Tuesday, July 8, 2025 Ventura City Council Agenda
www.cityofventura.ca.gov
CITY COUNCIL AGENDA
TUESDAY, JULY 8, 2025
CLOSED SESSION – 4:00 P.M.
REGULAR MEETING - 5:00 P.M.
CITY COUNCIL CHAMBERS – CITY HALL - 501 POLI STREET, VENTURA, CA 93001 DR. JEANNETTE SÁNCHEZ-PALACIOS, MAYOR
Councilmembers:
DISTRICT 1 – LIZ CAMPOS DISTRICT 5 – BILL MCREYNOLDS
DISTRICT 2 – DOUG HALTER, DEPUTY MAYOR DISTRICT 6 – JIM DURAN DISTRICT 3 – RYYN SCHUMACHER DISTRICT 7 – ALEX MANGONE
Bill Ayub
City Manager
Javan N. Rad
City Attorney
Michael B. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN- PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718/Videos or on YouTube at https://www.YouTube.com/cityofventura/live.
To access the meeting remotely use this URL: https://us02web.zoom.us/j/84095569075. To request to speak, use the “raise hand” function in Zoom. To join by phone: Dial 1-669-900-6833 or 1 -833-568-8864 (Toll Free) and enter Meeting ID: 840 9556 9075. To provide public comment, Press *9 and wait to be recognized by the City Clerk.
Please be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in -person attendees and those participating virtually.
To submit written comments (up to 1,000 characters) for the City Council’s consideration and inclusion in the public records, email [email protected] by 3:00 p.m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject.
This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald, City Clerk, (805) 654-4787. The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 10:00 p.m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting.
1 Tuesday, July 8, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
CALL TO ORDER – CLOSED SESSION – 4:00 p.m.
ROLL CALL
PUBLIC COMMUNICATIONS: Public comments on Closed Session Items only.
CLOSED SESSION: Teleconference/Video Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Name of Case: XUS, LLP, et al. v. City of San Buenaventura Ventura County Superior Court Case No 2024CUE1035012
Authority: Government Code Section 54956.9(d)(1)
2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Name of Case: Open Main Street v. City of San Buenaventura Ventura County Superior Court Case No. 2024CUWM021824
Authority: Government Code Section 54956.9(d)(1)
3. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Name of Case: Johnson v. City of San Buenaventura
Ventura County Superior Court Case No. 2023CUWM014178
Authority: Government Code Section 54956.9(d)(1)
4. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Name of Case: Batiste v. City of San Buenaventura, et al.
Ventura County Superior Court Case No. 2024CUPP035010
Authority: Government Code Section 54956.9(d)(1)
ADJOURNMENT: Adjourn to Regular Meeting.
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CALL TO ORDER – REGULAR SESSION – 5:00 p.m . The regular meetings of the San Buenaventura (Ventura) City Council also serve as regular meetings of the Successor Agency, Public Facilities Financing Authority, and the San Buenaventura Parking Authority when items are listed on the agenda.
ROLL CALL
PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
• Ventura County Fair Poster and Artist Reveal
• Proclamation Honoring Coach Philip Mathews from Ventura College
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CLOSED SESSION REPORT
CITY COUNCIL COMMUNICATIONS: Per Government Code Section 54954.2(a)(2), the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification, make a brief announcement, or make a brief report on their own activities.
CITY MANAGER COMMUNICATIONS
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, this initial period for general public communications will be limited to twenty (20) speakers, with priority given to in -person speakers over virtual speakers. If there are ten (10) or fewer speakers, each speaker will have three (3) minutes to speak; if there are more than ten (10) speakers, each speaker will have two (2) minutes to speak. Speakers may not cede their time to another speaker. City Council cannot act on any items not on the agenda .
CONSENT ITEMS: Matters appearing on the Consent Items are expected to be non -controversial and will be acted upon by City Council at one time without discussion unless a Councilmember, City Staff, or a member of the public requests an opportunity to address an item. Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items. Approval by the City Council of Consent Items means the recommendation of Staff is approved along with the terms and conditions described in the Administrative Rep ort.
1. City Council Minutes – Regular Meetings held on June 10, 2025, and June 24, 2025, and Special Meeting held on June 26, 2025
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
Approve City Council Minutes for Regular Meetings held on June 10, 2025, and June 24, 2025, and Special Meeting held on June 26, 2025.
2. Professional Services Agreement s with Bureau Veritas North America, Inc., CSG Consultants, Inc., m6 Consulting, Inc., and Willdan Engineering for Plan Check Review Services
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to enter into a Professional Services Agreement with Bureau Veritas North America, Inc. (Bureau Veritas) for plan check review services with a term through to June 30, 2028 and a not-to-exceed amount of $937,560.
3 CONSENT ITEMS (CONTINUED)
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b. Approve and authorize the City Manager, or designee, to enter into a Professional Services Agreement with CSG Consultants, Inc. for plan check review services with a term through to June 30, 2028 and a not- to-exceed amount of $551,506.
c. Approve and authorize the City Manager, or designee, to enter into a Professional Services Agreement with m6 Consulting, Inc. for plan check review services with a term through to June 30, 2028 and a not - to-exceed amount of $1,093,819.
d. Approve and authorize the City Manager, or designee, to enter into a Professional Services Agreement with Willdan Engineering for plan check review services with a term through to June 30, 2028 and a not - to-exceed amount of $1,093,819.
3. Approval of Side Letter of Agreement with Ventura City Firefighters’ Association (VCFA) regarding Temporary Change in Uniform Allowance Pay
Staff: Valerie Barroso, Human Resources Director
RECOMMENDATION
Approve and authorize the City Manager , or designee, to execute an updated Side Letter of Agreement between the City and Ventura City Firefighters’ Association, providing a temporary change in uniform allowance pay until vacancies and operational needs are met.
4. Ventura County Fair Agreement with the 31st District Agriculture Association for 2025 Security and Traffic Control Services
Staff: David Dickey, Chief of Police
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute the Agreement between the City and the 31st District Agriculture Association for security and traffic control for the 2025 Ventura County Fair in an amount not-to-exceed $300,000.
b. Authorize Finance and Technology to increase expenditure and revenue appropriations in the FY 2025 -2026 General Categorical and Grant Fund, Police Department budget.
4 CONSENT ITEMS (CONTINUED)
Tuesday, July 8, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
5. Memorandum of Understanding with Ventura County for the Regional Edible Food Recovery Collaboration (Waste -Free Ventura County)
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute the Memorandum of Understanding for the Ventura County Regional Edible Food Recovery Collaboration (Waste-Free Ventura County).
b. Authorize the City Manager, or designee, to execute future amendments of the Memorandum of Understanding for the Ventura County Regional Edible Food Recovery Collaboration (Waste -Free Ventura County).
6. Second Amendment to Professional Services Agreement PW24 -1122 with TRC Parkitects, LLC for Downtown Parking Structure at Santa Clara and Palm (ST05-1026) Project
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute the Second Amendment to Professional Services Agreement PW24-1122 with TRC Parkitects, LLC. for the downtown parking structure at Santa Clara and Palm extending the contract to April 30, 2026.
7. Fourth Amendment to Professional Services Agreement PW23 -1069 with Noble Consultants, Inc. for Design Services on 2022 -2026 Promenade Repair Improvements (CO20-1152)
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute the Fourth Amendment to Professional Service Agreement PW23 -1069 with Noble Consultants, Inc. for design services and a time extension to extend the contract to January 31, 2026.
5 CONSENT ITEMS (CONTINUED)
Tuesday, July 8, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
8. Construction Contract PW25 -1192 with Advanced Industrial Services, Inc. for Tanks - Foothill Tanks Project (WA22 -1217) and Second Amendment to Professional Services Agreement PW24 -1131 with Harper & Associates Engineering, Inc.
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
a. Approve the Tanks – Foothill Tanks Project and determine that it is categorically exempt from the California Environmental Quality Act (CEQA) as defined in Article 19 Section 15301 (c) of the CEQA guidelines because it is considered the repair, maintenance, or minor alteration of an existing facility involving negligible or no expansion of an existing use.
b. Waive all Minor Bid Irregularities, authorize the City Manager, or designee, to execute subject Agreement with Advanced Industrial Services, Inc. in the amount of $1,946,000 with a contract completion date of June 30, 2026.
c. Authorize the City Manager, or designee, to execute future amendments to subject Agreement up to a total maximum contingency of $195,000 for a total not -to-exceed Agreement amount of $2,141,000.
d. Approve and authorize the City Manager, or designee, to execute the Second Amendment to Professional Services Agreement PW24 -1131 with Harper & Associates Engineering, Inc. extending term from September 30, 2025 through September 30, 2026 with no funding increase.
9. Professional Services Agreement PW25 -1190 with Flowers & Associates, Inc. for Construction Contract Administration Services for Waterline – Eastside to Midtown Interconnection Project (WA16 - 1099)
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute subject Agreement with Flowers & Associates, Inc. in the amount of $668,500 with a contract completion date of January 15, 2027.
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b. Authorize the City Manager, or designee, to execute future amendments to subject Agreement up to a total maximum contingency of $66,850 for a total not -to-exceed Agreement amount of $735,350 and a total time extension of 365 calendar days.
10. Fourth Amendment to Professional Services Agreement PW23 -1070 with Cannon Corporation for Civil Engineering Consulting Services Pierpont Stormwater Lift Station-Weymouth Lane (SW13-1070)
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute the Fourth Amendment to Professional Services Agreement PW23-1070 with Cannon Corporation for civil engineering consulting services extending the term of completion to June 30, 2026.
11. General Services Agreement with Trimble Unity Construct for Project Management Software
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute a General Services Agreement with Trimble Unity Construct for project management software , in the amount of $130,000 for the third -year term between July 1, 2025 to June 30, 2026.
b. Approve and authorize the City Manager, or designee , to execute subsequent annual options to extend the Agreement for up to three additional, one -year terms between FY27 to FY29, for a cumulative total amount not-to-exceed $784,117.
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PUBLIC HEARING ITEMS: Staff shall introduce the public hearing item and present their report to Council.
Councilmembers may ask questions of staff if they desire. Any member of the public may speak or present evidence, after submitting a speaker card and being recognized by the Mayor. All rules of decorum apply during Public Hearings.
Each member of the Council shall verbally disclose all ex parte communications concerning the subject of the hearing.
12. Resolution Renewing the Ventura Tourism Marketing District (VTMD)
Staff: Bill Ayub, City Manager
RECOMMENDATION
a. Conduct a public hearing to allow for public testimony on the renewal of the Ventura Tourism Marketing District and the levy of assessments on lodging businesses.
b. Adopt a Resolution renewing the Ventura Tourism Marketing District.
13. Hearing to Establish a Pedestrian Mall in the Main Street Moves Closure Area
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Conduct a public hearing to receive public input on whether to establish a pedestrian mall in the Main Street Moves Closure Area of Downtown San Buenaventura.
b. Receive objections from the owners of properties fronting the proposed closure area.
c. Make a finding as to whether the objections received constitute more than 50% of the frontage.
d. If the City has objections from owners representing greater than 50% of the frontage, instruct staff to return at a date certain with a resolution to terminate the Pedestrian Mall Law process.
e. If the City receives objections representing 50% or less of the frontage, receive claims for damages from impacted property owners and continue the hearing to a date certain to consider such claims.
f. Determine whether to proceed with enacting the proposed Pedestrian Mall.
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FORMAL ITEMS: The public may comment on each item listed on the agenda for Formal Items as the item is taken up. Formal Items may be reordered at the discretion of the Chair. The public may speak up to three (3) minutes on each agenda item. If there are 21 or more speakers, the time will be reduced to two (2) minutes.
14. Revised Benefits and Additional Compensation Resolution for Unrepresented Employees
Staff: Valerie Barroso, Human Resources Director
RECOMMENDATION
Adopt a revised Resolution providing for benefits and additional compensation for unrepresented employees in salary schedules “E”, “M”, “C” and “D” effective July 8, 2025.
15. First Amendment to P rofessional Services Agreement PW25-1186 with Filippin Engineering, for Construction Management Services, First Amendment to P rofessional Services Agreement PW25-1189 with Michael Baker International for Design Support Services during Construction, and Professional Service Agreement PW25 -1191 with Rincon Consultants for Biological Monitoring during Construction on the Olivas Park Drive Extension and Levee Project (ST99-1002)
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute the First Amendment to Professional Services Agreement PW25-1186 with Filippin Engineering for construction management services in the amount of $3,557,679 for a new contract total of $3,584,655 with a contract completion date of December 31, 2027.
b. Authorize the City Manager, or designee, to execute future amendments to Agreement PW25 -1186 up to a total maximum contingency of $358,465 for a total not -to-exceed Agreement amount of $3,943,120.
c. Approve and authorize the City Manager, or designee, to execute the First Amendment to Professional Services Agreement PW25-1189 with Michael Baker International for design support services during construction in the amount of $384,110 for a new contract total of $401,820 with a contract completion date of December 31, 2027.
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Tuesday, July 8, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
d. Authorize the City Manager, or designee, to execute future amendments to Agreement PW25 -1189 up to a total maximum contingency of $80,364 for a total not -to-exceed Agreement amount of $482,184.
e. Approve and authorize the City Manager, or designee, to execute a Professional Services Agreement with Rincon Consultants for biological monitoring during construction in the amount of $152,276 with a contract completion date of December 31, 2027.
f. Authorize the City Manager, or designee, to execute future amendments to subject Agreement with Rincon up to a total maximum contingency of $30,455 for a total not -to-exceed Agreement amount of $182,731.
16. Buenaventura Golf Course Flood Mitigation Design Options
Staff: Bill Ayub, City Manager
RECOMMENDATION
Receive staff's presentation and provide guidance on preferred golf course mitigation concept to finalize for FEMA public assistance and mitigation claims program.
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, speakers may not cede their time to another speaker. If a person speaks during the first general public communications period, they do not have an opportunity to speak again during this second period, even if their time was shortened to two (2) minutes during the first period. City Council cannot act on any items not on the agenda.
ADJOURNMENT: Communications to the City Council are public record and will become part of the City’s electronic records, which are accessible through the City’s website. Please note: e -mail addresses, names, addresses, and other contact information are not required, but if included in any communication to the City Council, will become part of the public record. If you do not want your e -mail address or any other contact information to be made public, you may deliver communications via U.S. Postal Service to the City Clerk’s Office at 501 Poli Street, Room 204, Ventura, CA 93001. If you do not want your contact information included in the public record, please do not include that information in your communication. Please contact the City Clerk Department for further information.
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In compliance with the American with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at (805) 658 -4787 or the California Relay Service at 711. Notification 72 hours prior will enable the City to make reasonable arrangements for accessibility to this meeting. AP&P 6.04, accessible at the link below, explains procedures for receiving and resolving requests for accommodation to participate in or conduct this meeting.
https://www.cityofventura.ca.gov/DocumentCenter/View/43474/APP-604-21225
Live Spanish interpretation will be available. No advanced request for interpretation services required.
La traducción al español estará disponible en vivo. No es necesario solicitar la traducción al español anticipadamente.
Administrative Reports relating to this agenda are available on the City’s website – https://www.cityofventura.ca.gov/AgendaCenter.
Resource Items for the Public:
• City Council Protocols (which includes Rules of Decorum for the Public) • City Council Priorities 2025-2026
• Budget Principles
• City Charter/Municipal Code
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This agenda was posted on Wednesday, July 2, 2025, at 5:30 p.m. in the City Clerk’s Office, on the City Hall Public Notices Board and on the internet.
Michael B. MacDonald, CMC
City Clerk
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