City Council Agenda Report
Meeting Date: April 18, 2023
From: Daniel S. Wall, P.E., Director of Public Works
Department: Public Works
Submitted by: Yesenia Barajas, Senior Administrative Assistant Subject
Replacement of Public Works Department Vehicle
Recommendation
A. Approve and authorize the issuance of a Purchase Order to National Auto Fleet Group for a new 2023 Ford Super Duty F450 DRW (F4G) XL 2WD Dump Truck for a total amount not-toexceed $93,998.79; and B. Authorize a contingency amount of $9,400 (approximately 10%) should the purchase of a comparable Dump Truck be necessary due to limited vehicle inventory, and grant authority to the City Administrator to issue a Supplemental to the Purchase Order to National Auto Fleet Group for an amount up to the contingency amount
Background
The Public Works Department Building Maintenance Division and Street Operations Division budget for Fiscal Year 2022-2023 included a planned capital expenditure for the purchase of a new 2023 Ford Super Duty F450 DRW (F4G) XL 2WD Dump Truck. The purchase of the proposed vehicle is necessary to comply with the South Coast Air Quality Management District (SCAQMD) requirement to replace the Public Works Department’s diesel dump truck (unit S279) which has reached the end of its useful life.
The SCAQMD Fleet Rule 1191 mandates that public fleet operators procure low-emitting gasoline or alternative-fuel vehicles when adding or replacing vehicles to their vehicle fleet. Staff recommends the approval of the purchase of a new 2023 Ford Super Duty F450 DRW (F4G) XL 2WD Dump Truck through National Auto Fleet Group for a total amount not-to-exceed $93,998.79. Pursuant to Vernon Municipal Code (VMC) Chapter 3.32, Section 3.32.110(a)(5), the purchase of the proposed vehicle is exempt from competitive bidding and competitive selection, as the purchase is through Sourcewell, which offers participating agencies cooperative buying contracts. The quote secured for this purchase from National Auto Fleet Group is based on a Sourcewell contract.
City Council approval for this purchase is required pursuant to VMC Section 3.32.030(B), as during the last 12 months the City has awarded the vendor more than $100,000 in contracts.
Fiscal Impact
The fiscal impact is estimated at $93,998.79 and would not exceed $103,398.79 including the contingency. Sufficient funds are available in the General Fund, Street Operations Division, Public Works Department, Capital Outlay Account No. 011-040-430-660010 for the current fiscal year.
Attachments
1. Quote ID 23343RL for Dump Truck - National Auto Fleet