Tuesday, August 19, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
CITY COUNCIL AGENDA
TUESDAY, AUGUST 19, 2025
CLOSED SESSION – 4:00 P.M.
SPECIAL MEETING - 5:00 P.M.
WRIGHT EVENT CENTER – 57 DAY ROAD, VENTURA, CA 93003
DR. JEANNETTE SÁNCHEZ-PALACIOS, MAYOR
Councilmembers:
DISTRICT 1 – LIZ CAMPOS DISTRICT 5 – BILL MCREYNOLDS
DISTRICT 2 – DOUG HALTER, DEPUTY MAYOR
DISTRICT 3 – RYYN SCHUMACHER
DISTRICT 6 – JIM DURAN
DISTRICT 7 – ALEX MANGONE
Bill Ayub
City Manager
Javan N. Rad
City Attorney
Michael B. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL NOT BE CONDUCTED IN A HYBRID MODEL WITH IN -
PERSON ATTENDANCE ONLY
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718/Videos or on YouTube at https://www.YouTube.com/cityofventura/live.
Please be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in - person attendees. A recording of the meeting will be available on the City’s website at:
https://www.cityofventura.ca.gov/718/Videos.
To submit written comments (up to 1,000 characters) for the City Council’s consideration and inclusion in the public record, email [email protected] by 2:00 p.m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject.
This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald, City Clerk, (805) 654-4787. The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 10:00 p.m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting.
1 Tuesday, August 19, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
CALL TO ORDER – CLOSED SESSION – 4:00 p.m.
ROLL CALL
PUBLIC COMMUNICATIONS: Public comments on Closed Session Items only.
CLOSED SESSION: Teleconference/Video Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. CONFERENCE WITH LEGAL COUNCIL – ANTICIPATED LITIGATION Significant Exposure to Litigation: One Case
Authority: Government Code Section 54956.9(d)(2)
2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Name of Case: XUS, LLP, et al. v. City of San Buenaventura Ventura County Superior Court Case No. 2024CUE1035012
Authority: Government Code Section 54956.9(d)(1)
3. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Name of Case: Open Main Street v. City of San Buenaventura Ventura County Superior Court Case No. 2024CUWM021824
Authority: Government Code Section 54956.9(d)(1)
4. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION – INITIATION
OF LITIGATION
Name of Case: Vasquez Perdomo v. Noem (one potential case) U.S. District Court, Central District of California, Case No. 25-4312 Authority: Government Code Section 54956.9(d)(4)
ADJOURNMENT: Adjourn to Special Meeting.
____________________________________________________________________________________ CALL TO ORDER – SPECIAL SESSION – 5:00 p.m The regular meetings of the San Buenaventura (Ventura) City Council also serve as regular meetings of the Successor Agency, Public Facilities Financing Authority, and the San Buenaventura Parking Authority when items are listed on the agenda.
ROLL CALL
PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
• Green Business Awards
CLOSED SESSION REPORT
2 Tuesday, August 19, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
CITY COUNCIL COMMUNICATIONS: Per Government Code Section 54954.2(a)(2), the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification, make a brief announcement, or make a brief report on their own activities.
CITY MANAGER COMMUNICATIONS
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, this initial period for general public communications will be limited to twenty (20) speakers. If there are ten (10) or fewer speakers, each speaker will have three (3) minutes to speak; if there are more than ten (10) speakers, each speaker will have two (2) minutes to speak. Speakers may not cede their time to another speaker. City Council cannot act on any items not on the agenda.
CONSENT ITEMS: Matters appearing on the Consent Items are expected to be non -controversial and will be acted upon by City Council at one time without discussion unless a Councilmember, City Staff, or a member of the public requests an opportunity to address an item. Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items. Approval by the City Council of Consent Items means the recommendation of Staff is approved along with the terms and conditions described in the Administrative Report.
1. Resolution Approving the Temporary Relocation of City Council Meetings to the Wright Event Center Due to City Council Chamber Renovations
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
Adopt a Resolution approving the temporary relocation of City Council meetings to the Wright Event Center.
2. Mayor’s Recommendations for Ventura Port District Appointments Staff: Michael MacDonald, City Clerk
RECOMMENDATION
a. Approve the reappointment of Chris Stephens to a four-year term on the Ventura Port District.
b. Approve the appointment of a Ventura resident to the Ventura Port District (name will be provided in a supplemental staff material packet) 3 CONSENT ITEMS (CONTINUED)
Tuesday, August 19, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
3. City of San Buenaventura 2024 Annual Progress Report Update on the General Plan Housing Element
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
Receive and file the City of San Buenaventura’s 2024 Annual Progress Report on the General Plan Housing Element.
4. Professional Services Agreement with Blais & Associates, LLC for Grant Management Services
Staff: Bill Ayub, City Manager
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute an Agreement with Blais & Associates, LLC (doing business as “B&A Grant Services and Software”) for grant management services in the amount of $202,080.
b. Approve the contract for two years, with an option to extend for one additional two-year term, followed by a one-year term for a total contract limit of $505,200 over five years.
5. Resolution for Ocean Protection Council’s Senate Bill 1 Sea Level Rise Adaption Grant Program and a Professional Services Agreement with Rincon Consultants for the City’s Local Coastal Program Update Associated with the Grant
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Adopt a Resolution to authorize the City Manager, or designee, to formally execute the SB 1 Grant application in the amount of $675,400 to the Ocean Protection Council.
b. Authorize the City Manager, or designee, to accept the grant funds, conduct all negotiations, and execute and submit all documents, including, without limitation, applications, agreements, amendments, and billing statements that may be necessary to complete the project on behalf of the City.
4 CONSENT ITEMS (CONTINUED)
Tuesday, August 19, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
c. Authorize the Finance Department to assign increased appropriations and revenues to the proper programs and accounts for their use as provided in the grant, if the grant is awarded.
d. Approve and Authorize the City Manager, or designee, to execute the Professional Services Agreement with Rincon for consulting services for the update of the City’s L ocal Coastal Plan for a total not -to-exceed amount of $775,400 and for a term through December 31, 2028. e. Authorize Rincon to update the city’s L ocal Coastal Plan as direct services for the City of Ventura, associated with the expanded scope of the Local Coastal Plan Update associated with the SB 1 Grant. f. Authorize the Finance Department to ad just appropriations, to include increasing appropriations if necessary by no more than $100,000 from the General Fund to service the portion of the agreement that is not grant funded.
6. Professional Services Agreement with Willdan Financial Services for a Development Impact Fee Study
Staff: Greg Morley, Chief Financial Officer
RECOMMENDATION
Approve and authorize the City Manager, or designee, to enter into a Professional Services Agreement with Willdan Financial Services for a Development Impact Fee Study with a not -to-exceed amount of $63,000, for a term of July 21, 2025 to June 30, 2026.
7. Approval of Side Letter of Agreement between the City and the Ventura Fire Management Association Regarding Administrative Assignment Pay Modifications to Align with CalPERS Special Compensation Requirements
Staff: Valerie Barroso, Human Resources Director
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute on behalf of the City, a Side Letter of Agreement between the City and the Ventura Fire Management Association regarding Administrative Assignment pay modifications to align with CalPERS special compensation requirements. 5 CONSENT ITEMS (CONTINUED)
Tuesday, August 19, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
8. IT Services Agreement with CDW -G for Information Technology Services Required from Arctic Wolf , the City’s Security Operations Center Provider
Staff: Mike Shaffer, Chief Technology Officer
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute a three-year contract with CDW-G in an amount not -to-exceed $373,074 for the services required from Arctic Wolf through August 29, 2028. b. Approve and authorize the City Manager, or design ee, to execute modifications to the CDW-G contract for Arctic Wolf services offered by Arctic Wolf for a not -to-exceed amount of $37,307 which is a 10% contingency.
9. Professional Services Agreement with Kennedy/Jenks Consultants, Inc. for the 2025 Urban Water Management Plan
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Approve and authorize the City Manager, or designee, to execute a Professional Services Agreement with Kennedy/Jenks Consultants Inc. to develop the City’s 2025 Urban Water Management Plan; Agreement term August 19, 2025 to October 31, 2026, for a total no t-to-exceed amount of $113,000, including a contingency of $10,000.
10. Fifth Amendment to Professional Services Agreement 2023 -061 with HDR Engineering Inc. and Professional Services Agreement 2023-046 with Mimiaga Engineering Group for the Ocean Outfall Offshore Project
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Approve and authorize the City Manager, or designee, to execute the Fifth Amendment to Professional Services Agreement 2023 -061 with HDR Engineering Inc. for the Ocean Outfall Offshore Project to extend the term of the Agreement to December 31, 2025 with no additional funds added.
6 CONSENT ITEMS (CONTINUED)
Tuesday, August 19, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
b. Approve and authorize the City Manager, or designee, to execute the Fifth Amendment to Professionals Services Agreement 2023 -046 with Mimiaga Engineering Group for the Ocean Outfall Offshore Project to extend the term of the Agreement to December 31, 2025 with no additional funds added.
11. Hazard Mitigation Grant Program Funding Subapplication Under the California Governor’s Office of Emergency Services for the City of Ventura's Ventura River Intake Structure Project
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Authorize the City Manager, or designee, to apply for, receive grant funds, and enter into a cooperative funding agreement with the California Governor’s Office of Emergency Services if the City is chosen as an awardee; with a federal grant amount of up to $7,012,500 and City match of $2,337,500 for the Ventura River Intake Structure Relocation Project.
b. Authorize the City Manager, or designee, to act as agent for the City to conduct all negotiations, execute and submit all documents, including, but not limited to, applications, agreements, amendments, and billing statements that may be necessary to accept the grant and complete the project under the grant.
c. Authorize the Finance Department to assign increased appropriations to the proper funds, projects, and accounts if the grant is awarded.
FORMAL ITEMS: The public may comment on each item listed on the agenda for Formal Items as the item is taken up. Formal Items may be reordered at the discretion of the Chair. The public may speak up to three (3) minutes on each agenda item. If there are 21 or more speakers, the time will be reduced to two (2) minutes.
12. 2025 Water and Wastewater Rate Study – Debt Structuring Options, Final Financial Plans, VenturaWaterPure Program, and Cash Flow Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
a. Receive the report and presentation by Raftelis Financial Consultants, Inc. on the 2025 Water and Wastewater Rate Study – Debt Structuring Options, Final Financial Plans, VenturaWaterPure Program, and Cash Flow.
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Tuesday, August 19, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
b. Select a future debt structure option, with Option 1 as the existing financing scenario with no deferral of principal repayment and Option 2 which is an alternative scenario with a modest deferral of principal repayment.
13. Proposed Revisions to the City Council Protocols as Recommended by the Rules Committee (Reviewed by the Rules Committee on July 7, 2025)
Staff: Bill Ayub, City Manager
RECOMMENDATION
After discussion, provide direction on possible revisions to the City Council Protocols, where staff would prepare and return with a proposed Resolution to adopt the changes.
14. Policy Consideration – Public Safety Burden Equity and Reentry Partnership Policy (PSBERP) (Reviewed by the Rules Committee on July 7, 2025)
Introduced by: Jim Duran, Councilmember, District 6
RULES COMMITTEE RECOMMENDATION
Refer item to the City Council with a recommendation to approve without changes.
RECOMMENDATION
a. Coordinate with the Ventura County Sheriff’s Office, Ventura County Executive Office, and other municipal stakeholders.
b. Finalize Memorandums of Understanding and launch a pilot program with ongoing review.
c. Advocate for regional and state-level support as needed.
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, speakers may not cede their time to another speaker. If a person speaks during the first general public communicatio ns period, they do not have an opportunity to speak again during this second period, even if their time was shortened to two (2) minutes during the first period. City Council cannot act on any items not on the agenda. 8 Tuesday, August 19, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
ADJOURNMENT: Communications to the City Council are public record and will become part of the City’s electronic records, which are accessible through the City’s website. Please note: e -mail addresses, names, addresses, and other contact information are not required, but if included in any communication to the City Council, will become part of the public record. If you do not want your e-mail address or any other contact information to be made public, you may deliver communications via U.S. Postal Service to the City Cle rk’s Office at 501 Poli Street, Room 204, Ventura, CA 93001. If you do not want your contact information included in the public record, please do not include that information in your communication. Please contact the City Clerk Department for further infor mation.
In compliance with the American with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at (805) 658-4787 or the California Relay Service at 711. Notification 72 hours prior will enable the City to make reasonable arrangements for accessibility to this meeting. AP&P 6.04, accessible at the link below, explains procedures for receiving and resolving requests for accommodation to participate in or conduct this meeting. https://www.cityofventura.ca.gov/DocumentCenter/View/43474/APP-604-21225 Live Spanish interpretation will be available. No advanced request for interpretation services required.
La traducción al español estará disponible en vivo. No es necesario solicitar la traducción al español anticipadamente.
Administrative Reports relating to this agenda are available on the City’s website – https://www.cityofventura.ca.gov/AgendaCenter.
Resource Items for the Public:
• City Council Protocols (which includes Rules of Decorum for the Public) • City Council Goals 2025-2026
• Budget Principles 2021-2022
• City Charter/Municipal Code
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This agenda was posted on Tuesday, August 13, 2025 at 5:30 p.m. in the City Clerk’s Office, on the City Hall Public Notices Board and on the internet.
Michael B. MacDonald, CMC
City Clerk
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