consideration - Proposed Tree Protection Ordinance
Introduced by: Jim Duran, Councilmember, District 6
RECOMMENDATION
Direct staff to prepare and return with a Tree Protection Ordinance to establish standards for the preservation, removal, and replacement of significant trees within the City of Ventura.
Public Speakers: Wendy Sauter, Cherie Egbert, Burt Handy
Action: M/S/C (McReynolds/Duran) to refer the item to the Parks & Recreation Commission.
Vote: All Ayes
COMMITTEE AND STAFF COMMUNICATIONS
ITEMS FOR FUTURE AGENDAS
ADJOURNMENT
I hereby certify that this is a true and correct record of the Rules Committee meeting held on July 7, 2025.
_____________________
Michael MacDonald
City Clerk
DRAFT