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Agenda
City of Vernon
Regular City Council Meeting
Tuesday, May 16, 2023, 9:00 AM
City Hall, Council Chamber
4305 Santa Fe Avenue, Vernon, California
Crystal Larios, Mayor
Judith Merlo, Mayor Pro Tem
Leticia Lopez, Council Member
Melissa Ybarra, Council Member
Jesus Rivera, Council Member
The public is encouraged to view the meeting at
https://www.cityofvernon.org/webinar-cc
or by calling (408) 638-0968, Meeting ID 898-1471-4800#. You may address the Council via Zoom or submit comments to [email protected]
with the meeting date and item number in the subject line.
CALL TO ORDER
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FLAG SALUTE
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ROLL CALL
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APPROVAL OF AGENDA
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PUBLIC COMMENT
At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters.
PRESENTATIONS
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1. Employee Service Pin Awards for April 2023
Recommendation:
No action required by City Council. This is a presentation only.
Agenda Report
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2. Proclamation Commending Sweetener Products Company on its 100th Anniversary Recommendation:
Acknowledge and present a proclamation in recognition of Sweetener Products Company for its 100 th
year in business.
Agenda Report
1. Proclamation - Sweetener Products Co.
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3. Swearing-In Ceremony for New Police Officer in the Police Department Recommendation:
Administer the Oath of Office to Police Officer Salvador Ramos.
Agenda Report
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4. Fiscal Year 2023-24 Budget Workshop II
Recommendation:
No action required by City Council. This is a presentation only.
Agenda Report
1. FY 2023-24 Proposed Budget
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CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar for individual consideration. Removed items will be considered immediately following the Consent Calendar.
5. Meeting Minutes
Recommendation:
Approve the May 2, 2023 Regular City Council Meeting Minutes.
Agenda Report
1. May 2, 2023 Regular Meeting Minutes
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6. Claims Against the City
Recommendation:
Receive and file the claim submitted by Fred Gamboa in the amount of $425.73.
Agenda Report
1. 20230427 Fred Gamboa
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7. Operating Account Warrant Register
Recommendation:
Approve Operating Account Warrant Register No. 109, for the period of April 16 through April 28, 2023, totaling $7,605,472.01 and consisting of ratification of electronic payments totaling $7,429,785.37 and ratification of the issuance of early checks totaling $175,686.64.
Agenda Report
1. Operating Account Warrant Register No. 109
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8. City Payroll Warrant Register
Recommendation:
Approve City Payroll Warrant Register No. 803, for the period of April 1 through April 30, 2023, totaling $2,708,248.97 and consisting of ratification of direct deposits, checks and taxes totaling $1,767,051.71 and ratification of checks and electronic fund transfers for payroll related disbursements totaling $941,197.26 paid through operating bank account.
Agenda Report
1. City Payroll Account Warrant Register No. 803
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9. Fire Department Activity Report
Recommendation:
Receive and file the March 2023 Fire Department Activity Report.
Agenda Report
1. Fire Department Activity Report - March 2023
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10. Police Department Activity Report
Recommendation:
Receive and file the March 2023 Police Activity Report.
Agenda Report
1. Police Department Activity Report March 2023
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11. Electrical Easement Deed with 3430 E. 26th Street Investors, LLC Recommendation:
Accept the Electrical Easement and authorize the Mayor to execute the Certificate of Acceptance.
Agenda Report
1. Electrical Easement and Certificate of Acceptance - 3430 E 26th Street Combine item's attachments into one PDF and view
12. Professional Services Agreement with The Pun Group LLC for Professional Auditing Services Recommendation:
Approve and authorize the City Administrator to execute a Professional Services Agreement with The Pun Group LLC, in substantially the same form as submitted, for Professional Auditing Services for a total amount not-to-exceed $384,999, for a three-year term.
Agenda Report
1. Services Agreement - The Pun Group LLP
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13. Services Agreement with Camfil Power Systems
Recommendation:
A. Find that approval of the proposed action is exempt from California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines Section 15378.
To the extent the future installation of the equipment constitutes a “project”, staff anticipates that the work will be exempt from CEQA review in accordance with CEQA Guidelines Section 15302, because the project consists of the replacement or reconstruction of existing equipment where the new equipment will be located on the same site as the equipment replaced and will have substantially the same purpose and capacity as the equipment replaced; the installation work will be procured through a separate selection process and contract at a later date.
B. Approve and authorize the City Administrator to execute a Services Agreement with Camfil Power Systems (Camfil), in substantially the same form as submitted, to provide engineering and design services for generator cooling filter housing modification for a total amount not-to-exceed $250,576; and C. Authorize a contingency amount of 10% or $25,100 in the event of unforeseen changes in the project and grant authority to the City Administrator to issue amendments for an amount up to the contingency amount, if necessary.
Agenda Report
1. Services Agreement with Camfil Power Systems
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14. Services Agreement with Waterline Technologies, Inc.
Recommendation:
A. Accept the bid proposal from Waterline Technologies, Inc. (Waterline) as the lowest responsive and responsible bid for the supply of sodium hypochlorite 12.5 percent solution; B. Approve and authorize the City Administrator to execute a Professional Services Agreement with Waterline, in substantially the same form as submitted, for the supply of sodium hypochlorite 12.5 percent solution for a total amount not to exceed $234,490.56, for a three-year term; and C. Authorize a contingency amount of 10% or $23,449, in the event of increased system demands or price volatility and grant authority to the City Administrator to issue amendments for an amount up to the contingency amount, if necessary.
Agenda Report
1. Services Agreement with Waterline Technologies, Inc.
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15. Project Funded by Senate Bill 1: The Road Repair and Accountability Act for Fiscal Year 2023-2024 Recommendation:
A. Find that the approval of the proposed resolution does not constitute at "project" pursuant to Sections 15378(b)(2) and (4) of the Guidelines to the California Environmental Quality Act (CEQA), because it constitutes an administrative activity and government funding mechanism that does not involve any commitment to any specific project which may result in a potentially significant impact on the environment; and even if the adoption of the proposed resolution did constitute a project, it would be exempt from CEQA in accordance with Section 15061(b)(3), the general rule that CEQA only applies to project that may have a significant effect on the environment; and B. Adopt Resolution No. 2023-08 adopting a project list to be funded by Senate Bill 1: The Road Repair and Accountability Act for Fiscal Year (FY) 2023-2024.
Agenda Report
1. Resolution No. 2023-08
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16. LA River Path Project Master Cooperative Agreement
Recommendation:
A. Find that approval of the proposed action is exempt from California Environmental Quality Act (CEQA) review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a “project” as defined by CEQA Guidelines Section 15378. To the extent that the LA River Path Project requires CEQA analysis, the Project is currently undergoing an environmental review process led by the Los Angeles County Metropolitan Transportation Authority (LACMTA or Metro); and B. Approve and authorize the City Administrator, to execute the Master Cooperative Agreement between the City of Vernon and the LACMTA, in substantially the same form as submitted, for the design and construction of a portion of the LA River Path Project.
Agenda Report
1. LA River Path - Master Cooperative Agreement
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NEW BUSINESS
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17. Citywide Striping and Pavement Markings FY22-23
Recommendation:
A. Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines Section 15301, because the project consists of the maintenance, repair or minor alteration of existing facilities and involves negligible or no expansion of an existing use; B. Accept the bid proposal from WGJ Enterprises Inc., dba PCI as the lowest responsive and responsible bid for the Citywide Striping and Pavement Markings FY22-23 project and reject all other bids; C. Approve and authorize the City Administrator to execute Contract No. 20230179 in the amount of $332,005 for the Citywide Striping and Pavement Markings FY22-23 project for a period not to exceed 30 days; and D. Authorize a contingency of $10,000 in the event of an unexpected changed condition in the project and grant authority to the City Administrator to issue a change order(s) for an amount up to the contingency amount if necessary.
Agenda Report
1. Contract No. 20230179 Citywide Striping and Pavement Markings FY22-23 Combine item's attachments into one PDF and view
18. Los Angeles Unified School District Education Compact Recommendation:
Approve and authorize the City Administrator to execute an Education Compact with the Los Angeles Unified School District, in substantially the same form as submitted, for a term through June 2026.
Agenda Report
1. Education Compact Vernon-LAUSD
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ORAL REPORTS
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19. City Administrator Reports on Activities and Other Announcements Combine item's attachments into one PDF and view
20. Council Reports on Activities (including AB 1234), Announcements, or Directives to Staff Combine item's attachments into one PDF and view
ADJOURNMENT
On May 11, 2023, the foregoing agenda was posted in accordance with the applicable legal requirements. Regular and Adjourned Regular meeting agendas may be amended up to 72 hours and Special meeting agendas may be amended up to 24 hours in advance of the meeting.
Guide to City Council Proceedings
Meetings
of the City Council are held the first and third Tuesday of each month at 9:00 a.m. and are conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal Code Section 2.04.020).
Copies
of all agenda items and back-up materials are available for review in the City Clerk Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are available for public inspection during regular business hours, Monday through Thursday, 7:00 a.m. to 5:30 p.m. Agenda reports may be reviewed on the City's website at www.cityofvernon.org or copies may be purchased for $0.10 per page.
Disability-related services
are available to enable persons with a disability to participate in this meeting, consistent with the Americans with Disabilities Act (ADA). In compliance with ADA, if you need special assistance, please contact the City Clerk department at [email protected]
or (323) 583-8811 at least 48 hours prior to the meeting to assure arrangements can be made.
The
Public Comment
portion of the agenda is for members of the public to present items, which are not listed on the agenda but are within the subject matter jurisdiction of the City Council. The City Council cannot take action on any item that is not on the agenda but matters raised under Public Comment may be referred to staff or scheduled on a future agenda. Comments are limited to three minutes per speaker unless a different time limit is announced. Speaker slips are available at the entrance to the Council Chamber.
Public Hearings
are legally noticed hearings. For hearings involving zoning matters, the applicant and appellant will be given 15 minutes to present their position to the City Council. Time may be set aside for rebuttal. All other testimony shall follow the rules as set for under Public Comment. If you challenge any City action in court, you may be limited to raising only those issues you or someone else raised during the public hearing, or in written correspondence delivered to the City Clerk at or prior to the public hearing.
Consent Calendar
items may be approved by a single motion. If a Council Member or the public wishes to discuss an item, it may be removed from the calendar for individual consideration. Council Members may indicate a negative or abstaining vote on any individual item by so declaring prior to the vote on the motion to adopt the Consent Calendar. Items excluded from the Consent Calendar will be taken up following action on the Consent Calendar. Public speakers shall follow the guidelines as set forth under Public Comment.
New Business items
are matters appearing before the Council for the first time for formal action. Those wishing to address the Council on New Business items shall follow the guidelines for Public Comment.
Closed Session
allows the Council to discuss specific matters pursuant to the Brown Act, Government Code Section 54956.9.
Based on the advise of the City Attorney, discussion of these matters in open session would prejudice the position of the City.
Following Closed Session, the City Attorney will provide an oral report on any reportable matters discussed and actions taken.
At the conclusion of Closed Session, the Council may continue any item listed on the Closed Session agenda to the Open Session agenda for discussion or to take formal action as it deems appropriate.
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