City Council Agenda Report
Meeting Date: May 2, 2023
From: Daniel S. Wall, P.E., Director of Public Works
Department: Public Works
Submitted by: Yesenia Barajas, Senior Administrative Assistant Subject
Purchase of Electric Forklift
Recommendation
A. Approve and authorize the issuance of a Purchase Order to National Auto Fleet Group (NAFG) for a Doosan BC25S-7 36V Electric 5000# Capacity Forklift for a total amount not-to-exceed $36,291.23; and
B. Authorize a contingency amount of $3,630 (approximately 10%) should the purchase of a comparable electric forklift be necessary due to limited vehicle inventory, and grant authority to the City Administrator to issue a Supplemental to the Purchase Order to NAFG for an amount up to the contingency amount.
Background
The Public Works Department Building and Facilities Maintenance Division budget proposal for Fiscal Year 2023-2024 includes a planned capital expenditure for the purchase of a Doosan BC25S-7 36V Electric 5000# Capacity Forklift. The proposed vehicle purchase is necessary to comply with the South Coast Air Quality Management District (SCAQMD) requirement to replace the Department’s 1987 forklift (unit S232), which has reached the end of its useful life.
SCAQMD Fleet Rule 1191 mandates that public fleet operators procure low-emitting gasoline or alternative-fuel vehicles when adding or replacing vehicles to their vehicle fleet. Staff recommends the approval of a Doosan BC25S-7 36V Electric 5000# Capacity Forklift through NAFG for a total amount not-to-exceed $36,291.23. Pursuant to Vernon Municipal Code (VMC) Chapter 3.32, Section 3.32.110(a)(5), the proposed vehicle purchase is exempt from competitive bidding and competitive selection, as the purchase is through Sourcewell, which offers participating agencies cooperative buying contracts. The quote secured for the desired forklift from NAFG is based on a Sourcewell contract.
Staff is also seeking approval for the City Administrator to issue necessary supplementals up to a 10% contingency amount, in addition to the $36,291.23 anticipated purchase price, to account for any increases in vehicle price due to inflation and/or if the Public Works Department must purchase a comparable vehicle that is a different make and model.
City Council approval for this purchase is required pursuant to VMC Section 3.32.030(B), as during the last 12 months, the City has awarded the vendor more than $100,000 in contracts.
Fiscal Impact
The fiscal impact is estimated at $36,291.23 and is not-to-exceed $39,921.23 including the contingency. If approved, amount will be included in the Fiscal Year 2023-2024 General Fund, Warehouse Division, Public Works Department, Capital Outlay Account No. 011-040-435- 660000.
Attachments
1. Doosan Electric Forklift Quote