Tuesday, May 19, 2026 Ventura City Council Minutes www.cityofventura.ca.gov TUESDAY, MAY 19, 2026CLOSED SESSION 4:00 P.M.REGULAR MEETING - 5:00 P.M.CITY COUNCIL CHAMBERS CITY HALL - 501 POLI STREET, VENTURA, CA 93001DR. JEANNETTE SÁNCHEZ-PALACIOS, MAYORCouncilmembers:DISTRICT 1 LIZ CAMPOSDISTRICT 2 DOUG HALTER, DEPUTY MAYORDISTRICT 3 RYYN SCHUMACHERDISTRICT 5 BILL MCREYNOLDSDISTRICT 6 JIM DURANDISTRICT 7 ALEX MANGONE Bill AyubCity ManagerJavan N. RadCity Attorney Michael B. MacDonald City ClerkPUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN-PERSON ATTENDANCE AND VIRTUAL PARTICIPATION.The City of Ventura acknowledges that we are gathered on unceded Chumash land. To read the City Counciladopted Chumash Land Acknowledgment in full, please visit:Chumash Land Acknowledgment | Ventura, CA.Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718/Videosor on YouTube at https://www.YouTube.com/cityofventura/live.To access the meeting remotely use this URL: https://us02web.zoom.us/j/84095569075. To request to speak, use 1-669-900-6833 or 1-833-568-8864 (Toll Free) and enter Meeting ID: 840 9556 9075. To provide public comment, Press *9 and wait to be recognized by the City Clerk. Please be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in-person attendees and those participating virtually.records, email [email protected] 3:00 p.m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject. This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald, City Clerk, (805) 658-4787. The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 10:00 p.m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting. 1 Tuesday, May 19, 2026 Ventura City Council Minutes www.cityofventura.ca.gov CALL TO ORDER CLOSED SESSION: 4:00 p.m.ROLL CALL Present: Councilmembers Duran, McReynolds, Mangone, Schumacher, Campos, Deputy Mayor Halter Absent: Mayor Dr. Sánchez-Palacios Deputy Mayor Halter presiding PUBLIC COMMUNICATIONS: Peter Shellenbarger, Jessica Els, Edward Vigil CLOSED SESSION: Teleconference/Video Conference Meeting. The Public may not participatein the Closed Session, other than for Public Comments. 1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATIONName of Case: Katherine Manzari v. City of San Buenaventura, et al.Ventura County Superior Court Case No. 2025CUPO040146Authority: Government Code Section 54956.9(d)(1)2. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATIONName of Case: Conico Roro, Inc. v. Neda Oil, Inc.Ventura County Superior Court Case No. 2025CUNP046344Authority: Government Code Section 54956.9(d)(1)3. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATIONConsideration of Initiation of Litigation: Two CasesAuthority: Government Code Section 54956.9(d)(4)4. CONFERENCE WITH LABOR NEGOTIATORSCity Negotiators: Bill Ayub, City Manager and Valerie Barroso, Human ResourcesDirectorEmployee Organizations:b. Ventura Maintenance Employees Association (VMEA)c. Ventura Fire Management Association (VFMA)e. Ventura Police Management Association (VPMA)g. Unrepresented employeesAuthority: Government Code Section 54957.6ADJOURNMENT: 5:01 p.m. ____________________________________________________________________________________ 2 Tuesday, May 19, 2026 Ventura City Council Minutes www.cityofventura.ca.gov CALL TO ORDER REGULAR SESSION: 5:07 p.m. ROLL CALL Present: Councilmembers Duran, McReynolds, Mangone, Schumacher, Campos, Deputy Mayor Halter Absent: Mayor Dr. Sánchez-Palacios Deputy Mayor Halter presiding PLEDGE OF ALLEGIANCE: Councilmember McReynolds SPECIAL PRESENTATIONS AND ANNOUNCEMENTS: National Public Works Week Recognition Bike Safety Month Proclamation CLOSED SESSION REPORT: City Attorney Javan N. Rad reported that City Council met in closed session on all four items and announced that there was no reportable action. CITY COUNCIL COMMUNICATIONS CITY MANAGER COMMUNICATIONS PUBLIC COMMUNICATIONS: Public Speakers: Stephen Schafer, Sharyn Cooper, Daniel Nahmias, Glenn Overley, Bill Stewart, KC Rodriguez, Kate Bello, Dr. Emma Denney, Nervonica, Hayles King, Kate McDuffee 3 Tuesday, May 19, 2026 Ventura City Council Minutes www.cityofventura.ca.gov CONSENT ITEMS: Supplemental Packet: Communications posted online. Public Speakers: Glenn Overley Action: M/S/C (Duran/Schumacher) to approve the Consent Items as presented. Vote: Ayes: Duran, McReynolds, Mangone, Schumacher, Campos, Deputy Mayor Halter; Noes: None; Abstain: None; Absent: Mayor Dr. Sánchez-Palacios 1. First Amendment to Legal Services Agreement 2025-136 with Law Firm of Wood & Finck, in the case of Heermance v. Markov, et al., Ventura County Superior Court Case no. 2025CUPA046259 Staff: Javan N. Rad, City Attorney RECOMMENDATION Authorize the City Attorney to enter into the First Amendment to Legal Services Agreement 2025-136 with the law firm of Wood & Finck, to increase the not-to-exceed amount to $470,000 (an increase of $410,000), to continue representation of the City in the Heermance v. Markov, et al. lawsuit. Vote: Approved recommendation. Agreement 2025-136.1 2. Legal Services Agreement with Jones Hall LLP for Bond Counsel and Disclosure Counsel Services for Water and Wastewater Capital Improvement Projects Staff: Javan N. Rad, City Attorney RECOMMENDATION Authorize the City Attorney to enter into a Legal Services Agreement with the law firm of Jones Hall LLP in an amount not-to-exceed $195,000 for bond counsel and disclosure counsel services for water and wastewater capital improvement projects. Vote: Approved recommendation. Agreement 2026-57 4
CONSENT ITEMS (CONTINUED)
Tuesday, May 19, 2026 Ventura City Council Minutes www.cityofventura.ca.gov
3. City Council Minutes Regular Meetings held on April 14, 2026 and April 28, 2026 Staff: Michael MacDonald, City Clerk RECOMMENDATION Approve City Council Minutes for Regular Meetings held on April 14, 2026 and April 28, 2026. Vote: Approved recommendation. 4. Fifth Amendment to General Services Agreement P2022-069 with Woods Maintenance Services, Inc. for the Cleanup of Homelessness Encampments on City-Owned Property Staff: Rachel Dimond, Community Development Director RECOMMENDATION Authorize the City Manager, or designee, to execute the Fifth Amendment to General Services Agreement P2022-069 with Woods Maintenance Services Inc. for the cleanup of homelessness encampments on City-owned property to increase the total agreement amount by $134,452 for a new not-to-exceed amount of $957,477. Vote: Approved recommendation. Agreement P2022-069.5 5. Second Amendment to Professional Services Agreement 2024-116 with Kaiser Permanente for Employee Medical Examination Services Staff: Valerie Barroso, Human Resources Director RECOMMENDATION a. Authorize the City Manager, or designee, to execute the Second Amendment to the Professional Services Agreement 2024-116 with Kaiser Permanente to increase the not-to-exceed amount from $105,000 to a revised total not-to-exceed amount of $280,000 over a three-year period with two options to extend the contract. b. Authorize the City Manager, or designee, to approve future amendments to extend the Professional Services Agreement 2024-116 with Kaiser Permanente annually, for a maximum total five-year term. Vote: Approved recommendation. Agreement 2024-116.2 5
CONSENT ITEMS (CONTINUED)
Tuesday, May 19, 2026 Ventura City Council Minutes www.cityofventura.ca.gov
6. Service Agreement for Expanded Learning Opportunities Program with Ventura Unified School District for Fiscal Year 2027 Staff: Stacey Zarazua, Parks and Recreation Director RECOMMENDATION Authorize the City Manager, or designee, to execute an Agreement with Ventura Unified School District for Expanded Learning Opportunities Program Services from July 1, 2026 to June 30, 2027 for a total amount not-to-exceed $740,264. Vote: Approved recommendation. Agreement 2026-58 7. Ninth Amendment to Professional Services Agreement 2016-011 with Cannon, Inc. for Design Services on Mound Well No. 2 Project WA05-1027 Staff: Charles W. Ebeling, Public Works Director RECOMMENDATION Authorize the City Manager, or designee, to execute the Ninth Amendment to Professional Services Agreement 2016-011 with Cannon, Inc. for a new contract completion date of May 31, 2027. Vote: Approved recommendation. Agreement 2026-011.9 8. Fourth Amendment to Professional Services Agreement PW24-1123 with Flowers and Associates for Design Services on Nye 7 & 8 Conveyance Pipe Reroute Project (WA23-1250) Staff: Charles W. Ebeling, Public Works Director RECOMMENDATION Authorize the City Manager, or designee, to execute the Fourth Amendment to Professional Services Agreement PW24-1123 with Flowers and Associates for Design Services on Nye 7 & 8 Conveyance Pipe Reroute Project for a new contract completion date of May 30, 2027. Vote: Approved recommendation. Agreement PW24-1123.4 6
CONSENT ITEMS (CONTINUED)
Tuesday, May 19, 2026 Ventura City Council Minutes www.cityofventura.ca.gov
9. Purchase Order for the Statement of Work with AssetWorks, Inc., to Implement Enterprise Asset Management Software System Staff: Charles W. Ebeling, Public Works Director RECOMMENDATION a. Authorize the City Manager, or designee, to execute the Purchase Order for the Statement of Work with AssetWorks, Inc., for Enterprise Asset Management software in the amount of $313,916 for an initial three-year term of July 1, 2027, through June 30, 2030, with a forecasted five-year total not-to-exceed amount of $605,026. b. Authorize the City Manager, or designee, to execute up to two one-year contract extensions, following the initial three-year term, for a total not-to-exceed amount of $605.026. Vote: Approved recommendation. Agreement 2026-59 10. First Amendment to General Services Agreement 2024-13 with Kubra America West, Inc. for Utility Bill Printing, Processing, and Delivery Services Staff: Gina Dorrington, Ventura Water General Manager RECOMMENDATION Authorize the City Manager, or designee, to execute the First Amendment to General Service Agreement 2024-13 with Kubra America West, Inc., for Utility Bill Printing, Processing, and Delivery Services for an additional $1,092,364 resulting in a total not-to-exceed amount of $1,392,364, pursuant to Section 4.600.200 of the Municipal Code. Vote: Approved recommendation. Agreement 2024-13.1 7
CONSENT ITEMS (CONTINUED)
Tuesday, May 19, 2026 Ventura City Council Minutes www.cityofventura.ca.gov
11. Eighteenth Amendment to Master Computer Software Agreement 2013-029 with Systems and Software, Inc. to Continue to Provide Software Support for the Utility Billing and Advanced Metering Infrastructure Systems Staff: Gina Dorrington, Ventura Water General Manager RECOMMENDATION a. Authorize the City Manager, or designee, to execute the Eighteenth Amendment to Agreement 2013-029, with Systems & Software, Inc., adding $324,410, to the not-to-exceed compensation to allow Systems & Software, Inc. to continue to provide software support for the utility billing and Advanced Metering Infrastructure systems through June 30, 2027. b. Authorize the City Manager, or designee, to execute future amendments in an amount not-to-exceed an additional $32,441, in authorized contingency funding for training or other programming needs. Vote: Approved recommendation. Agreement 2013-029.18 PUBLIC HEARING ITEMS: Staff shall introduce the public hearing item and present their report to Council. Councilmembers may ask questions of staff if they desire. Any member of the public may speak or present evidence, after submitting a speaker card and being recognized by the Mayor. All rules of decorum apply during Public Hearings. Each member of the Council shall verbally disclose all ex parte communications concerning the subject of the hearing. 12. Ordinances Adding Chapters 24.501, 24.502, and 24.503 to the San Buenaventura Municipal Code to Establish a Ministerial Permit Process for Certain Affordable Housing Projects Staff: Rachel Dimond, Community Development Director RECOMMENDATION a. Conduct a Public Hearing. 8
PUBLIC HEARING ITEMS (CONTINUED)
Tuesday, May 19, 2026 Ventura City Council Minutes www.cityofventura.ca.gov b. Introduce and waive the first reading of an Ordinance to allow for a ministerial approval process of residential projects providing at least 20 percent of the total base number of units to lower income unit on reused and rezoned sites outline in the 5th and 6th cycles of the Housing Element and on residentially and mixed-use zoned properties. Ordinance titled: BUENAVENTURA, CALIFORNIA, ADDING CHAPTER 24.503 TO TITLE 24 OF THE SAN BUENAVENTURA MUNICIPAL CODE TO ALLOW FOR A MINISTERIAL APPROVAL PROCESS OF RESIDENTIAL PROJECTS PROVIDING AT LEAST 20 PERCENT OF THE TOTAL BASE NUMBER OF UNITS TO LOWER INCOME UNITS ON REUSED AND REZONED SITES OUTLINED IN THE 5TH AND 6TH CYCLES OF THE HOUSING ELEMENT AND ON RESIDENTIALLY AND MIXED- c. Introduce and waive the first reading of an Ordinance to establish ministerial review processes for qualifying housing development projects and amending related coastal and design review provisions to be incorporated into the Local Coastal Program Implementation Plan. Ordinance titled: AN ORDINANCE OF THE COUNCIL OF THE CITY OF SAN BUENAVENTURA, CALIFORNIA, ADDING CHAPTERS 24.501 AND 24.502 TO THE SAN BUENAVENTURA MUNICIPAL CODE TO ESTABLISH MINISTERIAL REVIEW PROCESSES FOR QUALIFYING HOUSING DEVELOPMENT PROJECTS AND AMENDING RELATED COASTAL AND DESIGN REVIEW PROVISIONS, AND INCLUDING A LOCAL COAST PROGRAM IMPLEMENTATION PLAN d. Adopt a Resolution to authorize staff to initiate a Local Coastal Program Amendment (LCPA) to the California Coastal Commission to certify amendments to the LCP Implementation Plan to add new Chapters 24.501, 24.502 and 24.503 to establish a ministerial permit process for certain affordable housing projects, amend Chapters 24.515 and 24.545, and add Chapter 24.305 Low-Moderate and Mixed-Use Overlays. e. Find that the proposed Ordinances (Recommendations b and c) are exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of Title 14 of the California Code of Regulations merely implements a regulatory process that will not foreseeably result in construction activities or other physical activities, either directly or indirectly. It can therefore be foreseen that the enactment of these Ordinances does not have the potential to result in significant effects on the environment. 9
PUBLIC HEARING ITEMS (CONTINUED)
Tuesday, May 19, 2026 Ventura City Council Minutes www.cityofventura.ca.gov f. Find that the proposed Resolution (Recommendation d) is exempt from the California Environmental Quality Act (CEQA) because pursuant to Public Resources Code Section 21080.9, CEQA does not apply to activities and approvals by a local government as necessary for the preparation and adoption of a local coastal program, and pursuant to Section 15265 of the CEQA Guidelines (14 C.C.R. §§ 15000 et seq.), the burden of CEQA compliance for local coastal programs is shifted from the City to the California Coastal Commission. Public Speakers: John Sanders Jones, Rob Leatherwood, Kelly Dorsey, Karen Flock, Nervonica, Marianne Parra, Kristen Kessler, Kristian Nunez, Judy Alexandre, Patty Overley, Hayles King, Adriene Coulter, Carol Spector, Josh Baker, Dayna barrios, Grant Leichtfuss Action: M/S/C (Mangone/Campos) to continue the item until the City Council adopts objective design standards. Vote: Ayes: Mangone, Campos, Schumacher, McReynolds; Noes: Duran, Deputy Mayor Halter; Abstain: None; Absent: Mayor Dr. Sánchez-Palacios FORMAL ITEMS: 13. Fiscal Year 2027 Budget Workshop #3 Staff: Greg Morley, Chief Financial Officer RECOMMENDATION a. FY 2027 Proposed Operating and Capital Improvement Budget. b. Provide staff with directions on where to allocate available General Fund resources and other desired changes to the budget. Public Speakers: Karen Kitchell, Kirby Ward, Beverly Ward, Hayles King, Patty Overley Vote: Presentation made; discussion held. 10
FORMAL ITEMS (CONTINUED)
Tuesday, May 19, 2026 Ventura City Council Minutes www.cityofventura.ca.gov Council recess 9:04 p.m. 9:17 p.m. Action: M/S/C (Schumacher/Campos) to extend the meeting beyond 10 p.m. per the City Council Protocols. Vote: Ayes: Mangone, Campos, Schumacher, Duran, McReynolds, and Deputy Mayor Halter; Noes: None; Abstain: None; Absent: Mayor Dr. Sánchez-Palacios 14. Update on Community Survey Pertaining to Potential Ballot Measure Staff: Greg Morley, Chief Financial Officer RECOMMENDATION Receive the report pertaining to phase II of public engagement regarding community support and feasibility for potential new revenue measures. No action is required. Public Speakers: Patty Overley Vote: Presentation made; discussion held. 15. First Amendment to General Services Agreement 2024-27 with Sam Hill and Sons, Inc., and Professional Services Agreement PW26-1219 with HDR Engineering, Inc for Sewerline Repair/Replacement Monmouth Way (WW25-1270) Staff: Charles W. Ebeling, Public Works Director RECOMMENDATION a. Authorize the City Manager, or designee, to execute the First Amendment to General Services Agreement 2024-27, with Sam Hill and Sons, Inc., increasing the agreement not-to-exceed amount by $5,573,456 to $7,073,456, for services as follows: $4,773,456 for the Sewerline Repair/Replacement Monmouth Way; and, $800,000 for continued on-call and emergency wastewater construction services. b. Authorize the City Manager, or designee, to execute a Professional Services Agreement with HDR Engineering, Inc. for construction management and construction observation services for the Sewerline Repair/Replacement Monmouth Way in the amount of $142,848. 11
FORMAL ITEMS (CONTINUED)
Tuesday, May 19, 2026 Ventura City Council Minutes www.cityofventura.ca.gov c. Authorize the City Manager, or designee, to execute amendments to the subject Professional Services Agreement up to a maximum contingency of $22,000 for a total not-to-exceed $164,848. d. Authorize the Finance Department to make the necessary appropriations adjustments if necessary. Action: No speakers. M/S/C (Schumacher/Mangone) to approve the staff recommendation. Agreements 2024-27.1 and PW26-1219 Vote: Ayes: Mangone, Campos, Schumacher, Duran, McReynolds, and Deputy Mayor Halter; Noes: None; Abstain: None; Absent: Mayor Dr. Sánchez-Palacios 16. Ordinance Amending Title 8, Chapter 8.60, of the San Buenaventura Municipal Code to Clarify Glue Trap Sale and Use Prohibition Staff: Bill Ayub, City Manager RECOMMENDATION a. Introduce and waive the first reading of an Ordinance that excludes insect adhesive traps from the prohibition on the sale and use of glue traps. Ordinance titled: BUENAVENTURA, CALIFORNIA AMENDING TITLE 8, CHAPTER b. Find that the enactment of the regulations pursuant to this Ordinance Amendment is determined to be exempt under Section 15061(b)(3) of Title 14 of the California Code of Regulations (the "State California Environmental Quality Act (CEQA) Guidelines") in that the adoption of these regulations merely implements a regulatory process that will not foreseeably result in construction activities or other physical activities, either directly or indirectly. It can therefore be foreseen that the enactment of this ordinance does not have the potential to have significant effects on the environment. Additionally, the enactment is 15378(b)(5) because prohibiting the use or sale of glue traps within the City, including any exemptions, has no potential for resulting in direct or indirect physical changes in the environment, as other forms of rodent control remain available. 12
FORMAL ITEMS (CONTINUED)
Tuesday, May 19, 2026 Ventura City Council Minutes www.cityofventura.ca.gov c. Set the second reading and adoption of the Ordinance on the next date upon which adequate notice can be provided. Public Speakers: Eric Deardorff, Josh Shoemaker, Jakob Shaw Action: M/S/C (Campos/McReynolds) to approve the staff recommendation. Ordinance 2026-13 Vote: Ayes: Mangone, Campos, Schumacher, McReynolds, and Deputy Mayor Halter; Noes: Duran; Abstain: None; Absent: Mayor Dr. Sánchez-Palacios ITEMS FOR FUTURE AGENDAS: a. M/S/C (McReynolds/Schumacher) to refer the issue of the condemned tennis courts to the Parks & Recreation Commission. Vote: Ayes: Mangone, Campos, Schumacher, Duran, McReynolds, and Deputy Mayor Halter; Noes: None; Abstain: None; Absent: Mayor Dr. Sánchez-Palacios b. M/S/C (McReynolds/Schumacher) to refer any e-bike items to the Parks & Recreation Commission. Vote: Ayes: Mangone, Campos, Schumacher, Duran, McReynolds, and Deputy Mayor Halter; Noes: None; Abstain: None; Absent: Mayor Dr. Sánchez-Palacios PUBLIC COMMUNICATIONS: None ADJOURNMENT: Meeting adjourned at 10:26 p.m. in honor of Kathy Beringer. I hereby certify that this is a true and correct record of the City Council meeting held on May 19, 2026. ___________________________ Michael B. MacDonald, MMC City Clerk 13