Tuesday, October 21, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
CITY COUNCIL AGENDA
TUESDAY, OCTOBER 21, 2025
CLOSED SESSION – 4:00 P.M.
REGULAR MEETING - 5:00 P.M.
WRIGHT EVENT CENTER – 57 DAY ROAD, VENTURA, CA 93003
DR. JEANNETTE SÁNCHEZ-PALACIOS, MAYOR
Councilmembers:
DISTRICT 1 – LIZ CAMPOS
DISTRICT 2 – DOUG HALTER, DEPUTY MAYOR
DISTRICT 3 – RYYN SCHUMACHER
DISTRICT 5 – BILL MCREYNOLDS
DISTRICT 6 – JIM DURAN
DISTRICT 7 – ALEX MANGONE
Bill Ayub
City Manager
Javan N. Rad
City Attorney
Michael B. MacDonald
City Clerk
PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN -PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.
The City of Ventura acknowledges that we are gathered on unceded Chumash land. To read the City Council–adopted Chumash Land Acknowledgment in full, please visit: News Flash • City Council adopts Chumash Land Acknowledgment.
Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718/Videos or on YouTube at https://www.YouTube.com/cityofventura/live.
To access the meeting remotely use this URL: https://us02web.zoom.us/j/84095569075. To request to speak, use the “raise hand” function in Zoom. To join by phone: Dial 1-669-900-6833 or 1 -833-568-8864 (Toll Free) and enter Meeting ID: 840 9556 9075. To provide public comment, Press *9 and wait to be recognized by the City Clerk.
Please be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in -person attendees and those participating virtually.
To submit written comments (up to 1,000 characters) for the City Council’s consideration and inclusion in the public records, email [email protected] by 3:00 p.m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject.
This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald, City Clerk, (805) 658-4787. The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 10:00 p.m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting. 1 Tuesday, October 21, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
CALL TO ORDER – CLOSED SESSION – 4:00 p.m.
ROLL CALL
PUBLIC COMMUNICATIONS: Public comments on Closed Session Items only.
CLOSED SESSION: Teleconference/Video Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments.
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Attorney
Authority: Government Code Section 54957
2. CONFERENCE WITH LABOR NEGOTIATORS
City Negotiators: Mayor Dr. Jeannette Sanchez-Palacios and Deputy Mayor Doug Halter Unrepresented Employee: City Attorney
Authority: Government Code 54957.6
ADJOURNMENT: Adjourn to Regular Meeting.
____________________________________________________________________________________ CALL TO ORDER – REGULAR SESSION – 5:00 p.m . The regular meetings of the San Buenaventura (Ventura) City Council also serve as regular meetings of the Successor Agency, Public Facilities Financing Authority, and the San Buenaventura Parking Authority when items are listed on the agenda.
ROLL CALL
PLEDGE OF ALLEGIANCE
SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
• Breast Cancer Awareness Month
• Domestic Violence Awareness Month
CLOSED SESSION REPORT
CITY COUNCIL COMMUNICATIONS: Per Government Code Section 54954.2(a)(2), the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification, make a brief announcement, or make a brief report on their own activities. 2 Tuesday, October 21, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
CITY MANAGER COMMUNICATIONS
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, this initial period for general public communications will be limited to twenty (20) speakers. If there are ten ( 10) or fewer speakers, each speaker will have three (3) minutes to speak; if there are more than ten (10) speakers, each speaker will have two (2) minutes to speak. Speakers may not cede their time to another speaker. City Council cannot act on any items not on the agenda
CONSENT ITEMS: Matters appearing on the Consent Items are expected to be non -controversial and will be acted upon by City Council at one time without discussion unless a Councilmember, City Staff, or a member of the public requests an opportunity to address an item. Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items. Approval by the City Council of Consent Items means the recommendation of Staff is approved along with the terms and conditions described in the Administrative Report.
1. First Amendment to Legal Services Agreement SC -0000516 with Olivarez Madruga Law Organization, LLP, for Representation of the City in Corney v. City of San Buenaventura
Staff: Javan N. Rad, City Attorney
RECOMMENDATION
Authorize the City Attorney to enter into a First Amendment to Agreement SC-0000516 with the law firm of Olivarez Madruga Law Organization, LLP, in an amount of $290,000 for a not-to-exceed total of $350,000 to continue representing the City with respect to the above-referenced matter.
2. Thirteenth Amendment to Legal Services Agreement no. 100003210 with the Law Firm of Best, Best & Krieger, LLP for the case Santa Barbara Channelkeeper v. State Water Resources Control Board and the City of San Buenaventura
Staff: Javan N. Rad, City Attorney
RECOMMENDATION
Authorize the City Attorney to enter into Thirteenth Amendment to Agreement no. 100003210 with the law firm of Best, Best and Krieger, LLP in an amount not to exceed an additional $220,000 to continue representation of the City in the litigation matter of Santa Barbara Channelkeeper v. State Water Resources Control Board and the City of San Buenaventura, Los Angeles County Superior Court Case No. 19STCP01176 (formerly San Francisco County Superior Court Case No.
CPF-14-513875), and related matters.
3 CONSENT ITEMS (CONTINUED)
Tuesday, October 21, 2025 Ventura City Council Agenda
www.cityofventura.ca.gov
3. City Council Minutes – Regular Meetings held on September 16, 2025, and September 23, 2025
Staff: Michael MacDonald, City Clerk
RECOMMENDATION
Approve City Council Minutes for Regular Meetings held on September 16, 2025, and September 23, 2025.
4. Third Change Order to Statement of Work 1 with Cognizant Worldwide Limited for Workday Support Services
Staff: Mike Shaffer, Chief Technology Officer
RECOMMENDATION
Authorize the City Manager, or designee, to execute the Third Change Order to Statement of Work 1 with Cognizant Worldwide Limited for the purchase of an additional 600 support hours in the amount of $145,800, increasing the total not -to-exceed amount of the Master Services Agreement to $444,330.
5. Resolution to Authorize Lease Agreement 624-0242289-001 with Wells Fargo Bank, National Association for Stotz Heavy Equipment at the City’s Two Municipal Golf Courses
Staff: Stacey Zarazua, Parks and Recreation Director
RECOMMENDATION
a. Adopt a Resolution to enter into a Lease Agreement with Wells Fargo Bank, National Association for heavy equipment from Stotz Equipment to be utilized at the City’s municipal golf courses.
b. Approve and authorize the City Manager, or designee, to execute Lease Agreement 624 -0242289-001 with Wells Fargo Bank, National Association for heavy equipment from Stotz Equipment for a five year term from February 1, 2026 through February 1, 2031 and a total amount not-to-exceed $1,712,593. First year is $142,899. For FY 2026.
The term of the lease will be 60 months, with a monthly payment of $28,539.
4 CONSENT ITEMS (CONTINUED)
Tuesday, October 21, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
6. Resolution Adopting the Second Addendum to the Certified Final Environmental Impact Report for the State Water Interconnection Project
Staff: Gina Dorrington, Ventura Water General Manager
RECOMMENDATION
Resolution a dopting the Second Addendum to the Certified Final Environmental Impact Report (EIR-7-19-51055, SCH #2018031010) for the State Water Interconnection Project.
PUBLIC HEARING ITEMS: Staff shall introduce the public hearing item and present their report to Council.
Councilmembers may ask questions of staff if they desire. Any member of the public may speak or present evidence, after submitting a speaker card and being recognized by th e Mayor. All rules of decorum apply during Public Hearings.
Each member of the Council shall verbally disclose all ex parte communications concerning the subject of the hearing.
7. Resolution to Adopt the 2050 General Plan and Certifying the Final Environmental Impact Report
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Adopt a Resolution certifying the Ventura 2050 General Plan Final Environmental Impact Report.
b. Adopt a Resolution adopting the City of San Buenaventura 2050 General Plan, to replace the existing adopted 2005 General Plan.
8. Amendments and Adoption of the 2025 State Building Standards Code
Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
Staff requests that the item be continued to a date certain of November 4, 2025.
5 Tuesday, October 21, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
FORMAL ITEMS: The public may comment on each item listed on the agenda for Formal Items as the item is taken up. Formal Items may be reordered at the discretion of the Chair. The public may speak up to three (3) minutes on each agenda item. If there are 21 or more speakers, the time will be reduced to two (2) minutes.
9. Resolution to Adopt the Climate Action and Resilience Plan (CARP) Staff: Rachel Dimond, Community Development Director
RECOMMENDATION
a. Find the preparation and adoption of the Climate Action and Resilience Plan is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15307 and 15308 of the CEQA Guidelines, as well as the common sense exemption in Section 15061(b)(3) of the CEQA Guidelines.
b. Adopt a Resolution approving the Climate Action and Resilience Plan (CARP).
10. Construction Contract with R2BUILD on Supervisory Control and Data Acquisition (SCADA) Improvements (Project WA20-1177)
Staff: Charles W. Ebeling, Public Works Director
RECOMMENDATION
a. Approve the SCADA Improvements Project.
b. Determine that it is Categorically Exempt from the California Environmental Quality Act (CEQA) as defined in Article 19 Section 15301 (c) of the CEQA guidelines because it is considered the repair, maintenance, or minor alteration of an existing facility i nvolving negligible or no expansion of an existing use.
c. Waive all Minor Bid Irregularities, approve and authorize the City Manager, or designee, to execute subject Agreement with R2BUILD, a California Corporation, for the SCADA Improvements in the amount of $1,274,500 with a contract completion date of July 31, 2026. d. Authorize the City Manager, or designee, to execute future amendments to subject Agreement up to a total maximum contingency of $128,000 for a total not-to-exceed Agreement amount of $1,402,500. 6 Tuesday, October 21, 2025 Ventura City Council Agenda www.cityofventura.ca.gov
ITEMS FOR FUTURE AGENDAS: Policy Considerations may be submitted by two Councilmembers jointly on Items for Future Agendas. Policy Considerations are to request that the City Council direct “staff to report back to the body at a subsequent meeting concerning any matter, or take act ion to direct staff to place a matter of business on a future agenda,” as allowed by Government Code Section 54954.2(a)(3).
PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, speakers may not cede their time to another speaker. If a person speaks during the first general public communications period, they do not have an opportunity to speak again during this second period, even if their time was shortened to two (2) minutes during the first period. City Council cannot act on any items not on the agenda.
ADJOURNMENT: Communications to the City Council are public record and will become part of the City’s electronic records, which are accessible through the City’s website. Please note: e -mail addresses, names, addresses, and other contact information are not required, but if included in any communication to the City Council, will become part of the public record. If you do not want your e-mail address or any other contact information to be made public, you may deliver communications via U.S. Postal Service to the City Cle rk’s Office at 501 Poli Street, Room 204, Ventura, CA 93001. If you do not want your contact information included in the public record, please do not include that information in your communication. Please contact the City Clerk Department for further infor mation.
In compliance with the American with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at (805) 658-4787 or the California Relay Service at 711. Notification 72 hours prior will enable the City to make reasonable arrangements for accessibility to this meeting. AP&P 6.04, accessible at the link below, explains procedures for receiving and resolving requests for accommodation to participate in or conduct this meeting. https://www.cityofventura.ca.gov/DocumentCenter/View/43474/APP-604-21225 Live Spanish interpretation will be available. No advanced request for interpretation services required.
La traducción al español estará disponible en vivo. No es necesario solicitar la traducción al español anticipadamente.
Administrative Reports relating to this agenda are available on the City’s website – https://www.cityofventura.ca.gov/AgendaCenter.
Resource Items for the Public:
• City Council Protocols (which includes Rules of Decorum for the Public) • City Council Strategic Priorities 2025-2026
• Budget Principles 2021-2022
• City Charter/Municipal Code
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This agenda was posted on Wednesday, October 15, 2025, at 5:00 p.m. in the City Clerk’s Office, on the City Hall Public Notices Board and on the internet.
Michael B. MacDonald, CMC
City Clerk
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