Wednesday, July 9, 2025 Ventura City Council Agenda
www.cityofventura.ca.gov
CITY COUNCIL AGENDA
WEDNESDAY, JULY 9, 2025
CLOSED SESSION – 4:00 P.M.
SPECIAL MEETING - 5:00 P.M.
CITY COUNCIL CHAMBERS – CITY HALL - 501 POLI STREET, VENTURA, CA 93001 DR. JEANNETTE SÁNCHEZ-PALACIOS, MAYOR
Councilmembers:
DISTRICT 1 – LIZ CAMPOS DISTRICT 5 – BILL MCREYNOLDS
DISTRICT 2 – DOUG HALTER, DEPUTY MAYOR
DISTRICT 3 – RYYN SCHUMACHER
DISTRICT 6 – JIM DURAN
DISTRICT 7 – ALEX MANGONE
Bill Ayub
City Manager
Javan N. Rad
City Attorney
Michael B. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN -PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718/Videos or on YouTube at https://www.YouTube.com/cityofventura/live.
To access the meeting remotely use this URL: https://us02web.zoom.us/j/84095569075. To request to speak, use the “raise hand” function in Zoom. To join by phone: Dial 1-669-900-6833 or 1 -833-568-8864 (Toll Free) and enter Meeting ID: 840 9556 9075. To provide public comment, Press *9 and wait to be recognized by the City Clerk.
Please be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in -person attendees and those participating virtually.
To submit written comments (up to 1,000 characters) for the City Council’s consideration and inclusion in the public records, email [email protected] by 3:00 p.m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject.
This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald, City Clerk, (805) 654-4787. The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 10:00 p.m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting.
1 Wednesday, July 9, 2025 Ventura City Council Agenda
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CALL TO ORDER – CLOSED SESSION – 4:00 p.m.
ROLL CALL
PUBLIC COMMUNICATIONS: Public comments on Closed Session Items only.
CLOSED SESSION: Teleconference/Video Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager
Authority: Government Code Section 54957
2. CONFERENCE WITH LABOR NEGOTIATORS
City Negotiators: Dr. Sánchez-Palacios, Mayor, Doug Halter, Deputy Mayor Unrepresented Employee: City Manager
Authority: Government Code Section 54957.6
ADJOURNMENT: Adjourn to Regular Meeting.
____________________________________________________________________________________ CALL TO ORDER – SPECIAL SESSION – 5:00 p.m The regular meetings of the San Buenaventura (Ventura) City Council also serv e as regul ar meetings o f the Success or Agency , Public Facilities Financing Authority, and the San Buenaventura Parking Authority when items are listed on the agenda.
ROLL CALL
PLEDGE OF ALLEGIANCE
CLOSED SESSION REPORT
CITY COUNCIL COMMUNICATIONS: Per Government Code Section 54954.2(a)(2), the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification, make a brief announcement, or make a brief report on their own activities.
CITY MANAGER COMMUNICATIONS
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, this initial period for general public communications will be limited to twenty ( 20) speakers, with priority given to in-person speakers over virtual speakers. If there are ten (10) or fewer speakers, each speaker will have three (3) minutes to speak; if there are more than ten ( 10) speakers, each speaker will have two (2 ) minutes to speak. Speakers may not cede their time to another speaker. City Council cannot act on any items not on the agenda. 2 Wednesday, July 9, 2025 Ventura City Council Agenda
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CONSENT ITEMS: Matters appearing on the Consent Items are expected to be non -controversial and will be acted upon by City Council at one time without discussion unless a Councilmember, City Staff, or a member of the public requests an opportunity to address an item. Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items. Approval by the City Council of Consent Items means the recommendation of Staff is approved along with the terms and conditions described in the Administrative Rep ort.
1. Response to Grand Jury Report regarding the Subsurface Dam in Foster Park
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Review and authorize the Mayor, or designee, to sign the City Council’s Response Letter and Grand Jury Response Form, and authorize staff to submit both the Response Form and the City Council’s Response Letter to Presiding Judge Guasco and the Grand Jury before the deadline of July 31, 2025.
2. Second Amendment to Professional Services Agreement 2022 -007 with Hamner, Jewell & Associates for Property Acquisition Services for the State Water Interconnection Project
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute a Second Amendment to the Professional Services Agreement 2022 -007 with Hamner, Jewell & Associates for property acquisition services for the State Water Interconnection Project and to increase the maximum compensation contract by $27,000, for a total not -to-exceed amount of $149,260, pursuant to Section 4.600.200 of the Municipal Code. 3 Wednesday, July 9, 2025 Ventura City Council Agenda
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FORMAL ITEMS:The public may comment on each item listed on the agenda for Formal Items as the item is taken up. Formal Items may be reordered at the discretion of the Chair. The public may speak up to three (3) minutes on each agenda item. If there are 21 or more speakers, the time will be reduced to two (2) minutes.
3. History of the Development of the Ventura Water Supply Projects and the Membrane Bioreactor and Ultraviolet Light Disinfection Projects
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Receive a presentation on the History of the Development of the Ventura Water Supply Projects and the Membrane Bioreactor and Ultraviolet Light Disinfection Projects.
4. 2025 Water and Wastewater Rate Study Update – Revised Financial Plans, Rate Structure Evaluations, and Affordability Framework Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Receive the written report and oral presentation by Raftelis Financial Consultants, Inc. on the new 2025 Water and Wastewater Rate Study process.
a. Provide feedback on potential water and wastewater rate structure modifications regarding: residential water tiers, fixed revenue recovery, and residential wastewater flow charge maximum.
b. Provide feedback on the Affordability Study Framework.
5. Award of an Early Guaranteed Maximum Price Construction Contract with PCL Construction, Inc. for Project WW22 -1215, Membrane Bioreactor/Ultraviolet Light Disinfection Project
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute subject Agreement with PCL Construction, Inc. in the amount of $79,883,226 for the Membrane Bioreactor/Ultraviolet Light Disinfection Project with a contract completion date of October 31, 2028, and execute a total time extension of 120 calendar days.
4 FORMAL ITEMS (CONTINUED)
Wednesday, July 9, 2025 Ventura City Council Agenda
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b. Authorize the City Manager, or designee, to execute future amendments to the subject Agreement with PCL Construction, Inc. to a maximum contingency of $7,988,323 for a total not -to-exceed contract amount of $87,871,549.
c. Approve and authorize the City Manager, or designee, to execute a contract with Kennedy Jenks for engineering support during construction for the Membrane Bioreactor Early Guaranteed Maximum Price construction in the amount of $2,898,015 with a contract completion date of October 31, 2028.
d. Authorize the City Manager, or designee , to execute future amendments to the Kennedy Jenks engineering support during construction contract to a maximum contingency of $300,000 for a total not -to-exceed contract amount of $3,198,015 and a total time extension of 120 calendar days.
e. Approve and authorize the City Manager, or designee, to execute a purchase order with Carahsoft Technology Corp for Procore construction project management software services for a total not -to- exceed contract amount of $424,817.25 with an agreement term through July 20, 2030.
f. Direct staff to notify the City Council if 50 percent of the contingency for the PCL Construction, Inc. or Kennedy Jenks agreements is utilized or is anticipated to be utilized.
6. Contract Award with PCL Construction Inc. for the Preconstruction Phase of the Construction Management at Risk Contract for the Advanced Water Purification Facility Project
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute the subject Agreement with PCL Construction, Inc. to serve as the construction manager at risk for the preconstruction phase of the Advanced Water Purification Facility Project in the amount of $1,200,000 with a contract completion date of March 31, 2026. b. Authorize the City Manager, or designee, to execute future amendments to the contract to a maximum contingency of $120,000 for a total not-to-exceed contract amount of $1,320,000. 5 FORMAL ITEMS (CONTINUED)
Wednesday, July 9, 2025 Ventura City Council Agenda
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7. Resolution Adopting the Third Addendum to the Certified Final Environmental Impact Report for the Ventura Water Supply Projects Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Adopt a Resolution approving the Third Addendum to the Certified Final Environmental Impact Report (EIR -9-19-52130) for the Ventura Water Supply Projects.
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, speakers may not cede their time to another speaker. If a person speaks during the first g eneral public communications period, they do not have an opportunity to speak again during this second period, even if their time was shortened to two (2) minutes during the first period. City Council cannot act on any items not on the agenda.
ADJOURNMENT: Communications to the City Council are public record and will become part of the City’s electronic records, which are accessible through the City’s website. Please note: e -mail addresses, names, addresses, and other contact information are not required, but if included in any communication to the City Council, will become part of the public record. If you do not want your e -mail address or any other contact information to be made public, you may deliver communications via U.S. Postal Service to the City Cl erk’s Office at 501 Poli Street, Room 204, Ventura, CA 93001. If you do not want your contact information included in the public record, please do not include that information in your communication. Please contact the City Clerk Department for further information.
In compliance with the American with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at (805) 658 -4787 or the California Relay Service at 711. Notification 72 hours prior will enable the City to make reasonable arrangements for accessibility to this meeting. AP&P 6.04, accessible at the link below, explains procedures for receiving and resolving requests for accommodation to participate in or conduct this meeting. https://www.cityofventura.ca.gov/DocumentCenter/View/43474/APP-604-21225 Live Spanish interpretation will be available. No advanced request for interpretation services required.
La traducción al español estará disponible en vivo. No es necesario solicitar la traducción al español anticipadamente.
Administrative Reports relating to this agenda are available on the City’s website – https://www.cityofventura.ca.gov/AgendaCenter.
Resource Items for the Public:
• City Council Protocols (which includes Rules of Decorum for the Public) • City Council Goals 2025-2026
• Budget Principles 2021-2022
• City Charter/Municipal Code
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~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This agenda was posted on Thursday, July 3, 2025, at 6:00 p.m. in the City Clerk’s Office, on the City Hall Public Notices Board and on the internet.
Michael B. MacDonald, CMC
City Clerk
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