City Council Agenda Report
Meeting Date: February 21, 2023
From: Daniel S. Wall, P.E., Director of Public Works
Department: Public Works
Submitted by: Yesenia Barajas, Senior Administrative Assistant Subject
Supplemental to National Auto Fleet Multiple Vehicle Purchase Recommendation
Authorize a Supplemental to Purchase Order No. 230099 with National Auto Fleet Group for a total amount not-to-exceed $27,342 to cover the full payment of four new Ford F-150 Lighting Pro 4WD SuperCrew Work Trucks.
Background
On August 2, 2022, City Council approved the purchase of five new 2022 Ford F-150 Lighting Pro 4WD SuperCrew Work Trucks through National Auto Fleet Group, for a total cost of $230,846.60. One truck was received at the quoted price under Purchase Order (P.O.) No. 011.0015386, now referenced as P.O. No. 230099 under the City’s new Tyler Munis purchasing module. However, when attempting to acquire the four remaining trucks, the desired 2022 models were no longer available. The vendor was able to provide a quote for the 2023 Ford F-150 vehicles instead. The difference in purchase price is $6,835.50 per vehicle as the cost of the 2022 models was $46,169.32 and the cost of the 2023 models is $53,004.82. staff is requesting a supplemental in the amount of $27,342.00 to cover the costs associated with the remaining four vehicles to be purchased. In the meantime, Ford Motor Company will hold off on production of the remaining vehicles until a purchase order for the full amount has been provided.
Accordingly, staff recommends approval of a supplemental in the amount of $27,342, to add additional funds to P.O. No. 230099. This increase will result in a total purchase order amount not-to-exceed $258,188.60. Pursuant to Vernon Municipal Code Section 3.32.030(B), City Council approval of the proposed supplemental for National Auto Fleet Group is required, as total payments to National Auto Fleet Group would exceed $100,000.
Fiscal Impact
The fiscal impact is estimated at $27,342. Sufficient funds are available in the General Fund, Street Operations Division, Public Works Department, Capital Outlay Account No. 011-040-420-660000 for the current fiscal year.
Attachments
1. National Auto Fleet Group – Ford F150 EV Original Quote and P.O.
2. National Auto Fleet Group – Ford F150 EV New Quote and P.O.