Regular City Council Meeting Agenda June 20, 2023
Agenda
City of Vernon
Regular City Council Meeting
Tuesday, June 20, 2023, 9:00 AM
City Hall, Council Chamber
4305 Santa Fe Avenue, Vernon, California
Crystal Larios, Mayor
Judith Merlo, Mayor Pro Tem
Melissa Ybarra, Council Member
Leticia Lopez, Council Member
Jesus Rivera, Council Member
The public is encouraged to view the meeting at https://www.cityofvernon.org/webinar-cc or by calling (408) 638-0968, Meeting ID 839-6576-6760#. You may address the Council via Zoom or submit comments to [email protected] with the meeting date and item number in the subject line.
CALL TO ORDER
FLAG SALUTE
ROLL CALL
APPROVAL OF AGENDA
PUBLIC COMMENT
At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters.
PRESENTATIONS
1. Fiscal Year (FY) 2022-23 Docket II Scholarship Grants Awarded by Vernon CommUNITY Fund Grant Committee
Recommendation:
A. Receive and file the report on grants awarded by the Grant Committee for FY 2022-23 Docket II; and
B. Recognize the FY 2022-23 Docket II Scholarship Grant recipients for their outstanding academic performance, personal achievement, community involvement, and leadership.
Regular City Council Meeting Agenda June 20, 2023
2. Employee Service Pin Awards
Recommendation:
Recognize May 2023 Employee Service Pin Award recipients.
3. Recognition of Outgoing City Commission and Committee Members Recommendation:
Recognize outgoing Green Vernon Commissioner Ron Daerr and Vernon Housing Commissioner Steven Spanks for their dedicated service to the City of Vernon.
4. City Administrator Report
Recommendation:
Receive presentation on various topics including New Business Welcome, Sweetener Products’ Centennial Anniversary, Exide Update, Legislative Engagement, International Council of Shopping Centers Conference, Special Olympics Law Enforcement Torch Run, Residential Mixed-Use Projects on the Horizon, and Community Events.
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar for individual consideration. Removed items will be considered immediately following the Consent Calendar.
5. Meeting Minutes
Recommendation:
Approve the June 6, 2023 Regular City Council Meeting Minutes.
6. Claims Against the City
Recommendation:
Receive and file the claims submitted by Evelin Meza in the amount of $1,857.15 and Norissa Alberta White-Isaacs in an undetermined amount.
7. Operating Account Warrant Register
Recommendation:
Approve Operating Account Warrant Register No. 111, for the period of May 21 through June 3, 2023, totaling $5,635,506.35 and consisting of ratification of electronic payments totaling $5,329,469.88 and ratification of the issuance of early checks totaling $306,036.47.
8. City Payroll Warrant Register
Recommendation:
Approve City Payroll Warrant Register No. 804, for the period of May 1 through May 31, 2023, totaling $2,694,562.67 and consisting of ratification of direct deposits, checks and taxes totaling $1,773,782.97 and ratification of checks and electronic fund transfers (EFT) for payroll related disbursements totaling $920,779.70 paid through operating bank account.
9. Fire Department Activity Report
Recommendation:
Receive and file the April 2023 Fire Department Activity Report.
10. Police Department Activity Report
Recommendation:
Receive and file the April 2023 Police Department Activity Report.
Regular City Council Meeting Agenda June 20, 2023
11. Quarterly City Housing Report
Recommendation:
Receive and file the June 2023 Quarterly Housing Report.
12. Blanket Purchase Order with The Home Depot
Recommendation:
A. Authorize a Supplemental to Fiscal Year (FY) 2022-2023 Blanket Purchase Order with The Home Depot for a total amount not-to-exceed $30,000; B. Find that the best interests of the City are served by a direct award of a Blanket Purchase Order to The Home Depot, without a competitive selection process pursuant to Vernon Municipal Code Section 3.32.110 (B)(2); and
C. Approve the issuance of a Blanket Purchase Order with The Home Depot in an amount not-to-exceed $189,250 to procure supplies for the Public Works Department and Vernon Public Utilities for operational needs and special projects for FY 2023-2024.
13. Purchase Order with National Auto Fleet Group
Recommendation:
A. Approve and authorize the issuance of a Purchase Order with National Auto Fleet Group (NAFG) to purchase a Ford F-150 Lightning XLT and a Ford F-150 Lightning Pro for a total amount not-to-exceed $135,440.88; and
B. Authorize a contingency amount of ten percent (10%) or $13,544 should the purchase of a comparable vehicle be necessary due to limited vehicle inventory, and grant authority to the City Administrator to issue a Supplemental to the Purchase Order to NAFG for an amount up to the contingency amount.
14. Purchase Contract with Merrimac Energy Group to Procure Fuel Recommendation:
Approve and authorize the issuance of a Purchase Contract with Merrimac Energy Group in an amount not-to-exceed $600,000 to procure fuel for Citywide fleet for Fiscal Year 2023- 2024.
15. Services Agreement with EN Engineering, LLC
Recommendation:
Approve and authorize the City Administrator to execute a Services Agreement with EN Engineering LLC (EN Engineering), in substantially the same form as submitted, for Natural Gas Operational and Compliance Support Services for a total amount not-to-exceed $185,000, for a one-year term, with an option to extend the Services Agreement up to a three-year term.
Regular City Council Meeting Agenda June 20, 2023
16. Vernon Public Utilities 2023 Wildfire Mitigation Plan Recommendation:
A. Find that the proposed action is exempt from the California Environmental Quality Act (CEQA), in accordance with CEQA Guidelines Section 15061(B)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment. This action receives and files an update to the City’s plan for the implementation of preventative strategies and mitigation measures to minimize the risk of wildfires caused by electrical lines and equipment; this action does not authorize any construction activity or any disturbance of an environmental resource, and has no potential for causing a significant effect on the environment; and
B. Approve the Vernon Public Utilities 2023 Wildfire Mitigation Plan.
17. Property and Casualty Insurance Placements for Fiscal Year 2023-24 Recommendation:
Approve and authorize the City Administrator to execute all related documents for the procurement of necessary annual insurance coverage for Fiscal Year 2023-24, effective July 1, 2023, to June 30, 2024, for a total amount not-to-exceed $4,965,500.
18. Utility Vehicle Purchase
Recommendation:
A. Find that the purchase of a utility vehicle for the Health Department is exempt from competitive bidding requirements pursuant to Vernon Municipal Code Section 3.32.070; and B. Approve and authorize the City Administrator to execute a purchase contract directly with an auto dealership that offers the lowest price for a 2023 Ford F-150 Lightning model and has the vehicle currently available in its inventory at a price not-to-exceed $71,000.
NEW BUSINESS
19. 2022 Military Equipment Use Policy Ordinance and Annual Report Recommendation:
A. Review and approve the 2022 Military Equipment Annual Report; and B. Renew Ordinance No. 1282 approving the Police Department’s updated military equipment funding, acquisition, and use policy.
20. Warehouse Special Parcel Tax Rate for Fiscal Year 2023-24 Recommendation:
A. Adopt Resolution No. 2023-14 determining the Warehouse Special Parcel Tax levied for Fiscal Year (FY) 2023-24 pursuant to Municipal Code Section 3.20.010; and B. Approve and authorize the Director of Finance to execute an Agreement for Billing of Direct Assessments (Warehouse Special Parcel Tax) with the County of Los Angeles Auditor-Controller’s Office, in substantially the same form as submitted, for the collection and distribution of the Warehouse Special Parcel Tax for FY 2023-24.
Regular City Council Meeting Agenda June 20, 2023
21. Public Safety Special Parcel Tax Rate for Fiscal Year 2023-24 Recommendation:
A. Adopt Resolution No. 2023-15 determining the Public Safety Special Parcel Tax levied for Fiscal Year (FY) 2023-24, pursuant to Municipal Code Section 3.20.020; and B. Approve and authorize the Director of Finance to execute an Agreement for Billing Direct Assessments with the County of Los Angeles Auditor-Controller’s Office, in substantially the same form as submitted, for the collection and distribution of the Public Safety Special Parcel Tax for FY 2023-24.
22. Commission and Committee Appointments (Continued from June 6, 2023) Recommendation:
Appoint one environmental representative to the Green Vernon Commission (GVC) (partial term June 20, 2023 to June 30, 2024).
ORAL REPORTS
23. City Administrator Reports on Activities and Other Announcements
24. Council Reports on Activities (including AB 1234), Announcements, or Directives to Staff
CLOSED SESSION
25. Conference with Legal Counsel – Anticipated Litigation Significant Exposure to Litigation
Government Code Section 54956.9(d)(2)
Number of potential cases: 1
26. Conference with Legal Counsel – Anticipated Litigation Initiation of Litigation
Government Code Section 54956.9(d)(4)
Number of potential cases: 1
CLOSED SESSION REPORT
ADJOURNMENT
On June 15, 2023, the foregoing agenda was posted in accordance with the applicable legal requirements. Regular and Adjourned Regular meeting agendas may be amended up to 72 hours and Special meeting agendas may be amended up to 24 hours in advance of the meeting.
Regular City Council Meeting Agenda June 20, 2023
Guide to City Council Proceedings
Meetings of the City Council are held the first and third Tuesday of each month at 9:00 a.m. and are conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal Code Section
2.04.020).
Copies of all agenda items and back-up materials are available for review in the City Clerk Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are available for public inspection during regular business hours, Monday through Thursday, 7:00 a.m. to 5:30 p.m.
Agenda reports may be reviewed on the City's website at www.cityofvernon.org or copies may be purchased for $0.10 per page.
Disability-related services are available to enable persons with a disability to participate in this meeting, consistent with the Americans with Disabilities Act (ADA). In compliance with ADA, if you need special assistance, please contact the City Clerk department at [email protected] or (323) 583-8811 at least 48 hours prior to the meeting to assure arrangements can be made.
The Public Comment portion of the agenda is for members of the public to present items, which are not listed on the agenda but are within the subject matter jurisdiction of the City Council. The City Council cannot take action on any item that is not on the agenda but matters raised under Public Comment may be referred to staff or scheduled on a future agenda. Comments are limited to three minutes per speaker unless a different time limit is announced. Speaker slips are available at the entrance to the Council Chamber.
Public Hearings are legally noticed hearings. For hearings involving zoning matters, the applicant and appellant will be given 15 minutes to present their position to the City Council. Time may be set aside for rebuttal. All other testimony shall follow the rules as set for under Public Comment. If you challenge any City action in court, you may be limited to raising only those issues you or someone else raised during the public hearing, or in written correspondence delivered to the City Clerk at or prior to the public hearing.
Consent Calendar items may be approved by a single motion. If a Council Member or the public wishes to discuss an item, it may be removed from the calendar for individual consideration.
Council Members may indicate a negative or abstaining vote on any individual item by so declaring prior to the vote on the motion to adopt the Consent Calendar. Items excluded from the Consent Calendar will be taken up following action on the Consent Calendar. Public speakers shall follow the guidelines as set forth under Public Comment.
New Business items are matters appearing before the Council for the first time for formal action.
Those wishing to address the Council on New Business items shall follow the guidelines for Public Comment.
Closed Session allows the Council to discuss specific matters pursuant to the Brown Act, Government Code Section 54956.9. Based on the advice of the City Attorney, discussion of these matters in open session would prejudice the position of the City. Following Closed Session, the City Attorney will provide an oral report on any reportable matters discussed and actions taken. At the conclusion of Closed Session, the Council may continue any item listed on the Closed Session agenda to the Open Session agenda for discussion or to take formal action as it deems appropriate.
City Council Agenda Report
Meeting Date: June 20, 2023
From: Carlos Fandino, City Administrator
Department: City Administration
Submitted by: Diana Figueroa, Administrative Analyst
Subject
Fiscal Year (FY) 2022-23 Docket II Scholarship Grants Awarded by Vernon CommUNITY Fund Grant Committee
Recommendation
A. Receive and file the report on grants awarded by the Grant Committee for FY 2022-23 Docket II; and
B. Recognize the FY 2022-23 Docket II Scholarship Grant recipients for their outstanding academic performance, personal achievement, community involvement, and leadership.
Background
On May 17, 2023, the Vernon CommUNITY Fund Grant Committee (Grant Committee) held its final grant award meeting for the 2022-23 fiscal year. There were a total of eight (8) Scholarship Grant applicants included on the second docket (listed below in alphabetical order) and all were approved by the Grant Committee for the amounts recommended, for a combined total of $40,000.
1. Gabriela Bautista, Alliance Collins Family - $5,000;
2. Isabel Cantoran, Maywood Center for Enriched Studies - $6,000;
3. Itzia Corona, Maywood Center for Enriched Studies - $3,000;
4. Melony Dominguez, Garfield High School - $6,000;
5. Melissa Gonzalez, Maywood Center for Enriched Studies - $6,000;
6. Sophie Martinez, Brio College Prep - $3,000;
7. Sergio Morales, Garfield High School - $5,000; and
8. Damian Plata, Maywood Center for Enriched Studies - $6,000.
Section 2.48.130(D) of the Vernon Municipal Code requires the Grant Committee Executive Director (City Administrator) provide the City Council a report of the grant related actions taken by the Grant Committee. Certificates will be presented to all Grant Recipients to acknowledge their awards.
Fiscal Impact
Sufficient funds for the total grant award amount of $20,000 for Docket II of FY 2022-23 are included in the City's 2022-23 Community Promotion Budget Account No. 011-010-140-529715.
Attachments
None.
. . . .
Item 1 Page 1 of 1
City Council Agenda Report
Meeting Date: June 20, 2023
From: Michael Earl, Director of Human Resources
Department: Human Resources
Submitted by: Veronica Avendano, Administrative Secretary Subject
Employee Service Pin Awards
Recommendation
Recognize May 2023 Employee Service Pin Award recipients.
Background
The following employee is eligible to receive their service pin based on the number of service years with the City of Vernon:
TWENTY YEARS OF SERVICE
Jose S. Reyna, Police Officer, Hired May 2003
Fiscal Impact
There is no fiscal impact associated with this report.
Attachments
None.
. . . .
Item 2 Page 1 of 1
City Council Agenda Report
Meeting Date: June 20, 2023
From: Lisa Pope, City Clerk
Department: City Clerk
Submitted by: Sandra Dolson, Administrative Secretary
Subject
Recognition of Outgoing City Commission and Committee Members Recommendation
Recognize outgoing Green Vernon Commissioner Ron Daerr and Vernon Housing Commissioner Steven Spanks for their dedicated service to the City of Vernon.
Background
The City of Vernon has several Boards, Commissions, and Committees, established by Charter, ordinance, or resolution, that advise the Council on policy matters or review specific issues and carry out assignments as requested by the City Council, or prescribed by law.
The following Commissioners have provided invaluable service to the City: • Ron Daerr, Green Vernon Commission – February 5, 2019 to March 20, 2023. • Steven Spanks, Vernon Housing Commission – June 7, 2022 to June 30, 2023.
Staff recommends the Council present Certificates of Recognition for their service to the City.
Fiscal Impact
There is no fiscal impact associated with this report.
Attachments
None.
. . . .
Item 3 Page 1 of 1
City Council Agenda Report
Meeting Date: June 20, 2023
From: Carlos Fandino, City Administrator
Department: City Administration
Submitted by: Diana Figueroa, Administrative Analyst
Subject
City Administrator Report
Recommendation
Receive presentation on various topics including New Business Welcome, Sweetener Products’ Centennial Anniversary, Exide Update, Legislative Engagement, International Council of Shopping Centers Conference, Special Olympics Law Enforcement Torch Run, Residential Mixed-Use Projects on the Horizon, and Community Events.
Background
The City Administrator Report is a presentation highlighting City projects, responses to Council inquiries, and events and activities of interest to the community. The report will be available at the time of the meeting.
Fiscal Impact
There is no fiscal impact associated with this report.
Attachments
None.
. . . .
Item 4 Page 1 of 17
City Administrator Report
June 20, 2023
June 20, 2023
Item 4
Staff Presentation
. . . .
Item 4 Page 2 of 17
TOPICS
1. New Business Welcome
2. Sweetener Products Celebrates Centennial Anniversary
3. International Council of Shopping Centers Conference
4. Legislative Engagement
5. Legislators Urge Superfund Status for Exide Cleanup
6. Special Olympics Law Enforcement Torch Run
7. Residential Mixed-Use Projects on the Horizon
8. Community Events
HIGHLIGHTS
. . . .
Item 4 Page 3 of 17
NEW BUSINESS WELCOME
ADMINISTRATION
. . . .
Item 4 Page 4 of 17
SWEETENER PRODUCTS CELEBRATES CENTENNIAL ANNIVERSARY
ADMINISTRATION
. . . .
Item 4 Page 5 of 17
INTERNATIONAL SHOPPING CENTERS CONFERENCE (ICSC)
City Administration staff attended
ICSC Las Vegas in May • ICSC gathers industry experts who strengthen communities and economies
by developing spaces for consumers to
shop, dine, work, and play
• Connected with professionals that offered
insight on retail prospects for Vernon
• Participated in economic development
workshops
• ICSC participation will continue
ADMINISTRATION
. . . .
Item 4 Page 6 of 17
INTERNATIONAL SHOPPING CENTERS CONFERENCE (ICSC)
ADMINISTRATION
. . . .
Item 4 Page 7 of 17
LEGISLATIVE ENGAGEMENT
ADMINISTRATION
Staff continues to develop
connection with local legislators • Fluid communication allows for Vernon to continually advocate for community
needs
• Office of Congressman Garcia
coordinated tour of Gaviña on May 1st
• On June 15th, Congressman Garcia Rep
met with City Administration
• Council is invited to the Congressman’s
Open House on June 29th . . . .
Item 4 Page 8 of 17
LEGISLATORS URGE SUPERFUND STATUS FOR EXIDE CLEANUP
Recent media attention on Exide
Superfund status • Vernon discussed Exide cleanup with
Senator Padilla in February
• Legislators brought attention to issue
with press conference
• LA Times ran subsequent article
addressing Exide issue and legislators’
support of federal Superfund priority
• Vernon continues to advocate for
additional funding for clean up
ADMINISTRATION
. . . .
Item 4 Page 9 of 17
SPECIAL OLYMPICS LAW ENFORCEMENT TORCH RUN
Torch Run routed through
Vernon on June 6th • Local Law Enforcement agencies
partnered to carry the torch from
start to finish
• Largest Southern California
fundraiser for Special Olympics
• Since its start in 1981, this was the
first time that the “Flame of Hope”
was carried through Vernon
streets
POLICE
. . . .
Item 4 Page 10 of 17
SPECIAL OLYMPICS LAW ENFORCEMENT TORCH RUN
POLICE
. . . .
Item 4 Page 11 of 17
RESIDENTIAL MIXED
-USE PROJECTS ON THE HORIZON
Multiple mixed-use
development projects in
queue • Owners of properties along
Santa Fe met with City staff to
discuss potential projects
• Zoning modifications will allow
mixed-use development
• Proposed changes are
scheduled to be presented to
Council this summer
PUBLIC WORKS
. . . .
Item 4 Page 12 of 17
RESIDENTIAL PROJECTS ON THE HORIZON
PUBLIC WORKS
. . . .
Item 4 Page 13 of 17
COMMUNITY EVENTS
Vernon Job Fair • Event hosted on April 6th
at City Hall
• Approximately 30 local
businesses were in
attendance
• Nearly 100 job seekers
registered to attend
• Another job fair will be
scheduled for later this
year
ADMINISTRATION
. . . .
Item 4 Page 14 of 17
COMMUNITY EVENTS
ADMINISTRATION
. . . .
Item 4 Page 15 of 17
ADMINISTRATION
COMMUNITY EVENTS
Upcoming...
Vernon Summer Swim July 9th • Exclusively for Vernon residents • Pool access at Rio Vista YMCA in Maywood for residents who register
• Free food and lawn activities will also be available
for attendees
• Flyer is coming soon!
. . . .
Item 4 Page 16 of 17
City Administrator Report
Highlighting Industry, Community, and Service
. . . .
Item 4 Page 17 of 17
City Council Agenda Report
Meeting Date: June 20, 2023
From: Lisa Pope, City Clerk
Department: City Clerk
Submitted by: Sandra Dolson, Administrative Secretary
Subject
Meeting Minutes
Recommendation
Approve the June 6, 2023 Regular City Council Meeting Minutes.
Background
Staff has prepared and submits the minutes for approval.
Fiscal Impact
There is no fiscal impact associated with this report.
Attachments
1. 20230606 Regular Meeting Minutes . . . .
Item 5 Page 1 of 7
MINUTES
VERNON CITY COUNCIL
REGULAR MEETING
TUESDAY, JUNE 6, 2023
COUNCIL CHAMBER, 4305 SANTA FE AVENUE
CALL TO ORDER
Mayor Larios called the meeting to order at 9:02 a.m.
FLAG SALUTE
Mayor Larios led the Flag Salute.
ROLL CALL
PRESENT:
Crystal Larios, Mayor
Judith Merlo, Mayor Pro Tem
Melissa Ybarra Council Member
Leticia Lopez, Council Member
Jesus Rivera, Council Member
STAFF PRESENT:
Angela Kimmey, Deputy City Administrator
Zaynah Moussa, City Attorney
Lisa Pope, City Clerk
Scott Williams, Finance Director
Fredrick Agyin, Health and Environmental Control Director Michael Earl, Human Resources Director
Robert Sousa, Police Chief
Dan Wall, Public Works Director
Todd Dusenberry, Public Utilities General Manager
Richard Corbi, Public Utilities Planning and Analysis Manager
APPROVAL OF THE AGENDA
MOTION
Council Member Ybarra moved and Mayor Pro Tem Merlo seconded a motion to approve the agenda. The question was called and the motion carried unanimously.
PUBLIC COMMENT
Salima and Hanif Surani, Tuxedo LA, discussed their Vernon business offering a warehouse filming location and expressed concern with the requirement for two Police Officers at every film shoot.
. . . .
Item 5 Page 2 of 7
Regular City Council Meeting Minutes Page 2 of 6
June 6, 2023
RECESS
Mayor Larios called a recess at 9:05 a.m. The meeting reconvened at 9:12 a.m.
CONSENT CALENDAR
MOTION
Council Member Ybarra moved and Mayor Pro Tem Merlo seconded a motion to approve the Consent Calendar. The question was called and the motion carried unanimously.
The Consent Calendar consisted of the following items:
1. Meeting Minutes
Recommendation: Approve the May 16, 2023 Regular City Council Meeting Minutes.
2. Claims Against the City
Recommendation: Receive and file the claim submitted by Barnaby Wang in the amount of $825.68.
3. Operating Account Warrant Register
Recommendation: Approve Operating Account Warrant Register No. 110, for the period of April 29 through May 20, 2023, totaling $11,223,138.38 and consisting of ratification of electronic payments totaling $10,445,631.96 and ratification of the issuance of early checks totaling $777,506.42.
4. Amendment to Classification and Compensation Plan
Recommendation: A. Approve new and revised job descriptions; and B. Adopt Resolution No. 2023-11 adopting the Classification and Compensation Plan in accordance with Government Code Section 20636(b)(1) and repealing Resolution Nos. 2022-29, 2022-31, and 2022-33 effective July 2, 2023.
5. Annual Statement of Investment Policy for Fiscal Year 2023-2024 Recommendation: Adopt Resolution No. 2023-12 approving an Annual Statement of Investment Policy for Fiscal Year 2023-24 and delegating investment authority to the Director of Finance/City Treasurer.
6. Notice of Completion for Contract No. LP-0584 – Rehabilitation of Reservoirs 3-1, 3-2, and 3-3
Recommendation: A. Accept the work by Capital Industrial Coatings, LLC, regarding City Contract No. LP-0584; and B. Authorize the General Manager of Public Utilities to execute and submit the Notice of Completion to the Los Angeles County Registrar-Recorder/County Clerk.
7. Services Agreement with Jacobs Engineering Group Inc. for Environmental Compliance Services
Recommendation: Approve and authorize the City Administrator to execute the Services Agreement with Jacobs Engineering Group Inc. (Jacobs) for environmental compliance services, in substantially the same form as submitted, for a total amount not-to-exceed $1,465,686, for a three-year term.
8. Purchase Contract with Insight Public Sector, Inc.
Recommendation: A. Find that the proposed action is exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines . . . .
Item 5 Page 3 of 7
Regular City Council Meeting Minutes Page 3 of 6
June 6, 2023
Section 15303, because the project consists of installation of small, new equipment in existing facilities; and B. Approve and authorize the issuance of a Purchase Contract with Insight Public Sector, Inc., in an amount not-to-exceed $60,530.37 for the purchase of an uninterruptible power supply.
9. Salvation Army Bell Shelter Reimbursement Agreement
Recommendation: Approve and authorize the Mayor to execute a Reimbursement Agreement for shelter beds within the Salvation Army Bell Shelter with the cities of Bell, Bell Gardens, Commerce, Cudahy, Huntington Park, Maywood, and Southgate, collectively referred to as the Local Coordinating Alliance (LCA1), in substantially the same form as submitted, at an estimated cost of $31,379 and total amount not-to-exceed $42,000 for a one-year term through June 30, 2024.
NEW BUSINESS
10. Commission and Committee Appointments
City Clerk Pope presented the staff report.
MOTION
Council Member Ybarra moved and Council Member Lopez seconded a motion to appoint Ronit Edry and Jorge Nevarez, Jr. as business representatives to the Vernon Housing Commission (VHC) with terms ending June 30, 2027. The question was called and the motion carried unanimously.
MOTION
Council Member Ybarra moved and Mayor Pro Tem Merlo seconded a motion to appoint Bertha Padilla, employee of a Vernon business, to the Vernon Housing Commission with a term ending June 30, 2027. The question was called and the motion carried unanimously.
MOTION
Council Member Lopez moved and Mayor Pro Tem Merlo seconded a motion to appoint Marlene Ybarra, Vernon resident, to the Vernon Housing Commission with a term ending June 30, 2027. The question was called and the motion carried 4-0, Council Member Ybarra abstaining.
MOTION
Council Member Ybarra moved and Council Member Lopez seconded a motion to defer appointment of the environmental representative to the Green Vernon Commission to request additional information from the applicants. The question was called and the motion carried 4-1, Mayor Larios dissenting. . . . .
Item 5 Page 4 of 7
Regular City Council Meeting Minutes Page 4 of 6
June 6, 2023
11. City Council Appointments to Outside Agencies
City Clerk Pope presented the staff report.
MOTION
Council Member Lopez moved and Council Member Ybarra seconded a motion to confirm existing and new appointments to outside agencies as follows:
The question was called and the motion carried unanimously.
12. Electric Rate Schedules
Public Utilities General Manager Dusenberry and Planning and Analysis Manager Corbi presented the staff report.
In response to Council questions, General Manager Dusenberry and Planning and Analysis Manager Corbi explained the cost of service study, anticipated future rates, and transition over the next two years.
Board/Agency Delegate /
Alternate
California Contract Cities Association Larios /
Rivera
Central Basin Water Association
Merlo /
Larios
VPU Rep
City Selection Committee (Mayor) Larios /
Council
County Sanitation District #1 (Mayor) Larios /
Merlo
County Sanitation District #2 (Mayor) Larios /
Merlo
County Sanitation District #23 Entire Council
Gateway Cities Council of Governments Ybarra /
Lopez
Greater Los Angeles County Vector Control District
Health and Safety Code Section 2024
Lopez
Independent Cities Finance Authority Lopez /
Merlo
Southern California Association of Governments N/A
Southeast Water Coalition Ybarra /
Rivera
Vernon Solid Waste Hearing Panel –
Up to 3 Councilmembers Public Resources Code Section 44308 Ybarra
Lopez
Merlo
. . . .
Item 5 Page 5 of 7
Regular City Council Meeting Minutes Page 5 of 6
June 6, 2023
Deputy Director of Public Works Garcia provided his historical perspective and discussed the top electric customers and potential for increased load.
Marisa Olguin, Vernon Chamber of Commerce, expressed concern with the proposed 5% increase and need to ensure retention of existing businesses. She reminded the City that it should be fiscally prudent and continue to reevaluate rates.
MOTION
Council Member Ybarra moved and Council Member Lopez seconded a motion to adopt Resolution No. 2023-13 Amending Electric Rate Schedule Nos. CS (Customer Service Fee), D (Domestic Service), GS-1 (General Service), GS-2 (General Service), LS-1 (Lighting-Street and Highway Utility-Owned System), LS2 (Lighting-Street and Highway Customer-Owned Installation), OL-1 (Outdoor Area Lighting Service), PA-1 (Power-Agricultural and Pumping Connected Load Basis), PA-2 (Power-Agricultural and Pumping Demand Basis), PA-TOU (PowerAgricultural and Pumping Time-of-Use), TC-1 (Traffic Control Service), TOU GS-1 (General Service), TOU GS-2 (General Service), TOU PA-1 (Power-Agricultural and Pumping Connected Load Basis), TOU-D (Domestic Service), TOU-G (General Service-Large), TOU-V (General Service-Large), and TOU-Vt (General Service-Large) regarding electrical rates to be charged for electrical energy distributed and supplied by the City within its boundaries. The question was called and the motion carried unanimously.
PUBLIC HEARINGS
13. Citywide Annual Operating Budget, Capital Improvement Plan, and Appropriations Limit (Gann) for Fiscal Year 2023-24
Finance Director Williams presented the staff report.
Mayor Larios opened the public hearing. There being no speakers, Mayor Larios closed the public hearing.
MOTION
Council Member Lopez moved and Mayor Pro Tem Merlo seconded a motion to:
A. Adopt Resolution No. 2023-09 approving and adopting the Annual Operating Budget and the Capital Improvement Plan for Fiscal Year 2023-2024; and B. Adopt Resolution No. 2023-10 adopting the Appropriations Limit for Fiscal Year 2023- 2024 pursuant to Government Code Section 7910. The question was called and the motion carried 4-1, Council Member Ybarra dissenting. . . . .
Item 5 Page 6 of 7
Regular City Council Meeting Minutes Page 6 of 6
June 6, 2023
ORAL REPORTS
14. City Administrator Reports on Activities and other Announcements.
Deputy City Administrator Kimmey reported on the City’s participation in the Special Olympics Torch Run; Blood Lead Testing at Vernon Village Park Apartments; and the upcoming housing lottery on June 14, 2023.
15. City Council Reports on Activities (including AB 1234), Announcements, or Directives to Staff.
Council Member Ybarra reported that she attended the 64th Annual Municipal Seminar hosted by the California Contract Cities Association on May 18-21, 2023, in Indian Wells, CA, with an approximate fiscal impact of $850.
Mayor Pro Tem Merlo reported that she attended the 2023 Regional Conference and General Assembly for the Southern California Association of Governments (SCAG) held from May 4-5, 2023, in Palm Desert, with an approximate fiscal impact of $560.
ADJOURNMENT
Mayor Larios adjourned the meeting at 10:03 a.m.
______________________________
CRYSTAL LARIOS, Mayor
ATTEST:
____________________________
LISA POPE, City Clerk
(seal)
. . . .
Item 5 Page 7 of 7
City Council Agenda Report
Meeting Date: June 20, 2023
From: Lisa Pope, City Clerk
Department: City Clerk
Submitted by: Yonnie Parker, Deputy City Clerk
Subject
Claims Against the City
Recommendation
Receive and file the claims submitted by Evelin Meza in the amount of $1,857.15 and Norissa Alberta White-Isaacs in an undetermined amount.
Background
The City received the following claims:
Date Received Name of Claimant Amount Demanded
June 5, 2023 Evelin Meza $1,857.15
June 8, 2023 Norissa A. White-Isaacs Undetermined
Pursuant to Municipal Code Section 2.32.040, the above information is listed on the City Council Agenda as soon as filing of the claim with the City as practical.
Fiscal Impact
There is no fiscal impact associated with this report.
Attachments
1. 20230605 Evelin Meza
2. 20230608 Norissa Alberta White-Isaacs . . . .
Item 6 Page 1 of 7
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City Council Agenda Report
Meeting Date: June 20, 2023
From: Scott Williams, Director of Finance
Department: Finance
Submitted by: Efren Peregrina Renteria, Finance Specialist Subject
Operating Account Warrant Register
Recommendation
Approve Operating Account Warrant Register No. 111, for the period of May 21 through June 3, 2023, totaling $5,635,506.35 and consisting of ratification of electronic payments totaling $5,329,469.88 and ratification of the issuance of early checks totaling $306,036.47.
Background
Section 2.32.060 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall prepare warrants covering claims or demands against the City which are to be presented to City Council for its audit and approval. Pursuant to the aforementioned code section, the City Treasurer has prepared Operating Account Warrant Register No. 111 covering claims and demands presented during the period of May 21 through June 3, 2023, drawn, or to be drawn, from East West Bank for City Council approval.
Fiscal Impact
The fiscal impact of approving Operating Account Warrant Register No. 111, totals $5,635,506.35. The Finance Department has determined that sufficient funds to pay such claims/demands, are available in the respective accounts referenced on Operating Account Warrant Register No. 111.
Attachments
1. Operating Account Warrant Register No. 111 . . . .
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City Council Agenda Report
Meeting Date: June 20, 2023
From: Scott Williams, Director of Finance
Department: Finance
Submitted by: Efren Peregrina Renteria, Finance Specialist Subject
City Payroll Warrant Register
Recommendation
Approve City Payroll Warrant Register No. 804, for the period of May 1 through May 31, 2023, totaling $2,694,562.67 and consisting of ratification of direct deposits, checks and taxes totaling $1,773,782.97 and ratification of checks and electronic fund transfers (EFT) for payroll related disbursements totaling $920,779.70 paid through operating bank account.
Background
Section 2.32.060 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall prepare warrants covering claims or demands against the City which are to be presented to City Council for its audit and approval. Pursuant to the aforementioned code section, the City Treasurer has prepared City Payroll Account Warrant Register No. 804 covering claims and demands presented during the period of May 1 through May 31, 2023, drawn, or to be drawn, from East West Bank for City Council approval.
Fiscal Impact
The fiscal impact of approving City Payroll Warrant Register No. 804, totals $2,694,562.67. The Finance Department has determined that sufficient funds to pay such claims/demands, are available in the respective accounts referenced on City Payroll Warrant Register No. 804.
Attachments
1. City Payroll Account Warrant Register No. 804 . . . .
Item 8 Page 1 of 3
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City Council Agenda Report
Meeting Date: June 20, 2023
From: Carlos Fandino, City Administrator
Department: City Administration
Submitted by: Diana Figueroa, Administrative Analyst
Subject
Fire Department Activity Report
Recommendation
Receive and file the April 2023 Fire Department Activity Report.
Background
Attached is a copy of a Fire Department Activity Report which covers the period of April 1 through April 30, 2023. The report is provided by Los Angeles County Fire and consists of incident details and a summary for the month.
Fiscal Impact
There is no fiscal impact associated with this report.
Attachments
1. Fire Department Activity Report – April 2023 . . . .
Item 9 Page 1 of 13
1 COUNTY OF LOS ANGELES FIRE DEPARTMENT
CITY OF VERNON STATISTICS
APRIL 2023
. . . .
Item 9 Page 2 of 13
2 FIRES:
Incident
Date/Time
Basic Incident
Number (FD1)
Basic Incident Full
Address
Basic Incident
Type Code And
Description
(FD1.21)
Basic
Property Pre-
Incident
Value
(FD1.37)
Basic
Property Losses
(FD1.35)
Basic
Contents Pre-
Incident
Value
(FD1.38)
Basic
Content
Losses
(FD1.36)
Basic
Primary
Station
Name
(FD1.4)
Basic Incident
Address
Favorite
Address Postal
Code (FD1.78)
Basic Person
Involved
Postal Code
(FD3.18)
Basic Incident City Name (FD1.16): VERNON
CAD Basic Incident Postal Code: 90058
Basic Incident Postal Code (FD1.19): 90058
04/07/2023 LAC23116852 5110 South
DISTRICT
Boulevard and
DISTRICT BLVD
VERNON CA 90058
100 - Fire, other LAC163
LAC23117026 4600 South SANTA
FE Avenue
VERNON CA 90058
111 - Building fire LAC052
04/12/2023 LAC23122158 25TH Street and S
ALAMEDA ST
VERNON CA 90058
131 - Passenger
vehicle fire
LAC052
04/16/2023 LAC23127748 BANDINI Boulevard
and S SOTO ST
VERNON CA 90058
151 - Outside
rubbish, trash or
waste fire
LAC052
04/20/2023 LAC23131878 2369 East 51ST
Street VERNON CA
90058
162 - Outside
equipment fire
LAC052
04/28/2023 LAC23141590 BANDINI Boulevard
and S SOTO ST
VERNON CA 90058
151 - Outside
rubbish, trash or
waste fire
00 LAC052
04/30/2023 LAC23144447 2021 25TH Street
VERNON CA 90058
154 - Dumpster or
other outside trash
receptacle fire
500 500 LAC052
Count:7
. . . .
Item 9 Page 3 of 13
3 TRANSPORTS:
Disposition Incident Patient Disposition (eDisposition.12) Number of Incidents (ALS) Patient Treated, Transported 18
Assist, Public1
Canceled (Prior to Arrival At Scene)6
Canceled on Scene (FD Not Needed) 14
Canceled on Scene (Unable to Locate Patient)4
Care Transferred to ALS1
Care Transferred to BLS 37
Dead Prior to Arrival (814 Sxn I) (DOA)1
Patient Refusal (AMA) - (No Transport) 21 TYPES AND TOTALS:
Cad Initial Cad Incident Type Description Basic Incident Type Code And Description (FD1.21) Number of incidents Property Loss Content Loss Acres Burned Basic Incident Type Category (FD1.21): 1 - Fire
MISC1 151 - Outside rubbish, trash or waste fire1
RUB 131 - Passenger vehicle fire1
RUB 151 - Outside rubbish, trash or waste fire1 $00
RUB 154 - Dumpster or other outside trash receptacle fire1 $500 STRC 100 - Fire, other1
STRC 111 - Building fire1
STRC 162 - Outside equipment fire1
Total:7 Total: $500 Total:0 Total:0
Basic Incident Type Category (FD1.21): 3 - Rescue & Emergency Medical Service Incident BEHAVB 321 - EMS call, excluding vehicle accident with injury1 CP 321 - EMS call, excluding vehicle accident with injury1 CVA 321 - EMS call, excluding vehicle accident with injury1 DB 321 - EMS call, excluding vehicle accident with injury1 EMS 321 - EMS call, excluding vehicle accident with injury4 EXPOSA 321 - EMS call, excluding vehicle accident with injury1 EYE 321 - EMS call, excluding vehicle accident with injury1 INJA 321 - EMS call, excluding vehicle accident with injury9 INJB 321 - EMS call, excluding vehicle accident with injury1 MAT 321 - EMS call, excluding vehicle accident with injury1 OD 321 - EMS call, excluding vehicle accident with injury1
CITY OF VERNON STATISTICS
APRIL 2023 INCIDENT SUMMARY . . . .
Item 9 Page 4 of 13
4 Cad Initial Cad Incident Type Description Basic Incident Type Code And Description (FD1.21) Number of incidents Property Loss Content Loss Acres Burned POISON 321 - EMS call, excluding vehicle accident with injury1 SICKA 321 - EMS call, excluding vehicle accident with injury9 SICKB 321 - EMS call, excluding vehicle accident with injury2 TCA 320 - Emergency medical service, other1
TCA 321 - EMS call, excluding vehicle accident with injury6 TCA 322 - Motor vehicle accident with injuries1
TCB 321 - EMS call, excluding vehicle accident with injury7 TCB 322 - Motor vehicle accident with injuries1
UNC 300 - Rescue, EMS incident, other1
UNC 321 - EMS call, excluding vehicle accident with injury6 Total: 57 Total: $0 Total:0 Total:0
Basic Incident Type Category (FD1.21): 4 - Hazardous Condition (No Fire) HM 422 - Chemical spill or leak1
MISC1 445 - Arcing, shorted electrical equipment1
Total:2 Total: $0 Total:0 Total:0
Basic Incident Type Category (FD1.21): 5 - Service Call 911 521 - Water evacuation1
ALRA 531 - Smoke or odor removal1
ALRWF 521 - Water evacuation1
HYD 520 - Water problem, other1
INVO 520 - Water problem, other1
PA 550 - Public service assistance, other1
Total:6 Total: $0 Total:0 Total:0
Basic Incident Type Category (FD1.21): 6 - Good Intent Call ALRA 600 - Good intent call, other1
ALRA 611 - Dispatched and cancelled en route3
ALRAR 611 - Dispatched and cancelled en route1
ALRWF 611 - Dispatched and cancelled en route4
ARREST 611 - Dispatched and cancelled en route1
ASSLTB 611 - Dispatched and cancelled en route2
GRS 600 - Good intent call, other1
GSW 611 - Dispatched and cancelled en route1
INJB 611 - Dispatched and cancelled en route1
INVO 611 - Dispatched and cancelled en route2
MISC1 600 - Good intent call, other1
MISC1 611 - Dispatched and cancelled en route1
CITY OF VERNON STATISTICS
APRIL 2023 INCIDENT SUMMARY . . . .
Item 9 Page 5 of 13
5 Cad Initial Cad Incident Type Description Basic Incident Type Code And Description (FD1.21) Number of incidents Property Loss Content Loss Acres Burned MISCl 611 - Dispatched and cancelled en route1
SICKA 611 - Dispatched and cancelled en route1
TCB 600 - Good intent call, other2
TREE 600 - Good intent call, other1 $00
UNC 611 - Dispatched and cancelled en route1
Total: 25 Total: $0 Total:0 Total:0
Basic Incident Type Category (FD1.21): 7 - False Alarm & False Call ALRA 700 - False alarm or false call, other1
ALRAR 700 - False alarm or false call, other1
ALRWF 700 - False alarm or false call, other1
ALRWF 735 - Alarm system sounded due to malfunction2
ALRWF 745 - Alarm system activation, no fire - unintentional1 ALRWFR 744 - Detector activation, no fire - unintentional1 TCB 700 - False alarm or false call, other1
Total:8 Total: $0 Total:0 Total:0
Total: 105 Total: $500 Total:0 Total:0
CITY DETAILS:
Alarm
Date Time
Basic Incident
Number (FD1)
Cad Initial Cad
Incident Type
Description
Incident Type Address Basic Incident Full
Street Address
Basic First
Arrived At Scene
Apparatus ID
Basic
Property
Losses
(FD1.35)
Basic
Content
Losses
(FD1.36)
04/01/23 LAC23109152 SICKA 611 - Dispatched and
cancelled en route
East VERNON Avenue and
S SANTA FE AV VERNON
CA 90058
East VERNON Avenue
and S SANTA FE AV
04/01/23 LAC23109762 UNC 611 - Dispatched and
cancelled en route
3620 South SANTA FE
Avenue VERNON CA 90058
3620 South SANTA FE
Avenue
04/02/23 LAC23110117 INJA 321 - EMS call,
excluding vehicle
accident with injury
5325 South SOTO Street
VERNON CA 90058
5325 South SOTO
Street
E13
04/02/23 LAC23110341 INJA 321 - EMS call,
excluding vehicle
accident with injury
South BOYLE Avenue and E
LEONIS BLVD VERNON CA
90058
South BOYLE Avenue
and E LEONIS BLVD
E13
04/03/23 LAC23111792 EMS 321 - EMS call,
excluding vehicle
accident with injury
2848 East 54TH Street
VERNON CA 90058
2848 East 54TH Street E13
04/03/23 LAC23111847 TCA 321 - EMS call,
excluding vehicle
accident with injury
District & Loma Vista
DISTRICT Boulevard and
LOMA VISTA AV VERNON
CA 90058
District & Loma Vista
DISTRICT Boulevard
and LOMA VISTA AV
S13
CITY OF VERNON STATISTICS
APRIL 2023 INCIDENT SUMMARY
CITY OF VERNON STATISTICS
APRIL 2023 CITY DETAILS . . . .
Item 9 Page 6 of 13
6 Alarm
Date Time
Basic Incident
Number (FD1)
Cad Initial Cad
Incident Type
Description
Incident Type Address Basic Incident Full
Street Address
Basic First
Arrived At Scene
Apparatus ID
Basic
Property
Losses
(FD1.35)
Basic
Content
Losses
(FD1.36)
04/03/23 LAC23111886 OD 321 - EMS call,
excluding vehicle
accident with injury
South ALAMEDA Street and
25TH ST VERNON CA
90058
South ALAMEDA Street
and 25TH ST
E52
04/03/23 LAC23111923 ALRA 611 - Dispatched and
cancelled en route
2121 East 37TH Street
VERNON CA 90058
2121 East 37TH Street E52
04/03/23 LAC23111971 GSW 611 - Dispatched and
cancelled en route
GIFFORD Avenue and E
50TH ST VERNON CA
90058
GIFFORD Avenue and
E 50TH ST
04/04/23 LAC23112335 ALRWF 611 - Dispatched and
cancelled en route
2311 East 48TH Street
VERNON CA 90058
2311 East 48TH Street E13
04/04/23 LAC23112456 TCA 321 - EMS call,
excluding vehicle
accident with injury
South BOYLE Avenue and E
44TH ST VERNON CA
90058
South BOYLE Avenue
and E 44TH ST
S13
04/04/23 LAC23112641 911 521 - Water
evacuation
4501 East 49TH Street
VERNON CA 90058
4501 East 49TH Street E13
04/04/23 LAC23113199 ALRWF 745 - Alarm system
activation, no fire -
unintentional
3049 East VERNON Avenue
VERNON CA 90058
3049 East VERNON
Avenue
E52
04/04/23 LAC23113208 HM 422 - Chemical spill
or leak
2638 East VERNON Avenue
VERNON CA 90058
2638 East VERNON
Avenue
E52
04/04/23 LAC23113324 INJA 321 - EMS call,
excluding vehicle
accident with injury
4305 South SANTA FE
Avenue VERNON CA 90058
4305 South SANTA FE
Avenue
E52
04/05/23 LAC23113608 UNC 321 - EMS call,
excluding vehicle
accident with injury
2100 East 38TH Street
VERNON CA 90058
2100 East 38TH Street E52
04/05/23 LAC23113630 LAW 300 - Rescue, EMS
incident, other
5699 District Boulevard
BELL CA 90058
5699 District Boulevard E163
04/05/23 LAC23113755 SICKA 321 - EMS call,
excluding vehicle
accident with injury
4471 South SANTA FE
Avenue VERNON CA 90058
4471 South SANTA FE
Avenue
S13
04/05/23 LAC23114533 UNC 321 - EMS call,
excluding vehicle
accident with injury
East VERNON Avenue and
S SANTA FE AV VERNON
CA 90058
East VERNON Avenue
and S SANTA FE AV
E52
04/06/23 LAC23114775 UNC 300 - Rescue, EMS
incident, other
4646 HAMPTON Street
VERNON CA 90058
4646 HAMPTON Street S13
04/06/23 LAC23115102 SICKA 321 - EMS call,
excluding vehicle
accident with injury
4580 South PACIFIC
Boulevard VERNON CA
90058
4580 South PACIFIC
Boulevard
E52
04/06/23 LAC23115207 ALRAR 611 - Dispatched and
cancelled en route
2121 East 37TH Street
VERNON CA 90058
2121 East 37TH Street
CITY OF VERNON STATISTICS
APRIL 2023 CITY DETAILS . . . .
Item 9 Page 7 of 13
7 Alarm
Date Time
Basic Incident
Number (FD1)
Cad Initial Cad
Incident Type
Description
Incident Type Address Basic Incident Full
Street Address
Basic First
Arrived At Scene
Apparatus ID
Basic
Property
Losses
(FD1.35)
Basic
Content
Losses
(FD1.36)
04/06/23 LAC23115224 INJA 321 - EMS call,
excluding vehicle
accident with injury
4260 CHARTER Street
VERNON CA 90058
4260 CHARTER Street S13
04/07/23 LAC23115885 INJB 321 - EMS call,
excluding vehicle
accident with injury
4401 South DOWNEY Road
VERNON CA 90058
4401 South DOWNEY
Road
E13
04/07/23 LAC23116364 SICKA 321 - EMS call,
excluding vehicle
accident with injury
2900 East 44TH Street
VERNON CA 90058
2900 East 44TH Street E52
04/07/23 LAC23116429 UNC 321 - EMS call,
excluding vehicle
accident with injury
4927 South PACIFIC
Boulevard VERNON CA
90058
4927 South PACIFIC
Boulevard
E52
04/07/23 LAC23116454 ALRWFR 744 - Detector
activation, no fire -
unintentional
2019 East 48TH Street
VERNON CA 90058
2019 East 48TH Street E52
04/07/23 LAC23116496 TCB 321 - EMS call,
excluding vehicle
accident with injury
South BOYLE Avenue and E
46TH ST VERNON CA
90058
South BOYLE Avenue
and E 46TH ST
E52
04/07/23 LAC23116852 STRC 100 - Fire, other 5110 South DISTRICT Boulevard and DISTRICT
BLVD VERNON CA 90058
5110 South DISTRICT
Boulevard and
DISTRICT BLVD
Q13
04/07/23 LAC23117026 STRC 111 - Building fire 4600 South SANTA FE Avenue VERNON CA 90058
4600 South SANTA FE
Avenue
E52
04/08/23 LAC23117470 EMS 321 - EMS call,
excluding vehicle
accident with injury
East VERNON Avenue and
S ALAMEDA ST VERNON
CA 90058
East VERNON Avenue
and S ALAMEDA ST
E52
04/09/23 LAC23118607 DB 321 - EMS call,
excluding vehicle
accident with injury
2905 East 50TH Street
VERNON CA 90058
2905 East 50TH Street E13
04/09/23 LAC23119488 MAT 321 - EMS call,
excluding vehicle
accident with injury
4401 South DOWNEY Road
VERNON CA 90058
4401 South DOWNEY
Road
S13
04/10/23 LAC23120011 CVA 321 - EMS call,
excluding vehicle
accident with injury
4768 South ALAMEDA
Street VERNON CA 90058
4768 South ALAMEDA
Street
E52
04/10/23 LAC23120040 CP 321 - EMS call,
excluding vehicle
accident with injury
4755 East 49TH Street
VERNON CA 90058
4755 East 49TH Street S163
04/10/23 LAC23120159 EMS 321 - EMS call,
excluding vehicle
accident with injury
4575 LOMA VISTA Avenue
VERNON CA 90058
4575 LOMA VISTA
Avenue
S13
CITY OF VERNON STATISTICS
APRIL 2023 CITY DETAILS . . . .
Item 9 Page 8 of 13
8 Alarm
Date Time
Basic Incident
Number (FD1)
Cad Initial Cad
Incident Type
Description
Incident Type Address Basic Incident Full
Street Address
Basic First
Arrived At Scene
Apparatus ID
Basic
Property
Losses
(FD1.35)
Basic
Content
Losses
(FD1.36)
04/10/23 LAC23120334 EXPOSA 321 - EMS call,
excluding vehicle
accident with injury
3031 East VERNON Avenue
VERNON CA 90058
3031 East VERNON
Avenue
E52
04/10/23 LAC23120382 TCB 322 - Motor vehicle
accident with injuries
0 East SLAUSON Avenue
and S ALCOA AV VERNON
CA 90058
0 East SLAUSON
Avenue and S ALCOA
AV
E13
04/10/23 LAC23120705 TCB 321 - EMS call,
excluding vehicle
accident with injury
South DOWNEY Road and E
EXCHANGE AV VERNON
CA 90058
South DOWNEY Road
and E EXCHANGE AV
E13
04/11/23 LAC23121047 SICKA 321 - EMS call,
excluding vehicle
accident with injury
3375 FRUITLAND Avenue
VERNON CA 90058
3375 FRUITLAND
Avenue
E13
04/11/23 LAC23121072 SICKA 321 - EMS call,
excluding vehicle
accident with injury
5980 South ALCOA Avenue
VERNON CA 90058
5980 South ALCOA
Avenue
S13
04/11/23 LAC23121546 TREE 600 - Good intent
call, other
6160 MALBURG Way
VERNON CA 90058
6160 MALBURG Way E1300
04/12/23 LAC23122031 EYE 321 - EMS call,
excluding vehicle
accident with injury
3278 East SLAUSON
Avenue VERNON CA 90058
3278 East SLAUSON
Avenue
E13
04/12/23 LAC23122158 RUB 131 - Passenger
vehicle fire
25TH Street and S
ALAMEDA ST VERNON CA
90058
25TH Street and S
ALAMEDA ST
E52
04/12/23 LAC23122777 EMS 321 - EMS call,
excluding vehicle
accident with injury
2750 East 37TH Street
VERNON CA 90058
2750 East 37TH Street S13
04/12/23 LAC23123104 TCB 600 - Good intent
call, other
2640 East 26TH Street and
E 26TH ST VERNON CA
90058
2640 East 26TH Street
and E 26TH ST
E52
04/13/23 LAC23123478 SICKA 321 - EMS call,
excluding vehicle
accident with injury
2503 East VERNON Avenue
VERNON CA 90058
2503 East VERNON
Avenue
E52
04/13/23 LAC23123625 ALRWF 521 - Water
evacuation
2424 East 26TH Street
VERNON CA 90058
2424 East 26TH Street E52
04/13/23 LAC23124014 SICKA 321 - EMS call,
excluding vehicle
accident with injury
5500 South SANTA FE
Avenue VERNON CA 90058
5500 South SANTA FE
Avenue
E52
04/14/23 LAC23124456 MISC1 445 - Arcing, shorted
electrical equipment
2150 East 37TH Street
VERNON CA 90058
2150 East 37TH Street E52
04/14/23 LAC23124761 INJA 321 - EMS call,
excluding vehicle
accident with injury
4754 East 49TH Street
VERNON CA 90058
4754 East 49TH Street S13
CITY OF VERNON STATISTICS
APRIL 2023 CITY DETAILS . . . .
Item 9 Page 9 of 13
9 Alarm
Date Time
Basic Incident
Number (FD1)
Cad Initial Cad
Incident Type
Description
Incident Type Address Basic Incident Full
Street Address
Basic First
Arrived At Scene
Apparatus ID
Basic
Property
Losses
(FD1.35)
Basic
Content
Losses
(FD1.36)
04/14/23 LAC23124786 INVO 520 - Water problem,
other
4300 MAYWOOD Street
VERNON CA 90058
4300 MAYWOOD Street E52
04/14/23 LAC23125434 INJA 321 - EMS call,
excluding vehicle
accident with injury
4580 South PACIFIC
Boulevard VERNON CA
90058
4580 South PACIFIC
Boulevard
S13
04/16/23 LAC23127330 TCA 321 - EMS call,
excluding vehicle
accident with injury
South SANTA FE Avenue
and FRUITLAND AV
VERNON CA 90058
South SANTA FE
Avenue and
FRUITLAND AV
E52
04/16/23 LAC23127343 TCA 321 - EMS call,
excluding vehicle
accident with injury
1 FRUITLAND Avenue and S
SOTO ST VERNON CA
90058
1 FRUITLAND Avenue
and S SOTO ST
S13
04/16/23 LAC23127748 MISC1 151 - Outside
rubbish, trash or
waste fire
BANDINI Boulevard and S
SOTO ST VERNON CA
90058
BANDINI Boulevard and
S SOTO ST
E52
04/17/23 LAC23128279 SICKA 321 - EMS call,
excluding vehicle
accident with injury
3268 East VERNON Avenue
VERNON CA 90058
3268 East VERNON
Avenue
S13
04/17/23 LAC23128493 ALRWF 735 - Alarm system
sounded due to
malfunction
4460 South PACIFIC
Boulevard VERNON CA
90058
4460 South PACIFIC
Boulevard
E52
04/17/23 LAC23128846 TCB 700 - False alarm or
false call, other
East SLAUSON Avenue and
S DOWNEY RD VERNON
CA 90058
East SLAUSON Avenue
and S DOWNEY RD
E13
04/17/23 LAC23128962 MISC1 611 - Dispatched and
cancelled en route
3365 East SLAUSON
Avenue VERNON CA 90058
3365 East SLAUSON
Avenue
E13
04/18/23 LAC23129105 ALRAR 700 - False alarm or
false call, other
3285 East VERNON Avenue
VERNON CA 90058
3285 East VERNON
Avenue
E52
04/18/23 LAC23129147 INJA 321 - EMS call,
excluding vehicle
accident with injury
4510 South ALAMEDA
Street VERNON CA 90058
4510 South ALAMEDA
Street
E52
04/18/23 LAC23129236 ALRA 611 - Dispatched and
cancelled en route
3200 East SLAUSON
Avenue VERNON CA 90058
3200 East SLAUSON
Avenue
04/18/23 LAC23129578 ASSLTB 611 - Dispatched and
cancelled en route
1567 East 25TH Street and
S ALAMEDA ST VERNON
CA 90058
1567 East 25TH Street
and S ALAMEDA ST
E52
04/19/23 LAC23130754 ALRWF 611 - Dispatched and
cancelled en route
3049 East VERNON Avenue
VERNON CA 90058
3049 East VERNON
Avenue
E52
04/19/23 LAC23130791 UNC 321 - EMS call,
excluding vehicle
accident with injury
4510 South ALAMEDA
Street VERNON CA 90058
4510 South ALAMEDA
Street
E52
CITY OF VERNON STATISTICS
APRIL 2023 CITY DETAILS . . . .
Item 9 Page 10 of 13
10 Alarm
Date Time
Basic Incident
Number (FD1)
Cad Initial Cad
Incident Type
Description
Incident Type Address Basic Incident Full
Street Address
Basic First
Arrived At Scene
Apparatus ID
Basic
Property
Losses
(FD1.35)
Basic
Content
Losses
(FD1.36)
04/19/23 LAC23130958 TCB 321 - EMS call,
excluding vehicle
accident with injury
2801 South SANTA FE
Avenue VERNON CA 90058
2801 South SANTA FE
Avenue
E52
04/20/23 LAC23131432 INVO 611 - Dispatched and
cancelled en route
South DOWNEY Road and
BANDINI BLVD VERNON
CA 90058
South DOWNEY Road
and BANDINI BLVD
04/20/23 LAC23131476 PA 550 - Public service
assistance, other
2808 South SANTA FE
Avenue VERNON CA 90058
2808 South SANTA FE
Avenue
E52
04/20/23 LAC23131509 TCB 321 - EMS call,
excluding vehicle
accident with injury
5899 South DOWNEY Road
VERNON CA 90058
5899 South DOWNEY
Road
E13
04/20/23 LAC23131512 MISCl 611 - Dispatched and
cancelled en route
2900 BANDINI Boulevard
VERNON CA 90058
2900 BANDINI
Boulevard
04/20/23 LAC23131610 INVO 611 - Dispatched and
cancelled en route
South ALAMEDA Street and
25TH ST VERNON CA
90058
South ALAMEDA Street
and 25TH ST
04/20/23 LAC23131878 STRC 162 - Outside
equipment fire
2369 East 51ST Street
VERNON CA 90058
2369 East 51ST Street E164
04/20/23 LAC23132029 ASSLTB 611 - Dispatched and
cancelled en route
3280 East 44TH Street
VERNON CA 90058
3280 East 44TH Street
04/20/23 LAC23132113 BEHAVB 321 - EMS call,
excluding vehicle
accident with injury
3280 East 44TH Street
VERNON CA 90058
3280 East 44TH Street E13
04/21/23 LAC23133882 TCB 321 - EMS call,
excluding vehicle
accident with injury
South DOWNEY Road and E
LEONIS BLVD VERNON CA
90058
South DOWNEY Road
and E LEONIS BLVD
E13
04/22/23 LAC23134178 ALRA 611 - Dispatched and
cancelled en route
5353 South DOWNEY Road
VERNON CA 90058
5353 South DOWNEY
Road
E13
04/22/23 LAC23134427 INJA 321 - EMS call,
excluding vehicle
accident with injury
6172 South BOYLE Avenue
VERNON CA 90058
6172 South BOYLE
Avenue
S13
04/22/23 LAC23135120 TCB 321 - EMS call,
excluding vehicle
accident with injury
South SOTO Street and
BANDINI BLVD VERNON
CA 90058
South SOTO Street and
BANDINI BLVD
E52
04/23/23 LAC23135371 TCA 321 - EMS call,
excluding vehicle
accident with injury
South ALAMEDA Street and
25TH ST VERNON CA
90058
South ALAMEDA Street
and 25TH ST
E52
04/23/23 LAC23135862 ALRWF 611 - Dispatched and
cancelled en route
3049 East VERNON Avenue
VERNON CA 90058
3049 East VERNON
Avenue
04/24/23 LAC23137305 UNC 321 - EMS call,
excluding vehicle
accident with injury
4950 East 49TH Street
VERNON CA 90058
4950 East 49TH Street E163
CITY OF VERNON STATISTICS
APRIL 2023 CITY DETAILS . . . .
Item 9 Page 11 of 13
11 Alarm
Date Time
Basic Incident
Number (FD1)
Cad Initial Cad
Incident Type
Description
Incident Type Address Basic Incident Full
Street Address
Basic First
Arrived At Scene
Apparatus ID
Basic
Property
Losses
(FD1.35)
Basic
Content
Losses
(FD1.36)
04/24/23 LAC23137536 SICKA 321 - EMS call,
excluding vehicle
accident with injury
25 25TH Street and S
ALAMEDA ST VERNON CA
90058
25 25TH Street and S
ALAMEDA ST
E52
04/25/23 LAC23137730 TCA 322 - Motor vehicle
accident with injuries
Randolph RANDOLPH
Street and S BOYLE AV
VERNON CA 90058
Randolph RANDOLPH
Street and S BOYLE AV
S13
04/25/23 LAC23137821 UNC 321 - EMS call,
excluding vehicle
accident with injury
5353 South DOWNEY Road
VERNON CA 90058
5353 South DOWNEY
Road
E13
04/25/23 LAC23137901 ALRWF 735 - Alarm system
sounded due to
malfunction
2501 South SANTA FE AV
#2529 VERNON CA 90058
2501 South SANTA FE
AV #2529
E52
04/25/23 LAC23138004 TCA 320 - Emergency
medical service, other
East 50TH Street and S
DOWNEY RD VERNON CA
90058
East 50TH Street and S
DOWNEY RD
E13
04/25/23 LAC23138126 SICKB 321 - EMS call,
excluding vehicle
accident with injury
4301 South SANTA FE
Avenue VERNON CA 90058
4301 South SANTA FE
Avenue
E52
04/26/23 LAC23138940 INJB 611 - Dispatched and
cancelled en route
3280 East 44TH Street
VERNON CA 90058
3280 East 44TH Street
04/26/23 LAC23139438 GRS 600 - Good intent
call, other
East 54TH Street and S
SOTO ST VERNON CA
90058
East 54TH Street and S
SOTO ST
E13
04/26/23 LAC23139876 TCB 321 - EMS call,
excluding vehicle
accident with injury
1 FRUITLAND Avenue and S
BOYLE AV VERNON CA
90058
1 FRUITLAND Avenue
and S BOYLE AV
Q13
04/27/23 LAC23139956 ALRA 600 - Good intent
call, other
4401 South DOWNEY Road
VERNON CA 90058
4401 South DOWNEY
Road
E13
04/27/23 LAC23139976 ALRA 531 - Smoke or odor
removal
5050 EVERETT Court
VERNON CA 90058
5050 EVERETT Court E13
04/27/23 LAC23140449 ALRWF 700 - False alarm or
false call, other
1925 East VERNON Avenue
VERNON CA 90058
1925 East VERNON
Avenue
E52
04/27/23 LAC23140450 ALRWF 611 - Dispatched and
cancelled en route
3049 East VERNON Avenue
VERNON CA 90058
3049 East VERNON
Avenue
04/27/23 LAC23140626 HYD 520 - Water problem,
other
5100 DISTRICT Boulevard
VERNON CA 90058
5100 DISTRICT
Boulevard
E163
04/28/23 LAC23141369 MISC1 600 - Good intent
call, other
MALBURG Way and E
SLAUSON AV VERNON CA
90058
MALBURG Way and E
SLAUSON AV
E13
04/28/23 LAC23141590 RUB 151 - Outside
rubbish, trash or
waste fire
BANDINI Boulevard and S
SOTO ST VERNON CA
90058
BANDINI Boulevard and
S SOTO ST
Q1300
CITY OF VERNON STATISTICS
APRIL 2023 CITY DETAILS . . . .
Item 9 Page 12 of 13
12 Alarm
Date Time
Basic Incident
Number (FD1)
Cad Initial Cad
Incident Type
Description
Incident Type Address Basic Incident Full
Street Address
Basic First
Arrived At Scene
Apparatus ID
Basic
Property
Losses
(FD1.35)
Basic
Content
Losses
(FD1.36)
04/28/23 LAC23141669 SICKB 321 - EMS call,
excluding vehicle
accident with injury
4580 South PACIFIC
Boulevard VERNON CA
90058
4580 South PACIFIC
Boulevard
E13
04/28/23 LAC23141673 ARREST 611 - Dispatched and
cancelled en route
2851 South SANTA FE
Avenue VERNON CA 90058
2851 South SANTA FE
Avenue
04/29/23 LAC23142432 POISON 321 - EMS call,
excluding vehicle
accident with injury
3031 East VERNON Avenue
VERNON CA 90058
3031 East VERNON
Avenue
E52
04/29/23 LAC23142433 ALRA 700 - False alarm or
false call, other
4401 South DOWNEY Road
VERNON CA 90058
4401 South DOWNEY
Road
E13
04/29/23 LAC23142773 INJA 321 - EMS call,
excluding vehicle
accident with injury
5208 South SANTA FE
Avenue VERNON CA 90058
5208 South SANTA FE
Avenue
S164
04/29/23 LAC23143230 TCA 321 - EMS call,
excluding vehicle
accident with injury
BANDINI Boulevard and S
SOTO ST VERNON CA
90058
BANDINI Boulevard and
S SOTO ST
S13
04/30/23 LAC23144156 TCB 600 - Good intent
call, other
South SOTO Street and
BANDINI BLVD VERNON
CA 90058
South SOTO Street and
BANDINI BLVD
E52
04/30/23 LAC23144447 RUB 154 - Dumpster or
other outside trash
receptacle fire
2021 25TH Street VERNON
CA 90058
2021 25TH Street E52 500
Count: 106
CITY OF VERNON STATISTICS
APRIL 2023 CITY DETAILS . . . .
Item 9 Page 13 of 13
City Council Agenda Report
Meeting Date: June 20, 2023
From: Robert Sousa, Chief of Police
Department: Police
Submitted by: Donna Aggers, Records Manager
Subject
Police Department Activity Report
Recommendation
Receive and file the April 2023 Police Department Activity Report.
Background
The Vernon Police Department's activity report consists of activity during the specified reporting period, including a summary of calls for service, and statistical information regarding arrests, traffic collisions, stored and impounded vehicles, recovered stolen vehicles, the number of citations issued, and the number of reports filed.
Fiscal Impact
There is no fiscal impact associated with this report.
Attachments
1. Police Department Activity Report – April 2023 . . . .
Item 10 Page 1 of 53
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VERNON POLICE DEPARTMENT
Police Activity Report
Period Ending: 4/30/23
TRAFFIC COLLISIONS
TOTAL
NON-INJURY
INJURY
Persons Injured
Pedestrian
NO.
39 21
18 250
PROPERTY RECOVERED
VEHICLES: $ 68,400.00
Fatalities0
City Property Damage
Hit & Run (Felony)
Hit & Run (Misdemeanor)
1009
VEHICLES STORED
Unlicensed Driver/Impounded Vehicle
Unattached Trailer
PROPERTY RECOVERED FOR
OTHER DEPARTMENTS
VEHICLES: $ 102,000.00
140
Abandoned/Stored Vehicle
Traffic Hazard
80 CITATIONS
Citations Iss (Prisoner Release)
Citations Iss (Other Violations)
Parking
310
159
Hazardous
Non-Hazardous
13 96
Citations Iss (Moving)
Citations Iss (Total)
109
268
CASES CLEARED BY ARREST
AR23-093
AR23-094
AR23-097
AR23-098
AR23-100
AR23-101
AR23-102
AR23-103
AR23-104
AR23-105
AR23-106
AR23-109
CR23-0473 14601.2 VC
CR23-0475 11364(A) HS
CR23-0479 487 PC
AR23-110 CR23-0547 11364(A) HS
AR23-111 CR23-0551 245 PC
AR23-112
AR23-113
AR23-114
AR23-115
AR23-116
AR23-117
AR23-118
AR23-122
AR23-124
CR23-0560 273.5(A) PC
CR23-0569 23247(E) VC
CR23-0574 23140(A) VC
CR23-0576 11364(A) HS
CR23-0590 273.6 PC
CR23-0595 602 PC
CR23-0597 496 PC
CR23-0620 273(A)A PC
CR23-0625 11377(A) HS
CR23-0498 11364(A) HS
CR23-0505 10851 VC
CR23-0510 23140(A) VC
CR23-0512 11377(A) HS
CR23-0520 21310 PC
CR23-0523 647(F) PC
CR23-0530 602(O) PC
CR23-0531 487 PC
CR23-0546 273.5(A) PC
. . . .
Item 10 Page 6 of 53
VERNON POLICE DEPARTMENT
REPORT FOR PERSONS ARRESTED
PERIOD ENDING: 4/30/2023
ADULT FELONY ARRESTS AND DISPOSITIONS
MALE FEMALE TOTAL
ARSON
ASSAULT
1 BURGLARY
CARRY LOADED FIREARM PERSON/VEH
CORPORAL INJURY ON SPOUSE/COHABITANT
DRIVING UNDER THE INFLUENCE w/ INJURY
EMBEZZLEMENT
1 1
FRAUD
GRAND THEFT: AUTO
GRAND THEFT: PROPERTY
HIT/RUN
12 PAROLE HOLD
POSSESSION OF STOLEN PROPERTY
RAPE
RESISTING/OBSTRUCTING
ROBBERY
SEXUAL BATTERY
VANDALISM
WARRANT (VERNON)
1 WARRANT (OUTSIDE AGENCY)
WEAPONS
TOTAL FELONY ARRESTS
17 18
ADULT MISDEMEANOR ARRESTS AND DISPOSITIONS
MALE FEMALE TOTAL
ASSAULT
CARRY LOADED FIREARM PERSON/VEH
DISPLAY UNLAWFUL VEH REGISTRATION
DRIVING WITH SUSPENDED LICENSE
DRUNK IN PUBLIC
11 DUI
9 1
FAIL TO SIGN CITATION
HIT/RUN
MAIL THEFT
MUNICIPAL CODE - DRINKING IN PUBLIC
OPERATE VEHICLE W/O INTERLOCK DEV
PETTY THEFT
POSSESSION OF NARCOTICS
POSSESSION OF PARAPHERNALIA
POSSESSION OF STOLEN PROPERTY
POSSESSION OF SUBT SIMILAR TO TOLUENE
RECKLESS DRIVING
11 24
RESISTING/OBSTRUCTING
SPEED CONTEST
THREATS
THROW SUBSTANCE AT VEHICLE
TRESPASSING
2 UNDETECTABLE FIREARM
VANDALISM
VEHICLE TAMPERING
VIOLATE COURT ORDER
WARRANT (OUTSIDE AGENCY)
WARRANT (VERNON)
11 WEAPONS
TOTAL MISD. ARRESTS 213 24
JUVENILES DETAINED --- FELONY AND MISDEMEANOR
MALE FEMALE TOTAL
BURGLARY
CARRY LOADED FIREARM IN PUBLIC
ROBBERY
VANDALISM
WARRANT
00000
TOTAL JUVENILES DET.00
0 TOTAL FELONY ARRESTS (ADULT) TO DATE:
TOTAL MISDEMEANOR ARRESTS (ADULT) TO DATE:
TOTAL JUVENILES DETAINED (FELONY AND MISDEMEANOR) TO DATE:
32 920
TOTAL ARRESTS AND DETAINED JUVENILES (FELONY AND MISDEMEANOR) TO DATE:0 . . . .
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City Council Agenda Report
Meeting Date: June 20, 2023
From: Daniel S. Wall, P.E., Director of Public Works
Department: Public Works
Submitted by: Daniel S. Wall, P.E., Director of Public Works Subject
Quarterly City Housing Report
Recommendation
Receive and file the June 2023 Quarterly Housing Report.
Background
Staff presented this Quarterly Housing Report, for the period from March 2023 through May 2023, to the Vernon Housing Commission at its June 14, 2023 meeting. The report highlights rent, occupancy, inspections, and repairs
Fiscal Impact
There is no fiscal impact associated with this report.
Attachments
1. June 2023 Quarterly Housing Report . . . .
Item 11 Page 1 of 8
Vernon Housing
Commission
June 14, 2023
Daniel Wall - Director of Public Works
Quarterly Report
. . . .
Item 11 Page 2 of 8
Overview
2 1. Rent Register
2. Occupancy
3. Summary of Calls Received
4. Operations
5. Closing
Public Works effectively manages City-owned
housing and strives to provide outstanding service
to its tenants. . . . .
Item 11 Page 3 of 8
Rent Register
3 • Outstanding balance as of 6/1/2023 is $14,760.45
• Staff is resuming pre-pandemic practices for past due notifications and working with tenants to eliminate
outstanding balances . . . .
Item 11 Page 4 of 8
Occupancy
Block Properties Occupied Unoccupied
Furlong 10 10 No Vacancies
50th87 3390 50th*
Fruitland66 No Vacancies
Vernon21 3560 Vernon*
*Ready to occupy – Lottery scheduled for Regular VHC Meeting of June 14, 2023. . . . .
Item 11 Page 5 of 8
Summary of Calls Received
5 Month Calls
Rcvd
Types of Calls Avg. Days
To
Repairs Questions Complete Housing
Inquiries Other
March44 < 1 day
April33 < 1 day
May77 < 1 day
Totals 14 14 < 1 day . . . .
Item 11 Page 6 of 8
Operations ● All service requests addressed ● Vernon Units ● DTSC Lead Abatement completed ● Improved landscaping/privacy ● Spring 2023 Safety Inspections completed 6 . . . .
Item 11 Page 7 of 8
Public Works:
1. Follows established VHC Policies and Procedures in
management practices including filling vacancies via lottery
2. Actively inspects and maintains City-owned residential properties in accordance with best practices for landlords
3. Manages housing costs in a fiscally responsible manner within the budget approved by the City Council
4. Stays abreast of current issues impacting City-owned properties and tenants (environmental, rental assistance, etc.)
5. Engages tenants through proactive and legally compliant communications to inform of actions and invite feedback
6. Plans for the future of housing in Vernon
7 In Closing... . . . .
Item 11 Page 8 of 8
City Council Agenda Report
Meeting Date: June 20, 2023
From: Daniel S. Wall, P.E., Director of Public Works
Department: Public Works
Submitted by: Cynthia Cano, Administrative Secretary
Subject
Blanket Purchase Order with The Home Depot
Recommendation
A. Authorize a Supplemental to Fiscal Year (FY) 2022-2023 Blanket Purchase Order with The Home Depot for a total amount not-to-exceed $30,000;
B. Find that the best interests of the City are served by a direct award of a Blanket Purchase Order to The Home Depot, without a competitive selection process pursuant to Vernon Municipal Code Section 3.32.110 (B)(2); and
C. Approve the issuance of a Blanket Purchase Order with The Home Depot in an amount notto-exceed $189,250 to procure supplies for the Public Works Department and Vernon Public Utilities for operational needs and special projects for FY 2023-2024.
Background
The Public Works Department (Public Works) and Vernon Public Utilities (VPU) purchase various supplies to meet City operational needs. Typically, both departments make such purchases from The Home Depot (Home Depot) and each fiscal year blanket Purchase Orders are established to facilitate necessary purchases.
During FY 2022-2023, Public Works initiated several special projects requiring increased spending on supplies. Specifically, Public Works’ special projects included street island improvements and City Hall beautification, as well as an enhanced graffiti elimination program requiring a significant amount of paint. These projects are all still ongoing. To ensure that both Public Works and VPU staff are able to procure materials and supplies necessary for their operational needs for the remainder of FY 2022-2023, staff recommends approval of a supplemental in the amount of $30,000 to add additional funds to blanket purchase order with The Home Depot. Staff anticipates a need for increased spending to continue in FY 2023-2024, as Public Works is making a conscious effort to utilize staff on special projects and reduce spending on third-party contractors whenever possible.
To ensure that both Public Works and VPU staff are able to procure materials and supplies necessary for their operational needs and special projects for FY 2023-2024, staff is requesting the approval of a Blanket Purchase Order in an amount not to exceed $189,250. Pursuant to Vernon Municipal Code Section 3.32.030(B), City Council approval is required as the total value of the Purchase Order requested exceeds $100,000.
Staff is requesting that the City Council find that the best interests of the City are served by a direct award of a blanket Purchase Order to Home Depot, as this vendor is the nearest to the City with the inventory and breadth of products and equipment desired by the City. Other vendors in the area do not offer the variety or quantity of products available through Home Depot, thus utilizing an alternative vendor for select products would result in additional trips and time incurred by City staff in locating/purchasing necessary supplies. Although there may be vendors with comparable pricing, inventory, and product variety at locations further distanced from the City, it . . . .
Item 12 Page 1 of 2
would be unproductive and inefficient for staff to procure supplies from those vendors, as much valuable time would be lost in transit.
Fiscal Impact
The fiscal impact is not-to-exceed $219,250. Sufficient funds for the cost of supplies are available in the current fiscal year and included in the FY 2023-2024 Budget in the Supplies Account of the Public Works and VPU Departments.
Attachments
None.
. . . .
Item 12 Page 2 of 2
City Council Agenda Report
Meeting Date: June 20, 2023
From: Todd Dusenberry, General Manager of Public Utilities Department: Public Utilities
Submitted by: Adriana Ramos, Administrative Analyst
Subject
Purchase Order with National Auto Fleet Group
Recommendation
A. Approve and authorize the issuance of a Purchase Order with National Auto Fleet Group (NAFG) to purchase a Ford F-150 Lightning XLT and a Ford F-150 Lightning Pro for a total amount not-to-exceed $135,440.88; and
B. Authorize a contingency amount of ten percent (10%) or $13,544 should the purchase of a comparable vehicle be necessary due to limited vehicle inventory, and grant authority to the City Administrator to issue a Supplemental to the Purchase Order to NAFG for an amount up to the contingency amount.
Background
On February 1, 2022, City Council approved the purchase of one 2022 Ford F-150 Lightning XLT for the quoted price of $73,770.41 and one 2022 Ford F-150 Lighting Pro quoted at $49,824.11, for a total combined cost of $123,594.52 from NAFG.
Due to the high demand and limited supply of these vehicles, staff could not purchase the desired vehicles from NAFG. Accordingly, staff obtained new quotes for one 2023 Ford F-150 Lightning XLT and one 2023 Ford F-150 Lighting Pro. The new quote for one 2023 Ford F-150 Lightning XLT is priced at $80,010.56 (attachment 1), and one 2023 Ford F-150 Lightning Pro is priced at $55,430.32 (attachment 2), for a total combined cost of $135,440.88.
Staff recommends approval of a Purchase Order with NAFG in the amount of $135,440.88 for the purchase of one 2023 Ford F-150 Lightning XLT and one 2023 Ford F-150 Lighting Pro.
Additionally, staff recommends a contingency amount of 10% or $13,544, in the event vehicle prices fluctuate due to inflation, supply chain issues, and/or if VPU must purchase comparable vehicles that are different makes and models.
Pursuant to Vernon Municipal Code (VMC) Section 3.32.110(A)(5), the proposed purchase is exempt from competitive bidding, as the purchase is through Sourcewell, which offers participating agencies cooperative, competitively solicited buying contracts. The quote secured from NAFG for this potential purchase is based on Sourcewell contract (contract 091521-NAF) pricing.
City Council approval for this purchase is required pursuant to VMC Section 3.32.030(B), as during the last 12 months, the City has awarded the vendor NAFG more than $100,000 in contracts.
Fiscal Impact
The fiscal impact is $135,440.88 and is not-to-exceed $148,984.88, which includes the contingency of $13,544. Sufficient funds have been budgeted in Fiscal Year 2023–24 Electric Fund, Field Operations, Capital Equipment-Auto Account No. 055-050-550-660010 and Water Fund, Capital Equipment – Auto Account No. 058-070-700-660010. . . . .
Item 13 Page 1 of 16
Attachments
1. National Auto Fleet - Quote ID 21773
2. National Auto Fleet - Quote ID 21774 . . . .
Item 13 Page 2 of 16
One Unit (MSRP) One Unit Total % Savings Total Savings
Contract Price $73,564.00 $72,564.00 1.359 % $1,000.00
RO#: 9005
PO#: 055.0002942
Tax (10.2500 %) $7,437.81
Tire fee $8.75
Total $80,010.56
Jesse Cooper Quoting Department
Account Manager Account Manager
Email: [email protected] [email protected] Office: (855) 289-6572 (855) 289-6572
Fax: (831) 480-8497
10/11/2022 Quote ID: 21773 Order Cut Off Date: 8/26/2022
Ms Lisa Umeda
City of Vernon
4305 S. Santa Fe Ave
Vernon,, California, 90058
Dear Lisa Umeda,
National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration.
One (1) New/Unused (2023 Ford F-150 Lightning (W1E) XLT 4WD SuperCrew 5.5' Box 145" WB, RO#: 9005 PO#: 055.0002942) and delivered to your specified location, each for
- per the attached specifications.
This vehicle(s) is available under the Sourcewell Contract 091521-NAF . Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days after receipt of vehicle.
Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call.
Sincerely,
. . . .
Item 13 Page 3 of 16
Purchase Order Instructions & Resources
In order to finalize your purchase please submit this purchase packet to your governing body for a purchase order approval and submit your purchase order in the following way:
Email: [email protected]
Fax: (831) 480-8497
Mail: National Auto Fleet Group
490 Auto Center Drive
Watsonville, CA 95076
We will send a courtesy confirmation for your order and a W-9 if needed.
Additional Resources
Learn how to track your vehicle: www.NAFGETA.com Use the upfitter of your choice: www.NAFGpartner.com Vehicle Status: [email protected] General Inquiries: [email protected] For general questions or assistance please contact our main office at:
1-855-289-6572
. . . .
Item 13 Page 4 of 16
Vehicle Configuration Options
ENGINE
Code Description
99V Engine: Dual eMotor - Extended Range Battery, -inc: 131 kWh usable capacity extended range high-voltage battery, GVWR:
8,550 lbs, Ford Charge Station Pro, Delivered to customer through 3rd party supplier
TRANSMISSION
Code Description
44L Transmission: Single-Speed, (STD)
WHEELS
Code Description
643 Wheels: 18" Machined w/Black High Gloss Pockets, (STD) TIRES
Code Description
___ Tires: 275/65R18 A/T, (STD)
PRIMARY PAINT
Code Description
YZ Oxford White
SEAT TYPE
Code Description
US Medium Dark Slate, Cloth Heated Front Seats, -inc: gauge bolster, 8-way power driver w/power lumbar and manual passenger lumbar
ADDITIONAL EQUIPMENT
Code Description
17V Tow Technology Package, -inc: smart hitch, on-board scales and trailer reverse guidance, Pro Trailer Hitch Assist, Trailer Brake Controller, Pro Trailer Backup Assist,
___ GVWR: 8,550 lbs
___ Ford Charge Station Pro Delete
47R Tray Style Floor Liner
85H Back-Up Alarm System
63X On-Board Scales & Smart Hitch Removal
OPTION PACKAGE
Code Description
311A Equipment Group 311A Standard . . . .
Item 13 Page 5 of 16
2023 Ford F-150 Lightning XLT 4WD SuperCrew 5.5' Box 145" WB
CODE MSRP
W1E $59,474.00
99V $12,500.00
44L $0.00
643 $0.00
___ $0.00
YZ $0.00
US $0.00
17V $1,395.00
___ INC
___ ($1,295.00)
47R $200.00
85H $145.00
63X ($650.00)
311A $0.00
$71,769.00
$0.00
$1,795.00
$73,564.00
Est City: 25 (2022) MPG
Est Highway: 25 (2022) MPG
Est Highway Cruising Range: 765.00 mi
2023 Fleet/Non-Retail Ford F-150 Lightning XLT 4WD SuperCrew 5.5' Box 145" WB
WINDOW STICKER
MODEL
2023 Ford F-150 Lightning XLT 4WD SuperCrew 5.5' Box 145" WB
OPTIONS
Engine: Dual eMotor - Extended Range Battery, -inc: 131 kWh usable capacity extended range high-voltage battery, GVWR: 8,550 lbs, Ford Charge Station Pro, Delivered to customer through 3rd party supplier Transmission: Single-Speed, (STD)
Wheels: 18" Machined w/Black High Gloss Pockets, (STD)
Tires: 275/65R18 A/T, (STD)
Oxford White
Medium Dark Slate, Cloth Heated Front Seats, -inc: gauge bolster, 8-way power driver w/power lumbar and manual passenger lumbar Tow Technology Package, -inc: smart hitch, on-board scales and trailer reverse guidance, Pro Trailer Hitch Assist, Trailer Brake Controller, Pro Trailer Backup Assist,
GVWR: 8,550 lbs
Ford Charge Station Pro Delete
Tray Style Floor Liner
Back-Up Alarm System
On-Board Scales & Smart Hitch Removal
Equipment Group 311A Standard
Please note selected options override standard equipment
SUBTOTAL
Advert/ Adjustments
Manufacturer Destination Charge
TOTAL PRICE
Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions.
Notes
. . . .
Item 13 Page 6 of 16
Standard Equipment
MECHANICAL
Engine: Dual eMotor - Standard Battery -inc: 98 kWh usable capacity standard range high-voltage battery (STD) Transmission: Single-Speed (STD)
EXTERIOR
Wheels: 18" Machined w/Black High Gloss Pockets (STD)
Tires: 275/65R18 A/T (STD)
ADDITIONAL EQUIPMENT
Transmission w/Driver Selectable Mode
Full-Time All-Wheel
Driver Selectable Rear Locking Differential
Battery w/Run Down Protection
Class IV Towing Equipment -inc: Hitch and Trailer Sway Control Trailer Wiring Harness
2235# Maximum Payload
GVWR: 8,250 lbs
HD Front Shock Absorbers and Gas-Pressurized Rear Shock Absorbers Front And Rear Anti-Roll Bars
Electric Power-Assist Speed-Sensing Steering
Permanent Locking Hubs
Double Wishbone Front Suspension w/Coil Springs
Trailing Arm Rear Suspension w/Coil Springs
Regenerative 4-Wheel Disc Brakes w/4-Wheel ABS, Front And Rear Vented Discs, Brake Assist, Hill Hold Control and Electric Parking Brake
Lithium Ion Traction Battery w/10.5 kW Onboard Charger, 14 Hrs Charge Time @ 220/240V and1.517 Hrs Charge Time @ 440V Regular Box Style
Aluminum Spare Wheel
Full-Size Spare Tire Stored Underbody w/Crankdown
Clearcoat Paint
Body-Colored Front Bumper w/Black Rub Strip/Fascia Accent and 2 Tow Hooks Body-Colored Rear Step Bumper
Black Side Windows Trim
Black Door Handles
Black Power Heated Side Mirrors w/Manual Folding and Turn Signal Indicator Fixed Rear Window w/Defroster
Deep Tinted Glass
Variable Intermittent Wipers
Aluminum Panels
Black Grille
Illuminated Running Boards
Tailgate Rear Cargo Access
Tailgate/Rear Door Lock Included w/Power Door Locks
Ford Co-Pilot360 - Autolamp Auto On/Off Projector Beam Led Low/High Beam Directionally Adaptive Auto High-Beam Daytime Running Lights Preference Setting Headlamps w/Delay-Off
Cargo Lamp w/High Mount Stop Light
LED Brakelights
Headlights-Automatic Highbeams . . . .
Item 13 Page 7 of 16
Perimeter/Approach Lights
Radio w/Seek-Scan, Clock, Speed Compensated Volume Control and Radio Data System Radio: SiriusXM w/360L -inc: a three (3)-month prepaid subscription, Service is not available in Alaska and Hawaii, Trial length and service availability may vary by model, model year or trim, Details: SiriusXM audio and data services each require a subscription sold separately, or as a package, by Sirius XM Radio Inc, Your SiriusXM service will automatically stop at the end of your trial unless you decide to subscribe, If you decide to continue service after your trial, the subscription plan you choose will automatically renew thereafter and you will be charged according to your chosen payment method at then- current rates, Fees and taxes apply, To cancel you must call SiriusXM at 1-866-635-2349, See SiriusXM Customer Agreement for complete terms at www.siriusxm.com, All fees and programming subject to change, Not all vehicles or devices are capable of receiving all services offered by SiriusXM, Current information and features may not be available in all locations, or on all receivers, Satellite and streaming lineups vary slightly, 2020 Sirius XM Radio Inc, Sirius, XM, SiriusXM and all related marks and logos are trademarks of Sirius XM Radio Inc Fixed Antenna
Cloth Heated Front Seats -inc: gauge bolster, 8-way power driver w/power lumbar and manual passenger lumbar Driver Seat
4-Way Passenger Seat -inc: Manual Recline and Fore/Aft Movement 60-40 Folding Split-Bench Front Facing Fold-Up Cushion Rear Seat Manual Tilt/Telescoping Steering Column
Gauges -inc: Speedometer, Odometer, Engine Coolant Temp, Traction Battery Level, Power/Regen, Traction Battery Temperature and Trip Odometer
Power Rear Windows
FordPass Connect 4G Mobile Hotspot Internet Access
Leather/Metal-Look Steering Wheel
Front Cupholder
Rear Cupholder
3 12V DC Power Outlets
Compass
Keypad
Remote Keyless Entry w/Integrated Key Transmitter, Illuminated Entry and Panic Button Cruise Control w/Steering Wheel Controls
Dual Zone Front Automatic Air Conditioning
HVAC -inc: Underseat Ducts and Console Ducts
Locking Glove Box
Driver Foot Rest
Full Cloth Headliner
Urethane Gear Shifter Material
Interior Trim -inc: Metal-Look Instrument Panel Insert, Cabback Insulator, Metal-Look Door Panel Insert and Chrome/Metal-Look Interior Accents
Day-Night Auto-Dimming Rearview Mirror
Driver And Passenger Visor Vanity Mirrors
Full Floor Console w/Locking Storage, Mini Overhead Console w/Storage, 3 12V DC Power Outlets and 7 120V AC Power Outlets Fade-To-Off Interior Lighting
Front And Rear Map Lights
Plastic Floor Trim
Full Carpet Floor Covering -inc: Carpet Front And Rear Floor Mats Cargo Area Concealed Storage
Pickup Cargo Box And Cargo Space Lights
Smart Device Remote Engine Start
Integrated Navigation System w/Voice Activation
Forward Sensing System
SYNC 4 w/Enhanced Voice Recognition -inc: 12" LCD capacitive touchscreen w/swipe capability, information on demand panel, wireless phone connection, cloud connected, AppLink w/App catalog, 911 Assist, wireless Apple CarPlay and Android Auto compatibility, digital owners manual, conversational voice command recognition and connected built-in navigation, Note: Navigation services require SYNC4 and FordPass Connect (optional on select vehicles), complimentary connect service and the FordPass app (see FordPass Terms for details), Eligible vehicles receive a complimentary 3-year trial of navigation services that begins on the new vehicle warranty start date, Customers must unlock the navigation service trial by activating the eligible vehicle w/a FordPass member account, If not subscribed by the . . . .
Item 13 Page 8 of 16
end of the complimentary period, the connected navigation service will terminate, and the system will revert to embedded offline navigation, Connected service and features depend on compatible AT&T network availability, Evolving technology/cellular networks/vehicle capability may limit functionality and prevent operation of connected features, FordPass App, compatible w/select smartphone platforms, is available via a download, Message and data rates may apply
Instrument Panel Bin, Dashboard Storage, Interior Concealed Storage, Driver / Passenger And Rear Door Bins and 2nd Row Underseat Storage
Power 1st Row Windows w/Driver And Passenger 1-Touch Up/Down Delayed Accessory Power
Power Door Locks w/Autolock Feature
Power Adjustable Pedals
Outside Temp Gauge
Digital Appearance
Driver And Passenger Heated-Cushion, Driver And Passenger Heated-Seatback Manual Adjustable Front Head Restraints and Manual Adjustable Rear Head Restraints Seats w/Cloth Back Material
2 Seatback Storage Pockets
Perimeter Alarm
3 12V DC Power Outlets and 7 120V AC Power Outlets
AdvanceTrac w/Roll Stability Control Electronic Stability Control (ESC) And Roll Stability Control (RSC) ABS And Driveline Traction Control
Side Impact Beams
Dual Stage Driver And Passenger Seat-Mounted Side Airbags Ford Co-Pilot360 - BLIS (Blind Spot Information System) Blind Spot Ford Co-Pilot360 - Pre-Collision Assist with Automatic Emergency Braking (AEB) Lane Keeping Alert Lane Keeping Assist
Lane Keeping Alert Lane Departure Warning
Collision Mitigation-Front
Driver Monitoring-Alert
Collision Mitigation-Rear
Aerial View Camera System
Tire Specific Low Tire Pressure Warning
Dual Stage Driver And Passenger Front Airbags
Safety Canopy System Curtain 1st And 2nd Row Airbags
Airbag Occupancy Sensor
Mykey System -inc: Top Speed Limiter, Audio Volume Limiter, Early Low Fuel Warning, Programmable Sound Chimes and Beltminder w/Audio Mute
Rear Child Safety Locks
Outboard Front Lap And Shoulder Safety Belts -inc: Rear Center 3 Point, Height Adjusters and Pretensioners Ford Co-Pilot360 - Reverse Camera Back-Up Camera
Front Camera w/Washer
Left Side Camera
Right Side Camera . . . .
Item 13 Page 9 of 16
One Unit (MSRP) One Unit Total % Savings Total Savings
Contract Price $51,269.00 $50,269.00 1.950 % $1,000.00
RO#:5141
PO#: 055.0002942
Tax (10.2500 %) $5,152.57
Tire fee $8.75
Total $55,430.32
Jesse Cooper Quoting Department
Account Manager Account Manager
Email: [email protected] [email protected] Office: (855) 289-6572 (855) 289-6572
Fax: (831) 480-8497
10/11/2022 Quote ID: 21774 Order Cut Off Date: 8/26/2022
Ms Lisa Umeda
City of Vernon
4305 S. Santa Fe Ave
Vernon,, California, 90058
Dear Lisa Umeda,
National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration.
One (1) New/Unused (2023 Ford F-150 Lightning (W1E) Pro 4WD SuperCrew 5.5' Box 145" WB, RO#:5141 PO#: 055.0002942) and delivered to your specified location, each for
- per the attached specifications.
This vehicle(s) is available under the Sourcewell Contract 091521-NAF . Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days after receipt of vehicle.
Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call.
Sincerely,
. . . .
Item 13 Page 10 of 16
Purchase Order Instructions & Resources
In order to finalize your purchase please submit this purchase packet to your governing body for a purchase order approval and submit your purchase order in the following way:
Email: [email protected]
Fax: (831) 480-8497
Mail: National Auto Fleet Group
490 Auto Center Drive
Watsonville, CA 95076
We will send a courtesy confirmation for your order and a W-9 if needed.
Additional Resources
Learn how to track your vehicle: www.NAFGETA.com Use the upfitter of your choice: www.NAFGpartner.com Vehicle Status: [email protected] General Inquiries: [email protected] For general questions or assistance please contact our main office at:
1-855-289-6572
. . . .
Item 13 Page 11 of 16
Vehicle Configuration Options
ENGINE
Code Description
99L Engine: Dual eMotor - Standard Battery, (STD)
TRANSMISSION
Code Description
44L Transmission: Single-Speed, (STD)
PRIMARY PAINT
Code Description
YZ Oxford White
SEAT TYPE
Code Description
VS Medium Dark Slate, Vinyl Bucket Heated Front Seats, -inc: 2-way manual driver/passenger w/flow-through console and floor shifter
ADDITIONAL EQUIPMENT
Code Description
17V
Tow Technology Package, -inc: smart hitch, on-board scales and trailer reverse guidance, 360 Degree Camera, Trailer Brake Controller, Pro Trailer Backup Assist, Manual-Folding Power Glass Heated Mirrors, turn signal, black skull caps and LED sideview mirror spotlights, Pro Trailer Hitch Assist, Forward Sensing System 479 Pro Power Onboard - 9.6 kW
63X On-Board Scales & Smart Hitch Removal
OPTION PACKAGE
Code Description
110A Equipment Group 110A Standard . . . .
Item 13 Page 12 of 16
2023 Ford F-150 Lightning Pro 4WD SuperCrew 5.5' Box 145" WB
CODE MSRP
W1E $46,974.00
99L $0.00
44L $0.00
YZ $0.00
VS $0.00
17V $1,950.00
479 $1,200.00
63X ($650.00)
110A $0.00
$49,474.00
$0.00
$1,795.00
$51,269.00
Est City: 25 (2022) MPG
Est Highway: 25 (2022) MPG
Est Highway Cruising Range: 765.00 mi
2023 Fleet/Non-Retail Ford F-150 Lightning Pro 4WD SuperCrew 5.5' Box 145" WB
WINDOW STICKER
MODEL
2023 Ford F-150 Lightning Pro 4WD SuperCrew 5.5' Box 145" WB
OPTIONS
Engine: Dual eMotor - Standard Battery, (STD)
Transmission: Single-Speed, (STD)
Oxford White
Medium Dark Slate, Vinyl Bucket Heated Front Seats, -inc: 2-way manual driver/passenger w/flow-through console and floor shifter Tow Technology Package, -inc: smart hitch, on-board scales and trailer reverse guidance, 360 Degree Camera, Trailer Brake Controller, Pro Trailer Backup Assist, Manual-Folding Power Glass Heated Mirrors, turn signal, black skull caps and LED sideview mirror spotlights, Pro Trailer Hitch Assist, Forward Sensing System Pro Power Onboard - 9.6 kW
On-Board Scales & Smart Hitch Removal
Equipment Group 110A Standard
Please note selected options override standard equipment
SUBTOTAL
Advert/ Adjustments
Manufacturer Destination Charge
TOTAL PRICE
Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions.
Notes
. . . .
Item 13 Page 13 of 16
Standard Equipment
MECHANICAL
Engine: Dual eMotor - Standard Battery -inc: 98 kWh usable capacity standard range high-voltage battery (STD) Transmission: Single-Speed (STD)
WHEELS
Wheels: 18" Machined w/Black High Gloss Pockets
TIRES
Tires: 275/65R18 A/T
ADDITIONAL EQUIPMENT
Transmission w/Driver Selectable Mode
Full-Time All-Wheel
Driver Selectable Rear Locking Differential
Battery w/Run Down Protection
Class IV Towing Equipment -inc: Hitch and Trailer Sway Control Trailer Wiring Harness
2235# Maximum Payload
GVWR: 8,250 lbs
HD Front Shock Absorbers and Gas-Pressurized Rear Shock Absorbers Front And Rear Anti-Roll Bars
Electric Power-Assist Speed-Sensing Steering
Permanent Locking Hubs
Double Wishbone Front Suspension w/Coil Springs
Trailing Arm Rear Suspension w/Coil Springs
Regenerative 4-Wheel Disc Brakes w/4-Wheel ABS, Front And Rear Vented Discs, Brake Assist, Hill Hold Control and Electric Parking Brake
Lithium Ion Traction Battery w/10.5 kW Onboard Charger, 14 Hrs Charge Time @ 220/240V and1.517 Hrs Charge Time @ 440V Regular Box Style
Aluminum Spare Wheel
Full-Size Spare Tire Stored Underbody w/Crankdown
Clearcoat Paint
Black Front Bumper w/Black Rub Strip/Fascia Accent and 2 Tow Hooks Black Rear Step Bumper
Black Side Windows Trim
Black Door Handles
Black Manual Side Mirrors w/Manual Folding
Fixed Rear Window
Deep Tinted Glass
Variable Intermittent Wipers
Aluminum Panels
Black Grille
Tailgate Rear Cargo Access
Tailgate/Rear Door Lock Included w/Power Door Locks
Ford Co-Pilot360 - Autolamp Auto On/Off Projector Beam Led Low/High Beam Directionally Adaptive Auto High-Beam Daytime Running Lights Preference Setting Headlamps w/Delay-Off
Cargo Lamp w/High Mount Stop Light . . . .
Item 13 Page 14 of 16
LED Brakelights
Headlights-Automatic Highbeams
Radio w/Seek-Scan, Clock, Speed Compensated Volume Control and Radio Data System Radio: FM Stereo w/6 Speakers
Fixed Antenna
Vinyl Bucket Heated Front Seats -inc: 2-way manual driver/passenger w/flow-through console and floor shifter Driver Seat
Passenger Seat
60-40 Folding Split-Bench Front Facing Fold-Up Cushion Rear Seat Manual Tilt/Telescoping Steering Column
Gauges -inc: Speedometer, Odometer, Engine Coolant Temp, Traction Battery Level, Power/Regen, Traction Battery Temperature and Trip Odometer
Power Rear Windows
FordPass Connect 4G Mobile Hotspot Internet Access
Front Cupholder
Rear Cupholder
3 12V DC Power Outlets
Compass
Remote Keyless Entry w/Integrated Key Transmitter and Panic Button Cruise Control w/Steering Wheel Controls
Dual Zone Front Automatic Air Conditioning
HVAC -inc: Underseat Ducts and Console Ducts
Locking Glove Box
Driver Foot Rest
Interior Trim -inc: Cabback Insulator, Metal-Look Door Panel Insert and Metal-Look Interior Accents Full Cloth Headliner
Urethane Gear Shifter Material
Day-Night Auto-Dimming Rearview Mirror
Driver And Passenger Visor Vanity Mirrors
Full Floor Console w/Locking Storage, Mini Overhead Console w/Storage, 3 12V DC Power Outlets and 7 120V AC Power Outlets Front Map Lights
Fade-To-Off Interior Lighting
Full Vinyl/Rubber Floor Covering
Plastic Floor Trim
Cargo Area Concealed Storage
Pickup Cargo Box And Cargo Space Lights
Smart Device Remote Engine Start
Integrated Navigation System w/Voice Activation
SYNC 4 w/Enhanced Voice Recognition -inc: 12" LCD capacitive touchscreen w/swipe capability, information on demand panel, wireless phone connection, cloud connected, AppLink w/App catalog, 911 Assist, wireless Apple CarPlay and Android Auto compatibility, digital owners manual, conversational voice command recognition and connected built-in navigation, Note: Navigation services require SYNC4 and FordPass Connect (optional on select vehicles), complimentary connect service and the FordPass app (see FordPass Terms for details), Eligible vehicles receive a complimentary 3-year trial of navigation services that begins on the new vehicle warranty start date, Customers must unlock the navigation service trial by activating the eligible vehicle w/a FordPass member account, If not subscribed by the end of the complimentary period, the connected navigation service will terminate, and the system will revert to embedded offline navigation, Connected service and features depend on compatible AT&T network availability, Evolving technology/cellular networks/vehicle capability may limit functionality and prevent operation of connected features, FordPass App, compatible w/select smartphone platforms, is available via a download, Message and data rates may apply
Instrument Panel Bin, Dashboard Storage, Interior Concealed Storage, Driver / Passenger And Rear Door Bins Power 1st Row Windows w/Driver And Passenger 1-Touch Up/Down Delayed Accessory Power
Power Door Locks w/Autolock Feature
Outside Temp Gauge . . . .
Item 13 Page 15 of 16
Digital Appearance
Seats w/Vinyl Back Material
Driver And Passenger Heated-Cushion, Driver And Passenger Heated-Seatback Manual Adjustable Front Head Restraints and Manual Adjustable Rear Head Restraints Perimeter Alarm
3 12V DC Power Outlets and 7 120V AC Power Outlets
AdvanceTrac w/Roll Stability Control Electronic Stability Control (ESC) And Roll Stability Control (RSC) ABS And Driveline Traction Control
Side Impact Beams
Dual Stage Driver And Passenger Seat-Mounted Side Airbags Reverse Sensing System Rear Parking Sensors
Ford Co-Pilot360 - BLIS (Blind Spot Information System) Blind Spot Ford Co-Pilot360 - Pre-Collision Assist with Automatic Emergency Braking (AEB) Lane Keeping Alert Lane Keeping Assist
Lane Keeping Alert Lane Departure Warning
Collision Mitigation-Front
Driver Monitoring-Alert
Collision Mitigation-Rear
Tire Specific Low Tire Pressure Warning
Dual Stage Driver And Passenger Front Airbags
Safety Canopy System Curtain 1st And 2nd Row Airbags
Airbag Occupancy Sensor
Mykey System -inc: Top Speed Limiter, Audio Volume Limiter, Early Low Fuel Warning, Programmable Sound Chimes and Beltminder w/Audio Mute
Rear Child Safety Locks
Outboard Front Lap And Shoulder Safety Belts -inc: Rear Center 3 Point, Height Adjusters and Pretensioners Ford Co-Pilot360 - Reverse Camera Back-Up Camera . . . .
Item 13 Page 16 of 16
City Council Agenda Report
Meeting Date: June 20, 2023
From: Daniel S. Wall, P.E., Director of Public Works
Department: Public Works
Submitted by: Cynthia Cano, Administrative Secretary
Subject
Purchase Contract with Merrimac Energy Group to Procure Fuel Recommendation
Approve and authorize the issuance of a Purchase Contract with Merrimac Energy Group in an amount not-to-exceed $600,000 to procure fuel for Citywide fleet for Fiscal Year 2023-2024.
Background
The Public Works Department (Public Works) purchases the fuel for the City's entire fleet of vehicles. ln order to avoid the higher cost of retail purchases at the pump, it is most advantageous for the City to contract for the delivery of bulk fuel from a licensed vendor that can supply fuel to the City's fuel tank locations.
Staff is recommending that the City Council award a Purchase Contract to Merrimac Energy Group (Merrimac) for fuel in an amount not-to-exceed $600,000. For the proposed purchase, the City intends to piggyback on the current contract between Merrimac and the City of San Buenaventura (Ventura). The agreement expires June 30, 2023, but allows for optional extension for up to four years, which the City of Ventura is currently executing.(Attachment 1). Per Vernon Municipal Code 3.32.110 (A)(5), the purchase with Merrimac is exempt from competitive bidding, as piggybacking allows the City to leverage the same prices and terms and conditions for supplies, equipment, or services as in a previous award negotiated by another public agency.
The Finance Director has determined that piggybacking for this purchase is advantageous for the City.
Under the contract with Merrimac, the price of red dye diesel, renewable diesel, gasoline fuel, and diesel exhaust fluid and lubricants are determined daily by the Oil Price lnformation Service (OPIS) Early Day "Los Angeles Average," as published weekly by the United Communications Group. Merrimac shall monitor the daily pricing and advise the City of potential price increases and/or decreases, enabling the City to secure the most optimal pricing for its fuel purchases.
On average, the City spends about $35,000 per month on fuel. With fuel costs escalating over the past year, the requested not-to-exceed Purchase Contract amount will ensure that Public Works is able to procure the amount of fuel necessary to operate the City's fleet for Fiscal Year 2023-2024.
Fiscal Impact
The fiscal impact is not-to-exceed $600,000. Sufficient funds for the purchase of fuel are included in the Vehicle Expense Account for each City Department.
Attachments
1. City of Ventura – Merrimac Agreement . . . .
Item 14 Page 1 of 23
CITY OF VENTURA
GfNfRAL SfRVICfS AGRffMfNT
CITY OF SAN BUENAVENTURA AND MERRIMAC ENERGY GROUP
AGREEMENT NO. f\J -zz..- I 0'7'1
By this General Services Agreement ("Agreement"), the City of San Buenaventura ("CITY") agrees to engage the services of CONTRACTOR (identified below), and CONTRACTOR agrees to perform the services for CITY as herein described, for the compensation, during the term, and otherwise subject to the covenants and conditions herein set forth. CITY and CONTRACTOR may be individually referred to as "Party" or collectively as the "Parties." 1. RESERVED. 2. SUMMARY DESCRIPTION OF SERVICES.
Fuel and Lubricant Supplier in accordance with Request for Proposal No. P-130000664
3. PARTIES.
CITY OF SAN BUENAVENTURA ("CITY"), a charter city and municipal corporation of the State of California, located at 501 Poli Street, Ventura, CA 93002 Merrimac Energy Group ("CONTRACTOR"), a corporation of the State of California, located at 3738 Bayer Ave., Suite 204, Long Beach, CA 90808
4 TERM OF AGREEMENT: From (Date): July 1, 2022 ("Effective Date") To (Date): June 30, 2023 Optional Extension (initial term, plus any option to extend, shall not exceed a total of five (5) years):
The City may, at its option, and with the approval of the Contractor, extend the period of the agreement for one (1) year periods, for a period of up to four (4) years in accordance with the scope of work and general terms and conditions of the General Services Agreement. Any price increases or decreases shall be negotiated at time of contract extension.
5. AGRE.EMENT AMOUNT: A Not-to-Exceed Amount of $784,640.00
6. DESIGNATED REPRESENTATIVES.
The Designated Representatives listed below shall be authorized to act on behalf of the named Party, be responsible for negotiations and contractual matters, and coordinate with each other to perform the services under this Agreement. Additionally, CONTRACTOR's services shall be performed or immediately supervised by the CONTRACTOR's Representative:
CITY Designated Representative: CONSUL TANT Designated Representative:
Name: Barbara McCormack Name: Bruce Mainor
Title: Fleet and Facilities Manager Title: Sales / Dispatch Phone: (805) 652-4545 Phone: (562) 420-6000
Email: [email protected]._gov Email: bmainor@merrimacenergy .net
Mailing Address (if differs from above): Mailing Address (if differs from above):
336 Sanjon Rd., Ventura, CA 93001
. . . .
Item 14 Page 2 of 23
7. CONTRACTUAL PREREQUISITES.
7 .1. This Agreement must first be approved as to form by the City Attorney, then executed by the CONTRACTOR, after which the Agreement may be executed by an authorized person on behalf of the CITY.
7 .2. A request for modification of the terms herein must be made in writing and presented to the Designated Representative of the CITY prior to the time this Agreement is executed.
7.3. All proof of business license, insurance, and W-9 forms is required prior to execution of this Agreement.
8. CONTRACTOR'S SERVICES.
CONTRACTOR shall perform/agrees to perform the tasks, obligations, and services set forth in the "Scope of Services," attached to and incorporated into this Agreement as "Exhibit A." Once this Agreement is executed, the Scope of Services may only be modified by written Amendment pursuant to Section 18 of this Agreement.
9. COMPENSATION.
CITY shall pay CONTRACTOR for the services performed pursuant to the terms of this Agreement in the time and manner set forth in the "Schedule of Compensation," attached to and incorporated into this Agreement as" Exhibit B." Once this Agreement is executed, the Schedule of Compensation may only be modified by written Amendment pursuant to Section 18 of this Agreement.
10.PAYMENT.
The CITY shall pay all undisputed portions of any applicable invoice within thirty (30) days after receipt of an invoice. In the event the CITY disputes one or more items in an invoice, the CITY shall, within thirty (30) days after receipt of such invoice, notify the CONTRACTOR of the item(s) being disputed and the reason(s) therefore. The CITY may withhold payment for such disputed items until resolution of the dispute.
11. COMMENCEMENT OF PERFORMANCE.
CONTRACTOR shall not perform any work under this Agreement until: (i) CONTRACTOR furnishes proof of insurance as required under Section 21 of this Agreement, and (ii) CITY provides CONTRACTOR a signed General Services Agreement, which shall serve as a Notice to Proceed.
All services required of CONTRACTOR under this Agreement shall be completed on or before the end of the term of the Agreement.
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12. STATUS OF CONTRACTOR.
The Parties agree that CONTRACTOR (and any subcontractors), in performing the services herein specified, shall act as an independent contractor and shall have control of all work for which CONTRACTOR is responsible, and the manner in which it is performed. CONTRACTOR shall be free to contract for similar service to be performed for other employers while under contract with CITY, provided that such work does not create a conflict of interest. CONTRACTOR shall have no right or power to bind the CITY to any contracts or agreements with third parties. CONTRACTOR is not an agent or employee of the CITY and is not entitled to participate in any pension plan, insurance, bonus, or similar benefits CITY provides for its employees. However, the CITY retains the right to provide general instructions to and observe the CONTRACTOR in the performance of all services done on behalf of the CITY.
In the event CONTRACTOR or an employee, agent, or subcontractor of CONTRACTOR providing services under this Agreement is determined by a court of competent jurisdiction with the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the CITY, CONTRACTOR shall indemnify, protect, defend, and hold harmless the CITY for the payment of any employee and/or employer contributions for PERS benefits on behalf of CONTRACTOR or their employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which might otherwise be deemed the responsibility of the CITY.
13. LAWFUL PERFORMANCE.
CONTRACTOR shall abide by all Federal, State, and Local Laws and Regulations as may be related to the performance of duties under this Agreement. CONTRACTOR, at its sole expense, shall obtain and maintain during the term of this Agreement, all appropriate permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.
14. SAFETY REQUIREMENTS.
CONTRACTOR shall not perform any services for the CITY when the CONTRACTOR is impaired by alcohol or a controlled substance. When there is reasonable cause to believe that any person has violated this provision, that person shall be immediately removed from the premises and be subject to any applicable civil and/or criminal penalties under the CITY's Code and/or under state law. All work performed under this Agreement shall be performed in such a manner as to provide safety to the public. The CITY reserves the right to issue restraining or cease and desist orders to CONTRACTOR when unsafe or harmful acts are observed or reported relative to the performance of the work under this Agreement. The acceptance of CONTRACTOR's work by CITY shall not operate as a release of the CONTRACTOR from such standard of care and workmanship. 3 . . . .
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15. OWNERSHIP OF CONTRACTOR'S WORK PRODUCT.
CITY shall be the owner of any and all technical documents and records, including, computations, plans, correspondence, and/or other pertinent data and information, both hard copy and electronic, gathered or prepared by CONTRACTOR in performance of this Agreement and shall be entitled to immediate possession of the same upon completion of the work under this Agreement, or at any earlier or later time when the same may be requested by CITY.
15.1. Records and Inspections. The CONTRACTOR shall maintain full and accurate records, with respect to all services and matters covered under this Agreement. The CITY shall have free access at all reasonable times to such records, both hard copy and electronic, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings, and activities.
15.2. Deliverables. CONTRACTOR shall deliver to the CITY the studies, plans, specifications, or other documents as are identified in the Scope of Services; and CONTRACTOR shall, upon completion of all work, submit to the CITY all information developed in the course of the CONTRACTOR's services. CONTRACTOR shall, in such time and in such form as the CITY may require, furnish reports concerning the status of services required under this Agreement. CONTRACTOR shall, upon request by CITY and upon completion or termination of this Agreement, deliver to the CITY all material furnished to CONTRACTOR by the CITY.
15.3. Ownership - Generally. All inventions, discoveries, enhancements, changes, or improvements of computer programs developed pursuant to this Agreement shall be the property of the CITY, and all patents or copyrights shall be assigned to the CITY, unless otherwise agreed. CONTRACTOR agrees that CITY may make modifications to computer software furnished by CONTRACTOR without infringing CONTRACTOR's copyright or any license granted to CITY, unless otherwise agreed.
15.4. Ownership of Documents. Every report, draft, work product, map, record, and other document reproduced, prepared, or caused to be prepared by the CONTRACTOR pursuant to or in connection with this Agreement shall be the exclusive property of the CITY.
15.5. Confidentiality. CONTRACTOR may be granted access to information that is exempt from disclosure to the public (Government Code Section 6254 and 6254.16) and may contain "trade secrets" (see Government Code Section 6254. 7) when it is necessary for CONTRACTOR to perform its obligations pursuant to this Agreement. If CONTRACTOR is granted such access to confidential information, CONTRACTOR shall not be considered to be a member of the public as that term is used in Government Code Section 6254.5.
15.6. Disclosure of Information. CONTRACTOR shall not disclose, publish, or authorize others to disclose or publish, design data, drawings, specifications, reports, or other information pertaining to the projects assigned to CONTRACTOR by the CITY or other information to which the CONTRACTOR has had access during the term of this Agreement without the prior written approval of the CITY's Designated Representative during the term of this Agreement and for a period of two (2) years after the termination of this Agreement. 4 . . . .
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16. NON-APPROPRIATION OF FUNDS.
Payments due and payable to CONTRACTOR for current services are within the current budget and within an available, unexhausted, and unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient funds for payment of CONTRACTOR's services beyond the current fiscal year, and if no funds are legally available from other sources to lawfully make the payments, this Agreement may be terminated at the end of the original term or renewal term and the CITY shall not be obligated to make further payments beyond the current original or renewal term. The CITY will provide notice of its inability to continue the Agreement at such time as the CITY's Designated Representative is aware of the non-appropriation of funds. However, failure to notify does not renew the term of the contract.
17. TERMINATION OF AGREEMENT.
At any time, with or without cause, the CITY shall have the right, in its sole discretion, to terminate this Agreement by giving written notice to CONTRACTOR pursuant to Section 31 of this Agreement, and such termination shall be effective immediately upon giving notice. There shall be no period of grace after giving the notice of termination. Upon termination, CITY shall be liable to CONTRACTOR only for work done by CONTRACTOR up to and including the date of termination of this Agreement unless the termination is for cause, in which event CONTRACTOR need be compensated only to the extent required by law. CONTRACTOR may terminate this Agreement at any time during the term of the Agreement by giving the CITY sixty (60) days' written notice.
17. OPTION TO EXTEND AGREEMENT.
When in the CITY's best interest, this Agreement may be extended on a daily, month-tomonth, annual, or other basis by modification pursuant to Section 18 of this Agreement. The initial term, plus any option to extend, shall not exceed a total of five (5) years.
18. MODIFICATION OF AGREEMENT.
This Agreement may be amended, modified, or otherwise altered, or its provisions waived, only upon mutual consent of the Parties by written amendment, and as authorized by the San Buenaventura Municipal Code, sections 4.600.190 and 4.600.200.
19. ASSIGNMENT.
This Agreement is for the non-professional services of CONTRACTOR. Any attempt by CONTRACTOR to assign the benefits or burdens of this Agreement without the prior written approval of CITY shall be prohibited and shall be null and void. CONTRACTOR's services pursuant to this Agreement shall be provided by the CONTRACTOR's Designated Representative or directly under his/her supervision, and CONTRACTOR shall not assign another to supervise the CONTRACTOR's performance of this Agreement without the prior written approval of CITY, by and through the CITY's Designated Representative.
20. INDEMNIFICATION & HOLD HARMLESS.
As a separate and independent covenant from CONTRACTOR's obligations under Section 21 hereof, CONTRACTOR shall indemnify, protect, defend with counsel acceptable to the CITY, and 5 . . . .
Item 14 Page 6 of 23
hold
CITY and CffY's officers, employees, .agents, and volunteers harmle.ss and free from any and all claims, liabilities, or expenses, including attorney's fees, arising out of or relat:ing to any negligent act, neglig:ent omission, or wrongful conduct, or any loss, damage, or injury, includ.ing death, that is sustained from any communicable disease (inc1uding1 but not limited to any form of the cornnavirus, or anyth·ing ,emanating from or related to a coronavirus),; related i·n any way to CONTRACTOR's perfonnanoe of ·ts services pursuant to this Agreement In the event CITY and/or any of CITY's offioer.s. employees, agents, or volunteers are n:amed in any lawsuit1 or should any claim be made against it or any of them by lawsuit or othe.rwise arising out of or relating to such negl(gent act, neglig1entomission, wrongful condt.ict. or.any loss, damage, or injury, including death, thaUs sustained from any communicable disease (including, but not limited to any form of the corcnavirus, or anything emanating from or related to a coronavirus), CONTIRACTOR shall indemnify them for any judgment rendered .against them for such neglig.emt act, neg:Hgent omission, wrongful act, or any loss, damage, or jnjury, including death, that is sustained from any commun·cable disease (including, but not limited to any form of the coronavtrus, or anything emanating from or related to .a coronavirus), any sums pa.id out in settlement or otheiwise:, and all costs incurred by them in their de1e-nse, including but not limited to attorney's fees.
CONTRACTOR also understands and agrees that it is being employed to perform the services provided for by this Agreement because of CONTRACTOR's professed expertise and experience in performing such services. In addition, CONTRACTOR understands and agrees that while CITY or CITY's officers, employees, agents, or volunteers may elect to do so, they have no duty to review, inspect, monitor, or supervise the work performed by CONTRACTOR pursuant to this Agreement except as otherwise expressly provided for by this Agreement. As a consequence, CONTRACTOR waives any right of contribution against CITY or any of CITY's officers, employees, agents, or volunteers arising out of such failure to inspect, review, monitor, or supervise the work performed by CONTRACTOR pursuant to this Agreement.
The CONTRACTOR's obligations under this Section of the Agreement shall survive the termination of the Agreement.
21. INSURANCE.
Prior to commencing the services required by this Agreement, and at all other times this Agreement remains in effect, the CONTRACTOR shall procure and maintain in full force and effect all of the insurance required by Exhibit "C," attached hereto and incorporated herein by this reference.
22. LIVING WAGE REQUIREMENTS.
During the term of this Agreement, CONTRACTOR understands and agrees that if Living Wages are applicable subject to the provisions of Chapter 2.525 of the San Buenaventura Municipal Code (the "Code") entitled, "Living Wages and Benefits for City Services" (a copy of which is available upon request), CONTRACTOR will pay and/or provide the wages and/or benefits required therein to all of its employees engaged in whole or in part in performing the services provided for by this Agreement.
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23. PREVAILING WAGE REQUIREMENTS.
23.1. Application. The payment of State prevailing rates of wages as designated for Ventura County for on-site work and delivery of materials shall apply to public works construction projects over $25,000 and projects for alteration, demolition, repair, or maintenance work over $15,000. Prevailing wages are required to be paid to all workers, including subcontracted employees.
23.2. Compliance with California Department of Industrial Relations (DIR). To determine if this Agreement is subject to compliance monitoring and enforcement, go to:
https://www .d ir. ca .gov/P ublic-Works/PublicWorksS B854F AQ. html
23.3. Contract Splitting. It is unlawful to split, or separate into small portions, work orders, projects, purchases, or public works projects for the purpose of evading these prevailing wage requirements.
23.4. Use of Prevailing Wages vs. Living Wages. In the event that there is a difference between the amount of wages to be paid under the CITY of Ventura's local Living Wage requirements and the requirements of this provision, the wage rate that is the higher of the two shall be applicable to this Agreement. PLEASE NOTE, with respect to Federal contracts, other requirements may apply, in which case, the highest of the federal Prevailing Wage, state Prevailing Wage and local Living Wage prevails.
24. COVENANTS AND CONDITIONS.
Each term and each provision of this Agreement to be performed by CONTRACTOR shall be construed to be both a covenant and a condition.
25. NOTICE OF BREACH AND OPPORTUNITY TO CURE.
Neither Party will be deemed to be in breach of this Agreement based on a breach that is capable of being cured until it has received written notice of the breach from the other Party. The Party charged with breach will have fifteen (15) days from the date of receiving such notice in which to cure the breach or otherwise respond. If the circumstances leading to the charge that the Agreement was breached have not been cured or explained to the satisfaction of the other Party within fifteen (15) days from the date on which the Party received notice of breach, the nonbreaching Party may terminate this Agreement.
26. WAIVER.
CITY's review or acceptance of, or payment for, work product prepared by CONTRACTOR under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONTRACTOR's performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character. 7 . . . .
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27. DISPUTES.
Except as otherwise provided in these provisions, any dispute concerning a question of fact arising under this Agreement, shall be decided by the CITY's Designated Representative, who shall reduce this decision to writing and mail a copy to the CONTRACTOR. The decision of the CITY's Designated Representative shall be final and conclusive unless CONTRACTOR requests mediation within ten (10) calendar days. Pending final decision of a dispute, the CONTRACTOR shall proceed diligently with the performance of the Agreement and in accordance with the decision of the CITY's Designated Representative.
28. DISPUTE RESOLUTION.
Should an unresolved dispute arise out of this Agreement, any Party may request that it be submitted to mediation. The Parties shall meet in mediation within a reasonable time not to exceed forty-five (45) days of a request. The mediator shall be agreed to by the mediating Parties. In the absence of an agreement on a mediator, the Parties shall each submit one name from mediators listed by the American Arbitration Association, the California State Board of Mediation and Conciliation, or other agreed-upon service. The mediator shall be selected by a "blindfold" process.
The cost of mediation shall be borne equally by both Parties. Neither Party shall be deemed the prevailing Party. No Party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the Parties but not more than sixty (60) days, unless the maximum time is extended in writing by both Parties.
29. TAXPAYER IDENTIFICATION NUMBER.
CONTRACTOR shall provide CITY with a complete Request for Taxpayer Identification Number and Certification as issued by the Internal Revenue Service.
30. USE OF THE TERM "CITY."
Reference to "CITY" in this Agreement includes the CITY, its City Manager, or any authorized representative acting on behalf of the CITY.
31. NOTICES.
All notices given or required to be given pursuant to this Agreement shall be in writing and may be given by personal delivery or by first-class mail. Notice sent by mail shall be addressed to each Party's Designated Representative as set forth above in Section 6. When addressed in accordance with this Section, such notice shall be deemed given upon deposit in the United States mail, postage prepaid. In all other instances, notices shall be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this Section.
32. FORCE MAJEURE.
Neither the CONTRACTOR nor the CITY shall be responsible for any delay caused by any contingency beyond their control, including, but not limited to, war or insurrection, walkouts by the 8 . . . .
Item 14 Page 9 of 23
Party's own employees, fires, natural calamities, riots, or demands or requirements of governmental agencies other than the CITY.
33. GOVERNING LAW.
The terms of this Agreement shall be interpreted according to the laws of the State of California. Should litigation occur, venue shall be in the Superior Court of California, County of Ventura.
34. SEVERABILITY.
If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect and be enforceable.
35. INTEGRATED AGREEMENT.
This Agreement and the attached exhibits to this Agreement represent the entire understanding between the Parties. No verbal agreement or implied covenant shall be held to vary the provisions of this Agreement. This Agreement shall bind and inure to the benefit of the Parties to this Agreement and any subsequent successors and assigns.
36. NO THIRD-PARTY BENEFICIARY.
This Agreement shall not be construed to be an agreement for the benefit of any third-party or parties, and no third party or parties shall have any claim or right of action under this Agreement.
37. AUTHORITY TO EXECUTE.
Each Party hereto expressly warrants and represents that through its Designated Representative it has the authority to execute this Agreement on behalf of its corporation, partnership, business entity, or governmental entity, and warrants and represents that the Designated Representative has the authority to bind each Party to the performance of its obligations hereunder.
38. EXECUTION - COUNTERPARTS.
This Agreement may be executed in any number of counterparts and each such duplicate counterpart shall constitute an original, but they shall not be effective nor enforceable unless and until it is executed with the handwritten signature of an authorized representative of each of the relevant Parties. No counterpart shall be deemed to be an original or presumed delivered unless and until the counterpart executed by the other Party to this Agreement is in the physical possession of the Party seeking enforcement thereof.
39. INCONSISTENT OR CONFLICTING TERMS.
In the event of any contradictions or inconsistencies between any attached documents or exhibits incorporated by reference herein and the provisions of the Agreement itself, the terms of 9 . . . .
Item 14 Page 10 of 23
the Agreement shall control. Any exhibit that is attached and incorporated by reference shall be limited to the purposes for which it is attached, as specified in this Agreement. Any contractual terms or conditions contained in such exhibit imposing additional obligations on the CITY are not binding upon the CITY's Designated Representative unless specifically agreed to in writing, and initiated by CITY's Designated Representative, as to each additional contractual term or condition.
40. ACKNOWLEDGEMENT.
By signing below, CONTRACTOR acknowledges that it has reviewed the CITY's General Services Agreement terms and conditions and insurance requirements and that CONTRACTOR hereby agrees to full compliance.
Signatures Follow 10
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Item 14 Page 11 of 23
In witness whereof, the Parties have entered this Agreement on the date last signed below ("Effective Date").
AN BUENAVENTURA
IJ,
~ ,,
Name: Sofia Rubalcava
Title: Mayor
Date
APPROVED AS TO FORM
ANDREW HEGLUND, CITY ATTORNEY
PER SMBC, SECTION 4.600.050
MERRIMAC ENERGY GROUP
Name:
Title: President
April 29, 2022
Date
April 29, 2022
Date
77-0189045
Tax Identification Number
Any modifications to the provisions of this preapproved Standard Form requires submission to the City Attorney for review, approval and
signature.
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Item 14 Page 12 of 23
EXHIBIT A
GENERAL SERVICE AGREEMENT
(City of San Buenaventura and Merrimac Energy Group)
SCOPE OF SERVICES
SCOPE OF WORK
Contractor shall provide all fuel, diesel exhaust fluid, lubricants, transportation, labor, equipment and incidentals associated with the provision of fuel to the City of Ventura.
Contractor shall provide an oil analysis program for all lubricants sold and a cost.
FUEL SPECIFICATIONS
All gasoline and diesel delivered under this contract shall rrieet the latest requirements of the California Air Resources Board (CARB), Federal and local governments as well as fuel industries laws, codes, requirements, standards and guidelines currently in force and any of those put in force during this contract. Particular attention shall be paid to the American Society of Testing and Materials (ASTM) laws, regulations and standards.
DELIVERY REQUIRE_MENTS
Contractor shall operate a 2417/365 fuel' supply operation. Deliver-ies shall be made, as requested , by the Ctty of Ventura Fleet Services within a maximum of 48 hours from notice during weekly/regular hours, between the hours of 7am to 5pm Monday through Friday, except alternate Fridays at the Maintenance Yard, unless otherwise requested delivery. Current delivery sites are shown i1n Exhibit A. The City reserves the right ta add ,or delete sites within the City as needed dur:ing, the cours,e of the contract. Contractor shall designate the Customer SeNice Repr,esentative for the City of Ventura contract for coordination of fuel ordering and deliveries.
Contractor shall make no unauthorized deliveries. Contractor shall be financially responsible for any unauthorized fuel deliveries and shall be considered poor performance.
Contractor Drivers shall be HAZMAT trained and certified and DOT compliant. Drivers shall be familiar with City of Ventura fueling sites, tanks, equipment, and type of fuel, location of delivery sites, safety protocols and ingress/egress accessibility. Contractor shall have identification and wear a uniform for identification and security.
Contractor's fleet delivery vehicles shall be environmentally safe, clean and comply with all Federal, State and local emission requirements to promote a clean fleet. All delivery vehicles shall be clearly marked with the selected fuel supplier company name/logo. EMERGENCY/DISASTER PREPABEDNESS PLAN In the event of a natural, or man-made disaster, operations for the City and the Contractor may be impacted.
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Contractor shall submit with their proposal information supporting their ability to continue operations, and service/product delivery, in the event of an unforeseen emergency.
The Emergency Preparedness Plan shall explain how your firm will provide assistance to the City under allocation or limited supply conditions whether, or not, they are due to an unforeseen emergency. State the priority level, criteria for delivery, and timeframe (assuming roads are accessible) to the City public services and local agencies. List the location, quantity and type of fuel storage available to supply fuel in the event of an emergency. The plan shall include the location of refineries available to the Contractor in the Southern California Los Angeles area and alternative locations in the Central or Northern California areas.
OPTION - DESIGNATED TANK OPERATOR SERVICES
As an option, the Contractor may be requested to provide Designated Tank Operator Services on a monthly basis to perform monthly inspections of the fuel sites per APCD and in compliance with the City's Permit to Operate.
SECURITY ACCESS.
Prior to the execution of a contract, Contractor and assigned employees entering City of Ventura property shall be required to pass a Background check with the City of Ventura Police Department. 13 . . . .
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EXHIBIT B
GENERAL SERVICE AGREEMENT
(City of San Buenaventura and Merrimac Energy Group)
SCHEDULE OF COMPENSATION
Pricing Requirements
The price of all Red dye diesel, renewable diesel, gasoline fuel, diesel exhaust fluid and lubricants delivered shall be determined daily by the OPIS EARLY DAY "LOS ANGELES AVERAGE", in accordance with the following procedures:
(1)
a. OPIS as used herein refers to the Oil Price Information Services newsletter published weekly by United Communications Group. Bethesda, Md.
b. The average posted price listed under the following column headings in the OPIS table titled, "PAD 4/5 report" shall be used in determining the daily-adjusted price.
Location
Los Angeles, Ca.
CoLumnJ:1ead.lngs
Red Dye Diesel ULS
Average
Reg Unleaded Renewable Diesel
Average Average
c. The Following definitions shall apply to the terms used in the price adjustment calculation.
OPIS Average: The Term is the LA Average posted price as listed in the issue of OPIS. (2) OPIS at Delivery: This term is the average posted price as listed in the issue of OPIS published daily during which deliveries are made.
The index for adjusting the prices shall be the OPIS Los Angeles average price for all refineries listed in Los Angeles (PAD 4/5) for Red dye diesel No.2 (or alternative renewable diesel) and regular unleaded gasoline.
The OPIS price shall be adjusted in accordance with the plus/minus cents per gallon as bid hereunder. This adjustment shall be firm for the life of any resultant agreement(s) to this Request for Proposal and shall not be subject to change. If the OPIS price is not reported for any day, the most recent price previously reported shall be utilized as the base price.
If the marketing publication is canceled, or modified, the City reserves the right to re-establish the pricing mechanism or cancel all or part of the contract.
The price for "delivery charge" quoted shall be firm for the initial period of contract.
Contractor's Customer Service Representative shall monitor the daily pricing and advise the City Fleet Services of potential price increases or decreases so the best possible price is offered when the City needs to order fuel deliveries.
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Description MERRIMAC
Unit Cost/Gal
1. 87 Unleaded Regular Gasoline
(Truck/Trailer Delivery) 5,000 Gal or More
State Brand(s) Quoting:
AM OPIS LA Averaae Price $ 3.3658
Discount/Increase From OPIS (enter - or+) $ -0.0890
Delivery Charge (Citv of Ventura:) $ 0.00
Total $ 3.2768
2. 87 Unleaded Regular Gasoline
(Tank Wagon Delivery) 500-4,999 Gal
State Brand(s) Quoting:
AM OPIS LA Averaae Price $ 3.3658
Discount/Increase From OPIS (enter - or+) $ -0.115
Delivery Charae (City of Ventura) $ 0.00
Total $ 3.2508
3. 87 Unleaded Regular Gasoline
(Less Than Tank Wagon Delivery) <500 Gal
State Brand(s) Quotina:
AM OPIS LA Averaae Price $ 3.3658
Discount/Increase From OPIS (enter - or+) $-0.1199
Deltvery Charge (City of Ventura) $ 0.00
Total $ 3.2459
4. Diesel NO. 2 (ULS) Red Dye
(Truck/Trailer Delivery) 5,000 Gal or more
State Brand(s) Quotina:
AM OPIS LA Averaae Price $ 3.3427
Discount/Increase From OPIS (enter - or+) $ +.0320
Delivery Charge (City of Ventura) $ 0.00
Total $ 3.3747
5. Diesel NO. 2 (ULS) Red Dye
(Tank Wagon Delivery) 500-4999 Gal
State Brand(s) Quoting.:
AM OPIS LA Average Price $ 3.3427
Discount/Increase From OPIS (enter - or+), $ +.139
Delivery Charge (City of Ventura) $ 0.00
Total
I $ 3.4817
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Item 14 Page 16 of 23
Description MERRIMAC
Unit Cost/Gal
6. Diesel NO. 2 (ULS) Red Dye
(Less Than Tank Wagon Delivery) <500 Gal
State Brand(s) Quotina:
AM OPIS LA Averaae Price $ 3.3427
DiscounUlncrease From OPIS (enter" 'or+) . $ +.169
Delivery Charae (Citv of Ventura) $
0.00 Total $3
.5117
7. Renewable Diesel No. 2
(Truck/Trailer Delivery) 5,000 Gal or more
State Brand(s) Quoting:
AM OPIS LA Averaae Price $ 3.3427
DiscounUlncrease From OPIS (enter - or+) OPIS EVEN
Delivery Charae (City of Ventura) $
0.00 I
Total $
3.3427
8. Diesel Exhaust Fluid
(Less than Tank Wagon Delivery) 330 Gal
State Brand (s) Quoting:
AM OPIS LA Averaae Price NIA
DiscounUlncrease From OPIS (enter - or+) N/A
Delivery Charge (Citv of Ventura) $ 0.00
Total $2.75*
"No index available; price
subiect to chanae"
9. Oils and Lubricants
REO 1 OW30 GF-5/ SN (Bulk) $
8.21 REO 40wt (55 Gal Drum) $ 15.75
REO 15W40 CJ-4 (Bulk) $ 9.19
REO HYO 68 (Bulk) $
7.90 PERFORMANCE 500 HIVIS MVP ATF (Bulk) $ 11.99
CHEVRON ULTRA DUTY EP 2 (Master Pack/40 Tubes) $ 179.00 I 40pk CHEVRON DELO 400 30WT/40WT (Cases 3/1 Gal) $ 20.99 I gallon CHEVRON TURBINE GST 100 (5 Gal Pails) $ 21.99 I aallon
CHEVRON TURBINE GST 100 (55 Gal Drum) $ 19.99 / gallon
CHEVRON MEROPA 320 (35 lb Pail) $ 3.00 I pound
CHEVRON GEO HOAX LFG 40WT (55 Gal Drum) $ 20
.99 I aallon
REO AW ISO 46 Hydraulic Oil. Product Code GPR 500046 $ 6.99 I gallon (Bulk)
500 REO Premium UTF Hydraulic Oil Product Code GPR 226606 $ 6.99 I gallon (Bulk)
REO Motor Oil SAE 40W Product Code GPR 50040 (Bulk) $ 9.75 16 . . . .
Item 14 Page 17 of 23
Description MERRIMAC
Unit Cost/Gal
295 Allison Synthetic Transmission Fluid (Bulk), $ 26.30 Diesel Exhaust Fluid (Bulk) $ 2.75
10. Oil Analysis Program for all Lubricants $23.99 I tube. 10 / box
TOTALS
$ 419.2543
Alternative Proposal
Designated Tank Operator Services
Maintenance Yard - Yearly Fee $3,900.00
Police/Fire Headquarters - Yearly Fee $4,900.00
Hourly Rate $ 190.00
. Vendor Notes:
$75 flat charge for any
pumping fuel into above around tanks.
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Item 14 Page 18 of 23
EXHIBIT C
GENERAL SERVICES AGREEMENT
(City of San Buenaventura and Merrimac Energy Group)
INSURANCE REQUIREMENTS
Prior to contract approval, CONSUL TANT/CONTRACTOR/SELLER/BIDDER (hereafter referred to as "Contractor") must procure, agree to maintain and supply evidence of insurance at the levels listed and in accordance with the other provisions listed in this document.
1. Coverage Types and Limits
---
a) Commercial General Liability (ISO CGL CG 00 01) - including coverage fo bodily injury, property damage, products & completed operations, and persona injury arising from the contractor's activities_
Commercial General Liability (CGL) per Occurrence $5 million Commercial General Liability Aggregate or Combined Single Limit (CSL) $10 million Coverage must include Pollution Li-ability via Policy or Endorsement b) Auto Liability for owned, hired, and non-owned vehicles per Occurrence $5 million or Combined Single Limit.
Coverage must include Pollution Liability via Policy or Endorsement c) Worker's Compensation with a Waiver of Subrogation in favor of thi Statutory Limits City
I
$500,000
Employer's Liability
2. Insurance Policy Provisions, Endorsements, and other Requirements Contractor agrees to comply with the following additional requirements with respect to the insurance:
a) Liability Coverage shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance, primary or excess, available to City or any officer, employee, agent or volunteer of City . .As such, a Primary and Non-Contributory Endorsement (with coverag:e at least as broad as ISO CG 2001 04 13) is required on all liability policies. ·
b) Contractor waives its right of subrogation against the City. As such, a Waiver of Subrogation Endorsement is required on the Contractor's Worker's Compensation policy.
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c) A "Blanket" Additional Insured Endorsement (a/k/a "automatic additional insured endorsement"), attached to the Commercial General Liability policy covering premises liability, ongoing operations, product liability, and completed operations is required. If a "Blanket" endorsement is not available, Contractor may submit a combination of the following endorsements:
An Additional Insured Endorsement covering Premises and Ongoing Operations CG 20 10 04 13 or itsequivalent (CG 20 26, CG 20 33, or CG 20 38) AND and Additional Insured Endorsement covering Completed Operations CG 20 37 04
13. d) Insurance Policies must be issued by an insurance company licensed to do business in the State ofCalifornia with an AM Best rating of not less than A:VII. e) Each insurance policy required above shall provide that coverage shall not be canceled except with 30days' notice to the City.
f) The Description section of the Certificate must include the following language:
The City of San Buenaventura, its officers, officials, agents, employees and volunteers shall be named as an additional insurecj under the General Liability and Auto Liability policies. All Liability policies are primary and Non-Contributory. Waiver of Subrogation applies to the Worker's Compensation policy. 30 day notice of cancellation will be provided to the Certificate Holder. g) A Certificate of Insurance must include the following language in the Certificate Holder section:
City of San Buenaventura, its officers, officials, agents, employees and volunteers 501 Poli Street
Ventura, CA 93002
h) Contractor will provide proof that policies of insurance required herein expiring during the term of thisAgreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be submitted to the City within 10 days of renewal.
i) Contractor shall provide evidence of the insurance required herein, satisfactory to City, consisting of certificate(s) of insurance and any required endorsements evidencing all of the coverages required. Anyfailure on the part of City or any other additional insured under these requirements to obtain proof of insurance required under this Agreement in no way waives any right or remedy of City or any other additional insured in this or any other regard.
j) Contractor shall ensure that coverage provided to meet these requirements is applicable separately to each insured, and that there will be no cross liability exclusions 19 . . . .
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that preclude coverage for any legal action between Contractor and City, between Contractor and any other named insureds or additional insureds under the insurance policy, or between City and any party associated with City or City's officers, officials, employees, agents, or volunteers.
k) Coverage shall not be limited to the vicarious liability or supervisory role of any additional insured. There shall be no cross liability exclusion and no Contractor limitation endorsement. In addition, there shall be no endorsement or modification limiting the scope of coverage for liability arising from pollution, explosion, collapse, underground property damage, or employment-related practices, except for a provision or endorsement limiting liability arising from pollution to liability caused by sudden or accidental pollution.
I) Any umbrella liability insurance over primary insurance provided to meet primary limits shall apply to bodily injury, personal injury, and property damage, at a minimum.
Coverage shall be as broad as any required underlying primary coverage, and shall include a "drop down" provision providing primary coverage for liability not covered by primary policies but covered by the umbrella policy. Coverage shall be provided with defense costs payable in addition to policy limits. Coverage shall have starting and ending dates concurrentwith the underlying coverage.
m) Coverage shall be written on an "occurrence basis" if such coverage is available, or on a "claims made" basis if not available. When coverage is provided on a "claims made" basis, Contractor shall continue to maintain the insurance in effect for a period of three (3) years after this Agreement expires or is terminated. Such insurance shall have the same coverage and limits as the policy that was in effect during the term of this Agreement, and shall cover Contractor for all claims made by City arising out of any errors or omissions of Contractor, or the officers, employees or agents of Contractor during the time thisAgreement was in effect.
n) Contractor shall require all sub-contractors or other parties hired by Contractor to perform any part of the services required by this Agreement to purchase and maintain all of the insurance specified above and submit evidence of all such insurance.
Contractor shall obtain certificates evidencing such coverage and make reasonable efforts to ensure that such coverage is provided as required herein. o) No contract used by any Contractor, or contracts Contractor enters into on behalf of City, will reserve the right to charge back to City the cost of insurance required by this Agreement. When requested, Contractor shall provide City with all agreements with sub-Contractors or others with whom Contractor contracts on behalf of City, and with all certificates of insurance obtained in compliance with this paragraph. Failure of City to request copies of such documents will not impose any liability on City, or its employees.
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p) In the event any policy of insurance required under this Agreement does not comply with these requirements or is canceled and not replaced, City has the right, but not the duty, to obtain the insurance it deems necessary to meet the requirements of this Agreement, and any premium paid by City for such insurance will be promptly reimbursed by Contractor, or, if not promptly reimbursed, deducted from any compensation to be paid by City to Contractor pursuant to this Agreement. q) Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only and is not intended by any party to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. Coverage shall not be limited to the specific location, individual, or entity designated as the address of the project or services provided for by this Agreement. Insurance coverage limits are subject to change based on the unique liability associated with each project over and above standard coverage limits at the discretion of the City's Risk Manager or their designee.
r), Contractor shall provide immediate notice to City of any claim against Contractor or any loss involving Contractor that could result in City or any of City's officers, employees, agents, or volunteers being named as a defendant in any litigation arising out of such claim or loss. City shall not incur any obligation or liability by reason of the receipt of such notice. However, City shall have the right, but notthe duty, to monitor the handling of any such claim or loss that is likely to involve City. s) In the event of any loss that is not insured due to the failure of Contractor to comply with these requirements, Contractor will be personally responsible for any and all losses, claims, suits, damages, defense obligations, and liability of any kind attributed to City, or City's officers, employees, agents, orvolunteers as a result of such failure.
Please note:
t) Automobile Liability insurance is not required if the Vendor and its employees does NO traveling in providing services for completion of the Agreement (e.g. telecommuting). If the Vendor has employees but no vehicles registered to the business (personal vehicles only), the non-owned and hired automobile liability coverage should be included in the Vendor's Commercial Auto Liability policy u) Workers Compensation insurance is not required if the Contractor is a sole proprietor/partner/corporate officer with no employees. Otherwise, Worker's Compensation is required under CA Labor Code Section 3700. A Workers Compensation Insurance Waiver is required stating Contractor is a sole proprietor/partner/corporate officer with no employees. This waiver is to be included with the other submitted documents.
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v) Professional Liability may be required for the following types of contractors. Thes 'e are
only examples and not an all-inclusive list. Contact Risk Manager for clarification and requirements .
.Examples:
Appraisers, notaries, imaging of records, EOG plan, Fair Housing assessments, trainers
Chemists, auditors, insurance agents and brokers, lawyers, laboratories, surveyors, building inspectors, traffic engineering services.
Ambulance services, actuaries, counselors, medical providers. Also includes engineers, architects, construction managers, hazardous materials evaluators, environmental impact evaluators. All IT related projects, contractors and consultants. w) Cyber Liability and Network Security/Data Privacy Coverage and Technology E&O/Technology Professional Liability coverage may be required in agreements that have an IT or data component. Contact Risk Manager for clarification and requirements.
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City Council Agenda Report
Meeting Date: June 20, 2023
From: Todd Dusenberry, General Manager of Public Utilities Department: Public Utilities
Submitted by: Adriana Ramos, Administrative Analyst
Subject
Services Agreement with EN Engineering, LLC
Recommendation
Approve and authorize the City Administrator to execute a Services Agreement with EN Engineering LLC (EN Engineering), in substantially the same form as submitted, for Natural Gas Operational and Compliance Support Services for a total amount not-to-exceed $185,000, for a one-year term, with an option to extend the Services Agreement up to a three-year term.
Background
The Natural Gas Division of the City’s Public Utilities Department (VPU) was established in 2006 with a large distribution system to serve the City’s robust industrial sector. The City provides natural gas to approximately 125 commercial and industrial customers and has the infrastructure to serve about 900 customers within the City’s service area. The City's transmission system became operational in 2005. Although Vernon may be a small city with a gas utility serving approximately 120 customers, VPU is one of the largest municipal gas providers by volume in the United States.
As a small gas utility, Vernon maximizes the operational efficiency of its gas system by using fulltime employees to handle daily operating requirements while using outside expertise for other periodic or otherwise specialized requirements. This strategy maintains efficiencies, keeps internal costs competitive, and ensures that expertise and experience are available and applied when needed.
The pipeline industry is under heightened scrutiny by regulators, the media, and the public. In 2018, the Pipeline Hazardous Materials Safety Administration (PHMSA) outsourced the California Pipeline Safety Audits to the California Public Utilities Commission (CPUC). More recently, VPU was notified to expect annual audits. This represents a dramatic increase, as PHMSA audits were previously conducted every two to three years. In addition, the CPUC audits are performed by a team of technical experts, as opposed to PHMSA audits that were performed by a single inspector. VPU is scheduled for a comprehensive inspection in October 2023 to comply with Title 49, Code of Federal Regulations, Parts 191, 192, and 199. Several factors necessitate continued compliance support services, including increased audit scrutiny, the need to develop and implement feedback from CPUC inspectors in recent years, and compliance with impactful new regulations.
VPU is currently utilizing the services of G2 Integrated Solutions, LLC (G2 Integrated Solutions), an EN Engineering Company, for Natural Gas Compliance Support Services. However, the services agreement with G2 Integrated Solutions is set to expire on June 30, 2023. Therefore, to avoid a lapse in this essential service and in accordance with Vernon Municipal Code (VMC)
3.32.080, staff issued a Request for Proposals (RFP) for Natural Gas Operational and Compliance Support Services on March 20, 2023. The RFP was advertised on the City's Planet Bids platform. The RFP identified the following compliance areas: Audit Support, Regulatory Compliance Support, Programs Documents and Procedure, Subject Matter Expertise in the . . . .
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documentation and development of processes, Quarterly Compliance and Record Reviews, General Compliance Support, and Training Resources.
Subsequently, proposal packages were received from five firms by the April 13, 2023 deadline.
Those firms were: (1) CAMS Midstream Services, LLC (CAMS); (2) EN Engineering, LLC (EN Engineering, formally G2 Integrated Solutions); (3) Energy Experts International, Inc. (EEI); (4) EverLine Compliance, LLC (EverLine), and (5) Rod Walker & Associates Consultancy (RWA).
A qualified panel thoroughly examined each proposal utilizing criteria to measure experience, work plan, references, and cost. The top two scoring firms were interviewed, and EN Engineering demonstrated expertise and experience through a comprehensive approach to Vernon’s current and future needs and compliance with changing regulations. As a result, the proposal submitted by EN Engineering was ranked the highest across the panel and was deemed the most qualified.
Furthermore, their proposal demonstrated expertise and experience through a comprehensive approach to services requested in the scope of work. Since 2020, EN Engineering has delivered natural gas support services and has worked closely with VPU to ensure compliance with pertinent regulations. Additionally, EN Engineering will provide continued compliance support for the development and implementation of new and ongoing compliance programs, compliance management software, processes, and procedures to implement new programs and necessary mitigations to ensure compliance with pipeline safety regulations and preparation and support for a full audit of PHMSA regulations as described above.
Based on a thorough review of EN Engineering's proposal for natural gas operational and compliance support services, it is recommended that a one-year Services Agreement be approved in an amount not-to-exceed $185,000, with an option to extend the Services Agreement up to a three-year term. This recommendation is due to the Gas Division's compliance support needs, staffing limitations, and the new audit format implemented by the CPUC.
The proposed Services Agreement has been reviewed and approved as to form by the City Attorney’s Office.
Fiscal Impact
The fiscal impact is not-to-exceed $185,000. Sufficient funds are included in the Fiscal Year 2023-24 VPU Budget, Electric Fund, Administration, Professional Services – Technical Account No. 055-050-580-529225.
Attachments
1. Services Agreement – EN Engineering LLC . . . .
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SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND EN ENGINEERING,
LLC FOR NATURAL GAS OPERATIONAL AND COMPLIANCE SUPPORT SERVICES
COVER PAGE
Contractor: EN Engineering, LLC
Responsible Principal of Contractor: Alfred Giordano, Principal Consultant Notice Information - Contractor: EN Engineering, LLC
9801 Westheimer Road, Suite 600
Houston, TX 77042
Attention: Alfred Giordano,
Principal Consultant
Telephone: (713) 260-4007
Notice Information - City: City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Attention: Todd Dusenberry,
General Manager of Public Utilities
Telephone: (323) 583-8811 ext. 579
Commencement Date: July 1, 2023
Termination Date: June 30, 2024
Consideration: Total not to exceed $185,000 (includes all applicable sales tax); and more particularly
described in Exhibit B
Records Retention Period Three (3) years, pursuant to Section 11.20 . . . .
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SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND EN ENGINEERING, LLC FOR NATURAL GAS OPERATIONAL AND COMPLIANCE SUPPORT SERVICES This Agreement is made between the City of Vernon, a California charter City and California municipal corporation (“City”), and EN Engineering, LLC, a Delaware limited liability company (“Contractor”).
The City and Contractor agree as follows: 1.0 EMPLOYMENT OF CONTRACTOR . City agrees to engage Contractor to
perform the services as hereinafter set forth as authorized by the City Council on June 20, 2023.
2.0 SCOPE OF SERVICES.
2.1 Contractor shall perform all work necessary to complete the services set forth in the City’s Request for Proposals issued on or about March 20, 2023, and titled Natural Gas Operational and Compliance Support Services, and Contractor's proposal to the City ("Proposal") dated April 13, 2023, Exhibit “A”, a copy which is attached to and incorporated into this Agreement by reference.
2.2 All services shall be performed to the satisfaction of City.
2.3 All services shall be performed in a competent, professional, and satisfactory manner in accordance with the prevailing industry standards for such services.
3.0 PERSONNEL.
3.1 Contractor represents that it employs, or will employ, at its own expense, all personnel required to perform the services under this Agreement.
3.2 Contractor shall not subcontract any services to be performed by it under this Agreement without prior written approval of City.
3.3 All of the services required hereunder will be performed by Contractor or by City approved subcontractors. Contractor, and all personnel engaged in the work, shall be fully qualified and authorized or permitted under State and local law to perform such services and shall be subject to approval by the City. 4.0 TERM. The term of this Agreement shall commence on July 1, 2023 , and it shall
continue until June 30, 2024, unless terminated at an earlier date pursuant to the provisions thereof.
5.0 COMPENSATION AND FEES.
5.1 Contractor has established rates for the City of Vernon which are comparable to and do not exceed the best rates offered to other governmental entities in and around Los Angeles County for the same services. For satisfactory and timely performance of . . . .
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the services, the City will pay Contractor in accordance with the payment schedule set forth in Exhibit“B” attached hereto and incorporated herein by reference.
5.2 Contractor's grand total compensation for the entire term of this Agreement, shall notexceed $185,000 without the prior authorization of the City, as appropriate, and written amendment of this Agreement.
5.3 Contractor shall, at its sole cost and expense, furnish all necessary and incidental labor, material, supplies, facilities, equipment, and transportation which may be required for furnishing services pursuant to this Agreement. Materials provided by Contractor, if any, shall be of the highest quality. The above Agreementfee shall include all staff time and all clerical, administrative, overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related costs and expenses.
5.4 City shall reimburse Contractor only for those costs or expenses specifically approved in this Agreement, or specifically approved in writing in advance by City.
Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Contractor:
5.4.1 The actual costs of subcontractors for performance of any of the services that Contractor agrees to render pursuant to this Agreement, which have been approved in advance by City and awarded in accordance with this Agreement.
5.4.2 Approved reproduction charges.
5.4.3 Actual costs and/or other costs and/or payments specifically authorized in advance in writing and incurred by Contractor in the performance of this Agreement.
5.5 Contractor shall not receive any compensation for extra work performed without the prior written authorization of City. As used herein, “extra work” means any work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Compensation for any authorized extra work shall be paid in accordance with the payment schedule as set forth in Exhibit “B,” if the extra work has been approved by the City.
5.6 Licenses, Permits, Fees, and Assessments. Contractor shall obtain, at Contractor’s sole cost and expense, such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and . . . .
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interest, which may be imposed by law and which arise from or are necessary for the performance of the Services by this Agreement.
6.0 PAYMENT.
6.1 As scheduled services are completed, Contractor shall submit to the City an invoice for the services completed, authorized expenses, and authorized extra work actually performed or incurred according to said schedule.
6.2 Each such invoice shall state the basis for the amount invoiced, including a detailed description of the services completed, the number of hours spent, reimbursable expenses incurred and any extra work performed.
6.3 Contractor shall also submit a progress report with each invoice that describes in reasonable detail the services and the extra work, if any, performed in the immediately preceding calendar month.
6.4 Contractor understands and agrees that invoices which lack sufficient detail to measure performance will be returned and not processed for payment.
6.5 City will pay Contractor the amount invoiced within thirty (30) days after the City approves the invoice.
6.6 Payment of such invoices shall be payment in full for all services, authorized costs, and authorized extra work covered by that invoice.
7.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be reasonably necessary for Contractor to perform its services; and will give any required decisions as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's services.8
.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, consultants, and other staff at all reasonable times.
9.0 INDEMNITY. In conformance with California Civil Code Section 2782.8, Contractor agrees to indemnify City, its officers, elected officials, employees and agents against, and will hold and save each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities (herein “claims or liabilities”), including but not limited to professional negligence, that may be asserted or claimed by any person, firm or entity to the extent that the claims arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Contractor, its agents, employees, subcontractors, or invitees, provided for herein. In no event shall the cost to . . . .
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defend charged to the design professional exceed the design professional's proportionate percentage of fault.
10.0 INSURANCE. Contractor shall, at its own expense, procure and maintain policies of insurance of the types and in the amounts set forth below, for the duration of the Agreement, including any extensions thereto. The policies shall state that they afford primary coverage.
i. Automobile Liability with minimum limits of at least $1,000,000 combined single limit, including owned, hired, and non-owned liability coverage. iii. General Liability with minimum limits of at least $1,000,000 per occurrence and $2,000,000 aggregate written on an Insurance Services Office (ISO) Comprehensive General Liability "occurrence" form or its equivalent for coverage on an occurrence basis.
Premises/Operations Premises/Operations and Personal Injury coverage is required. The City of Vernon, its directors, commissioners, officers, employees, agents, and volunteers must be endorsed on the policy as additional insureds as respects liability arising out of the Contractor's performance of this Agreement.
(1) If Contractor employs other contractors as part of the services rendered, Contractor's Protective Coverage is required. Contractor may include all subcontractors as insureds under its own policy or shall furnish separate insurance for each subcontractor, meeting the requirements set forth herein.
iv. Professional Errors and Omissions coverage in a sum of at least $1,000,000, where such risk is applicable. Applicable aggregates must be identified and claims history provided to determine amounts remaining under the aggregate. Contractor shall maintain such coverage for at least one (1) year after the termination of this Agreement. v. Contractor shall comply with the applicable sections of the California Labor Code concerning workers' compensation for injuries on the job. In addition, Contractor shall require each subcontractor to similarly maintain workers’ compensation insurance in accordance with the laws for California for all of the subcontractor’s employees. Compliance is accomplished in one of the following manners:
(1) Provide copy of permissive self-insurance certificate approved by the State of California; or
(2) Secure and maintain in force a policy of workers' compensation insurance with statutory limits and Employer's Liability Insurance with a minimal limit of $1,000,000 per accident. The policy shall be endorsed to waive all . . . .
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rights of subrogation against City, its directors, commissioners, officers, employees, and volunteers for losses arising from performance of this Agreement; or
(3) Provide a "waiver" form certifying that no employees subject to the Labor Code's Workers' Compensation provision will be used in performance of this Agreement.
vi. Each insurance policy included in this clause shall be endorsed to state that coverage shall not be cancelled except after thirty (30) days' prior written notice to City. vii. Insurance shall be placed with insurers with a Best's rating of no less than A-VIII. viii. Prior to commencement of performance, Contractor shall furnish City with a certificate of insurance for each policy. Each certificate is to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by City. City may require complete, certified copies of any or all policies at any time. ix. Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify City and cease all performance under this Agreement until further directed by the City. In the absence of satisfactory insurance coverage, City may, at its option: (a) procure insurance with collection rights for premiums, attorney's fees and costs against Contractor by way of set-off or recoupment from sums due to Contractor, at City's option; (b) immediately terminate this Agreement and seek damages from the Agreement resulting from said breach; or (c) self-insure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorney's fees and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due to Contractor.
11.0 GENERAL TERMS AND CONDITIONS.
11.1 INDEPENDENT CONTRACTOR.
11.1.1 It is understood that in the performance of the services herein provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer or employee of City and shall furnish such services in its own manner and method except as required by this Agreement, or any applicable statute, rule, or regulation. Further, Contractor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. City assumes no liability for Contractor’s actions and performance, nor assumes responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and . . . .
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save City harmless from all matters relating to the payment of its employees, subcontractors and independent contractors, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.
11.1.2 Contractor acknowledges that Contractor and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of the City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits.
11.2 CONTRACTOR NOT AGENT. Except as the City may authorize in writing, Contractor and its subcontractors shall have no authority, express or implied, to act on behalf of or bind the City in any capacity whatsoever as agents or otherwise.
11.3 OWNERSHIP OF WORK. All documents and materials furnished by the City to Contractor shall remain the property of the City and shall be returned to the City upon termination of this Agreement. All reports, drawings, plans, specifications, computer tapes, floppy disks and printouts, studies, memoranda, computation sheets, and other documents prepared by Contractor in furtherance of the work shall be the sole property of City and shall be delivered to City whenever requested at no additional cost to the City. Contractor shall keep such documents and materials on file and available for audit by the City for at least three (3) years after completion or earlier termination of this Agreement. Contractor may make duplicate copies of such materials and documents for its own files or for such other purposes as may be authorized in writing by the City. This notwithstanding, Contractor shall maintain all ownership rights, title and interests in all inventions, trade secrets, trademarks, copyrights, patents, know-how, practices, drawings, specifications, details, procedures, processes, technology, software, hardware, database, calculations, algorithm, object and source code developed, owned or controlled by Contractor prior to the performance of any Work or services for City under this Agreement or developed by Contractor independently from the performance of any Work or services for City under this Agreement (“Contractor IP”). If and to the extent any Contractor IP is included with or incorporated in the Work or services, Contractor grants to City a non-exclusive, perpetual, royalty- free license to use and employ any and all Contractor IP to the extent necessary to gain the full advantage and benefit of the Work. City shall not misappropriate, infringe, reverse engineer, decompile, disassemble, or otherwise attempt to derive the source code, techniques, processes, algorithms, know-how, processes, formulae, methodologies, or other information of any of Contractor IP.
. . . .
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11.4 CORRECTION OF WORK. Contractor shall promptly correct any defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without additional cost to the City. The performance or acceptance of services furnished by Contractor shall not relieve the Contractor from the obligation to correct subsequently discovered defects, inaccuracy, or incompleteness.
11.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation as may be required by the City, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings, estimates and other Contractor professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.
11.6 WAIVER. The City's waiver of any term, condition, breach, or default of this Agreement shall not be considered to be a waiver of any other term, condition, default or breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance.
No waiver of any provision of this Agreement shall be effective unless in writing and executed by a duly authorized representative of the party against whom enforcement of a waiver is sought.
11.7 SUCCESSORS. This Agreement shall inure to the benefit of, and shall be binding upon, the parties hereto and their respective heirs, successors, and/or assigns.
11.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Agreement or any rights hereunder without the prior written consent of the City and approval by the City Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or transfer shall be null and void and shall constitute a material breach by the Contractor of its obligations under this Agreement. No assignment shall release the original parties from their obligations or otherwise constitute a novation.
11.9 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal, State, County and City laws, ordinances, rules and regulations, which are, as amended from time to time, incorporated herein and applicable to the performance hereof. Violation of any law material to performance of this Agreement shall entitle the City to terminate the Agreement and otherwise pursue its remedies. Further, if the Contractor performs any work knowing it to be . . . .
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contrary to such laws, rules, and regulations Contractor shall be solely responsible for all costs arising therefrom.
11.10 ATTORNEY'S FEES. If any action at law or in equity is brought to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled.
11.11 INTERPRETATION.
11.11.1 Applicable Law. This Agreement shall be deemed an agreement and shall be governed by and construed in accordance with the laws of the State of California. Contractor agrees that the State and Federal courts which sit in the State of California shall have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to the jurisdiction thereof.
11.11.2 Entire Agreement. This Agreement, including any exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, documentation, and agreements (written or oral).
11.11.3 Written Amendment. This Agreement may only be changed by written amendment executed by Contractor and the City Administrator or other authorized representative of the City, subject to any requisite authorization by the City Council. Any oral representations or modifications concerning this Agreement shall be of no force or effect.
11.11.4 Severability. If any provision in this Agreement is held by any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be deemed severed from this Agreement, and the remaining provisions shall nevertheless continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion had never been part of this Agreement.
11.11.5 Order of Precedence. In case of conflict between the terms of this Agreement and the terms contained in any document attached as an Exhibit or otherwise incorporated by reference, the terms of this Agreement shall strictly prevail. The terms of the City’s Request for Proposals shall control over the Contractor’s Proposal.
11.11.6 Construction. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no . . . .
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presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.
11.12 TIME OF ESSENCE. Time is strictly of the essence of this agreement and each and every covenant, term, and provision hereof.
11.13 AUTHORITY OF CONTRACTOR. The Contractor hereby represents and warrants to the City that the Contractor has the right, power, legal capacity, and authority to enter into and perform its obligations under this Agreement, and its execution of this Agreement has been duly authorized.
11.14 ARBITRATION OF DISPUTES. Any dispute for under $25,000 arising out of or relating to the negotiation, construction, performance, non-performance, breach, or any other aspect of this Agreement, shall be settled by binding arbitration in accordance with the Commercial Rules of the American Arbitration Association at Los Angeles, California and judgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of any claim filed or required to be filed against the City and reserves the right to conduct full discovery.
11.15 NOTICES. Any notice or demand to be given by one party to the other must be given in writing and by personal delivery or prepaid first-class, registered or certified mail, addressed as follows. Notice simply to the City of Vernon or any other City department is not adequate notice.
If to the City:
City of Vernon
Attention: Todd Dusenberry, General Manager of Public Utilities 4305 Santa Fe Avenue
Vernon, CA 90058
If to the Contractor:
EN Engineering, LLC
Attention: Alfred Giordano, Principal Consultant
9801 Westheimer Road, Suite 600
Houston, TX 77042
Any such notice shall be deemed to have been given upon delivery, if personally delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date of posting, whichever is earlier. Either party may change the address at which it desires to receive notice upon giving written notice of such request to the other party. . . . .
Item 15 Page 12 of 37
11.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to this Agreement.
11.17 TERMINATION FOR CONVENIENCE (Without Cause). City may terminate this Agreement in whole or in part at any time, for any cause or without cause, upon fifteen (15) calendar days' written notice to Contractor. If the Agreement is thus terminated by City for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a prorated amount based on the services satisfactorily completed and accepted prior to the effective date of termination. Such payment shall be Contractor's exclusive remedy for termination without cause.
11.18 DEFAULT. In the event either party materially defaults in its obligations hereunder, the other party may declare a default and terminate this Agreement by written notice to the defaulting party. The notice shall specify the basis for the default. The Agreement shall terminate unless such default is cured before the effective date of termination stated in such notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of default by Contractor, the City reserves the right to procure the goods or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby. Contractor shall not be held accountable for additional costs incurred due to delay or default as a result of Force Majeure. Contractor must notify the City immediately upon knowing that non-performance or delay will apply to this Agreement as a result of Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Agreement. If the Recovery Plan is not acceptable to the City or not received within 10 days of the necessary notification of Force Majeure default, then the City may cancel this order in its entirety at no cost to the City, owing only for goods and services completed to that point.
11.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the terminating party of further liability or responsibility under this Agreement, including the payment of money, except for payment for services satisfactorily and timely performed prior to the service of the notice of termination, and except for reimbursement of (1) any payments made by the City for service not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by the City in obtaining substitute performance. If this Agreement is terminated as provided herein, City may require, at no additional cost to City, that Contractor provide all finished or unfinished documents, data, and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such . . . .
Item 15 Page 13 of 37
document and other information within fifteen (15) days of the request. This notwithstanding, for any incomplete or unfinished documents, data, and other information, Consultant shall have the right to remove or redact any identifiable markings, including names, logos, title block, signatures and seals. Consultant shall be fully held harmless and indemnified from any and all claims, losses, liabilities and damages which arise out of or relate to any continued use or modifications made to any such incomplete documents, data, and other information transferred to the City hereunder.
11.19.1 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.
11.20 MAINTENANCE AND INSPECTION OF RECORDS.
The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Agreement and/or is paying only the amounts to which Contractor is properly entitled under the Agreement or for other purposes relating to the Agreement.
The Contractor shall maintain and preserve all such records for a period of at least three (3) years after termination of the Agreement.
The Contractor shall maintain all such records in the City of Vernon. If not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Vernon, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead.
11.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no member, officer, or employee of the Contractor is a director, officer, or employee of the City of Vernon, or a member of any of its boards, commissions, or committees, except to the extent permitted by law.
11.22 HEADINGS. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.
11.23ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by the respective . . . .
Item 15 Page 14 of 37
Contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code as a penalty paid to the City; provided, however, work performed by employees of contractors in excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon compensation for all hours worked in excess of 8 hours per day at not less than 1½ times the basic rate of pay.
11.24 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor certifies and represents that, during the performance of this Agreement, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exhibit “C”.
11.25 LIMITATION OF LIABILITY. NEITHER CITY NOR CONTRACTOR SHALL BE
LIABLE TO THE OTHER FOR ANY PUNITIVE, EXEMPLARY, SPECIAL, INCIDENTAL,
INDIRECT OR CONSEQUENTIAL DAMAGES, WHETHER FORESEEN OR KNOWN IN
ADVANCE BY EITHER PARTY, WHETHER BASED IN CONTRACT, WARRANTY, TORT OR
OTHER LEGAL THEORY, INCLUDING BUT NOT LIMITED TO LOSS OF PROFIT, REVENUE,
FINANCING, FUNDING, BONDING, USE, PRODUCTIVITY OR EFFICIENCY, BUSINESS,
EQUIPMENT OR FACILITY INTERRUPTION, INEFFICIENCY OR SHUTDOWN, AND DAMAGE TO BUSINESS REPUTATION.
[Signatures Begin on Next Page].
. . . .
Item 15 Page 15 of 37
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Commencement Date stated on the cover page.
City of Vernon, a California charter City
and California municipal corporation
By: ____________________________
Carlos R. Fandino, City Administrator
EN Engineering, LLC, a Delaware limited
liability company
By:
Name:
Title:
ATTEST:
_______________________________
Lisa Pope, City Clerk
By:
Name:
Title:
APPROVED AS TO FORM:
_______________________________
Zaynah N. Moussa,
City Attorney . . . .
Item 15 Page 16 of 37
EXHIBIT A
CONTRACTOR'S PROPOSAL
. . . .
Item 15 Page 17 of 37
E ENGINEERING
INTEGRATED
SOLUTION S
An EN Englneer/ng CcJ+~~pany
. . . .
Item 15 Page 18 of 37
TABLE OF CONTENTS:
INTRODUCTION 4
GENERAL SCOPE OF WORK 5
WORK PLAN 5
Task 1 —Audit Support 5
Task 2 —Ongoing Review and Management of Pipeline Compliance Programs 6 Task 3 —Integrity Management Plan HCA Analysis, Emergency Response Plan, &Repair Support 7 Task 4 —Global Audit Ready (software) compliance support 8 Task 5 —Quarterly Compliance Reviews 8
Task 6 — Ad-Hoc Compliance Support 9
Task 7 —Training 9
Assumptions &Clarifications 9
DEMONSTRATED COMPETENCE 10
Project Team 70
Project Examples 12
AFFIDAVIT OF NON-COLLUSION 13
SEALED PRICE BID 15
FEES &COSTS 16
EN RATE SCHEDULE 17
. . . .
Item 15 Page 19 of 37
April 13, 2023
City of Vernon
Attention: Claudia Arellano
Utilities Program Analyst
4305 Santa Fe Avenue
Vernon, CA 90058
RE: Natural Gas Operational and Compliance Support Services Dear Claudia Arellano,
EN Engineering, LLC (EN) is pleased to submit this proposal to provide independent consultant compliance support services to the City of Vernon. We have grown significantly from our beginnings and in 2021, G2 Integrated Solutions (G2) joined the EN team. While EN Engineering has been rebranded a part of the ENTRUST Solutions Group, EN Engineering, LLC is still the operating and contracting entity through which services will be provided.
EN/G2 does not plan to utilize sub-contractors to complete this scope of work. This proposal shall remain valid for a period of not less than ninety (90) days from the date of submittal. EN's headquarters is located at 28100 Torch Parkway, Suite 400, Warrenville, L 60555, (630) 353-4000.
We appreciate this opportunity and look forward to supporting your team with this project.
Should you have any questions or require any additional information, please contact me.
Sincerely,
AI Giordano, P.E.
Principal Consultant, Regulatory Compliance
EN Engineering
9801 Westheimer Road, Suite 600
Houston, TX 77042
Phone: (713) 260-4007
Email: [email protected]
. . . .
Item 15 Page 20 of 37
INTRODUCTION
EN/G2 is pleased to provide this proposal for compliance support services for the City of Vernon's Public Utilities (VPU) Natural Gas utilities division. EN/G2 believes our experience and expertise is a perfect fit for the City of Vernon to ensure continued compliance with state and federal regulations for pipeline safety.
EN/G2's proposal is based ofF the request for proposal (RFP) from the City of Vernon to provide the following services:
1. Audit Support — EN/G2 shall provide audit support to include pre-audit preparation, on-site audit support, and post-audit support for response to regulatory agencies, development of action plans, and remediation of any items required by regulatory agencies.
2. EN/G2 shall provide ongoing support for compliance with DOT-PHMSA requirements, including but not limited to development and implementation of a new procedures as required by applicable code requirements; updates for recent regulatory changes, and; perform annual reviews of all pipeline safety compliance programs.
3. EN/G2 shall support Vernon in management of program documents and procedures, as prescribed in pipeline safety code including support for programmatic needs comprising of Integrity Management Plan (IMP) threat, risk, and Preventive and Mitigative (P&M) development, class location studies, Moderate Consequence Area (MCA)/High Consequence Area (HCA) analysis, emergency response drills/exercises, engineering and design for construction of pipeline repairs including full construction packages_, plans and as-built drawings, and general project management support for compliance tasks.
4. EN/G2 shall provide subject matter expertise in the documentation and development of processes, procedures, and manuals for smaller utilities:
a. Support implementation of compliance management software
5. Quarterly compliance and record reviews — EN/G2 shall review pipeline compliance tasks quarterly, including all required documentation completed and develop a plan for the following quarter.
6. General compliance support — EN/G2 shall provide support for any pipeline safety compliance questions that do not fall within the previous categories.
7. Training Resources — EN/G2 shall include pricing to provide training and qualification of Vernon employees under the Vernon Gas Division Operator Qualification Plan.
EN/G2 has supplied nearly all of these services to the City of Vernon for the past three (3) years with success. EN/G2 believes we can improve our services to the City of Vernon under this new RFP based on the expansion of available resources. ENIG2 also believes that communication between the client and EN/G2 is imperative. In addition to quarterly progress meetings, EN/G2 will provide monthly status updates and schedule routine check-ins at client request. Project status meetings often include discussions regarding schedule and cost. Variances are identified and action plans and forecasts are developed to ensure adherence to budget and schedule.
. . . .
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GENERAL SCOPE OF 1NORK
The City of Vernon provides natural gas to approximately 125 commercial and industrial customers and has the infrastructure to serve approximately 900 customers within the City's service area. Gas is delivered to the City at two receiving stations. The City's transmission system became operational in 2005 and is a designated high-consequence area. It is comprised of 7 miles of 10-inch steel main. The City's distribution system became operational in 2006 and consists of approximately 44 miles of 6-inch Polyethylene (PE) pipe. The City of Vernon pipeline system is subject to the compliance requirements of Title 49, Code of Federal Regulations (CFR) Parts 190, 191, 192, and 199.
EN/G2 has extensive experience in performing regulatory compliance services for natural gas and hazardous liquid pipeline operators. EN is uniquely positioned with multiple staff members who are previous inspectors with the Pipeline and Hazardous Materials Safety Administration (PHMSA) and have a strong background in the interpretation and application of code requirements.
WORK PLAN
EN/G2 proposes the following sample project work plan similar to those employed by EN/G2 when performing work for other utility operators across the country.
Task 1 —Audit Support
Deliverables: Audit Preparation and Support for one (1) state or federal audit per year, based on PHMSA Integrated Inspection protocols. Audit preparation will be accompanied by a report of any gaps identified and recommended actions to mitigate prior to audit execution. If more than one audit occurs in any given year, additional support can be provided on a time and materials basis. This includes 3 days of off-site audit preparation time and one 40-hour week of on-site support.
Deliverables: General audit preparation support (as requested) and on-site audit support during state or federal audits. Post-audit remediation support will be proposed upon review and analysis of any audit findings and required remediation efforts. Audit Preparation and Support for any one (1) state or federal audits per year, based on PHMSA Integrated Inspection protocols. Audit preparation will be accompanied by a report of any gaps identified and recommended actions to mitigate prior to audit execution. If more than one audit occurs in any given year, additional support can be provided on a time and materials basis.
. . . .
Item 15 Page 22 of 37
Task 2 —Ongoing Review and Management of Pipeline Compliance Programs EN will support VPU gas division personnel in performance of an annual review of the VPU Gas Pipeline compliance programs. This will include the following:
a. Operations and Maintenance Manual &associated procedures b. Operator Qualification Manual
c. Damage Prevention Plan
d. Public Awareness Plan
e. Corrosion Control Plan
f. Drug and Alcohol Testing Program
g. Integrity Management Programs (Transmission and Distribution) —Annual Risk Assessment, Threat Assessment, and Preventive and Mitigative (P&M) measures development
EN/G2's review of these programs will be to ensure continued compliance with changing regulations, and to ensure Vernon meets requirements for performance of an annual review. This review will be performed in conjunction with Vernon personnel in Q4 of each calendar year to align with current intervals.
Deliverables will include a development of an annual review document for use in demonstration of compliance. EN/G2 will ensure the VPU programs are reviewed to ensure:
1. Elimination of any code compliance deficiencies
2. Remediation of gaps based on industry guidance documents and reference to the specific industry reference document.
3. EN/G2 will provide the above referenced spreadsheet in a format such that it can be sorted /filtered by:
a. Procedure name /number.
b. Type of gap (code compliance, industry guidance).
4. Concurrent with the gap analysis, EN/G2 will make any minor recommended edits to the provided documents.
a. These will be provided in redline format along with the draft report and summary of observations.
b. Items requiring more extensive edits, process changes or entirely new processes will be noted in the observation summary but not completed during this step. Extensive may require a change order due to the unknown effort required for completion.
Deliverables may also include updated manuals based on minor regulatory code changes as performed during annual review periods.
. . . .
Item 15 Page 23 of 37
Task 3 —Integrity Management Plan HCA Analysis, Emergency Response Plan, & Repair Support
Specific to Integrity Management, EN/G2 will also support VPU through the review of class and HCA locations to ensure that the requirements for the operations and maintenance of the VPU gas pipeline system do not change year-over-year. EN/G2's plan for performance of class and HCA locations is as follows:
1. EN/G2 and VPU will have akick-off meeting via conference call. During the meeting, the following will be confirmed and/or discussed:
a. Scope of work
b. The format of deliverables
c. Assumptions and analysis parameters
d. Milestones /key dates
e. Additional project information as needed.
2. EN/G2 will perform an initial review of the VPU system data. This initial review could include:
a. GPS data of the current gathering system
b. As-built drawings
c. Current system MAOP and Pipe specifications
d. Potential Impact Radius (PIR)
3. EN/G2 will review publicly available datasets, such as Microsoft Buildings and aerial imagery, to identify datasets supporting the analysis. ENIG2 will load the data into the analysis workspace. If structures are not available EN/G2 will manually digitize the structures.
4. EN/G2 will perform a desktop evaluation of the structures surrounding the system to identify if the structures still exist and identify if any additional structures need to be added to the structure dataset. Additionally, during the review EN/G2 will:
a. Classify if the structure is considered a site intended for human occupancy (SIHO) or non-BIRO.
b. Categorize the structures based on the purpose to be able to classify the structure is considered an ID Site based on VPU TIMP Standards.
5. EN/G2 will conduct a quality review of the data to ensure the accuracy of the data meets expected VPU standards.
6. EN/G2 will conduct a spatial Class Location analysis on the system.
7. EN/G2 will conduct a quality review of the analysis of the system.
8. EN/G2 will use the analysis results to classify the system mains based on §192.8 requirements.
9. EN/G2 will produce a draft report detailing the analysis and the system classification based on §192.8 requirements.
10. EN/G2 will hold a one (1) hour meeting with VPU to review the results of the analysis and the draft report. VPU will provide feedback and questions regarding the meeting content within one (1) week of completion of the meeting.
11. EN/G2 will update the analysis and the report based on VPU feedback.
12. EN/G2 will submit the final report and the analysis results to VPU.
. . . .
Item 15 Page 24 of 37
Deliverables: Class Location and HCA maps, databases and associated records Additional items included under Task 3 is as follows:
Support of VPU personnel during emergency exercises and drills. EN/G2 will support VPU in the development and execution of one (1) annual emergency exercise or drill per year. EN/G2 has estimated this to include preparation of drill planning materials and a 2-day on-site visit to oversee and provide feedback to VPU personnel upon completion of the drill/exercise. Drills and exercises shall be planned and performed in accordance with VPU Emergency Response Plans and Preparation and Readiness Exercise Plan (PREP) guidelines as provided by PHMSA.
Deliverables include apre-drill planning document and post-drill evaluation and lessons learned.
2. Pipeline repair support, in the form of drawings, as-builts, pressure calculations, material verifications and document review will be provided to VPU on an as -
requested basis. EN/G2 has estimated approximately 40 hours for technical support.
Deliverables will be based on the specific request from VPU.
Task 4 —Global Audit Ready (software) compliance support As part of this task, EN/G2 will provide support in the development &maintenance of tasking for upload to the Global Audit Ready (GAR) software, review and maintenance of tasking, and tracking of required compliance tasking &record development and upload.
Task 5 —Quarterly Compliance Reviews
As part of this task, EN/G2 will perform quarterly reviews of the ongoing compliance efforts of VPU. EN/G2 envisions completion of this task per the following:
Year 1 (2023-2024): The initial meeting will be onsite, and EN/G2 will work with VPU personnel to develop the 2023 compliance task matrix and schedule future meetings. EN anticipates the remainder of the site meetings will be conducted virtually.
EN/G2 has included one site visit with expenses as part of the estimated cost for this task.
Deliverables for this task will include initial compliance task matrix and plan for 2023 compliance task completion.
Subsequent Years {2024 & 2025): EN/G2 anticipates the same construct as Year 1, with a single site visit per year.
. . . .
Item 15 Page 25 of 37
Task 6 — Ad-Hoc Compliance Support
EN/G2 shall act as the ad-hoc compliance support for VPU gas division personnel for any compliance-related task that may arise, at the request of VPU personnel. This task will provide a designated level of support as identified below in pricing construct.
Task 7 —Training
EN/G2 operates two training centers in Phoenix, AZ and Las Vegas, NV to provide training and qualification services to field personnel. EN/G2 utilizes fully qualified trainers to provide both Operator Qualification (OQ) and non-OQ training. EN has estimated pricing for providing OQ training to six (6) employees across approximately 20 covered tasks included in the VPU OQ program. This training will be held on-site at the VPU Gas Division building and will include approximately 5 days of training and evaluation time.
Deliverables: One (1) trainer on-site at VPU facilities for five (5} days to qualify six (6) VPU personnel in accordance with VPU OQ Program, including qualification documentation to demonstrate compliance with OQ requirements.
Assumptions &Clarifications
1. Any work or services performed under this proposal will be performed by EN under the terms and conditions of the existing contract between EN/G2 and VPU including the clarifications described in this proposal. All sections and portions of this proposal are an integral part of this proposal.
2. If awarded, EN reserves the right to request redlines to the master services agreement included as part of this request for proposal.
3. This proposal is based upon the project description and scope specifically described in this proposal.
4. Project Pricing Assumes:
a. VPU has already developed primary pipeline safety program documents and EN/G2 has familiarity with those documents.
b. One review and one revision cycle per deliverable; consolidated reviews constitute VPU gathering comments/questions from all VPU participants or reviewers.
c. Availability of VPU representatives to provide information or answer questions regarding the VPU pipeline safety compliance program.
5. EN has not included resources required to perform updates to manuals based on significant code changes due to the uncertainty of the scope. If required, EN/G2 may request a change order upon determination of the scope of modifications and allotted resources.
6. EN/G2 assumes 1 day of effort for each quarterly compliance review for virtual meetings. A single site visit is included as part of the quarterly compliance review task, to encompass one day on site with travel time included.
7. ENJG2 assumes one audit per year, with three (3) days of off-site audit preparation and one week (40 hours) of on-site audit support.
. . . .
Item 15 Page 26 of 37
8. EN/G2 will ensure project continuity across all three years and identify secondary personnel for familiarization and substitution if required.
9. EN/G2 assumes efficiencies between years 2 and 3 due to familiarization with pipeline safety program.
DEMONSTRATED COIVIPETENCE
EN/G2 is uniquely positioned with multiple staff members who are previous inspectors with the Pipeline and Hazardous Materials Safety Administration (PHMSA) and have a strong background in the interpretation and application of code requirements. Our staff is well prepared to provide support for pipeline safety audits for any part of the code.
Included in this service is a review of processes and procedures to ensure they meet code requirements, a review of records and evidence to support compliance, or to review specific documentation or evidence as necessary. We can also assist in preparing responses to audit questions and/or protocols. Other preparation services may include bulleted talking points, presentations to use during the audit, or conducting a mock audit.
In addition to preparation, we can be present or provide on-call support during an audit.
Project Team
EN/G2 is a leading national engineering services firm providing comprehensive design, engineering, and consulting services to gas and electric utilities as well as other energy and industrial end-markets. With over 3,000 professionals in 36 offices nationwide, EN/G2 offers customers an unparalleled spectrum of services with expertise in natural gas and oil pipeline infrastructure, gas distribution, electric power transmission, distribution and generation, automation systems, integrity management, and industrial and refinery solutions.
With over 1,000 degreed engineers, our engineers hold degrees in a broad range of disciplines including mechanical, electrical, civil, chemical, metallurgical, geological, telecommunications and petroleum engineering. This, combined with many years of hands-on experience, provides a skill base unmatched in our industry. Included on our staff are many registered professional engineers, NACE-certified engineers, cathodic protection specialists and certified coating specialist, degreed metallurgists as well as procurement specialists and designers/drafters with expertise in both AutoCADO and MicroStation0.
Our engineers and drafters have not only technical training but actual field experience in project management, construction management, operations and field data collection, surveys and repairs. This experience provides them with a perspective that allows easy communication with the client and a thorough understanding of the issues associated with operating a system.
EN/G2 will assign an overall Project Manager (PM) to oversee all phases of this work, coordinate all internal resources and act as the single point of contact with VPU. Reporting
Item 15 Page 27 of 37
to the PM will be the staff performing reviews and redline updates. EN/G2 anticipates utilizing a key team of the following positions for execution of the Compliance Support project:
• 1 Senior Principal and/or 1 Principal Regulatory Consultant • 1 Project Engineer
Below is the proposed preliminary project team that will be finalized upon award of contract:
• Alfred Giordano —Principal Consultant, Regulatory. AI Giordano is a licensed professional engineer with several years of experience in the energy industry and a focus on DOT regulatory compliance, regulatory audits, project management, and integrity management. AI serves as the Manager of Regulatory Compliance for EN/G2.
As the leader of the Regulatory Compliance team at EN/G2, AI is focused on pipeline compliance consulting with a specialization in inspections, audit support, program development, management, and maintenance. AI has developed regulatory consulting solutions for multiple clients, directly supporting the implementation and maintenance of their regulatory programs, jurisdictional determinations, integrity management, and overall regulatory compliance readiness.
Wallace McGaughey —Senior Principal Consultant, Regulatory. Wally specializes in regulatory compliance consulting, inspections, audit support, and training based on Code of Federal Regulations requirements related to liquid and natural gas pipeline systems, chemical plants, and refineries. In addition, Wally has developed numerous compliance manuals &procedures, conducted mock inspections, facilitated federal and state regulatory inspections, assisted operators with required compliance filings, and served as a liaison with regulatory agencies.
Wally also served as a Senior Pipeline Safety Specialist, Instructor with PHMSA Training and Qualifications (TQ) in Oklahoma City, OK. Duties included instruction in several of the regulatory training programs for federal and state Pipeline Safety Inspectors. As well as serving as Team Lead of the PHMSA Operator Qualification (OQ) Team, served on the Control Room Management development team, and on the Implementation Team for Natural Gas Underground Storage developing an inspector training program and inspection materials for PHMSA.
Tank Abour —Project Engineer. Mr. Abour is a Project Engineer for the Integrity team and is a graduate of University of Illinois at Urbana-Champaign. He is a mechanical engineer with 3 years of project experience in MAOP validation. Tarek has provided compliance reports across the US. He has reviewed and evaluated historical pipeline engineering documents to determine safe pipeline operations as
Item 15 Page 28 of 37
determined by PHMSA requirements. Tarek also assists in training new team members.
Team Qualifications
With amulti-year contract ENJG2 plans to execute the project in the most cost-effective manner. EN/G2 understands the expectation that VPU does not want to "train" new personnel. EN/G2 personnel to be utilized on this project will have experience in code compliance, interpretation, and program development. All junior engineering positions will be overseen and reviewed by senior, qualified staff.
Based on the size and expertise of EN/G2 workforce, we do not have a concern with staffing individuals meeting the requirements necessary to perform the scope of work stated above. EN/G2 will make efforts to maintain consistent resources throughout the execution of the project. As is the nature of any extended project; there may be needs for more resources at times and less at other times. With the dynamic nature of project work, the same individuals may not always be available. Additional considerations are those around individual employee's vacations, holidays, promotions, or other reasons to modify the staff assigned to a project.
Project Examples
City of Vernon —Compliance Program Support
EN/G2 has performed similar compliance support for the City of Vernon, CA gas division for the past three years. EN/G2 performed full review and maintenance of Vernon's Operations and Maintenance (O&M}, Operator Qualification (OQ), Emergency Response, Damage Prevention, and Public Awareness Plans. EN/G2 also supported the execution of Vernon's integrity management plan (IMP) on both the transmission and distribution assets. Additionally, EN/G2 supported the City of Vernon through two California Public Utilities Commission (CPUC) audits resulting in zero enforcement actions.
2. Greer Public Works Utilities —Compliance Program Support EN has performed compliance support for the city of Greer, SC Public Works department for their natural gas transmission and distribution systems. EN has supported Greer's maintenance of their O&M, OQ, IMP, and Emergency Response plans, including a revised risk analysis on their distribution integrity management plan (DIMP) procedures. EN has also supported Greer through two audits by the South Carolina Pipeline Safety, Office of Regulatory Staff with zero enforcement actions.
3. Swissport Aviation
EN developed pipeline safety compliance programs for two of Swissport's aviation fuel pipelines at two major domestic airports. This includes performance of a jurisdictional analysis of the pipeline to determine the necessary compliance programs, full development and implementation support, and audit support for both a federal and state pipeline safety audit.
Item 15 Page 29 of 37
City of Vernon Natural Gas Operational and Compliance Support Services Request for Proposals
EXHIBIT A
AFFIDAVIT OF NON-COLLUSION
. . . .
Item 15 Page 30 of 37
AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR
STATE OF CALIFORNIA
ss
COUNTY OF LOS ANGELES )
Jeff Creaney
, being first duly sworn deposes
and says that he/she is Sr. Director, Business Development (insert "Sole Owner", "Partner", "President, "Secretary", or other proper title) of EN Engineering, LLC
(Insert name of bidder)
who submits herewith to the City of Vernon abid/proposal; That all statements of fact in such bid/proposal are true; That such bidlproposal was not made in the interest of or on behalf of any ~indisclosed person, partnership, company, association, organization or corporation; That such bid/proposal is genuine and not collusive or sham; That said bidder has not, directly or indirectly by agreement, communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon, or of any other bidder - or
anyone else interested in the proposed contract; and further That prior to the public opening and reading of bids/proposals, said bidder:
a. Did not directly or indirectly, induce or solicit anyone else to submit a false OI' S~1~II1 bid/proposal;
b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham bid/proposal, or that anyone should refrain from bidding or withdraw his/her bid/proposal;
c. Did not, in any manner, directly or indirectly seek by agreement, communication or conference with anyone to raise or fix the bid/proposal price of said bidder or of anyone else, or to raise or fix any overhead, profit or cost element of his/her bid/proposal price, or of that of anyone else; d. Did not, directly or indirectly, submit his/her bid/proposal price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals, except the City of Vernon, or to any person or persons who have a partnership or other financial interest with said bidder in his/her business.
I certify under penalty of perjury that the above information is con-ect By. Jeff Creailey
Date: April 10, 2023
Title: Sr. Director, Business Development
March 2013
. . . .
Item 15 Page 31 of 37
EXHIBIT B
SCHEDULE
. . . .
Item 15 Page 32 of 37
ENGINEERING
INTEGRATED
SOI,UTI ONS
An EH EnglrteerJng Cv~»pany
Contact: AI Giordano
Principal Integrity Consultant
[email protected] . . . .
Item 15 Page 33 of 37
r
r
r
FEES &COSTS
EN/G2 estimates the project pricing as follows on a time and materials (T&M) basis per the attached rate sheet. This includes a 4% escalation rate on years 2 and 3.
Year 2023-2024 Hrs 2024-2025 Hrs 2025-2026 Hrs
Task
1 -Audit Support $17,300 ~ 114 $18,200 114 $18,700 114
2 -Program Review
and Mana ement $29,500 152 $30,700 152 $32,000 152
3 —IMP, ERP and
Re air $18,900 132 $19,800 132 $20,600 132
4 —GAR Maintenance $3,400 24 $3,600 24 $3,700 24
5 -Quarterly
Com liance Reviews $10,300 64 $10,700 64 $11,000 64
6 - Ad-Hoc Compliance
Su ort $11,700 60 $12,200 60 $12,700 60
7 -Training $8,700 36 $9,000 36 $9,500 36
Expenses $8,000 $8,200 $8,500
Total $107,800 582 $112,400 582 $116,700 582
`~ Page 16 . . . .
Item 15 Page 34 of 37
Schedule of Rates &Services
Consulting Services
Integrity, Metallurgy, Corrosion, PSM and Data Consulting Effective January 7, 2023 to December 31, 2023
.. ~ ~-
Technical Consultants and Subject Matter Experts
Sr. Principal Consultant $310
Practice Area Leader
Principal Consultant
$260
$242
Sr. Project Manager /Senior Technical Consultant $208
Project Manager /Technical Consultant $186
Integrity, Compliance and Safety Management Consulting Services Consulting Engineer/Specialist II $162
Consulting Engineer/Specialist I $142
Associate Consulting Engineer/Specialist II $121
Associate Consulting Engineer/Specialist I $106
Metallurgical Consulting Services
Chief Metallurgist $260
1 Metallurgical Consultant/Engineer II $165
Metallurgical Consultant/Engineer I $148
Associate Metallurgical Consultant II $125
Associate Metallurgical Consultant I $110
Corrosion Engineering Services
Sr. Corrosion Engineer $165
Corrosion Engineer II $148
Corrosion Engineer I $125
Associate Corrosion Engineer $110
l Corrosion Field Supervisor $160
Lead Corrosion Technician $128
Sr. Corrosion Technician $108
Corrosion Technician $92
GIS and Data Services
Data/GIS Consulting Specialist II $172
Data/GIS Consulting Specialist I $155
Sr. Data/GIS Analyst $128
1 Data/GIS Analyst $106
Sr. Data/GIS Technician $89
Data/GIS Technician $72
Data/GIS Associate $58
Support Services
Sr. Designer
Project Controls Engineer /Analyst
$128
$121
CAD Specialist /Designer $110
Sr. Project Controls Specialist
Sr. Drafter
$95
$95
Drafter $85
Project Assistant/Administrative Assistant/Project Controls Specialist $73 . . . .
Item 15 Page 35 of 37
Notes
1. The above hourly rates include salary, payroll burdens, other overheads and fee. These rates do not include state or local gross receipts, sales, use or other forms of special business or occupation taxes not generally levied by most states. Costs associated with such taxes will be charged at actual cost.
2. Above rates are valid through December 31, 2023 after which they are subject to an annual adjustment based on inflation and changes in the labor market.
3. Overtime approved by the client will be charged at a rate of 1.5 times the regular hourly rate for nonexempt employees (GIS/Data Associate, GIS/Data Technician, Sr. GIS/Data Technician, Sr. Drafter, Drafter, Sr. Administrative Assistant, and Administrative Assistant) for time worked over 40 hours per week, weekends and holidays. Exempt employees will be charged at the hourly rate for all hours worked.
4. Travel time shall be invoiced portal to portal at the above rates.
5. An invoice will be submitted at the end of each month based on the work completed that month.
Payment for the amount invoiced is due and payable within thirty (30) days following receipt of EN invoice. Invoices not paid within 45 days are subject to a 1.5% per month interest charge.
6. Software will be charged at the rates below, in addition to the above rates for personnel:
Pipe Stress Analysis -Caesar II $30/hr Hydraulic Modeling - Synergi SES -Right-of-Way Pro (AC and DC Mitigation Modeling)
SES -Multl-Fields (DC Attenuation & EMF Modeling) $50/hr ANSYS
Area Isolation Module (AIM) - Synergi
PRCI Hot Tap
Reimbursable Expenses
$80/hr
$180/run
6. Reimbursable Expenses are in addition to compensation for basic and additional services and include those expenses incurred by COMPANY in the interest of the project, as identified by the following clauses:
7, Automobile Mileage -Automobile mileage shall be reimbursed at the standard IRS rate for actual miles traveled in the performance of services. Automobile reimbursement will be adjusted in accordance with IRS guidelines.
g. Direct costs incurred in performing the engineering services will be charged at actual cost. Such direct costs include but are not limited to the following:
a. Expenses in connection with authorized out-of-town travel charge shall include but not be limited to: airfares, automobile rental, lodging, meals, taxi fares, public transportation and parking.
L b. Expense of postage, courier and messenger services, and handling drawings, specifications and other documents, in connection with the project.
c. Expenses of maps, records, abstract fees, permit fees, supplies etc.
L 9. Indirect costs incurred related to performing the engineering services will be charged at actual cost plus 10%. Such indirect costs shall include but not be limited to the following:
a. Expenses for special services or supplies applicable to the project, such as outside technical consultants, outside laboratory expenses, and other identifiable costs. b. Expenses to provide services supplied by a subcontractor or third party consultant such as field survey services, environmental permitting services, land and right-of-way acquisition services, construction inspection services using a third party subcontractor, or third party geotechnical services.
c. Expenses for special equipment that includes, but is not limited to: computer time rental, computer software and hardware, reference materials, tools, testing equipment, cameras, video gear, etc. which has been authorized by client for rental, lease, or purchase authorized by client for rental, lease, or purchase.
d. Per Diem expenses including meals, incidentals, and lodging may be charged in accordance with federal guidelines.
. . . .
Item 15 Page 36 of 37
EXHIBIT C
EQUAL EMPLOYMENT OPPORTUNITY
PRACTICES PROVISIONS
A. Contractor certifies and represents that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age. Contractor further certifies that it will not maintain any segregated facilities.
B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age.
C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class.
D. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law.
E. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law.
. . . .
Item 15 Page 37 of 37
City Council Agenda Report
Meeting Date: June 20, 2023
From: Todd Dusenberry, General Manager of Public Utilities Department: Public Utilities
Submitted by: Adriana Ramos, Administrative Analyst
Subject
Vernon Public Utilities 2023 Wildfire Mitigation Plan
Recommendation
A. Find that the proposed action is exempt from the California Environmental Quality Act (CEQA), in accordance with CEQA Guidelines Section 15061(B)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment. This action receives and files an update to the City’s plan for the implementation of preventative strategies and mitigation measures to minimize the risk of wildfires caused by electrical lines and equipment; this action does not authorize any construction activity or any disturbance of an environmental resource, and has no potential for causing a significant effect on the environment; and B. Approve the Vernon Public Utilities 2023 Wildfire Mitigation Plan.
Background
In 2018, the California legislature adopted Senate Bill 901 (SB 901), requiring every publicly owned electric utility (POU) to prepare and present a Wildfire Mitigation Plan (WMP) to its governing body by January 1, 2020, and update it annually. Assembly Bill 1054 (Holden, Chapter 79, Statutes of 2019) and Assembly Bill 111 (Committee on Budget, Chapter 81, Statutes of 2019) made additional significant reforms relating to wildfires, establishing a new state agency called the California Wildfire Safety Advisory Board (Board) and requiring all POUs to submit their WMPs to the Board each year, starting in 2020. The Board will then review the POU plans and provide comments and advisory opinions on the content and sufficiency of the plans. At least once every three years, the submission shall be a comprehensive revision of the plan.
On May 18, 2021, City Council adopted Resolution No. 2021-12, approving the Vernon Public Utilities 2021 Wildfire Mitigation Plan. Section 4 of the resolution allows the City Council to approve subsequent annual updates and triennial comprehensive revisions by minute order.
Approval of the triennial comprehensive WMP revision is necessary to meet state requirements.
The Board notes that many POUs have a relatively low likelihood of seeing or causing catastrophic wildfires in their service areas; due to characteristics such as the small size of their service area, and a service territory that is mostly if not wholly urban with no High Fire Threat District areas within or abutting. The Board expects to engage with such low probability POUs to be more appropriate in scope to the likelihood of wildfires in those areas.
In 2018, the Vernon Public Utilities (VPU) Department requested that the Vernon Fire Department perform an assessment of the electric service territories’ risk of wildfire caused by electric operations and equipment. The Vernon Fire Department's 2018 assessment reviewed Vernon's historical fire data, geographical location, and local conditions. The assessment also included information from the United States Forest Service's Fire Modeling Institute and the Office of the State Fire Marshal of CAL FIRE. Based on this information, the determination was made that VPU's electric equipment and operations do not pose a risk of igniting a fire that could cause any significant or catastrophic wildfire condition. This assessment of low risk was confirmed by an independent evaluator in May 2023 and is incorporated in the WMP in Appendix A. . . . .
Item 16 Page 1 of 65
Notwithstanding Vernon's low wildfire risk, VPU is required to develop a WMP in accordance with Public Utilities Code Section 8387, which requires WMPs to consider, as necessary, certain specified elements. VPU's WMP meets all the required criteria pursuant to Section 8387, including identification of elements that do not apply to Vernon due to the sparsity of wildfire fuel sources and distance from High Fire-Threat District Elevated risk areas, and an independent evaluator‘s determination that VPU's WMP addressed all required elements.
As part of the update, VPU reviewed the 2022 plan for changes to the electric system and key wildfire risks as well as incorporating where feasible recommendations provided by the Board.
There were no reportable incidences for the 2022 calendar year, as specified in the WMP.
Updates in the 2023 plan include the following: • Renaming section headings to maintain consistency with the Board’s 2023 POU Guidance Advisory Opinion.
• Inclusion of a narrative response to the Board Guidance Advisory Opinion where applicable.
• Section 2.5: Clarification of the role of VPU’s generation in case of transmission interruption.
• Section 8.1: Update of tree inventory and clarification of tree management program. • Section 9: Clarification of distribution inspection metrics posted publicly on the VPU website.
• Section 13: Inclusion of a third metric, Outage Caused by Trees, which measures wildfire risk.
Additionally, there were minor formatting and non-substantive revisions. VPU’s WMP will next be due for a comprehensive revision in July 2026.
Fiscal Impact
There is no fiscal impact associated with this report.
Attachments
1. Wildfire Mitigation Plan 2023
2. Wildfire Mitigation Plan 2023 Redline . . . .
Item 16 Page 2 of 65
0 CITY OF VERNON PUBLIC UTILITIES
4305 S SANTA FE AVE.
VERNON, CALIFORNIA 90058
Version: 4.0
Effective Date: 6/20/2023
Wildfire
Mitigation
Plan . . . .
Item 16 Page 3 of 65
1 Contents
Executive Summary ....................................................................................................................i Wildfire Safety Advisory Board Recommendations .............................................................i
1. Executive Summary...........................................................................................................1
2. Introduction.......................................................................................................................1
2.1. Policy Statement .........................................................................................................2
2.2. Organization of the Wildfire Mitigation Plan.............................................................2
2.3. City of Vernon..............................................................................................................2
2.4. Vernon Public Utilities Profile.....................................................................................3
2.5. Generation and Distribution Facilities........................................................................3
2.6. Wildfire Risk Assessment............................................................................................3
3. Objectives..........................................................................................................................4
4. Roles and Responsibilities ................................................................................................4
4.1. Wildfire Prevention .....................................................................................................4
4.2. Wildfire Response and Recovery................................................................................5
4.3. Standardized Emergency Management System........................................................5
5. Wildfire Risks and Drivers.................................................................................................6
5.1. Design, Construction, Operation, and Maintenance.................................................6
5.2. Topographic and Climatological Risk Factors ............................................................6
6. Enterprise-wide Safety Risks ............................................................................................6
7. Wildfire Preventative Strategies ......................................................................................7
8. Vegetation Management..................................................................................................7
9. Inspections ........................................................................................................................9
10. De-energization Protocols..............................................................................................10
10.1. Reclosing Policy .........................................................................................................10
10.2. De-energization.........................................................................................................10
11. Customer Notification Procedure ..................................................................................10
12. Restoration of Service.....................................................................................................11
13. Evaluation Metrics ..........................................................................................................12
13.1. Metrics and Assumptions for Measuring Plan Performance ..................................12
14. Impact of Metrics on Plan ..............................................................................................13
15. . Monitoring and Auditing the Plan.................................................................................. . 14 . .
Item 16 Page 4 of 65
2 15.1. Identifying and Correcting Deficiencies in the Plan.................................................14
15.2.Monitoring the Effectiveness of Inspections...........................................................14
16. Independent Evaluator...................................................................................................14
17. Acronym Glossary ...........................................................................................................15
APPENDIX
A. Independent Evaluation of Vernon Plan........................................................ 16 . . . .
Item 16 Page 5 of 65
i
Reference Guide
Vernon Public Utilities (VPU) is dedicated to providing safe, reliable electric services to the residents and businesses in City of Vernon at competitive prices.
While VPU’s service territory and operations do not include or abut high wildfire threat areas, VPU remains committed to evaluating hazards that may affect the reliability and safety of the City of Vernon. This WMP describes the activities that VPU is taking to mitigate the threat of power-line ignited wildfires, including its various programs, policies and procedures. This plan will be reviewed and evaluated by its City Council on an annual basis.
Utility Overview and Context
The California Wildfire Safety Advisory Board (WSAB) issued the Guidance Advisory Opinion for the 2023 Wildfire Mitigation Plans of Electric Publicly Owned Utilities and Rural Electric Cooperatives (“2023 WSAB Guidance Advisory Opinion”) on November 16, 2022. VPU provides this document to the WSAB in order to respond to the recommendations included in the 2023 WSAB Guidance Advisory Opinion. VPU will provide a narrative response and/or a cross reference to the location in VPU’s Wildfire Mitigation Plan (WMP) where the topic is addressed.
Where the recommendation is not applicable to VPU, the response will provide a brief description supporting this conclusion.
Table 1: Context-Setting Information
Utility Name Vernon Public Utilities (VPU)
Service Territory Size 5.2 square miles
Owned Assets
☐ Transmission ☒Distribution ☒Generation
Number of Customers
Served
2,000 customer accounts
Population Within Service
Territory
150 people
Customer Class Makeup
Number of Accounts Share of Total Load (MWh)
4% Residential;
5% Government;
0% Agricultural;
64% Small/Medium Business,
Commercial;
26% Industrial
3% Residential;
5% Government;
0% Agricultural;
64% Small/Medium Business,
Commercial;
28% Industrial
Service Territory 0% Agriculture
0% Barren/Other
. . . .
Item 16 Page 6 of 65
ii
Location/Topography
1 0% Conifer Forest
0% Conifer Woodland
0% Desert
0% Hardwood Forest
0% Hardwood Woodland
0% Herbaceous
0% Shrub
100% Urban
0% Water
Service Territory
Wildland Urban Interface
2 (based on total area)
0% Wildland Urban Interface;
0% Wildland Urban Intermix;
Percent of Service
Territory in CPUC High Fire
Threat Districts (based on
total area)
Tier 2: 0%
Tier 3: 0%
Prevailing Wind Directions
& Speeds by Season
The windier part of the year lasts for 6 months, from November to May, with average wind speeds of more than 6.9 miles per hour. The windiest day of the year is December 31, with an average hourly wind speed of 8.6 miles per hour.
The calmer time of year lasts for 6 months, from May to November. The calmest day of the year is August 10, with an average hourly wind speed of
5.3 miles per hour.
The wind is most often from the west for 5 months, from February to July, with a peak percentage of 47% on May 23. The wind is most often from the north for 4 months, from October to February, with a peak percentage of 36% on January 1.
Miles of Owned Lines
Underground and/or
Overhead
Overhead Dist.: 95 miles
Overhead Trans.: 0 miles
Underground Dist.: 24 miles
Underground Trans.: 0 miles
Explanatory Note 1 - Methodology for Measuring “Miles”: measured in line miles
Percent of Owned Lines in
CPUC High Fire Threat
Districts
Overhead Distribution Lines as % of Total Distribution System (Inside and Outside Service Territory)
Tier 2: 0%
Tier 3: 0%
Overhead Transmission Lines as % of Total Transmission System (Inside and Outside Service Territory)
Tier 2: 0%
Tier 3: 0%
1 This data shall be based on the California Department of Forestry and Fire Protection, California Multi -Source
Vegetation Layer Map, depicting WHR13 Types (Wildlife Habitat Relationship classes grouped into 13 major land cover types) available at: https://www.arcgis.com/home/item.html?id=b7ec5d68d8114b1fb2bfbf4665989eb3. 2 This data shall be based on the definitions and maps maintained by the United States Department of Agriculture, as most recently assembled in The 2010 Wildland-Urban Interface of the Conterminous United States, available at https://www.fs.fed.us/nrs/pubs/rmap/rmap_nrs8.pdf. . . . .
Item 16 Page 7 of 65
iii
Customers have ever lost
service due to an IOU PSPS
event?
☐ Yes ☒No
Customers have ever been
notified of a potential loss
of service to due to a
forecasted IOU PSPS
event?
☐ Yes ☒No
Has developed protocols
to pre-emptively shut off
electricity in response to
elevated wildfire risks?
☐ Yes ☒No
Has previously pre-
emptively shut off
electricity in response to
elevated wildfire risk?
☐ Yes ☒No
I. Cross Reference to Statutory requirements
WSAB requested that POUs provide a clear roadmap as to where each statutory requirement is addressed within the POU WMP.
Table 2: Cross References to Statutory Requirements
Requirement Statutory Language Location in
WMP
Persons
Responsible
PUC § 8387(b)(2)(A): An accounting of the responsibilities of persons responsible for executing the plan. Section 4
Objectives of
the Plan
PUC § 8387(b)(2)(B): The objectives of the wildfire mitigation plan. Section 3
Preventive
Strategies
PUC § 8387(b)(2)(C): A description of the preventive strategies and programs to be adopted by the local publicly owned
electric utility or electrical cooperative to minimize the risk of its electrical lines and equipment causing catastrophic wildfires, including consideration of dynamic climate change risks.
Section 7
Evaluation
Metrics
PUC § 8387(b)(2)(D): A description of the metrics the local publicly owned electric utility or electrical cooperative plans to use to evaluate the wildfire mitigation plan’s performance and the assumptions that underlie the use of those metrics.
Section 13
Impact of
Metrics
PUC § 8387(b)(2)(E): A discussion of how the application of previously identified metrics to previous wildfire mitigation plan performances has informed the wildfire mitigation plan.
Section 14
Deenergization
Protocols
PUC § 8387(b)(2)(F): Protocols for disabling reclosers and deenergizing portions of the electrical distribution system that consider the associated impacts on public safety, as well as protocols related to mitigating the public safety impacts of Section 10
. . . .
Item 16 Page 8 of 65
iv
those protocols, including impacts on critical first responders and on health and communication infrastructure.
Customer
Notification
Procedures
PUC § 8387(b)(2)(G): Appropriate and feasible procedures for notifying a customer who may be impacted by the
deenergizing of electrical lines. The procedures shall consider the need to notify, as a priority, critical first responders, health care facilities, and operators of telecommunications
infrastructure.
Section 11
Vegetation
Management
PUC § 8387(b)(2)(H): Plans for vegetation management. Section 8 Inspections
PUC § 8387(b)(2)(I): Plans for inspections of the local publicly owned electric utility’s or electrical cooperative’s electrical infrastructure.
Section 9
Prioritization of
Wildfire Risks
PUC § 8387(b)(2)(J): A list that identifies, describes, and prioritizes all wildfire risks, and drivers for those risks, throughout the local publicly owned electric utility’s or electrical cooperative’s service territory. The list shall include, but not be limited to, both of the following:
(i) Risks and risk drivers associated with design, construction, operation, and maintenance of the local publicly owned electric utility’s or electrical cooperative’s equipment and facilities. (ii) Particular risks and risk drivers associated with topographic and climatological risk factors throughout the different parts of the local publicly owned electric utility’s or electrical cooperative’s service territory.
Section 5
CPUC Fire
Threat Map
Adjustments
PUC § 8387(b)(2)(K): Identification of any geographic area in the local publicly owned electric utility’s or electrical cooperative’s service territory that is a higher wildfire threat than is identified in a commission fire threat map, and identification of where the commission should expand a high fire threat district based on new information or changes to the environment.
Section 2.3
Section 2.6
Enterprisewide
Risks
PUC § 8387(b)(2)(L): A methodology for identifying and
presenting enterprisewide safety risk and wildfire-related risk. Section 6 Restoration of
Service
PUC § 8387(b)(2)(M): A statement of how the local publicly owned electric utility or electrical cooperative will restore service after a wildfire.
Section 12
Monitor and
Audit
PUC § 8387(b)(2)(N): A description of the processes and procedures the local publicly owned electric utility or electrical cooperative shall use to do all of the following
(i) Monitor and audit the implementation of the wildfire mitigation plan.
(ii) Identify any deficiencies in the wildfire mitigation plan or its implementation, and correct those deficiencies.
Section 15
. . . .
Item 16 Page 9 of 65
v
(iii) Monitor and audit the effectiveness of electrical line and equipment inspections, including inspections
performed by contractors, that are carried out under the plan, other applicable statutes, or commission rules.
Qualified
Independent
Evaluator
PUC § 8387(c): The local publicly owned electric utility or electrical cooperative shall contract with a qualified
independent evaluator with experience in assessing the safe operation of electrical infrastructure to review and assess the comprehensiveness of its wildfire mitigation plan. The
independent evaluator shall issue a report that shall be made available on the Internet Web site of the local publicly owned electric utility or electrical cooperative, and shall present the report at a public meeting of the local publicly owned electric utility’s or electrical cooperative’s governing board.
Section 16
II. WSAB Guidance Advisory Opinion Recommendations
Process for Utility Adoption and Submittal of Annual WMP and Opportunities for Public Comment:
VPU is governed by the Vernon City Council. Accordingly, the 2021 Vernon Public Utilities Wildfire Mitigation Plan was presented to the Vernon City Council on May 18, 2021, and was adopted in Resolution No. 2021-12. Subsequent annual updates and triennial comprehensive revisions shall be publicly presented and approved by minute order of the City Council.
Description of Where WMP Information Can be Found on Utility Website The Vernon Public Utilities Wildfire Mitigation Plan and the independent evaluator’s report will be posted to the City of Vernon’s website under regulatory reports 3 and has been presented to
Vernon’s City Council at a noticed public meeting. 3
https://www.cityofvernon.org/government/public-utilities/regulatory-reports . . . .
Item 16 Page 10 of 65
VERNON WILDFIRE MITIGATION PLAN 202
3 Page 1
1. Executive Summary
1.1. The Vernon Public Utilities Wildfire Mitigation Plan meets applicable California Senate Bill 901, Assembly Bill 1054, and AssemblyBill 111 requirements.
1.2. The City of Vernon is an industrial city of 5.2 square miles, adjacent to Downtown Los Angeles. Wildfire ignition risks are low due to the sparsity of vegetation and fuel sources in Vernon’s industrial environment.
1.3. Vernon is located more than 10 miles from the nearest California Public Utilities Commission (CPUC) High Fire-Threat District Elevated risk area.
1.4. Vernon Public Utilities (VPU) does not own or operate transmission, distribution, or generation facilities in CPUC High Fire-Threat District.
1.5. VPU does not own or operate transmission, distribution, or generation facilities in California Department of Forestry and Fire Protection’s (CAL FIRE) Fire and Resource Assessment Program (FRAP) Fire Threat Map’s designated High or Extreme Wildfire Hazard areas.
1.6. VPU’s Wildfire Mitigation Plan includes required program components such as performance metrics, continuous improvement, and responsible parties.
1.7. VPU will make annual Wildfire Mitigation Plan progress updates to the Vernon City Council and the California Wildfire Safety Advisory Board.
2. Introduction
Over the last few years, California has seen some of its most devastating and destructive wildfires. Climate Change is recognized as a contributing factor (long hot spells, low moisture, etc.). In response, Senate Bill (SB) 901 authored by Senator Dodd, was enacted in 2018. SB 901 requires every electric utility to prepare a wildfire mitigation plan (WMP) and annually present the plan to its governing body. SB 901 amended Public Utilities Code (PUC) section 8387. Section 8387 generally requires every publicly owned utility to construct, maintain, and operate its electrical facilities to minimize the risk of wildfire posed by those facilities. As further required by Assembly Bill (AB) 1054 enacted in 2019, the WMP shall be submitted to the California Wildfire Safety Advisory Board for review and advisory opinion by July 1, 2023. At least once every three years, the submittal must be a comprehensive revision of the WMP.
This document outlines Vernon Public Utilities’ activities in accordance with these requirements. . . . .
Item 16 Page 11 of 65
VERNON WILDFIRE MITIGATION PLAN 202
3 Page 2
2.1. Policy Statement
Vernon Public Utilities' overarching goal is to provide safe, reliable, and economic electric service to its local community. In order to meet this goal, VPU constructs, maintains, and operates its electrical lines and equipment in a manner that minimizes the risk of catastrophic wildfire posed by its electrical lines and equipment.
2.2. Organization of the Wildfire Mitigation Plan
This Wildfire Mitigation Plan includes the following elements: • Objectives of the plan; • Roles and responsibilities for carrying out the plan; • Identification of key wildfire risks and risk drivers; • Description of wildfire prevention, mitigation, and response strategies and programs;
• Metrics for evaluating the performance of the plan and identifying areas for improvement; and
• Review and validation of the plan.
2.3. City of Vernon
The City of Vernon is an industrial city
of 5.2 square miles located several
miles to the southeast of Downtown
Los Angeles in Southern California. The
City’s business-friendly environment,
low-cost utilities, and proximity to
ports, trucking and rail transport make
Vernon an ideal location for industrial
uses.
The City of Vernon is located in a
region of Los Angeles County with low
wildfire risk. No part of VPU’s service
territory is located in or near the High
Fire-Threat District, designed in the
California Public Utilities Commission’s
(CPUC) Fire Threat Map. Further, all of
VPU’s service territory is excluded from
the High, Very High, and Extreme
Threat areas of the California Department of Forestry and Fire Protection’s (CAL FIRE) Fire and Resource Assessment Program (FRAP) Fire Threat Map. Based on a review of local . . . .
Item 16 Page 12 of 65
VERNON WILDFIRE MITIGATION PLAN 202
3 Page 3
conditions and historical fires, the Vernon Fire Department has determined that VPU’s electrical lines and equipment do not pose a significant risk of wildfire.
Despite this low risk, VPU takes appropriate actions to help its region prevent and respond to the increasing risk of wildfires. In its role as a public agency, VPU closely coordinates with other local safety and emergency officials to help protect against fires and respond to emergencies. In its role as a utility, VPU follows all applicable design, construction, operation, and maintenance requirements that reduce safety risks associated with its system. This Wildfire Mitigation Plan describes the safety-related measures that Vernon Public Utilities follows to reduce its risk of causing wildfires.
2.4. Vernon Public Utilities Profile
Formerly known as Vernon Light and Power and Vernon Gas & Electric, the City of Vernon has consolidated all utility services within the VPU. VPU provides electric, water, natural gas, and fiber optic services.
VPU serves about 2,000 mainly commercial and industrial electric customers with electric sales of approximately 1,128 GWh annually, and peak loads of approximately 184 MW in the summer and 174 MW in the winter.
2.5. Generation and Distribution Facilities
VPU’s electric system includes generation and distribution facilities that are completely located within VPU’s electric service territory in the LA Basin. VPU does not own or operate any transmission facilities. VPU has two generation facilities that are located within VPU service territory. Malburg Generating Station (MGS), a 134 MW combined- cycle natural gas-fired plant and two H. Gonzales units, a combined 10 MW natural gas plant. VPU has 119 miles of distribution lines and 27 miles of 66 kV subtransmission lines.
No overhead distribution lines span over naturally vegetated open space areas.
Therefore, there is no potential for electrical equipment igniting a wildfire. The generation and distribution facilities are located entirely within the CAISO balancing area and are connected to the CAISO through the Southern California Edison (SCE) 220-66 kV Laguna Bell Substation. The Vernon load is supplied and supported by five 66kV source lines that exit the SCE Laguna Bell 220/66 kV Substation. With the support of Vernon’s local generation, the VPU electric system reliability will most likely not be compromised under a double contingency (N-2) situation, where two 66 kV transmission lines are out of service.
2.6. Wildfire Risk Assessment
In 2018, Vernon Fire Department conducted a risk assessment of wildfires caused by VPU’s overhead electrical lines and equipment, in compliance with Senate Bill 1028 (Hill, 2016). VPU provides electric service to the City of Vernon within the greater Los Angeles . . . .
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basin. Specifically, VPU's service area is not within or near any wildland-urban interface zones and more than ten miles from the nearest wildland-urban interface area. The assessment includes information from the US Forest Service’s Fire Modeling Institute, and the CAL FIRE Office of the State Fire Marshal. Also considered were Vernon’s historical fire data, geographical location, and local conditions. Based on this information, the determination was made that VPU’s electric equipment and operations do not pose a risk of igniting a fire that could cause any significant wildfire condition.
3. Objectives
The primary objectives of this Wildfire Mitigation Plan are to:
1. Describe VPU’s existing programs, practices, and measures that effectively reduce the probability that VPU’s electric supply system could be the origin or contributing source for the ignition of a wildfire.
To support this goal, VPU regularly evaluates the prudent and cost-effective improvements to its physical assets, operations, and training that can help reduce the risk of equipment-related fires.
2. The secondary objective of this Wildfire Mitigation Plan is to improve the resiliency of the electric grid. As part of the development of this plan, VPU assesses new industry practices and technologies that will reduce the likelihood of an interruption (frequency) in service and improve the restoration (duration) of service.
3. Create a WMP that is consistent withstate law and objectives.
4. Roles and Responsibilities
4.1. Wildfire Prevention
VPU staff that have responsibility for wildfire prevention are:
General Manager: Assumes overall responsibility for VPU’s planning and mitigation activities, including maintaining compliance with state and federal safety and operating requirements.
Assistant General Manager: Responsible for emergency preparedness, emergency response, and coordinating recovery after a fire.
Utilities Operations Manager: Responsible for the reliable operation of VPU’s electric distribution system and safety protocols, including the evaluation and installation of new protective equipment to reduce fire risk. Maintain compliance with federal, state and . . . .
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local fire management personnel to ensure that appropriate preventive measures are in place.
Electric Operations Supervisor: Is primarily responsible for ensuring inspections of electric lines, poles, and equipment, in addition to the performance of operations and maintenance (O&M).
While other individuals, such as linemen, have the responsibility to inspect and report any faulty operations of equipment, the primary responsibility for preventing electrical- ignited fires and coordinating recovery is the Utilities Operations Manager and Assistant General Manager.
4.2. Wildfire Response and Recovery
VPU is a member of the California Utility Emergency Association, which plays a key role in ensuring communications between utilities and with California Office of Emergency Services (CAL-OES) during emergencies. VPU also participates in the American Public Power Association (APPA) Mutual Assistance Agreement, which is a mutual assistance agreement covering municipal utilities across the UnitedStates.
4.3. Standardized Emergency Management System
As a local governmental agency,
4 VPU has planning, communication, and coordination
obligations pursuant to the California Office of Emergency Services’ Standardized Emergency Management System (SEMS) Regulations,
5 adopted in accordance with
Government Code section 8607. The SEMS Regulations specify roles, responsibilities, and structures of communications at five different levels: field response, local government, operational area, regional, and state.
6 Pursuant to this structure, VPU annually
coordinates and communicates with the relevant safety agencies as well as other relevant 4 As defined in Cal. Gov. Code § 8680.2. 5 19 CCR § 2407. 6 Cal. Gov. Code § 2403(b):
(1) “Field response level” commands emergency response personnel and resources to carry out tactical decisions and activities in direct response to an incident or threat. (2) “Local government level” manages and coordinates the overall emergency response and recovery activities within their jurisdiction.
(3) “Operational area level” manages and/or coordinates information, resources, and priorities among local governments within the operational area and serves as the coordination and communication link between the local government level and the regional level.
(4) “Regional level” manages and coordinates information and resources among operational areas within the mutual aid region designated pursuant to Government Code §8600 and between the operational areas and the state level. This level along with the state level coordinates overall state agency support for emergency response activities. (5) “State level” manages state resources in response to the emergency needs of the other levels, manages and coordinates mutual aid among the mutual aid regions and between the regional level and state level, and serves as the coordination and communication link with the federal disaster response system. . . . .
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local and state agencies. Pursuant to the SEMS structure, VPU participates in annual training exercises with the Vernon Disaster Council. The Council meets quarterly to discuss emergency management protocols, FEMA and SEMS procedures, and lessons learned from disasters around the world. On an annual basis, the City’s Emergency Operating Center is exercised by the Disaster Council as part of an Emergency Drill.
5. Wildfire Risks and Drivers
Pursuant to Public Utilities Code section 8387(b)(2), VPU has determined that it is not necessary to describeWildfire Risks and Drivers in this Wildfire Mitigation Plan because of the unique characteristics of the service territory and operations of VPU, including lack of wildfire fuel sources, and distance from any designated elevated fire-threat areas.
5.1. Design, Construction, Operation, and Maintenance
Due to the minimal risk of VPU’s electrical supply facilities igniting a wildfire, VPU is not adopting wildfire specific protocols for Wildfire Risks and Drivers Associated with Design, Construction, Operation, and Maintenance. However, VPU meets or exceeds the minimum design and construction requirements provided in CPUC GO 95, which specifies that electric supply systems shall be designed, constructed, and maintained for their intended use with regard given to the conditions under which they are to be operated to enable the furnishing of safe, proper, and adequate service.
5.2. Topographic and Climatological Risk Factors
Due to the minimal risk of VPU’s electrical supply facilities igniting a wildfire, VPU is not adopting wildfire specific protocols for Wildfire Risks and Drivers Associated with Topographic and Climatological Risk Factors.
6. Enterprise-wide Safety Risks
Pursuant to Public Utilities Code section 8387(b)(2), VPU has determined that it is not necessary to describe Enterprise-wide Safety Risks in this Wildfire Mitigation Plan because of the unique characteristics of the service territory and operations of VPU, including lack of wildfire fuel sources, and distance from any designated elevated fire-threat areas. . . . .
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7. Wildfire Preventative
Strategies
Pursuant to Public Utilities Code section 8387(b)(2), VPU has determined that it is not necessary to describe Wildfire Preventative Strategies in this Wildfire Mitigation Plan because of the unique characteristics of the service territory and operations of VPU, including lack of wildfire fuel sources, and distance from any designated elevated fire- threat areas.
High Fire-Threat District
In coordination with the California Municipal Utilities Association, VPU participated in the development of the CPUC’s Fire-Threat Map,
7 which defines a statewide High Fire
-Threat
District (HFTD).
In the map development process, VPU reviewed the proposed boundaries of the High Fire-Threat District and confirmed that, based on local conditions and historical fire data, all of VPU’s service territory was properly excluded.
Design and Construction Standards
VPU’s electric facilities are designed and constructed to meet or exceed the relevant federal, state, or industry standard. VPU treats CPUC General Orders (GO) 95 and 128 as a key industry standard for design and construction standards for overhead and underground electrical facilities. VPU meets or exceeds all standards in GO 95 and GO 128. Additionally, VPU monitors and follows, as appropriate, the National Electric Safety Code.
8. Vegetation Management
Due to the industrial nature of the City of Vernon, there is very little risk of vegetation ignitinga wildfire, or impeding Vernon Public Utilities’ services. VPU’s service territory neither contains nor is adjacent to any wildlands or elevate fire-threat areas and thus, there is no risk of igniting wildfires.
8.1. City of Vernon Urban Forest is comprised of approximately 1300 trees, which are maintained and are pruned annually by a contracted Urban Forest Management 7 Adopted by CPUC Decision 17
-12-024.
. . . .
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Service company. Tree conditions are managed regularly in an asset management system, and routine maintenance occurs on an annual basis.
8.2. Substations require bare ground for the safe operation of high voltage equipment.
Electric Operators monitor substations, switchyards, and other electric facilities on a daily basis and remove invasive weeds and other vegetation as necessary. This may be accomplished by pulling the vegetation, pruning, or spraying with an herbicide such as glyphosate.
8.3. VPU meets or exceeds the minimum industry standard vegetation management practices. For distribution level facilities, VPU meets: (1) Public Resources Code section 4292; (2) Public Resources Code section 4293; (3) GO 95 Rule 35; and (4) the GO 95 Appendix E Guidelines to Rule 35. These standards require significantly increased clearances in the High Fire-Threat District. The recommended time-of- trim guidelines do not establish a mandatory standard, but instead, provide useful guidance to utilities.
GO 95, Rule 35, Table 1
Case Type of Clearance Trolley
Contact,
Feeder and
Span Wires, 0-5kv
Supply
Conductors
and Supply
Cables, 750 -
22,500 Volts
Supply
Conductors
and Supply
Cables, 22.5 - 300 kV
Supply
Conductors
and Supply
Cables, 300 -
550 kV (mm)
13 Radial clearance of
bare line
conductors from
tree branches or
foliage
18 inches 18 inches ¼ Pin
Spacing
½ Pin
Spacing
14 Radial clearance of
bare line
conductors from
vegetation in the
Fire-Threat District
18 inches 48 inches 48 inches 120 inches
Appendix E . . . .
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Guidelines to Rule 35
The radial clearances shown below are recommended minimum clearancesthat should be established, at time of trimming, between the vegetation and the energized conductors and associated live parts where practicable. Reasonable vegetation management practices may make it advantageous for the purposes of public safety or service reliability to obtain greater clearances than those listed below to ensure compliance until the next scheduled maintenance. Each utility may determine and apply additional appropriate clearances beyond clearances listed below, which take into consideration various factors, including: line operating voltage, length of span, line sag, planned maintenance cycles, location of vegetation within the span, species type, experience with particular species, vegetation growth rate and characteristics, vegetation management standards and best practices, local climate, elevation, fire risk, and vegetation trimming requirements that are applicable to State Responsibility Area lands pursuant to Public Resource Code Sections 4102 and 4293.
Voltage of Lines Case 13 Case 14
Radial clearances for any conductor of a line
operating at 2,400 or more volts, but less than
72,000 volts
4 feet 12 feet
Radial clearances for any conductor of a line
operating at 72,000 or more volts, but less than
110,000 volts
6 feet 20 feet
Radial clearances for any conductor of a line
operating at 110,000 or more volts, but less
than 300,000 volts
10 feet 30 feet
Radial clearances for any conductor of a line
operating at 300,000 or more volts
15 feet 30 feet
9. Inspections
VPU meets or exceeds the minimum inspection requirements provided in CPUC GO 165 and CPUC GO 95, Rule 18. Pursuant to these rules, utilities inspect electric facilities in the High Fire-Threat District more frequently than the other areas of its service territory. As described above, VPU currently does not have any overhead powerlines located within, or near the High Fire-Threat District within the CPUC’s Fire-Threat Map but still maintains compliance with the inspection requirements as a best business practice. VPU performs intrusive pole inspections and has a pole replacement priority and schedule program to remove potential pole failure hazards, even though there is no significant native vegetation below VPU’s overhead distribution lines.
VPU staff uses their knowledge of the specific environmental and geographical conditions of VPU’s service territory to determine if any particular areas require more frequent inspections. . . . .
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If VPU staff discovers a facility in need of repair that is owned by an entity other than VPU, VPU will issue a notice of repair to the facility owner and work to ensure that necessary repairs are completed promptly.
In accordance with CPUC GO165, VPU annually reports and publicly posts its inspection data to its website under regulatory reports.
8 Publicly posted information includes the
number of patrols, detailed overhead and underground inspections, and instrusive inspections.
10. De-energization Protocols
10.1. Reclosing Policy
Due to the low wildfire threat in VPU’s service territory, VPU does not disable re-closers due to anticipated wildfires. VPU does not have a formal procedure identified for disabling re-closers. VPU will continue to assess the wildfire threat and will develop a procedure as needed.
10.2. De-energization
Electrical outages can adversely affect electrical system equipment, customer production and equipment, devices vital to public health and safety such as lighting, traffic signals, wells and chlorinators and can cause disruption to critical communication networks.
Due to Vernon’s low wildfire risk profile, VPU is not adopting wildfire specific protocols for de-energizing any portions of its electric distribution system. VPU will re-evaluate the need to pre-emptively shut off power due to fire-threat conditions in future updates to this Wildfire Mitigation Plan.
11.Customer Notification
Procedure
While VPU has a low risk of igniting a wildfire, VPU and its customers may be subject to a wildfire threat to a major shared transmission line(s) that impacts the statewide grid or parts of it- creating a resource shortage for the utilities that rely on the resources the line(s) provides. 8
https://www.cityofvernon.org/government/public-utilities/regulatory-reports . . . .
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VPU proactively communicates to customers and key stakeholders through multiple channels about preparing for potential curtailments, and the power restoration process.
VPU recognizes that many entities and individuals are particularly vulnerable during extended power outages and makes every effort to provide up-to-date information to these populations prior to, during, and after an event.
VPU’s Customer Service Center, Key Accounts staff, social media and CityofVernon.org will provide ongoing and available resources for communication and education for the overall customer base.
Key stakeholders, federal, state, and local elected officials, City and County executive staff and first responders are also contacted via a variety of channels and personnel.
VPU has specific personnel assigned to elected officials and agencies, and to critical customers including water and telecommunications utilities, potentially affected by an outage to a major shared transmission line.
Any communications by VPU during an active emergency, such as wildfire, will be in accordance with California’s Standardized Emergency Management System (SEMS) and will be at the direction of the entity responsible for disseminating information about the emergency.
12. Restoration of Service
Due to Vernon’s low wildfire risk profile, VPU is not adopting wildfire specific protocols for restoration of service after de-energizing its electric distribution system.
General Steps to Restoration of Service are:
Patrol. VPU crews patrol the line to look for vegetation in lines and any obvious damage that may prevent safe energization.
Repair. During patrol, crews look for potential damage to the lines and poles. Where equipment damage is found, additional crews are dispatched with new materials to repair or replace damaged equipment.
Test.Once the lines and poles are safe to operate, crews test the infrastructure by closing the fuse or breaker to re-energize the line segment.
Restore. Power is restored, and the outage communication system provides notification of power restoration to customers. . . . .
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13. Evaluation Metrics
This section provides the metrics used to measure the performance of the Plan and outlined programs.
13.1. Metrics and Assumptions for Measuring Plan
Performance
VPU will track three metrics to measure the performance of this Wildfire Mitigation Plan:
(1) number of fire ignitions; (2) wires down within the service territory; and (3) outage caused by trees.
Metric 1: Fire Ignitions
For purposes of this metric, a Fire Ignition is defined as follows:
• VPU facility was associated with the fire; • The fire was self-propagating and of a material other than electrical and/or communication facilities;
• The resulting fire traveled greater than one linear meter from the ignition point; and • VPU has knowledge that the fire occurred.
In future Wildfire Mitigation Plans, VPU will provide the number of Fire Ignitions that occurred that were less than 5 acres in size. Any fires greater than 5 acres will be individually described.
YEAR Number of Fire Ignitions
2019 0
2020 0
2021 0
2022 0
Metric 2: Wires Down
The second metric is the number of distribution wires downed within VPU’s service territory. (VPU does not own or operate any transmission lines.) For purposes of this metric, a Wires Down event includes any instance where an electric primary distribution conductor falls to the ground, or on to a foreign object. As VPU does not own or operate any transmission lines or own/operate distribution lines in the High Fire-Threat District, . . . .
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reporting of Wires Down is limited to local distribution outside of the High Fire-Threat District.
VPU will not normalize this metric by excluding unusual events, such as severe storms.
Instead, VPU will supplement this metric with a qualitative description of any such unusual events.
YEAR Number of Wires Down
2019 0
2020 0
2021 0
2022 0
Metric 3: Outage Caused by Trees
The third metric is the number of distribution outages caused by trees within VPU’s service territory. (VPU does not own or operate any transmission lines.) For purposes of this metric, a tree=related outage event includes any instance where service on an electric primary distribution circuit is interrupted by contact with a tree or vegetation. As VPU does not own or operate any transmission lines or own/operate distribution lines in the High Fire-Threat District, reporting of tree-related outages is limited to local distribution outside of the High Fire-Threat District.
VPU will not normalize this metric by excluding unusual events, such as severe storms.
Instead, VPU will supplement this metric with a qualitative description of any such unusual events.
YEAR Number of Tree Outages
2019 0
2020 0
2021 1
2022 0
14. Impact of Metrics on Plan
Due to VPU’s extremely-low risk wildfire circumstances, VPU anticipates that there will be relatively limited data gathered through these metrics. However, as the data collection history increases, VPU will be able to identify if any areas of its operations and service . . . .
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territory are disproportionately impacted. VPU will then evaluate potential improvements in future updates to thisPlan including the use of additional metrics.
15. Monitoring and Auditing
the Plan
This Wildfire Mitigation Plan will be reviewed annually and will include an assessment of the Plan programs and performance.Annual updates and triennial comprehensive revisions shall be publicly presented and approved by minute order of the City Council and adopted by resolution.
15.1. Identifying and Correcting Deficiencies in the Plan At any point in time, when deficiencies are identified, the Utilities Operations Manager or his/her delegates are responsible for correcting the deficiencies.
15.2. Monitoring the Effectiveness of Inspections
VPU’s Utilities Operations Manager will be responsible for monitoring and auditing the targets specified in the Plan to confirm that the objectives of the Plan are met.
16. Independent Evaluator
Public Utilities Code section 8387(c) requires VPU to contract with a qualified independent evaluator with experience in assessing the safe operation of electrical infrastructure to review and assess the comprehensiveness of this Wildfire Mitigation Plan. The independent evaluator must issue a report that is posted to the City of Vernon’s website. This report must also be presented to the Vernon City Council at a public meeting.
VPU participated in a public request for proposals, to identify the best qualified independent evaluator to assess the comprehensiveness of VPU’s Wildfire Mitigation Plan. VPU contracted with Dudek & Associates, a qualified independent evaluator with experience in assessing the safe operation of electrical infrastructure. Dudek’s Independent Evaluation is attached in Appendix A of this Plan.
The independent evaluator’s report is posted to the City of Vernon’s website and has been presented to Vernon’s City Council at a noticed public meeting. . . . .
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17. Acronym Glossary
AB (Assembly Bill)
CAISO (California Independent System Operation)
CAL FIRE (California Department of Forestry and Fire Protection) CPUC (California Public Utilities Commission)
CUEA (California Utilities Emergency Association)
ERM (Enterprise Risk Management)
FRAP (Fire Resource and Assessment Program)
GHG (Greenhouse gas)
GIS (Geographic Information System)
GO (General Order)
KV (Kilovolt)
KWH (Kilowatt Hours)
MW (Mega Watts)
O&M (Operations & Maintenance)
EOC (Emergency Operations Centers)
OES (Office of Emergency Services)
PUC (Public Utilities Code)
SB (Senate Bill)
SEMS (Standardized Emergency Management System)
SME (Subject Matter Expert)
T&D (Transmission and Distribution)
WMP (Wildfire Mitigation Plan) . . . .
Item 16 Page 25 of 65
May 31, 2023
, 12255.06
Mrs. Lisa Umeda
Utilities Compliance Administrator
Vernon Public Utilities
City of Vernon
4305 Santa Fe Ave.
Vernon, CA 90058
Subject: Independent Evaluator’s Report of Vernon Public Utilities’ 2023 Wildfire Mitigation Plan 1 Introduction Vernon Public Utilities (VPU) contracted with Dudek to engage in an independent evaluation of its 2023 Wildfire Mitigation Plan (WMP). This independent evaluation report describes the technical review and evaluation of the WMP prepared by the VPU. The WMP requirements are codified in California Public Utilities Code (PUC) Section 8387(b)(2) for local publicly owned electric utilities (POUs). PUC Section 8387(c) requires that an independent evaluator review and assess the comprehensiveness of a POU’s WMP and issue a summary report. The year 2023 is important for POUs because they are required by PUC Section 8387(b)(1) to comprehensively revise their WMPs“at least once every three years.”. The VPU’s last independent evaluator’s report was prepared for the review of the VPU’s 2020 WMP.
Dudek conducted a review of VPU ’s 2023 WMP from May 17 to May 31, 2023. The focus of the evaluation was to determine the comprehensiveness of WMP and ensure it included all elements required under PUC Section 8387(b)(2).
In addition to evaluating the elements required by the PUC, Dudek reviewed the Wildfire Safety Advisory Board’s (WSAB’s) specific guidance for the VPU published in their Guidance Advisory Opinion for the 2023 Wildfire Mitigation Plans of Electric Publicly Owned Utilities and Rural Electrical Cooperatives (WSAB 2022).
This Independent Evaluator’s report contains the following elements: (1) an overview of the VPU , (2) A review of the statutory requirements in PUC Section 8387(b)(2) for local POUs, (3) A review of the specific recommendations published by the WSAB for the VPU 2022 WMP, (4) 2022 wildfire mitigation and prevention accomplishments of the VPU , (5) an overview of the metrics used the VPU ’s WMP, and (6) a comparison of wildfire risk reduction strategies used by the VPU with those used by similar utilities and municipal utility industry standards.
Appendix A
. . . .
Item 16 Page 26 of 65
TO: LISA UMEDA
SUBJECT: INDEPENDENT EVALUATOR’S REPORT OF VERNON PUBLIC UTILITIES 2023 WILDFIRE MITIGATION PLAN 2 An Overview of Vernon Public Utilities Vernon Public Utilities is a municipal utility provider that provides electric service to customers within the city limits of Vernon. The VPU’s service territory covers 5.2 square miles and is located approximately 4 miles southeast of downtown Los Angeles in the heavily urbanized east Los Angeles area. The City and the VPU’s entire service territory is located in the relatively level Los Angeles basin and lacks any hills, canyons, or other topographic features. The City and the VPU’s entire service territory is urban, mostly commercial, and industrial structures, with no areas of natural vegetation or open space. The communities surrounding the VPU’s service territory are also composed of urban, fully developed areas. Vegetation is sparse throughout the VPU’s service territory and is limited to islands of landscaping or street trees widely separated by large areas of non-combustible pavement or development.
The VPU’s asset portfolio consists of distribution lines and generation equipment. The VPU’s lines are primarily aboveground (%80) with some underground (%20). The VPU has 66kV sub-transmission lines but does not have any transmission assets. Southern California Edison (SCE) has a transmission line that runs along the north side of the service territory along the Los Angeles River/canal.
As described above, the City of Vernon and the VPU’s service territory including all facilities, equipment, and service lines are in a highly urban area near downtown area Los Angeles and there is no natural vegetation or open space.
No portion of the VPU’s service territory lies within a high fire threat district nor does any area adjacent to the VPU’s service territory lie within a high fire threat district. Since the city is fully urbanized there is insufficient vegetation to sustain a wildfire and no portion of their service territory is classified as Wildland Urban Interface (WUI)( Radeloff, V.C., 2022). No areas adjacent to the City limits are classified as WUI.
The VPU ’s service territory and the Los Angeles basin experiencesa fire season that lasts from April to November during a typical year. Early fall, September-October, are considered the most critical period due to the combination of Santa Ana winds and low fuel moistures. While weather conditions in the Los Angeles area in the summer and fall may be conducive to wildfire there is a very low risk that the city will experience a wildfire. This is evident in the lack of a recorded wildfire in the VPU’s service territory and adjacent areas since CAL FIRE began recording fire data in the early part of the 20th century. Given that the VPU’s service territory is entirely developed it is unlikely that there will ever be increase in wildfire risk within their service territory. . . . .
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TO: LISA UMEDA
SUBJECT: INDEPENDENT EVALUATOR’S REPORT OF VERNON PUBLIC UTILITIES 2023 WILDFIRE MITIGATION PLAN 3 Summary of Statutory Requirements for Wildfire Mitigation Plans
PUC Section 8387(b)(2) lists the statutory requirements for WMPs. These are the specific elements that the independent evaluator must review to make its determination for this report. The specific elements that must be addressed in VPU ’s WMP are summarized here for reference. ▪ Staff responsibilities ▪ General objectives ▪ Wildfire risk reduction program descriptions ▪ The metrics used to evaluate the WMP’s performance. ▪ How the application of previously identified metrics has informed the WMP. ▪ Protocols for reclosers, de-energization, and public safety power shut-off. ▪ Procedures for community notification and outreach ▪ Vegetation management plans ▪ Electrical equipment and infrastructure inspection plans ▪ Description of wildfire risks and drivers for those risks throughout the service territory, including design, construction, operation, and maintenance of equipment and facilities and topographic and climatological risk factors
▪ Identification of any geographic area in the service territory that is a higher wildfire threat than is identified in a commission fire threat map.
▪ Identification of enterprise-wide safety risk and wildfire-related risks ▪ How the service will be restored after a wildfire ▪ The processes and procedures used to monitor and audit the implementation of the WMP and identify any deficiencies, and the effectiveness of electrical line and equipment inspections. . . . .
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TO: LISA UMEDA
SUBJECT: INDEPENDENT EVALUATOR’S REPORT OF VERNON PUBLIC UTILITIES 2023 WILDFIRE MITIGATION PLAN 4 Review of the Comprehensiveness of the WMP in Meeting Statutory Requirements
Dudek found that VPU ’s WMP meets the statutory requirements of comprehensiveness per PUC Section 8387. The review of the WMP’s elements is summarized relative to the application of the WMP. Dudek’s assessment is in bold text beneath the description of the requirement.
Minimizing Wildfire Risks
PUC Section 8387(a) requires the following: “Each local publicly owned electric utility and electrical cooperative shall construct, maintain, and operate its electrical lines and equipment in a manner that will minimize the risk of wildfire posed by those electrical lines and equipment.” The VPU ’s WMP describes the safety-related measures and the regulatory standards that the VPU utilizes to reduce the risk of its electrical equipment causing wildfires. Dudek has determined that VPU complies with this requirement through the design of its system, its operations, and the implementation of wildfire risk reduction and wildfire response strategies. Dudek also recognizes that the VPU is aware of the inherently low wildfire risk in their territory and has selected wildfire prevention programs appropriate for their equipment and the conditions within their service territory.
Evaluation of WMP Elements
Below is a summary of the WMP elements as required by PUC Section 8387, including restating sections of the WMP where applicable.
8387(b)(2)(A): Responsibilities of Persons Responsible for Executing the Plan.
Section 4.1 of the VPU WMP comprehensively describes staff responsibilities and functions in the implementation of their WMP including which staff positions are responsible for the wildfire prevention programs described in the WMP.
8387(b)(2)(B): Objectives of the Wildfire Mitigation Plan Section 3 of the VPU WMP describes the utility’s WMP three objectives. The objectives are brief but aptly describe the objectives of the VPU’s WMP.
8387(b)(2)(C): Prevention Strategies and Programs
Section 7, 8, and 9 in the VPU’s WMP describe the wildfire prevention programs the VPU utilizes to ensure wildfire risk remains low in their service territory. 8387(b)(2)(D): Metrics and Assumptions for Measuring WMP Performance Section 13.1 contains a description of the metrics used by the WMP. The VPU tracks three metrics; fire ignitions, wires down, and outages caused by trees. . . . .
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TO: LISA UMEDA
SUBJECT: INDEPENDENT EVALUATOR’S REPORT OF VERNON PUBLIC UTILITIES 2023 WILDFIRE MITIGATION PLAN 8387(b)(2)(E): Impact of Previous Metrics on WMP
Section 14 provides a general statement about the impact of previous metrics on the current version the WMP. Section 13 contains metric data collected since the 2020 version of the WMP. It is recommended that part of this section be rewritten since the intent of the statutory requirement is to have the utility state why the metrics in the WMP are useful for describing the effectiveness of the WMP and the prevention strategies described within. The statement “Due to VPU’s extremely-low risk wildfire circumstances, VPU anticipates that there will be relatively limited data gathered through these metrics. However, as the data collection history increases, VPU will be able to identify if any areas of its operations and service territory are disproportionately impacted.“ suggests that these metrics are not useful for the WMP since the events these metrics are tracking are unlikely to occur.
8387(b)(2)(F): Reclosing Protocols
Section 10.1 in the VPU’s WMP describes the utility’s reclosing policy. The VPU utilizes automatic reclosing schemes and does not modify or disable automatic reclosing. Modifying or disabling reclosing schemes is not necessary in the VPU’s service territory due to the lack of continuous vegetation near their electrical equipment. An automatic reclosing scheme does not increase the risk that the VPU’s equipment will start a wildfire.
8387(b)(2)(G): De-energization Notification Procedures
Section 10.2 in the VPU WMP states that the VPU does not have a wildfire specific notification protocol due to the low risk of wildfire in their service territory. While not required (because the VPU does not have a de-energization policy), I recommend briefly adding a description of how the VPU generally notifies customers of outages or other utility related issues since the City does have a system in place i.e., the City’s Emergency Alerts program.
8387(b)(2)(H): Vegetation Management
Section 8 of the VPU’s WMP describes the utility’s vegetation management program. The VPU uses the states GO rules as its guidelines for treatment levels. 8387(b)(2)(I): Inspections
Section 9 of the VPU’s WMP describes the utility’s inspection program. The VPU uses the states GO rules as its guidelines for inspection frequencies and type.
8387(b)(2)(J)(i): Risks and Risk Drivers Associated with Design and Construction Standards Section 5.1 in the VPU’s WMP describes risk drivers related to design, construction, operation, and maintenance. This section identifies that the VPU meets all regulatory requirements related to the design, construction, operation, and maintenance of their electrical equipment. In addition, this section identifies that the due to the conditions within their service territory the VPU does not have the risks/risk drivers associated with design, construction, operation, and maintenance that are present in POU’s with service territories that extend over open space or into remote areas. . . . .
Item 16 Page 30 of 65
TO: LISA UMEDA
SUBJECT: INDEPENDENT EVALUATOR’S REPORT OF VERNON PUBLIC UTILITIES 2023 WILDFIRE MITIGATION PLAN 8387(b)(2)(J)(ii): Risks and Risk Drivers Associated with Topographic and Climatological Risk Factors Section 5.2 in the VPU’s WMP correctly identifies that the VPU’s service territory lacks the conditions to sustain the spread of a wildfire and does not have any identifiable risks or risk drivers associated with topography or climate.
8387(b (2)) (K): Geographical Area of Higher Wildfire Threat Section 7 in the VPU states that the utility has examined the High Fire Threat District maps for the VPU and sees no areas where it needs to be expanded.
8387(b)(2)(L): Enterprise-wide Safety Risks
Section 6 in the VPU’s WMP states “VPU has determined that it is not necessary to describe Enterprise-wide Safety Risks in this Wildfire Mitigation Plan because of the unique characteristics of the service territory and operations of VPU, including lack of wildfire fuel sources, and distance from any designated elevated fire-threat areas.” While it is true that there is very low risk of wildfire within their service territory, the VPU’s WMP should include a description of how the VPU identifies utility wide risk or if the VPU uses the risk assessment process in the City’s LHMP. 8387(b)(2)(M): Restoration of Service
Section 12 of the VPU’s WMP describes the utility’s general process for restoring service. 8387(b)(2)(N)(i): Monitoring and Auditing WMP Implementation, 8387(b)(2)(N)(ii): Identifying and correcting WMP deficiencies, 8387(b)(2)(N)(iii): Monitoring and Auditing the effectiveness of inspections.
Section 15 in the VPU’s WMP describes their monitoring and auditing programs for the WMP. Section
15.1 identifies the utilities process for identifying and correction deficiencies (on an as needed basis).
Section 15.2 states the Utilities Operations Manager evaluates inspection results and determines if the inspection results confirm the inspection results are accurate and measure the effectiveness of the WMP. 5 Wildfire Safety Advisory Board Guidance Advisory Opinions
In November 2022, the WSAB published a report with a description of general recommendations for improving the WMPs for POUs and rural electrical cooperatives. At the end of the report the WSAB provided specific recommendations for each utility that submitted a WMP for review by the board. Dudek reviewed the WSAB’s report, and the section below contains a summary of each recommendation the WSAB had for the VPU ’s 2022 WMP and whether the 2023 WMP has addressed the WSAB’s recommendation (WSAB 2022). The materials published by the WSAB and the recommendations within are for guidance and are not statutory requirements.
In their 2021 WMP the VPU addressed or answered several general questions and recommendations made by the WSAB for WMPs prepared by POUs. It is worth noting that in the WSAB’s 2022 guidance document that the WSAB . . . .
Item 16 Page 31 of 65
TO: LISA UMEDA
SUBJECT: INDEPENDENT EVALUATOR’S REPORT OF VERNON PUBLIC UTILITIES 2023 WILDFIRE MITIGATION PLAN had only one VPU specific recommendation for a change to their WMP. The other two recommendations were related to posting WMP material on the City’s website. The WSAB’s single recommendations for the VPU WMP is: “The WSAB appreciates that Vernon provided tracking results information for their “number of ignitions” metric and “wires down” metric for 2019-2021. The WSAB encourages Vernon to develop performance metrics that aim to provide relevant information about how mitigation activities themselves are progressing (inspections accomplished per goal, etc.).” (Wildfire Safety Advisory Board 2022).
For the 2023 the VPU added a third metric to the WMP, outages caused by trees. Outages caused by trees is an outcome based metric but the addition of the new metric does provide more information to the VPU on the effectiveness of their vegetation management program and presumably will provide useful information about locations or specific tree/vegetation related issues that increase the risk of an outage. Dudek agrees with the WSAB recommendation to consider changing the existing metrics or adding new performance based metrics WMP. It would be more effective to track the accomplishments of the two main wildfire prevention strategies employed by the VPU in their WMP (vegetation management and inspections). . . . .
Item 16 Page 32 of 65
TO: LISA UMEDA
SUBJECT: INDEPENDENT EVALUATOR’S REPORT OF VERNON PUBLIC UTILITIES 2023 WILDFIRE MITIGATION PLAN 6 Vernon Public Utilities 2022 Progress in Implementing Wildfire Mitigation Plan Wildfire Prevention Strategies This section describes the VPU’s accomplishments in 2022 for the wildfire prevention program and strategies described in the WMP.
Vegetation Management ▪ Vegetation/Line Clearance Completed: 304 trees trimmed .
Inspections
1 • Overhead line visual patrols: 49
.
• Overhead lines detailed inspections: 1000. • Substation Inspections: 36 System Hardening • Pole replacement program accomplishments: 107 poles replaced .
7 Wildfire Mitigation Plan Metric Overview
Metrics help POUs determine if their wildfire prevention strategies are effective for reducing the risk of a wildfire ignited by their electrical equipment.
The VPU has adopted three metrics: Fire Ignitions and Wires Down were adopted in the first version of the WMP in 2020 and have been used in the subsequent versions of the WMP. For the 2023 the VPU adopted an additional metric for their WMP, outages caused by trees. The VPU records the three metrics on an event occurrence basis.
For the metrics Fire Ignitions and Wires Down the VPU recorded the zero events from 2019 to 2021. For Outages Caused By Trees, the VPU recorded one event in 2021 and zero events in 2019, 2020, and 2022.
Thesethree metrics are appropriate given the type of assets the VPU has, and that most of their wires (80%) are aboveground. However, because the VPU’s service territory has low wildfire risk performance based metrics would be more useful to the VPU for understanding the effectiveness of their WMP and their wildfire prevention strategies. It is recommended that the VPU replace the Fire Ignitions metric with one or two metrics that track the progress of their wildfire prevention strategies such as the number of circuit miles visually inspected or trees trimmed annually.
As an alternative the Fire Ignitions can be kept but some additional Fire Ignition data should be collected to complement the number of Fire Ignitions. For example, a comparison of the total number of fires the Los Angeles 1 The VPU posts inspection data on the City’s website from 2014 to 2022. . . . .
Item 16 Page 33 of 65
TO: LISA UMEDA
SUBJECT: INDEPENDENT EVALUATOR’S REPORT OF VERNON PUBLIC UTILITIES 2023 WILDFIRE MITIGATION PLAN County Fire Department responds to in the Vernoncity limits to the number of fires attributable to the VPU’s equipment. 8 Comparison of Industry Standards and Similar Utility Wildfire Prevention Strategies
As part of this review of the VPU ’s 2023 WMP, Dudek compared the wildfire prevention strategies described in the WMP to the strategies being implemented by POUs and accepted electrical industry practices for reducing wildfire risk. While City of Vernon shares many similarities with its immediate in terms of wildfire risk (topography, vegetation, and weather) its neighbors are served by SCE or Los Angeles Department of Water and Power, utilities that are very different from the VPU. For this independent evaluator’s report Alameda Municipal Power (AMP) was selected to compare the VPU’s WMP and wildfire prevention strategies to. The AMP is larger than the VPU in terms of service territory size and number of customers, but they share a similar low wildfire risk exposure that comes from being located in urban areas with no portion of their service territory in a high fire threat district, have a very low risk of wildfire due to the lack of continuous flammable vegetation, and have adopted similar wildfire prevention strategies.
8.1 Vegetation Management
Both utilities implement vegetation management programs that meet GO 95 requirements including tree trimming around their poles and wires and surface vegetation management at their substations. Because they have no overhead lines or equipment in the high fire threat districtthe VPU and AMP vegetation management programs are primarily tree trimming programs.
8.2 System Hardening
Pole Replacement Program
The VPU has an ongoing on pole replacement priority and schedule program that replaces on average 106 aging poles each year. The AMP’s WMP does not describe a dedicated pole replacement program, but the AMP replaces pole on an as needed basis when the pole fails an inspection or intrusive testing.
8.3 Situational Awareness
Patrols and Visual Inspections
Both utilities perform inspection cycles in accordance with GO 165. Problems that are identified during inspection are prioritized for correction. Inspection findings are examined to identify trends and recurring problems. Routine ground patrols and visual inspections of overhead lines and equipment are electrical industry standard practices and particularly useful for these two utilities where equipment inspection and vegetation management are the main wildfire prevention strategies. . . . .
Item 16 Page 34 of 65
TO: LISA UMEDA
SUBJECT: INDEPENDENT EVALUATOR’S REPORT OF VERNON PUBLIC UTILITIES 2023 WILDFIRE MITIGATION PLAN 9 Conclusion The VPU has prepared a comprehensive WMP for 2023. The plan meets the statutory requirements described in PUC Section 8387(b)(2) for a POU. In their most recent guidance document, The Wildfire Safety Advisory Board had one recommended revision that applied to the VPU’s WMP which the VPU adopted by adding an additional metric.
The VPU ’s WMP describes a wildfire mitigation program that accurately assesses the risks and risk drivers present in their service territory and is correct in identifying the low risk of wildfire present within the City limits.
Based on the information available in the WMP and information collected in the preparation of this report, the VPU is aware of the wildfire risk present in its service territory, operates and maintains its electrical system in a safe and efficient manner, and takes the necessary steps to reduce the risk that their equipment is the source of fire ignition.
Sincerely,
________________________________
Jeremy Cawn
Fire Protection Planner . . . .
Item 16 Page 35 of 65
TO: LISA UMEDA
SUBJECT: INDEPENDENT EVALUATOR’S REPORT OF VERNON PUBLIC UTILITIES 2023 WILDFIRE MITIGATION PLAN 10 References
Carlson, A.R., Helmers, D.P., Hawbaker, T.J., Mockrin, M.H., and Radeloff, V.C., 2022, Wildland-urban interface maps for the conterminous U.S. based on 125 million building locations: U.S. Geological Survey data release, https://doi.org/10.5066/P94BT6Q7.
CAL FIRE. (2022, October 1). Fire Perimeters through 2021. Retrieved from Fire and Resource Assessment Program: https://frap.fire.ca.gov/mapping/gis-data/
WSAB (California Wildfire Safety Advisory Board). 2022. Guidance Advisory Opinion for the 2023 Wildfire Mitigation Plans of Electric Publicly Owned Utilities and Rural Electric Cooperatives Draft. Office of Energy Infrastructure Safety. October 17, 2022. Sacramento, California. Retrieved from: Wildfire Safety Advisory Board | Office of Energy Infrastructure Safety (ca.gov) . . . .
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0 CITY OF VERNON PUBLIC UTILITIES
4305 S SANTA FE AVE.
VERNON, CALIFORNIA 90058
Version: 34.0
Effective Date: 3/25/20226/20/2023
Wildfire
Mitigation
Plan
. . . .
Item 16 Page 37 of 65
1 Contents
Executive Summary ....................................................................................................................i Wildfire Safety Advisory Board Recommendations .............................................................i
1. Executive Summary...........................................................................................................1
2. Introduction.......................................................................................................................1
2.1. Policy Statement .........................................................................................................2
2.2. Organization of the Wildfire Mitigation Plan.............................................................2
2.3. City of Vernon..............................................................................................................2
2.4. Vernon Public Utilities Profile.....................................................................................3
2.5. Generation and Distribution Facilities........................................................................3
2.6. Wildfire Risk Assessment............................................................................................3
3. Objectives..........................................................................................................................4
4. Roles and Responsibilities ................................................................................................4
4.1. Wildfire Prevention .....................................................................................................4
4.2. Wildfire Response and Recovery................................................................................5
4.3. Standardized Emergency Management System........................................................5
5. Wildfire Risks and Drivers.................................................................................................6
5.1. Design, Construction, Operation, and Maintenance.................................................6
5.2. Topographic and Climatological Risk Factors ............................................................6
6. Enterprise-wide Safety Risks ............................................................................................6
7. Wildfire Preventative Strategies ......................................................................................7
8. Vegetation Management..................................................................................................7
9. Inspections ........................................................................................................................9
10. De-energization Protocols..............................................................................................10
10.1. Reclosing Policy .........................................................................................................10
10.2. De-energization.........................................................................................................10
11. Customer Notification Procedure ..................................................................................10
12. Restoration of Service.....................................................................................................11
13. Evaluation Metrics ..........................................................................................................12
13.1. Metrics and Assumptions for Measuring Plan Performance ..................................12 Metric 1: Fire Ignitions........................................................................................................12 .
Metric 2: Wires Down..................................................................................................... .12 . .
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2 14. Impact of Metrics on Plan ..............................................................................................13
15. Monitoring and Auditing the Plan..................................................................................14
15.1. Identifying and Correcting Deficiencies in the Plan.................................................14
15.2. Monitoring the Effectiveness of Inspections...........................................................14
16. Independent Evaluator...................................................................................................14
17. Acronym Glossary ...........................................................................................................15
APPENDIX
A. Independent Evaluation of Vernon Plan......................................................... 1615
. . . .
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i
Reference Guide Vernon Public Utilities (VPU) is dedicated to providing safe, reliabl e electric services to the
residents and businesses in City of Vernon at competitive prices.
While VPU’s service territory and operations do not include or abut high wildfire threat areasinterface with any wildland or elevated fire-threat areas, VPU remains committed to evaluating hazards that may affect the reliability and safety of the City of Vernon. This WMP describes the activities that VPU is taking to mitigate the threat of power-line ignited wildfires, including its various programs, policies and procedures. This plan will be reviewed and evaluated by its City Council on an annual basis.
Utility Overview and ContextactWildfire Safety Advisory Board Recommendations
The California Wildfire Safety Advisory Board (WSAB) issued the Guidance Advisory Opinion for the 2021 2023 Wildfire Mitigation Plans of Electric Publicly Owned Utilities and Rural Electric Cooperatives (“20212023 WSAB Guidance Advisory Opinion”) on December 15, 2020November 16, 2022. VPU provides this document to the WSAB in order to respond to each of the recommendations included in the 2021 2023 WSAB Guidance Advisory Opinion. POUs VPU will provide a narrative response and/or a cross reference to the location in VPU’s Wildfire Mitigation Plan (WMP) where the topic is addressed. Where the recommendation is not applicable to VPU, the response will provide a brief description supporting this conclusion.
Table 1: Context-Setting Information
Utility Name Vernon Public Utilities (VPU)
Service Territory Size 5.2 square miles
Owned Assets
☐ Transmission ☒Distribution ☒Generation
Number of Customers
Served
2,000 customer accounts
Population Within Service
Territory
150 people
Customer Class Makeup
Number of Accounts Share of Total Load (MWh)
4% Residential;
5% Government;
0% Agricultural;
64% Small/Medium Business,
Commercial;
3% Residential;
5% Government;
0% Agricultural;
64% Small/Medium Business,
. Commercial; . . .
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26% Industrial 28% Industrial
Service Territory
Location/Topography
1 0% Agriculture
0% Barren/Other
0% Conifer Forest
0% Conifer Woodland
0% Desert
0% Hardwood Forest
0% Hardwood Woodland
0% Herbaceous
0% Shrub
100% Urban
0% Water
Service Territory
Wildland Urban Interface
2 (based on total area)
0% Wildland Urban Interface;
0% Wildland Urban Intermix;
Percent of Service
Territory in CPUC High Fire
Threat Districts (based on
total area)
Tier 2: 0%
Tier 3: 0%
Prevailing Wind Directions
& Speeds by Season
The windier part of the year lasts for 6 months, from November to May, with average wind speeds of more than 6.9 miles per hour. The windiest day of the year is December 31, with an average hourly wind speed of 8.6 miles per hour.
The calmer time of year lasts for 6 months, from May to November. The calmest day of the year is August 10, with an average hourly wind speed of
5.3 miles per hour.
The wind is most often from the west for 5 months, from February to July, with a peak percentage of 47% on May 23. The wind is most often from the north for 4 months, from October to February, with a peak percentage of 36% on January 1.
Miles of Owned Lines
Underground and/or
Overhead
Overhead Dist.: 95 miles
Overhead Trans.: 0 miles
Underground Dist.: 24 miles
Underground Trans.: 0 miles
Explanatory Note 1 - Methodology for Measuring “Miles”: measured in line miles
Percent of Owned Lines in
CPUC High Fire Threat
Districts
Overhead Distribution Lines as % of Total Distribution System (Inside and Outside Service Territory)
Tier 2: 0%
Tier 3: 0%
1 This data shall be based on the California Department of Forestry and Fire Protection, California Multi -Source
Vegetation Layer Map, depicting WHR13 Types (Wildlife Habitat Relationship classes grouped into 13 major land cover types) available at: https://www.arcgis.com/home/item.html?id=b7ec5d68d8114b1fb2bfbf4665989eb3. 2 This data shall be based on the definitions and maps maintained by the United States Department of Agriculture, as most recently assembled in The 2010 Wildland-Urban Interface of the Conterminous United States, available at https://www.fs.fed.us/nrs/pubs/rmap/rmap_nrs8.pdf. . . . .
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Overhead Transmission Lines as % of Total Transmission System (Inside and Outside Service Territory)
Tier 2: 0%
Tier 3: 0%
Customers have ever lost
service due to an IOU PSPS
event?
☐ Yes ☒No
Customers have ever been
notified of a potential loss
of service to due to a
forecasted IOU PSPS
event?
☐ Yes ☒No
Has developed protocols
to pre-emptively shut off
electricity in response to
elevated wildfire risks?
☐ Yes ☒No
Has previously pre-
emptively shut off
electricity in response to
elevated wildfire risk?
☐ Yes ☒No
I. Cross Reference to Statutory requirements
WSAB requested that POUs provide a clear roadmap as to where each statutory requirement is addressed within the POU WMP.
Table 2: Cross References to Statutory Requirements
Requirement Statutory Language Location in
WMP
Persons
Responsible
PUC § 8387(b)(2)(A): An accounting of the responsibilities of persons responsible for executing the plan. Section 4
Objectives of
the Plan
PUC § 8387(b)(2)(B): The objectives of the wildfire mitigation plan. Section 3
Preventive
Strategies
PUC § 8387(b)(2)(C): A description of the preventive strategies and programs to be adopted by the local publicly owned
electric utility or electrical cooperative to minimize the risk of its electrical lines and equipment causing catastrophic wildfires, including consideration of dynamic climate change risks.
Section 7
Evaluation
Metrics
PUC § 8387(b)(2)(D): A description of the metrics the local publicly owned electric utility or electrical cooperative plans to use to evaluate the wildfire mitigation plan’s performance and the assumptions that underlie the use of those metrics.
Section 13
Impact of
Metrics
PUC § 8387(b)(2)(E): A discussion of how the application of previously identified metrics to previous wildfire mitigation plan performances has informed the wildfire mitigation plan.
Section 14
. . . .
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Deenergization
Protocols
PUC § 8387(b)(2)(F): Protocols for disabling reclosers and deenergizing portions of the electrical distribution system that consider the associated impacts on public safety, as well as protocols related to mitigating the public safety impacts of those protocols, including impacts on critical first responders and on health and communication infrastructure.
Section 10
Customer
Notification
Procedures
PUC § 8387(b)(2)(G): Appropriate and feasible procedures for notifying a customer who may be impacted by the
deenergizing of electrical lines. The procedures shall consider the need to notify, as a priority, critical first responders, health care facilities, and operators of telecommunications
infrastructure.
Section 11
Vegetation
Management
PUC § 8387(b)(2)(H): Plans for vegetation management. Section 8 Inspections
PUC § 8387(b)(2)(I): Plans for inspections of the local publicly owned electric utility’s or electrical cooperative’s electrical infrastructure.
Section 9
Prioritization of
Wildfire Risks
PUC § 8387(b)(2)(J): A list that identifies, describes, and prioritizes all wildfire risks, and drivers for those risks, throughout the local publicly owned electric utility’s or electrical cooperative’s service territory. The list shall include, but not be limited to, both of the following:
(i) Risks and risk drivers associated with design, construction, operation, and maintenance of the local publicly owned electric utility’s or electrical cooperative’s equipment and facilities. (ii) Particular risks and risk drivers associated with topographic and climatological risk factors throughout the different parts of the local publicly owned electric utility’s or electrical cooperative’s service territory.
Section 5
CPUC Fire
Threat Map
Adjustments
PUC § 8387(b)(2)(K): Identification of any geographic area in the local publicly owned electric utility’s or electrical cooperative’s service territory that is a higher wildfire threat than is identified in a commission fire threat map, and identification of where the commission should expand a high fire threat district based on new information or changes to the environment.
Section 2.3
Section 2.6
Enterprisewide
Risks
PUC § 8387(b)(2)(L): A methodology for identifying and
presenting enterprisewide safety risk and wildfire-related risk. Section 6 Restoration of
Service
PUC § 8387(b)(2)(M): A statement of how the local publicly owned electric utility or electrical cooperative will restore service after a wildfire.
Section 12
Monitor and
Audit
PUC § 8387(b)(2)(N): A description of the processes and procedures the local publicly owned electric utility or electrical cooperative shall use to do all of the following
(i) Monitor and audit the implementation of the wildfire mitigation plan.
Section 15
. . . .
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(ii) Identify any deficiencies in the wildfire mitigation plan or its implementation, and correct those deficiencies.
(iii) Monitor and audit the effectiveness of electrical line and equipment inspections, including inspections
performed by contractors, that are carried out under the plan, other applicable statutes, or commission rules.
Qualified
Independent
Evaluator
PUC § 8387(c): The local publicly owned electric utility or electrical cooperative shall contract with a qualified
independent evaluator with experience in assessing the safe operation of electrical infrastructure to review and assess the comprehensiveness of its wildfire mitigation plan. The
independent evaluator shall issue a report that shall be made available on the Internet Web site of the local publicly owned electric utility or electrical cooperative, and shall present the report at a public meeting of the local publicly owned electric utility’s or electrical cooperative’s governing board.
Section 16
II. WSAB Guidance Advisory Opinion Recommendations
The 2021 WSAB Guidance Advisory Opinion identifies 14 specific recommendations that POUs are requested to address in their 2021 WMPs. As specified in Public Utilities Code § 8387(b)(1), each POU is required to perform a comprehensive revision to the POU’s WMP at least once every three years. Pursuant to this guidance, the POUs will be updating their WMPs based on the direction of their local governing boards within this 3-year cycle.
A. Plan Structure
WSAB Recommendation #1: Provide context-setting information about the POU and provide a simple guide to where the statutory requirements are addressed within the WMP.
POU Response:
See Tables 1 and 2 above.
WSAB Recommendation #2Process for Utility Adoption and Submittal of Annual WMP and Opportunities for Public Comment: Provide a short description of the POU’s public review and approval (if required) for the WMP. This description may also include a brief explanation of the funding mechanisms for wildfire mitigation efforts.
POU Response:
Process for Utility Adoption and Submittal of Annual WMP and Opportunities for Public Comment:
The 2020 Vernon Public Utilities Wildfire Mitigation Plan was presented to Vernon City Council on January 21, 2020. City Council adopted Resolution 2020-02 adopting Vernon Public Utilities 2020 Wildfire Mitigation Plan. VPU is governed by the Vernon City Council. Accordingly, Tthe . . . .
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2021 Vernon Public Utilities Wildfire Mitigation Plan was presented to the Vernon City Council on May 18, 2021, and was adopted in Resolution No. 2021-12. Subsequent annual updates and triennial comprehensive revisions shall be publicly presented and approved by minute order of the City Council. At this time, due to Vernon's low wildfire threat profile, the costs of meeting the state requirements are limited to the staff time required to prepare and annually review the Wildfire Mitigation Plan.
WSAB Recommendation #3: Identify where the POU has posted the most recent Independent Evaluator (IE) Report and if your POU plans to enhance future IE reports, please summarize in what ways.
Description of Where WMP Information Can be Found on Utility Website POU Response:
The Vernon Public Utilities Wildfire Mitigation Plan and the Cindependent evaluator’s report is will be posted to the City of Vernon’s website under regulatory reports 3 and has been presented
to Vernon’s City Council at a noticed public meeting.
WSAB Recommendation #4: Develop, in collaboration with POU industry associations, WMP guidelines for future WMPs, understanding that it may take multiple cycles for POUs to integrate these recommendations into the WMPs.
POU Response:
This document is intended to include, as appropriate, responses to the recommendations in the WSAB’s Guidance Advisory Opinion for the POUs’ 2021 WMP. This document also represents the combined effort of the POU industry associations to further the development of a template to respond to the WSAB’s Guidance Advisory Opinion in a future reporting WMP cycle.
B. Customer Impacts
WSAB Recommendation #5: Describe the potential impact investor-owned utilities (IOU) public safety power shutoff (PSPS) events could have on POU customers and how the POU manages these impacts. For POUs that are also balancing authorities, describe the criteria for wildfire related de-energizations. Responses shall only provide aggregated information that does not provide customer-specific information or other potentially sensitive data.
POU Response:
VPU’s electric system includes generation and distribution facilities that are completely located within VPU’s electric service territory in the LA Basin. VPU does not own or operate any transmission facilities. VPU has two generation facilities that are located within VPU service territory. No overhead distribution lines span over naturally vegetated open space areas. Therefore, there is no potential for electrical equipment igniting a wildfire. The generation and distribution facilities are located entirely within the CAISO balancing area and are connected to the CAISO through five 66kV Southern California 3 https://www.cityofvernon.org/government/public
-utilities/regulatory-reports
. . . .
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Edison (SCE) source lines. Under a double contingency (N-2) situation, where two 66 kV transmission lines are out of service, the VPU electric system reliability will most likely not be compromised with the support of Vernon’s local generation. Thus, it is unlikely that VPU’s customers will be directly impacted by an IOU PSPS.
WSAB Recommendation #6: Describe the utility customer communication plans with respect to wildfires and PSPS, and in particular describe the methods, content and timing used to communicate with the most vulnerable customers, such as Access and Functional Needs (AFN) customers, medical baseline customers, non-English speakers, and those at risk of losing water or telecommunications service.
POU Response:
While VPU has a low risk of igniting a wildfire, VPU and its customer may be subject to a wildfire threat to transmission line(s) that impacts the statewide grid or parts of it, creating a resource shortage.
In such a situation, VPU proactively communicates to customers and key stakeholders through multiple channels about preparing for potential curtailments, and the power restoration process. VPU recognizes that many entities and individuals are particularly vulnerable during extended power outages and makes every effort to provide up-to-date information to these populations prior to, during, and after an event.
VPU’s Customer Service Center, Key Accounts staff, social media and CityofVernon.org will provide ongoing and available resources for communication and education for the overall customer base.
Key stakeholders, federal, state, and local elected officials, City and County executive staff and first responders are also contacted via a variety of channels and personnel.
VPU has specific personnel assigned to elected officials and agencies, and to critical customers including water and telecommunications utilities, potentially affected by an outage to a major shared transmission line.
C. The Grid
WSAB Recommendation #7: Provide details on each POU’s system hardening and grid design programs, including: (1) the goals of the programs and the risk any particular program is designed to mitigate; (2) approach to PSPS mitigation and prevention; and (3) identify any resource shortages.
POU Response:
Due to the unique characteristics of VPU’s service territory and operations including lack of wildfire fuel sources and distance from any designated elevated fire-threat areas, VPU has determined that it is not necessary to describe system hardening and grid design programs in relation to Wildfire Prevention.
. . . .
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WSAB Recommendation #8: Describe annual visual patrols on potentially impacted circuits and the risks the POU is inspecting for. Describe whether and how system inspections lead to system improvements. Describe line patrols before, during, and/or after a critical fire weather event, such as a Red Flag Warning with strong winds, or following a fire that burned in areas where electric facilities are or could have been impacted.
POU Response:
VPU meets or exceeds the minimum inspection requirements provided in CPUC GO 165 and CPUC GO 95, Rule 18. Pursuant to these rules, utilities inspect electric facilities in the High Fire-Threat District more frequently than the other areas of its service territory.
VPU currently does not have any overhead powerlines located within, or near the High Fire-Threat District within the CPUC’s Fire-Threat Map but still maintains compliance with the inspection requirements as a best business practice. VPU performs intrusive pole inspections and has a pole replacement priority and schedule program to remove potential pole failure hazards, even though there is no significant native vegetation below VPU’s overhead distribution lines.
VPU staff uses their knowledge of the specific environmental and geographical conditions of VPU’s service territory to determine if any particular areas require more frequent inspections.
If VPU staff discovers a facility in need of repair that is owned by an entity other than VPU, VPU will issue a notice of repair to the facility owner and work to ensure that necessary repairs are completed promptly.
WSAB Recommendation #9: Describe options considered by POU (including through the joint efforts of the POU associations) to identify previously unidentified risks that could lead to catastrophic wildfires.
POU Response:
The California Municipal Utilities Association (CMUA) will be holding a special meeting of its Wildfire Preparedness, Response, and Recovery Working Group this fall, which will be focused on risk drivers for power-line caused catastrophic wildfires and innovative mitigation options. CMUA plans to invite a broad range of utility staff, state agency staff (including the WSAB), industry experts, and academics to participate in this discussion.
As part of this meeting, the working group will discuss unidentified wildfire risk drivers and mitigation measures that could address these risks. Based on the input provided during this meeting, CMUA will produce a publicly-available, post-meeting report that summarizes the group’s conclusions and recommendations. VPU’s staff will participate in CMUA’s meeting and will discuss any changes that VPU has made to its operations in response to the conclusions and recommendations of the working group in a future WMP.
D. Risk Assessment
WSAB Recommendation #10: Describe the particular wildfire risks associated with system design and construction such as topography and location near the HFTD areas of . . . .
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another utility’s service territory. Describe any G.O. 95 exempt assets and possible updates to G.O. 95 that could facilitate more resilient utility transmission and distribution assets.
POU Response:
VPU’s service area is not within or near any wildland-urban interface zones and more than ten miles from the nearest wildland-urban interface area. Thus, VPU has determined that it is not necessary to describe wildfire risks associated with system design and construction such as topography and location near the HFTD areas of another utility’s service territory.
E. SITUATIONAL AWARENESS TECHNOLOGY
WSAB Recommendation #11: Provide context-setting information about the prevailing wind directions and speeds, differentiated by season, along with average weather conditions by season. Describe how and why situational awareness technology is installed, and where on the system. Describe the decision-making process regarding the installation of situational awareness technology, including constraints such as budgets, availability of equipment, knowledge to effectively deploy, or qualified personnel to install and monitor effectively. Identify any other agencies, utilities, or fire professionals that the data from these devices is shared with.
POU Response:
See Table 1 above for wind information.
VPU does not have any overhead powerlines located within, or near the High Fire-Threat District within HFTD or Fire Threat Zones. Furthermore, VPU’s service area is not within or near any wildland-urban interface zones and more than ten miles from the nearest wild- land urban interface area. Due to these unique characteristics of VPU’s service territory, VPU has not installed meteorological situational awareness technology.
F. VEGETATION MANAGEMENT
WSAB Recommendation #12: Describe treatment plans for all types of vegetation associated with utility infrastructure, from the ground to the sky, which includes vegetation above and below electrical lines.
POU Response:
VPU’s vegetation management program is discussed in Section 8 of VPU’s WMP. Due to the industrial natural of the City of Vernon, there is minimal risk of vegetation igniting a wildfire.
The following provides responses to specific questions included in the WSAB’s 2021 WSAB Guidance Advisory Opinion:
• Describe the reasoning behind each treatment plan and the ecological impact of the treatment options chosen.
. . . .
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POU Response: City of Vernon Urban Forest is composed of approximately 1200 trees, which are maintained and pruned annually by a contracted Urban Forest Management Service Company • Describe how vegetation management in the HFTD or Fire Threat Zones differs from other areas, including within private property and urban landscaping.
POU Response: VPU’s service territory neither contains nor is adjacent to identified fire threat areas. • Describe how the POU tracks new vegetation growth that occurs in areas that has previously been cleared or treated.
POU Response: Substations require bare ground for the safe operator of high voltage equipment. Electric Operators monitor substations, switchyard, and other electric facilities on a daily basis and remove invasive weeds and other vegetation as necessary.
WSAB Recommendation #13: List the qualifications of any experts relied upon, such as scientific experts in ecology, fire ecology, fire behavior, geology, and meteorology. Specify the level of expertise of the POU staff that manages the contractors performing vegetation management.
Describe measures each POU takes to ensure that POU staff and contractors comply with or verify compliance with Cal/OSHA standards on Minimum Approach Distances (MAD).
POU Response:
In 2018, then Vernon Fire Department Fire Chief performed an evaluation of VPU’s electric system in accordance with Senate Bill 1028 section 8387 b. The Fire Chief included California Office of the State Fire Marshal’s “Community at Risk” as well as the Wildfire Hazard Potential developed by the U.S. Forest Service’s Fire Modeling Institute in his considerations. Finally, based on the Fire Chief’s expertise, historical fire data, geographic location and local conditions, the Vernon Fire Department Fire Chief concluded that VPU’s operations do not pose a risk of igniting a fire that could cause any significant or catastrophic wildfire condition.
VPU meets or exceeds the minimum inspection requirements provided in CPUC GO 165 CPUC GO 95, Rule 18, and National Electric Safety Codes. Contractors performing electric infrastructure maintenance are required to adhere to safety rules, regulations, and operating procedures per their services agreement. Pursuant to these rules, utilities and contractors inspect electric facilities in the High Fire-Threat District more frequently than the other areas of its service territory. VPU currently does not have any overhead powerlines located within, or near the High Fire-Threat District within the CPUC’s Fire- Threat Map but still maintains compliance with the inspection requirements as a best business practice. VPU and its contractors perform intrusive pole inspections and maintain a pole replacement priority and schedule program to remove potential pole failure hazards, even though there is no significant native vegetation below VPU’s overhead distribution lines.
VPU staff uses their knowledge of the specific environmental and geographical conditions of VPU’s service territory to determine if any particular areas require more frequent patrols and inspections.
. . . .
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If VPU staff discovers a facility in need of repair that is owned by an entity other than VPU, VPU will issue a notice of repair to the facility owner and work to ensure that necessary repairs are completed promptly.
Finally, VPU contracted with Dudek & Associates, a qualified independent evaluator with experience in assessing the safe operation of electrical infrastructure. Dudek conducted an evaluation of the VPU Wildfire Mitigation Plan (WMP), as required under California Public Utilities Code (CPUC) Section 8387(b).
Dudek conducted an initial review of VPU’s Draft WMP on December 19, 2019 and provided a summary letter for suggested Draft WMP modifications. The focus of the evaluation was to determine whether the Draft WMP addressed all required elements under CPUC Section 8387(b) (2) (included in Attachment A) that were applicable to VPU.
Subsequently, VPU elected to modify its Draft WMP and incorporated Dudek’s recommended modifications to the Plan. The revised WMP was provided to Dudek on December 30, 2019. Dudek reviewed the revised WMP and determined that VPU’s WMP is deemed comprehensive and appropriate for the very low risk fire environment within their service territory. Additionally, VPU’s WMP approach appropriately addresses all applicable elements required under CPUC Section 8387(b) (2).
WSAB Recommendation #14: Describe whether the POU has considered innovative and alternative approaches to vegetation management.
POU Response: Due to the unique characteristics of VPU’s service territory and operations including lack of wildfire fuel sources and distance from any designated elevated fire-threat areas, VPU has not adopted any innovative or alternative approaches to vegetation management.
. . . .
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1. Executive Summary 1.1. The Vernon Public Utilities Wildfire Mitigation Plan meets applicable California Senate Bill 901, Assembly Bill 1054, and Assembly Bill 111 requirements.
1.2. The City of Vernon is an industrial city of 5.2 square miles, adjacent to Downtown Los Angeles. Wildfire ignition risks are low due to the sparsity of vegetation and fuel sources in Vernon’s industrial environment.
1.3. Vernon is located more than 10 miles from the nearest California Public Utilities Commission (CPUC) High Fire-Threat District Elevated risk area.
1.4. Vernon Public Utilities (VPU) does not own or operate transmission, distribution, or generation facilities in CPUC High Fire-Threat District.
1.5. VPU does not own or operate transmission, distribution, or generation facilities in California Department of Forestry and Fire Protection’s (CAL FIRE) Fire and Resource Assessment Program (FRAP) Fire Threat Map’s designated High or Extreme Wildfire Hazard areas.
1.6. VPU’s Wildfire Mitigation Plan includes required program components such as performance metrics, continuous improvement, and responsible parties.
1.7. VPU will make annual Wildfire Mitigation Plan progress updates to the Vernon City Council and the California Wildfire Safety Advisory Board.
2. Introduction Over the last few years, California has seen some of its most devastating and destructive wildfires. Climate Change is recognized as a contributing factor (long hot spells, low moisture, etc.). In response, Senate Bill (SB) 901 authored by Senator Dodd, was enacted in 2018. SB 901 requires every electric utility to prepare a wildfire mitigation plan (WMP) and annually present the plan to its governing body. SB 901 amended Public Utilities Code (PUC) section 8387. Section 8387 generally requires every publicly owned utility to construct, maintain, and operate its electrical facilities to minimize the risk of wildfire posed by those facilities. As further required by Assembly Bill (AB) 1054 enacted in 2019, the WMP shall be submitted to the California Wildfire Safety Advisory Board for review and advisory opinion by July 1, 20203. At least once every three years, the submittal must be a comprehensive revision of the WMP.
This document outlines Vernon Public Utilities’ activities in accordance with these requirements. . . . .
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2.1. Policy Statement
Vernon Public Utilities' overarching goal is to provide safe, reliable, and economic electric service to its local community. In order to meet this goal, VPU constructs, maintains, and operates its electrical lines and equipment in a manner that minimizes the risk of catastrophic wildfire posed by its electrical lines and equipment.
2.2. Organization of the Wildfire Mitigation Plan
This Wildfire Mitigation Plan includes the following elements: • Objectives of the plan; • Roles and responsibilities for carrying out the plan; • Identification of key wildfire risks and risk drivers; • Description of wildfire prevention, mitigation, and response strategies and programs;
• Metrics for evaluating the performance of the plan and identifying areas for improvement; and
• Review and validation of the plan.
2.3. City of Vernon
The City of Vernon is an industrial city
of 5.2 square miles located several
miles to the southeast of Downtown
Los Angeles in Southern California. The
City’s business-friendly environment,
low-cost utilities, and proximity to
ports, trucking and rail transport make
Vernon an ideal location for industrial
uses.
The City of Vernon is located in a
region of Los Angeles County with low
wildfire risk. No part of VPU’s service
territory is located in or near the High
Fire-Threat District, designed in the
California Public Utilities Commission’s
(CPUC) Fire Threat Map. Further, all of
VPU’s service territory is excluded from
the High, Very High, and Extreme
Threat areas of the California Department of Forestry and Fire Protection’s (CAL FIRE) Fire and Resource Assessment Program (FRAP) Fire Threat Map. Based on a review of local . . . .
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conditions and historical fires, the Vernon Fire Department has determined that VPU’s electrical lines and equipment do not pose a significant risk of wildfire.
Despite this low risk, VPU takes appropriate actions to help its region prevent and respond to the increasing risk of wildfires. In its role as a public agency, VPU closely coordinates with other local safety and emergency officials to help protect against fires and respond to emergencies. In its role as a utility, VPU follows all applicable design, construction, operation, and maintenance requirements that reduce safety risks associated with its system. This Wildfire Mitigation Plan describes the safety-related measures that Vernon Public Utilities follows to reduce its risk of causing wildfires.
2.4. Vernon Public Utilities Profile
Formerly known as Vernon Light and Power and Vernon Gas & Electric, the City of Vernon has consolidated all utility services within the VPU. VPU provides electric, water, natural gas, and fiber optic services.
VPU serves about 2,000 mainly commercial and industrial electric customers with electric sales of approximately 1,128 GWh annually, and peak loads of approximately 184 MW in the summer and 174 MW in the winter.
2.5. Generation and Distribution Facilities
VPU’s electric system includes generation and distribution facilities that are completely located within VPU’s electric service territory in the LA Basin. VPU does not own or operate any transmission facilities. VPU has two generation facilities that are located within VPU service territory. Malburg Generating Station (MGS), a 134 MW combined- cycle natural gas-fired plant and two H. Gonzales units, a combined 10 MW natural gas plant. VPU has 119 miles of distribution lines and 27 miles of 66 kV subtransmission lines.
No overhead distribution lines span over naturally vegetated open space areas.
Therefore, there is no potential for electrical equipment igniting a wildfire. The generation and distribution facilities are located entirely within the CAISO balancing area and are connected to the CAISO through the Southern California Edison (SCE) 220-66 kV Laguna Bell Substation. The Vernon load is supplied and supported by five 66 kV source
lines that exit the SCE Laguna Bell 220/66 kV Substation. With the support of Vernon’s local generation, the VPU electric system reliability will most likely not be compromised Uunder a double contingency (N-2) situation, where two 66 kV transmission lines are out of service, the VPU electric system reliability will most likely not be compromised with the support of Vernon’s local generation.
2.6. Wildfire Risk Assessment
In 2018, Vernon Fire Department conducted a risk assessment of wildfires caused by VPU’s overhead electrical lines and equipment, in compliance with Senate Bill 1028 (Hill, . . . .
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2016). VPU provides electric service to the City of Vernon within the greater Los Angeles basin. Specifically, VPU's service area is not within or near any wildland-urban interface zones and more than ten miles from the nearest wildland-urban interface area. The assessment includes information from the US Forest Service’s Fire Modeling Institute, and the CAL FIRE Office of the State Fire Marshal. Also considered were Vernon’s historical fire data, geographical location, and local conditions. Based on this information, the determination was made that VPU’s electric equipment and operations do not pose a risk of igniting a fire that could cause any significant wildfire condition.
3. Objectives The primary objectives of this Wildfire Mitigation Plan are to:
1. Describe VPU’s existing programs, practices, and measures that effectively reduce the probability that VPU’s electric supply system could be the origin or contributing source for the ignition of a wildfire.
To support this goal, VPU regularly evaluates the prudent and cost-effective improvements to its physical assets, operations, and training that can help reduce the risk of equipment-related fires.
2. The secondary objective of this Wildfire Mitigation Plan is to improve the resiliency of the electric grid. As part of the development of this plan, VPU assesses new industry practices and technologies that will reduce the likelihood of an interruption (frequency) in service and improve the restoration (duration) of service.
3. Create a WMP that is consistent withstate law and objectives.
4. Roles and Responsibilities 4.1. Wildfire Prevention
VPU staff that have responsibility for wildfire prevention are:
General Manager: Assumes overall responsibility for VPU’s planning and mitigation activities, including maintaining compliance with state and federal safety and operating requirements.
Assistant General Manager: Responsible for emergency preparedness, emergency response, and coordinating recovery after a fire.
Utilities Operations Manager: Responsible for the reliable operation of VPU’s electric distribution system and safety protocols, including the evaluation and installation of new . . . .
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protective equipment to reduce fire risk. Maintain compliance with federal, state and local fire management personnel to ensure that appropriate preventive measures are in place.
Electric Operations Supervisor: Is primarily responsible for ensuring inspections of electric lines, poles, and equipment, in addition to the performance of operations and maintenance (O&M).
While other individuals, such as linemen, have the responsibility to inspect and report any faulty operations of equipment, the primary responsibility for preventing electrical- ignited fires and coordinating recovery is the Utilities Operations Manager and Assistant General Manager.
4.2. Wildfire Response and Recovery
VPU is a member of the California Utility Emergency Association, which plays a key role in ensuring communications between utilities and with California Office of Emergency Services (CAL-OES) during emergencies. VPU also participates in the American Public Power Association (APPA) Mutual Assistance Agreement, which is a mutual assistance agreement covering municipal utilities across the UnitedStates.
4.3. Standardized Emergency Management System
As a local governmental agency,
4 VPU has planning, communication, and coordination
obligations pursuant to the California Office of Emergency Services’ Standardized Emergency Management System (SEMS) Regulations,
5 adopted in accordance with
Government Code section 8607. The SEMS Regulations specify roles, responsibilities, and structures of communications at five different levels: field response, local government, operational area, regional, and state.
6 Pursuant to this structure, VPU annually
4 As defined in Cal. Gov. Code § 8680.2. 5 19 CCR § 2407. 6 Cal. Gov. Code § 2403(b):
(1) “Field response level” commands emergency response personnel and resources to carry out tactical decisions and activities in direct response to an incident or threat. (2) “Local government level” manages and coordinates the overall emergency response and recovery activities within their jurisdiction.
(3) “Operational area level” manages and/or coordinates information, resources, and priorities among local governments within the operational area and serves as the coordination and communication link between the local government level and the regional level.
(4) “Regional level” manages and coordinates information and resources among operational areas within the mutual aid region designated pursuant to Government Code §8600 and between the operational areas and the state level. This level along with the state level coordinates overall state agency support for emergency response activities. (5) “State level” manages state resources in response to the emergency needs of the other levels, manages and coordinates mutual aid among the mutual aid regions and between the regional level and state level, and serves as the coordination and communication link with the federal disaster response system. . . . .
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coordinates and communicates with the relevant safety agencies as well as other relevant local and state agencies. Pursuant to the SEMS structure, VPU participates in annual training exercises with the Vernon Disaster Council. The Council meets quarterly to discuss emergency management protocols, FEMA and SEMS procedures, and lessons learned from disasters around the world. On an annual basis, the City’s Emergency Operating Center is exercised by the Disaster Council as part of an Emergency Drill.
5. Wildfire Risks and Drivers
Pursuant to Public Utilities Code section 8387(b)(2), VPU has determined that it is not necessary to describeWildfire Risks and Drivers in this Wildfire Mitigation Plan because of the unique characteristics of the service territory and operations of VPU, including lack of wildfire fuel sources, and distance from any designated elevated fire-threat areas.
5.1. Design, Construction, Operation, and Maintenance
Due to the minimal risk of VPU’s electrical supply facilities igniting a wildfire, VPU is not adopting wildfire specific protocols for Wildfire Risks and Drivers Associated with Design, Construction, Operation, and Maintenance. However, VPU meets or exceeds the minimum design and construction requirements provided in CPUC GO 95, which specifies that electric supply systems shall be designed, constructed, and maintained for their intended use with regard given to the conditions under which they are to be operated to enable the furnishing of safe, proper, and adequate service.
5.2. Topographic and Climatological Risk Factors
Due to the minimal risk of VPU’s electrical supply facilities igniting a wildfire, VPU is not adopting wildfire specific protocols for Wildfire Risks and Drivers Associated with Topographic and Climatological Risk Factors.
6. Enterprise-wide Safety Risks
Pursuant to Public Utilities Code section 8387(b)(2), VPU has determined that it is not necessary to describe Enterprise-wide Safety Risks in this Wildfire Mitigation Plan because of the unique characteristics of the service territory and operations of VPU, including lack of wildfire fuel sources, and distance from any designated elevated fire-threat areas. . . . .
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7. Wildfire Preventative
Strategies
Pursuant to Public Utilities Code section 8387(b)(2), VPU has determined that it is not necessary to describe Wildfire Preventative Strategies in this Wildfire Mitigation Plan because of the unique characteristics of the service territory and operations of VPU, including lack of wildfire fuel sources, and distance from any designated elevated fire- threat areas.
High Fire-Threat District
In coordination with the California Municipal Utilities Association, VPU participated in the development of the CPUC’s Fire-Threat Map,
7 which defines a statewide High Fire
-Threat
District (HFTD).
In the map development process, VPU reviewed the proposed boundaries of the High Fire-Threat District and confirmed that, based on local conditions and historical fire data, all of VPU’s service territory was properly excluded.
Design and Construction Standards
VPU’s electric facilities are designed and constructed to meet or exceed the relevant federal, state, or industry standard. VPU treats CPUC General Orders (GO) 95 and 128 as a key industry standard for design and construction standards for overhead and underground electrical facilities. VPU meets or exceeds all standards in GO 95 and GO 128. Additionally, VPU monitors and follows, as appropriate, the National Electric Safety Code.
8. Vegetation Management
Due to the industrial nature of the City of Vernon, there is very little risk of vegetation ignitinga wildfire, or impeding Vernon Public Utilities’ services. VPU’s service territory neither contains nor is adjacent to any wildlands or elevate fire-threat areas and thus, there is no risk of igniting wildfires.
8.1. City of Vernon Urban Forest is comprised of approximately 130061 trees, which are maintained and are pruned annually by a contracted Urban Forest 7 Adopted by CPUC Decision 17
-12-024.
. . . .
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Management Service company. Tree conditions are managed regularly in an asset management system, and routine maintenance occurs on an annual basis.
8.2. Substations require bare ground for the safe operation of high voltage equipment.
Electric Operators monitor substations, switchyards, and other electric facilities on a daily basis and remove invasive weeds and other vegetation as necessary. This may be accomplished by pulling the vegetation, pruning, or spraying with an herbicide such as glyphosate.
8.3. VPU meets or exceeds the minimum industry standard vegetation management practices. For distribution level facilities, VPU meets: (1) Public Resources Code section 4292; (2) Public Resources Code section 4293; (3) GO 95 Rule 35; and (4) the GO 95 Appendix E Guidelines to Rule 35. These standards require significantly increased clearances in the High Fire-Threat District. The recommended time-of- trim guidelines do not establish a mandatory standard, but instead, provide useful guidance to utilities.
GO 95, Rule 35, Table 1
Case Type of Clearance Trolley
Contact,
Feeder and
Span Wires, 0-5kv
Supply
Conductors
and Supply
Cables, 750 -
22,500 Volts
Supply
Conductors
and Supply
Cables, 22.5 - 300 kV
Supply
Conductors
and Supply
Cables, 300 -
550 kV (mm)
13 Radial clearance of
bare line
conductors from
tree branches or
foliage
18 inches 18 inches ¼ Pin
Spacing
½ Pin
Spacing
14 Radial clearance of
bare line
conductors from
vegetation in the
Fire-Threat District
18 inches 48 inches 48 inches 120 inches
Appendix E
. . . .
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Guidelines to Rule 35
The radial clearances shown below are recommended minimum clearancesthat should be established, at time of trimming, between the vegetation and the energized conductors and associated live parts where practicable. Reasonable vegetation management practices may make it advantageous for the purposes of public safety or service reliability to obtain greater clearances than those listed below to ensure compliance until the next scheduled maintenance. Each utility may determine and apply additional appropriate clearances beyond clearances listed below, which take into consideration various factors, including: line operating voltage, length of span, line sag, planned maintenance cycles, location of vegetation within the span, species type, experience with particular species, vegetation growth rate and characteristics, vegetation management standards and best practices, local climate, elevation, fire risk, and vegetation trimming requirements that are applicable to State Responsibility Area lands pursuant to Public Resource Code Sections 4102 and 4293.
Voltage of Lines Case 13 Case 14
Radial clearances for any conductor of a line
operating at 2,400 or more volts, but less than
72,000 volts
4 feet 12 feet
Radial clearances for any conductor of a line
operating at 72,000 or more volts, but less than
110,000 volts
6 feet 20 feet
Radial clearances for any conductor of a line
operating at 110,000 or more volts, but less
than 300,000 volts
10 feet 30 feet
Radial clearances for any conductor of a line
operating at 300,000 or more volts
15 feet 30 feet
9. Inspections
VPU meets or exceeds the minimum inspection requirements provided in CPUC GO 165 and CPUC GO 95, Rule 18. Pursuant to these rules, utilities inspect electric facilities in the High Fire-Threat District more frequently than the other areas of its service territory. As described above, VPU currently does not have any overhead powerlines located within, or near the High Fire-Threat District within the CPUC’s Fire-Threat Map but still maintains compliance with the inspection requirements as a best business practice. VPU performs intrusive pole inspections and has a pole replacement priority and schedule program to remove potential pole failure hazards, even though there is no significant native vegetation below VPU’s overhead distribution lines.
VPU staff uses their knowledge of the specific environmental and geographical conditions of VPU’s service territory to determine if any particular areas require more frequent inspections. . . . .
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If VPU staff discovers a facility in need of repair that is owned by an entity other than VPU, VPU will issue a notice of repair to the facility owner and work to ensure that necessary repairs are completed promptly.
In accordance with CPUC GO165, VPU annually reports and publicly posts its inspection data to its website under regulatory reports.
8 Publicly posted information includes the
number of patrols, detailed overhead and underground inspections, and instrusive inspections.
10. De-energization Protocols
10.1. Reclosing Policy
Due to the low wildfire threat in VPU’s service territory, VPU does not disable re-closers due to anticipated wildfires. VPU does not have a formal procedure identified for disabling re-closers. VPU will continue to assess the wildfire threat and will develop a procedure as needed.
10.2. De-energization
Electrical outages can adversely affect electrical system equipment, customer production and equipment, devices vital to public health and safety such as lighting, traffic signals, wells and chlorinators and can cause disruption to critical communication networks.
Due to Vernon’s low wildfire risk profile, VPU is not adopting wildfire specific protocols for de-energizing any portions of its electric distribution system. VPU will re-evaluate the need to pre-emptively shut off power due to fire-threat conditions in future updates to this Wildfire Mitigation Plan.
11.Customer Notification
Procedure
While VPU has a low risk of igniting a wildfire, VPU and its customers may be subject to a wildfire threat to a major shared transmission line(s) that impacts the statewide grid or parts of it- creating a resource shortage for the utilities that rely on the resources the line(s) provides. 8 https://www.cityofvernon.org/government/public -utilities/regulatory-reports
. . . .
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VPU proactively communicates to customers and key stakeholders through multiple channels about preparing for potential curtailments, and the power restoration process.
VPU recognizes that many entities and individuals are particularly vulnerable during extended power outages and makes every effort to provide up-to-date information to these populations prior to, during, and after an event.
VPU’s Customer Service Center, Key Accounts staff, social media and CityofVernon.org will provide ongoing and available resources for communication and education for the overall customer base.
Key stakeholders, federal, state, and local elected officials, City and County executive staff and first responders are also contacted via a variety of channels and personnel.
VPU has specific personnel assigned to elected officials and agencies, and to critical customers including water and telecommunications utilities, potentially affected by an outage to a major shared transmission line.
Any communications by VPU during an active emergency, such as wildfire, will be in accordance with California’s Standardized Emergency Management System (SEMS) and will be at the direction of the entity responsible for disseminating information about the emergency.
12. Restoration of Service
Due to Vernon’s low wildfire risk profile, VPU is not adopting wildfire specific protocols for restoration of service after de-energizing its electric distribution system.
General Steps to Restoration of Service are:
Patrol. VPU crews patrol the line to look for vegetation in lines and any obvious damage that may prevent safe energization.
Repair. During patrol, crews look for potential damage to the lines and poles. Where equipment damage is found, additional crews are dispatched with new materials to repair or replace damaged equipment.
Test. Once the lines and poles are safe to operate, crews test the infrastructure by closing the fuse or breaker to re-energize the line segment.
Restore. Power is restored, and the outage communication system provides notification of power restoration to customers. . . . .
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13. Evaluation Metrics
This section provides the metrics used to measure the performance of the Plan and outlined programs.
13.1. Metrics and Assumptions for Measuring Plan
Performance
VPU will track two three metrics to measure the performance of this Wildfire Mitigation Plan: (1) number of fire ignitions; and (2) wires down within the service territory; and (3) outage caused by trees.
Metric 1: Fire Ignitions
For purposes of this metric, a Fire Ignition is defined as follows:
• VPU facility was associated with the fire; • The fire was self-propagating and of a material other than electrical and/or communication facilities;
• The resulting fire traveled greater than one linear meter from the ignition point; and • VPU has knowledge that the fire occurred.
In future Wildfire Mitigation Plans, VPU will provide the number of Fire Ignitions that occurred that were less than 5 acres in size. Any fires greater than 5 acres will be individually described.
YEAR Number of Fire Ignitions
2019 0
2020 0
2021 0
2022 0
Metric 2: Wires Down
The second metric is the number of distribution wires downed within VPU’s service territory. (VPU does not own or operate any transmission lines.) For purposes of this metric, a Wires Down event includes any instance where an electric primary distribution conductor falls to the ground, or on to a foreign object. As VPU does not own or operate any transmission lines or own/operate distribution lines in the High Fire-Threat District, . . . .
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reporting of Wires Down is limited to local distribution outside of the High Fire-Threat District.
VPU will not normalize this metric by excluding unusual events, such as severe storms.
Instead, VPU will supplement this metric with a qualitative description of any such unusual events.
YEAR Number of Wires Down
2019 0
2020 0
2021 0
2022 0
Metric 3: Wires DownOutage Caused by Trees
The secondthird metric is the number of distribution wires downed outages caused by trees within VPU’s service territory. (VPU does not own or operate any transmission lines.) For purposes of this metric, a tree=related outageWires Down event includes any instance where service on an electric primary distribution circuit is interrupted by contact with a tree or vegetationline conductor falls to the ground, or on to a foreign object. As VPU does not own or operate any transmission lines or own/operate distribution lines in the High Fire-Threat District, reporting of Wires DownTree Outagestree-related outages is limited to local distribution outside of the High Fire-Threat District.
VPU will not normalize this metric by excluding unusual events, such as severe storms.
Instead, VPU will supplement this metric with a qualitative description of any such unusual events.
YEAR Number of Tree Outages
2019 0
2020 0
2021 10
2022 0
14. Impact of Metrics on Plan
Due to VPU’s extremely-low risk wildfire circumstances, VPU anticipates that there will be relatively limited data gathered through these metrics. However, as the data collection history increases, VPU will be able to identify if any areas of its operations and service . . . .
Item 16 Page 63 of 65
VERNON WILDFIRE MITIGATION PLAN 202
30 Page 14
territory are disproportionately impacted. VPU will then evaluate potential improvements in future updates to thisPlan including the use of additional metrics.
15. Monitoring and Auditing
the Plan
This Wildfire Mitigation Plan will be reviewed annually and will include an assessment of the Plan programs and performance.Annual updates and triennial comprehensive revisions shall be publicly presented and approved by minute order of the City Council and adopted by resolution.
15.1. Identifying and Correcting Deficiencies in the Plan At any point in time, when deficiencies are identified, the Utilities Operations Manager or his/her delegates are responsible for correcting the deficiencies.
15.2. Monitoring the Effectiveness of Inspections
VPU’s Utilities Operations Manager will be responsible for monitoring and auditing the targets specified in the Plan to confirm that the objectives of the Plan are met.
16. Independent Evaluator
Public Utilities Code section 8387(c) requires VPU to contract with a qualified independent evaluator with experience in assessing the safe operation of electrical infrastructure to review and assess the comprehensiveness of this Wildfire Mitigation Plan. The independent evaluator must issue a report that is posted to the City of Vernon’s website. This report must also be presented to the Vernon City Council at a public meeting.
VPU participated in a public request for proposals, to identify the best qualified independent evaluator to assess the comprehensiveness of VPU’s Wildfire Mitigation Plan. VPU contracted with Dudek & Associates, a qualified independent evaluator with experience in assessing the safe operation of electrical infrastructure. Dudek’s Independent Evaluation is attached in Appendix A of this Plan.
The independent evaluator’s report is posted to the City of Vernon’s website and has been presented to Vernon’s City Council at a noticed public meeting. . . . .
Item 16 Page 64 of 65
VERNON WILDFIRE MITIGATION PLAN 202
30 Page 15
17. Acronym Glossary
AB (Assembly Bill)
CAISO (California Independent System Operation)
CAL FIRE (California Department of Forestry and Fire Protection) CPUC (California Public Utilities Commission)
CUEA (California Utilities Emergency Association)
ERM (Enterprise Risk Management)
FRAP (Fire Resource and Assessment Program)
GHG (Greenhouse gas)
GIS (Geographic Information System)
GO (General Order)
KV (Kilovolt)
KWH (Kilowatt Hours)
MW (Mega Watts)
O&M (Operations & Maintenance)
EOC (Emergency Operations Centers)
OES (Office of Emergency Services)
PUC (Public Utilities Code)
SB (Senate Bill)
SEMS (Standardized Emergency Management System)
SME (Subject Matter Expert)
T&D (Transmission and Distribution)
WMP (Wildfire Mitigation Plan) . . . .
Item 16 Page 65 of 65
City Council Agenda Report
Meeting Date: June 20, 2023
From: Scott Williams, Director of Finance
Department: Finance
Submitted by: Javier Valdez, Business and Account Supervisor Subject
Property and Casualty Insurance Placements for Fiscal Year 2023-24 Recommendation
Approve and authorize the City Administrator to execute all related documents for the procurement of necessary annual insurance coverage for Fiscal Year 2023-24, effective July 1, 2023, to June 30, 2024, for a total amount not-to-exceed $4,965,500.
Background
The City retained AON Insurance Services (AON) to evaluate the appropriate insurance coverages and carriers for the upcoming fiscal year. AON worked diligently with staff to identify suitable coverage types, coverage amounts, self-insured retentions (deductibles), and competitive pricing during the annual renewal process. As part of the services provided, AON evaluates the marketplace and solicits quotes from insurance carriers to ensure competitive rates are obtained. Up to 20 insurance carriers were interviewed for certain coverages. Quotes from insurance underwriters from current insurance carriers and potential new carriers were solicited.
The process included providing requested financial and claims information to insurance carriers to help obtain essential coverage at a competitive price and terms. The insurance negotiation and placement process will conclude on or before June 29, 2023. This will allow time to bind the insurance placements before July 1, 2023.
The proposed schedule of coverage and associated estimated premiums for each type of coverage are summarized in the attached FY 2023-24 Insurance Premiums Schedule.
Some of the inflationary factors comparing FY 2022-23 to FY 2023-24 are as follows: • Property liability coverage – A property appraisal study determined that City assets were undervalued. The increased adjustments are now compatible with current market values, resulting in increased insurance premiums.
• Stand-alone law enforcement liability coverage – Increased premiums due to recent costly law enforcement settlements and high-dollar verdicts in California. • Business interruption (BI) coverage – This coverage applies to Malburg Generating Station.
• Excess liability coverage – The most significant factors driving excess liability coverage costs, specifically in California, are automobile and law enforcement liability verdicts, medical inflation, and capacity. The amount of funds carriers can offer to insure dramatically decreased.
Pursuant to Vernon Municipal Code Section 3.32.110 (A)(8), insurance contracts are exempt from the competitive bidding requirements; however, insurance brokers and agents must be . . . .
Item 17 Page 1 of 3
assigned through a competitive selection process. On April 20, 2021, Council approved an agreement with AON to be retained as the City’s insurance broker based on the results of a Request for Proposals for Professional/Casualty Insurance Broker of Record process carried out in February 2021.
Fiscal Impact
The fiscal impact is not-to-exceed $4,965,500. Funds for insurance premiums were included in the upcoming FY 2023-24 General Fund, Finance, Insurance – Property/Crime Account No. 011- 010-130-520035 in the amount of $1,293,140, Electric Fund, Administration, Insurance – Property/Crime Account No. 055-050-580-520035 in the amount of $566,724, and Electric Fund, Malburg Generation Station, Insurance – Property/Crime Account No. 055-050-586-520035 in the amount of $1,662,258, totaling $3,522,122. However, approval of this action would require an additional appropriation of $227,360 in General Fund, Finance, Insurance – Property/Crime Account No. 011-010-130-520035 from General Fund Unassigned Fund Balance, $932,742 in Electric Fund, Malburg Generation Station, Insurance – Property/Crime Account No. 055-050- 586-520035 and $283,276 in Electric Fund, Administration, Insurance – Property/Crime Account No. 055-050-580-520035 from available Electric Fund Balance.
Attachments
1. FY 2023-24 Insurance Premiums Schedule . . . .
Item 17 Page 2 of 3
Fiscal Year 2023-24 Insurance Premiums Schedule
Insurance Type Coverage / DeductibleEstimated Premium
Property - Power Generating $100 Million Limit,
Various Deductibles
$850,000
Property - Residential $7,950,653 Limit,
$2,500 Deductible
$30,000
Property - Municipal $59,614,930 Limit,
$25,000 Deductible
$111,000
Standalone Terrorism $100 Million Property Terrorism,
$5MillionTerrorism Liability,
$5 Million Active Shooter,
$0 Deductible
$58,000
Auto Physical Damage (CE/APP) $10 Million Limit,
$5,000 Deductible
$22,000
Government Crime $1 Million Limit,
$25,000 Deductible
$2,500
Cyber Liability $5 Million Limit,
$100,000 Deductible
$39,000
Premises Pollution/Environmental
Impairment Liability
$5 Million Limit,
$5 Million per claim,
$25,000 Deductible except
$50,000 Deductible (Utility Locs.)
$100,000 Deductible (Natural Gas
Pipeline)
$62,000
1st Excess Liability$5Million Limit,
$2 Million Deductible except
$3 Million Deductible for Law
Enforcement
$350,000
2nd Excess Liability $5 Million Limit excess $5M $280,000 3rd Excess Liability $5 Million Limit excess $10M $224,000 4th Excess Liability $5M Limit excess $15M $179,000
Excess Worker's Compensation $50MillionLimit,
$1 Million Deductible except
$1,500,00
0 Deductible for
Presumptive Losses
$160,000
Special Event GL
$
2Million Limit,
$
1 Million Each Occurrence
$3,000
Malburg Generating Station
Excess Liability $100 Million Limit $595,000
Property Insurance $200 Million Limit $1,850,000
Commercial Property/EQ and FL $50 Million Limit, $150,000 Workers Compensation $50 Million Limit, Inc above
Environmental $5 Million Limit Inc above
Terrorism $200 Million Limit Inc above
Total Amount $4,965,500 . . . .
Item 17 Page 3 of 3
City Council Agenda Report
Meeting Date: June 20, 2023
From: Freddie Agyin, Director of Health and Environmental Control Department: Health and Environmental Control
Submitted by: Veronica Petrosyan, Deputy Director of Health and Environmental Control Subject
Utility Vehicle Purchase
Recommendation
A. Find that the purchase of a utility vehicle for the Health Department is exempt from competitive bidding requirements pursuant to Vernon Municipal Code Section 3.32.070; and B. Approve and authorize the City Administrator to execute a purchase contract directly with an auto dealership that offers the lowest price for a 2023 Ford F-150 Lightning model and has the vehicle currently available in its inventory at a price not-to-exceed $71,000.
Background
The South Coast Air Quality Management District (SCAQMD) Fleet Rule 1191 mandates public fleet operators to procure low-emitting gasoline or alternative-fuel vehicles when adding or replacing vehicles to their vehicle fleet. Vehicles must be replaced with newer lower or zeroemission vehicles such as electric, compressed natural gas (CNG), hybrid, or gasoline vehicles rated LEV or better. In addition to SCAQMD’s Rule 1191, the California Air Resources Board (CARB) is developing an Advanced Clean Fleet regulation which mandates public fleet operators to procure electric vehicles when adding or replacing vehicles in their vehicle fleet beginning in 2024. Fleet electrification is also in alignment with the City’s goal to reduce greenhouse gases and demonstrates the feasibility of newer technology in work settings to the public.
The Department of Health and Environmental Control (DHEC) needs one utility vehicle for emergency response activities. The DHEC conducts emergency response for hazardous materials spills and illicit discharges throughout the city which requires staff to have a vehicle equipped with items for spill containment and site clean-up activities. Given its intended use and in consideration of the SCAQMD and CARB rules noted above, staff has identified the Ford F-150 Lightning electric vehicle as a suitable option.
The DHEC has secured five quotes from various auto dealerships in the region for the Ford F150 Lightning electric vehicle. The quotes received range in price from $65,129 to $87,839. The cost to purchase the lowest priced vehicle is anticipated not to exceed $71,000 (including applicable taxes and fees). If this specific vehicle quoted at $65,129 should no longer available, however, staff would pursue a purchase from an auto dealership with the next lowest price quote received.
Typically, purchases of City fleet vehicles are facilitated through a Sourcewell cooperative buying contract. Over the past couple of years, the City has been unable to secure on a consistent basis electric vehicles through National Fleet Auto Group which is a Sourcewell-based contract. As a result, many of the City’s purchase orders remain open for well over a year. This is mainly due to an overall lack of available new electric vehicle inventory in the market. Since the current fiscal year is coming to a close, the DHEC is seeking to procure the utility vehicle in a timely manner, while funds are available in the departmental allocation for such capital expenditures. . . . .
Item 18 Page 1 of 20
As such, the DHEC is recommending that the Council find it is in the best interest of the City to exempt the vehicle purchase from competitive bidding and authorize the City Administrator to execute a purchase contract with the lowest bidding auto dealership that has the Ford F-150 Lightning model in inventory. Upon approval, the DHEC will engage the dealership(s) to proceed with the purchase of an available vehicle.
Fiscal Impact
The fiscal impact is not-to-exceed $71,000. Sufficient funds for the purchase of the vehicles are available in the General Fund, Health Department, Capital Outlay Account No. 011-020-200- 660000 in Fiscal Year 2022-23.
Attachments
1. Auto Nation Quote
2. Ford of Long Beach Quote
3. Ford of Sunland Quote
4. Ken Grody Ford Quote
5. True Car Quote . . . .
Item 18 Page 2 of 20
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Item 18 Page 19 of 20
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Item 18 Page 20 of 20
City Council Agenda Report
Meeting Date: June 20, 2023
From: Robert Sousa, Chief of Police
Department: Police
Submitted by: Brandon Gray, Captain
Subject
2022 Military Equipment Use Policy Ordinance and Annual Report Recommendation
A. Review and approve the 2022 Military Equipment Annual Report; and B. Renew Ordinance No. 1282 approving the Police Department’s updated military equipment funding, acquisition, and use policy.
Background
Assembly Bill No. 481 (AB 481) was signed by Governor Newsom on September 30, 2021, and became effective on January 1, 2022, adding California Government Code Sections 7070-7075 related to the funding, acquisition, and use of military equipment by local law enforcement agencies. In compliance with AB 481, the Vernon Police Department (Department) developed a military equipment use policy and accompanying equipment inventory. On June 21, 2022, the City Council adopted Ordinance No. 1282, adding Chapter 9.06 to Title 9 (Public Peace and Welfare) to the Vernon Municipal Code and approved the Military Equipment Use Policy (Policy) pursuant to AB 481.
On an annual basis after the adoption of the Policy, AB 481 requires a police agency to publish a military equipment report (Report) on its website outlining the use of the equipment, any complaints or concerns regarding the use of the equipment, results of any internal audits on the use of the equipment, the annual costs for the equipment, the quantity possessed by the agency, and the intention to purchase additional equipment in the following year. In addition, within 30 days of submitting and publicly releasing the Report, a well-publicized community engagement meeting must be held to allow for public comments.
In compliance with the annual requirements set forth in AB 481, the Department completed its 2022 Military Equipment Annual Report. The Policy and Report were posted on the Department’s webpage on May 4, 2023, and are available for public comment at the June 20, 2023 Regular City Council meeting. At this public meeting, the Department will discuss the annual Report and Policy update and provide an opportunity for public comment and questions. A notice of the public presentation was posted on the City’s website and publicized by the Department via agency social media accounts.
AB 481 further requires the City Council, at least annually, to review Ordinance No. 1282 - Military Equipment Use Policy. The City Council may renew or not renew the ordinance, disapprove authorization for equipment where standards have not been met, or require modifications to the military equipment use policy.
Fiscal Impact
There is no fiscal impact associated with this report. . . . .
Item 19 Page 1 of 16
Attachments
1. 2022 Military Equipment Annual Report
2. Military Equipment Use Policy
3. Municipal Code Section 9.06.010 . . . .
Item 19 Page 2 of 16
Vernon Police Department Annual Military Equipment Report 1 Mobile Incident Command Vehicle (MIC): Area E Command Post (custom built Class A) vehicle. A vehicle used as a mobile office to provide a centralized shelter, access to Department computer systems, and restroom facilities during extended events. a) Description, quantity, capabilities, and purchase cost: 2007 Eagle Workhorse (custom built) vehicle, cost: approximately $250,000, quantity: 1.
b) Purpose: To be used based on the specific circumstances of a given critical incident, large event, natural disaster, or community event that is taking place. c)Authorized Use: Only officers trained in the deployment and operations of the MIC are authorized to operate it. Situations in which the MIC is authorized for use would include but not be limited to critical incidents, emergencies, and natural disasters. d) Expected Lifespan: The MIC, approximately 20-year lifespan on chassis and vehicle structure.
Upgrades needed every 3 years to maintain IT systems.
e) Fiscal Impact: The annual maintenance cost is approximately $11,000. The MIC is stored and maintained by the Whittier Police Department for Area E Mutual Aid. The annual cost contributed by the Vernon Police Department (VPD) is $500. f) Training: The driver/operator shall have the appropriate license status from the California Department of Motor Vehicles and receive training in the safe handling of the vehicle. g) Legal and Procedural Rules: It is the policy of the Department to use the MIC only for official law enforcement purposes and in accordance with California State law regarding the operation of motor vehicles.
40 mm Launchers and Rounds: 40 mm Launchers are utilized by department personnel as a less lethal tool to launch impact rounds or to deploy chemical agents. a) Description, quantity, capabilities, and purchase cost:
i. DEFENSE TECHNOLOGY, 40 MM SINGLE SHOT LAUNCHER, cost: approximately $1,000, quantity: 3.
40 mm Single Shot Launcher, isa tactical single shot launcher which will launcha 40 mm less lethal round or deliver chemical agents.
ii. DEFENSE TECHNOLOGY, 40 MM EXACT IMPACT SPONGE, cost: approximately $18, quantity:
62. 40 mm Exact Impact Sponge, isa less lethal 40 mm lightweight plastic and foam projectile fired from a 40 mm launcher.
iii. DEFENSE TECHNOLOGY, 40 MM MARKING ROUND, cost: approximately $28, quantity: 21. . . . .
Item 19 Page 3 of 16
Vernon Police Department Annual Military Equipment Report 2 40 mm Exact Impact Marking Round isa lesslethal 40 mm lightweight plastic and crushable foam projectile fired from a single 40 mm launcher. It delivers a marking agent upon impact. b) Purpose: To limit the escalation of conflict where employment of lethal force is prohibited or undesirable. Situations for use of the less lethal weapon systems may include, but are not limited to: • Self
-destructive, dangerous and/or combative individuals
• Riot control and civil unrest incidents • Potentially vicious animals • Training exercises or approved demonstrations c) Authorized Use: Only assigned operators who have completed the required POST training shall be permitted to deploy the 40 mm or the chemical agents. d) Training: Sworn members utilizing 40 mm less-lethal chemical agents or impact rounds are trained in their use by certified less lethal and chemical agent instructors. e) Expected Lifespan: • 40 mm Single Shot Launcher
- approximately 25 years
• 40 mm ammunition- approximately 5 years
e) Fiscal Impact: • 40 mm Launcher
- estimated annual maintenance at $50 each
• 40 mm Sponge Round- estimated at $2,00 annually
f) Legal and Procedural Rules: Officers will deploy 40 mm impact rounds in compliance with the VPD’s Use of Force and Conducted Energy Device policies; and in compliance with State and Federal law regarding the use of force.
Less Lethal Shotgun: The less lethal shotgun is a 12-gauge shotgun that has been designated by an orange stock to be used to deploy the less lethal 12-gauge drag stabilized bean bag round. a) Description, quantity, capabilities, and purchase cost:
i. REMINGTON 870 LESS LETHAL SHOTGUN, cost: approximately $946, quantity: 20.
The less lethal shotgun is a 12-gauge shotgun that has been designated by an orange stock to be used to deploy the less lethal 12-gauge drag stabilized bean bag round. ii. 12-GAUGE SUPER SOCK BEANBAG ROUND, Model 2581, cost: approximately $7, quantity:
500.
A less lethal 2.4-inch 12-gauge shotgun round firing a ballistic fiber bag filled with 40 grams of lead shot at a velocity of 270-290 feet per second (FPS). . . . .
Item 19 Page 4 of 16
Vernon Police Department Annual Military Equipment Report 3 b) Purpose: To limit the escalation of conflict where employment of lethal force is prohibited or undesirable. Situations for use of less lethal weapon systems may include, but are not limited to:
• Self-destructive, dangerous and/or combative individuals • Riot/crowd control and civil unrest incidents • Circumstances where a tactical advantage can be obtained • Potentially vicious animals • Training exercises or approved demonstrations c) Authorized Use: All officers are trained in the 12 gauge less lethal shotgun as a less lethal option by in-service training.
d) Expected Lifespan: • Less Lethal Shotgun
- approximately 25 years
• Super Sock Round-no listed expiration date
e) Fiscal Impact:
• Less Lethal Shotgun-annual maintenance is approximately $50 for each shotgun • Super Sock Beanbag Round- annual cost for beanbag rounds are $2,000 f)Training: All officers are trained in the 12 gauge less-lethal shotgun as a less-lethal option through in-service training.
g)Legal and Procedural Rules: Officers will utilize the less-lethal shotgun in compliance with the VPD’s Use of Force and Conducted Energy Device policies; and in compliance with State and Federal law regarding the use of force.
Specialized Firearms and Ammunition: Guns that are fired from shoulder level, having a longer, grooved barrel intended to make bullets spin and thereby have greater accuracy over a long distance. a) Description, quantity, capabilities, and purchase cost:
i. Colt AR-15/M4, cost: approximately $2,400, quantity not to exceed: 55.
Patrol Rifle: A rifle that fires a 5.56 mm or .223 caliber cartridge. The Vernon Police Department utilizes an approximate 11.5-inch barrel. The 11.5-inch short-barreled rifle allows a trained officer better control inside of structures, which allows the officer to have greater accuracy than a handgun.
ii. 9 mm Pistol Caliber Carbine (PCC), cost: approximately $1,500, quantity: 2.
A 9 mm PCC is primarily used for training.
. . . .
Item 19 Page 5 of 16
Vernon Police Department Annual Military Equipment Report 4 iii. Ammunition
.223 Caliber/5.56 mm rifle rounds, cost: $757 per 1,000 rounds, quantity: 7,500 rounds; 9 mm Luger, cost: $374 per 1,000 rounds, quantity: 8,500 rounds; The Vernon Police Department utilizes only new, commercially produced ammunition.
Full Metal Jacket bullets are used specifically for range practice which also reduces fouling in the firearm. Duty ammunition is a specially designed hollow-point tip to have controlled expansion to limit over penetration.
Selections of which of the above ammunition to use is dependent on the threat and the environment (to include barriers, weather conditions, uninvolved parties, etc.). b) Purpose: To be used as precision weapons to address a threat with more precision and/or greater distances than a handgun, if present and feasible. c) Authorized Use: Only members that are Department certified are authorized to use a patrol rifle. Prior to using a patrol rifle, officers must be certified by Department range instructors in the operation of the firearm. Additionally, all members that operate any patrol rifle are required to pass a range qualification quarterly. Officers will only use departmental approved duty ammunition.
d) Expected Lifespan: • Colt AR-15/MR
– approximately 25 years
• 9 mm Pistol Caliber Carbine – approximately 25 years
• Ammunition –no expiration
e) Fiscal Impact: • Patrol Rifle
-annual maintenance is approximately $50 for each patrol rifle • Pistol Caliber Carbine -annual maintenance is approximately $50 for each PCC • Ammunition - annual cost of ammunition is approximately $15,000 f) Training: All officers are trained in specialized firearms through in-service training. g)Legal and Procedural Rules: Officers will utilize specialized firearms in compliance with the VPD’s Use of Force and Firearms policies; and in compliance with State and Federal law regarding the use of force.
PepperBall Launcher: A device that discharges irritant projectiles. . . . .
Item 19 Page 6 of 16
Vernon Police Department Annual Military Equipment Report 5 a) Description, quantity, capabilities, and purchase cost:
i. PepperBall Launcher, cost: approximately $1,300, quantity: 3.
The PepperBall Launcher is a compressed-air powered launcher designed to fire less lethal PepperBall projectiles. The PepperBall Launcher is a hopper fed device. ii. PepperBall LIVE PROJECTILE, cost: approximately $2 per projectile, quantity: 1,000.
The PepperBall projectile contains a concentrated amount of PAVA pepper powder, and is designed for direct impact and area saturation, especially in confined, interior spaces. b) Purpose: To limit the escalation of conflict where deployment of lethal force is prohibited or undesirable. Situations for the use of the less-lethal weapon systems may include but are not limited to: • Self
-destructive, dangerous, and/or combative individuals
• Riot/crowd control and civil unrest incidents • Circumstances where a tactical advantage can be obtained • Potentially vicious animals • Training exercises or approved demonstrations c) Authorized Use: Only those officers who have been trained in the use of PepperBall launchers are authorized to use the PepperBall launchers.
d) Training:
Sworn members utilizing PepperBall launchers and projectiles are trained in their use by a POST- certified, less lethal, and chemical agent instructor.
e) Expected Lifespan: • PepperBall Launcher
- approximately 20 years
• PepperBall Live Projectile- approximately 3 years
e) Fiscal Impact: • PepperBall Launcher
-annual maintenance is approximately $50 for each launcher • Live Projectile-annual cost for Live Projectiles are $1,200 f) Legal and Procedural Rules: Officers will utilize the PepperBall Launcher in compliance with the VPD’s Use of Force and Conducted Energy Device policies; and in compliance with State and Federal law regarding the use of force.
. . . .
Item 19 Page 7 of 16
Vernon Police Department Annual Military Equipment Report 6 INCULSIONS PURSUANT TO GOVERNMENT CODE SECTION 7072
Annual Complaints: None
Annual Audit: The VPD conducted an internal audit and determined that there were no violation(s) of the military equipment policy. Maintenance of Military Use Supply Levels : When stocks of military equipment have reached
significantly low levels or have been exhausted, the Department may order up to 50% of the stock in a calendar year without city council approval to maintain essential availability for the Department's needs.
VPD is authorized to acquire additional stock of in the event of an emergency when approved by the Chief of Police (COP) or designee.
. . . .
Item 19 Page 8 of 16
***DRAFT*** Military Equipment - 1
Vernon Police Department
Vernon PD Policy Manual
Military Equipment
707.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting requirements of military equipment (Government Code § 7070; Government Code § 7071; Government Code § 7072).
707.1.1 DEFINITIONS
Definitions related to this policy include (Government Code § 7070):
Exigent Circumstance - A good faith belief by the Police Chief or designee that an emergency involving the danger or imminent threat of death or serious physical injury to any person is occurring, has occurred, or is about to occur.
Governing body – The elected or appointed body that oversees the Police Department.
Military equipment – Includes but is not limited to the following:
• Unmanned, remotely piloted, powered aerial or ground vehicles. • Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. • High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. • Tracked armored vehicles that provide ballistic protection to their occupants. • Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. • Weaponized aircraft, vessels, or vehicles of any kind. • Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld, one-person ram.
• Firearms and ammunition of .50 caliber or greater, excluding standard-issue shotguns and standard-issue shotgun ammunition.
• Specialized firearms and ammunition of less than .50 caliber, including firearms and accessories identified as assault weapons in Penal Code § 30510 and Penal Code § 30515, with the exception of standard-issue firearms.
• Any firearm or firearm accessory that is designed to launch explosive projectiles. • Noise-flash diversionary devices and explosive breaching tools. • Munitions containing tear gas or OC, excluding standard, service-issued handheld pepper spray.
• TASER® Shockwave, microwave weapons, water cannons, and long-range acoustic devices (LRADs).
Policy
707
. . . .
Item 19 Page 9 of 16
***DRAFT*** Military Equipment - 2
Vernon Police Department
Vernon PD Policy Manual
Military Equipment
• Kinetic energy weapons and munitions.
• Any other equipment as determined by a governing body or a state agency to require additional oversight.
707.2 POLICY
It is the policy of the Vernon Police Department (Department) that members of this Department comply with the provisions of Government Code § 7071 with respect to military equipment. 707.3 MILITARY EQUIPMENT COORDINATOR
The Chief of Police should designate a member of this Department to act as the military equipment coordinator. The responsibilities of the military equipment coordinator include but are not limited to:
(a) Acting as liaison to the governing body for matters related to the requirements of this policy.
(b) Identifying department equipment that qualifies as military equipment in the current possession of the Department, or the equipment the Department intends to acquire that requires approval by the governing body.
(c) Conducting an inventory of all military equipment at least annually. (d) Collaborating with any allied agency that may use military equipment within the jurisdiction of Vernon Police Department (Government Code § 7071). (e) Preparing for, scheduling, and coordinating the annual community engagement meeting to include:
1. Publicizing the details of the meeting.
2. Preparing for public questions regarding the Department's funding, acquisition, and use of equipment.
(f) Preparing the annual military equipment report for submission to the Chief of Police and ensuring that the report is made available on the Department website (Government Code § 7072).
(g) Establishing the procedure for a person to register a complaint or concern, or how that person may submit a question about the use of a type of military equipment, and how the Department will respond in a timely manner.
707.4 MILITARY EQUIPMENT INVENTORY
The following constitutes a list of qualifying equipment for the Department:
Mobile Incident Command Vehicle (MIC): Area E Command Post (custom built Class A) vehicle.
A vehicle used as a mobile office to provide a centralized shelter, access to Department computer systems, and restroom facilities during extended events. . . . .
Item 19 Page 10 of 16
***DRAFT*** Military Equipment - 3
Vernon Police Department
Vernon PD Policy Manual
Military Equipment
• Purpose: To be used based on the specific circumstances of a given critical incident, large event, natural disaster, or community event that is taking place. • Authorized Use: Only officers trained in the deployment and operations of the MIC are authorized to operate it. Situations in which the MIC is authorized for use would include but not be limited to critical incidents, emergencies, and natural disasters. 40 mm Launchers and Rounds: 40 mm Launchers are utilized by Department personnel as a less lethal tool to launch impact rounds or to deploy chemical agents. • 40 mm Single Shot Launcher, is a tactical single shot launcher which will launch a 40 mm less lethal round or deliver chemical agents.
• 40 mm Exact Impact Sponge, is a less lethal 40 mm lightweight plastic and foam projectile fired from a 40 mm launcher.
• 40 mm Exact Impact Marking Round is a less lethal 40 mm lightweight plastic and crushable foam projectile fired from a single 40 mm launcher. It delivers a marking agent upon impact.
• Purpose: To limit the escalation of conflict where employment of lethal force is prohibited or undesirable. Situations for use of the less lethal weapon systems may include, but are not limited to:
o Self-destructive, dangerous and/or combative individuals o Riot control and civil unrest incidents
o Potentially vicious animals
o Training exercises or approved demonstrations.
• Authorized Use: Only assigned operators who have completed the required POST training shall be permitted to deploy the 40mm or the chemical agents.
Less Lethal Shotgun: The less lethal shotgun is a 12-gauge shotgun that has been designated by an orange stock to be used to deploy the less lethal 12-gauge drag stabilized bean bag round. • Purpose: To limit the escalation of conflict where employment of lethal force is prohibited or undesirable. Situations for use of the less lethal weapon systems may include, but are not limited to:
o Self-destructive, dangerous and/or combative individuals. o Riot/crowd control and civil unrest incidents.
o Circumstances where a tactical advantage can be obtained. o Potentially vicious animals.
o Training exercises or approved demonstrations.
• Authorized Use: All officers are trained in the 12 gauge less lethal shotgun as a less lethal option by in-service training.
. . . .
Item 19 Page 11 of 16
***DRAFT*** Military Equipment - 4
Vernon Police Department
Vernon PD Policy Manual
Military Equipment
Specialized Firearms and Ammunition:
• Patrol Rifle: A rifle that fires a 5.56 mm or.223 caliber cartridge. The Vernon Police Department utilizes an approximate 11.5-inch barrel. The 11.5-inch short-barreled rifle allows a trained officer better control inside of structures, which allows the officer to have greater accuracy than a handgun.
• 9 mm Pistol Caliber Carbine (PCC): A 9 mm PCC is primarily used for training. • .223 Caliber/5.56MM rifle rounds, 9 mm Luger,.40 Smith and Wesson,.45 Automatic, .38 Caliber, handgun rounds, and double 00 buck: The Vernon Police Department utilizes only new, commercially produced ammunition. Full Metal Jacket bullets are used specifically for range practice which also reduces fouling in the firearm. Duty ammunition is a specially designed hollow-point tip to have controlled expansion to limit over penetration.
• Patrol Rifle Suppressors: A patrol rifle suppressor is designed to reduce the decibel level of the rifle to protect the hearing of the user and anyone near the use of the rifle. • Purpose: To be used as precision weapons to address a threat with more precision and/or greater distances than a handgun, if present and feasible. • Authorized Use: Only members that are Department certified are authorized to use a patrol rifle. Prior to using a patrol rifle, officers must be certified by Department range instructors in the operation of the firearm. Additionally, all members that operate any patrol rifle are required to pass a range qualification quarterly. Officers will only use departmental approved duty ammunition.
PepperBall Launcher: A device that discharges irritant projectiles. • The PepperBall Launcher is a compressed-air powered launcher designed to fire less lethal PepperBall projectiles. The PepperBall launcher is a hopper fed device. • PepperBall Projectile. The PepperBall projectile contains a concentrated amount of PAVA pepper powder, and is designed for direct impact and area saturation, especially in confined, interior spaces.
• Purpose: To limit the escalation of conflict where deployment of lethal force is prohibited or undesirable. Situations for the use of the less lethal weapon systems may include but are not limited to:
o Self-destructive, dangerous, and/or combative individuals. o Riot/crowd control and civil unrest incidents.
o Circumstances where a tactical advantage can be obtained. o Potentially vicious animals.
o Training exercises or approved demonstrations.
• Authorized Use: Only those officers who have been trained in the use of PepperBall launchers are authorized to use the PepperBall launchers. . . . .
Item 19 Page 12 of 16
***DRAFT*** Military Equipment - 5
Vernon Police Department
Vernon PD Policy Manual
Military Equipment
707.5 APPROVAL
The Chief of Police or the authorized designee shall obtain approval from the governing body by way of an ordinance adopting the military equipment policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed military equipment policy is submitted to the governing body and is available on the Department website at least 30 days prior to any public hearing concerning the military equipment at issue (Government Code § 7071). The military equipment policy must be approved by the governing body prior to engaging in any of the following (Government Code § 7071):
(a) Requesting military equipment made available pursuant to 10 USC § 2576a. (b) Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
(c) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
(d) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this department. (e) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body.
(f) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.
(g) Acquiring military equipment through any means not provided above. 707.6 USE IN EXIGENT CIRCUMSTANCES
In exigent circumstances and with the approval of the Chief of Police or his/her designee, the Department may acquire, borrow and/or use Military Equipment that is not included in the Military Equipment Use Policy.
If the Police Department acquires, borrows, and/or uses Military Equipment in an Exigent Circumstance, in accordance with this section, it must take all of the following actions:
• Provide written notice of that acquisition or use to the City Council within 30 days following the commencement of such Exigent Circumstance, unless such information is confidential or privileged under local, state or federal law. • If it is anticipated that the use will continue beyond the Exigent Circumstance, submit a proposed amended Military Equipment Use Policy to the City Council within 90 days following the borrowing, acquisition and/or use, and receive approval, as applicable, from the City Council.
• Include the Military Equipment in the Department's next annual Military Equipment Report.
. . . .
Item 19 Page 13 of 16
***DRAFT*** Military Equipment - 6
Vernon Police Department
Vernon PD Policy Manual
Military Equipment
707.7 COORDINATION WITH OTHER JURISDICTIONS
Military equipment should not be used by any other law enforcement agency or member in this jurisdiction unless the military equipment is approved for use in accordance with this policy.
Military equipment deployed or used by other jurisdictions that are providing mutual aid to this jurisdiction shall comply with their respective military equipment use policies when rendering assistance. Situations may arise where Vernon Police Department may deploy or use military equipment owned by other law enforcement agencies.
If the Department is in another jurisdiction under mutual aid or operational collaboration circumstances, Department members are required to adhere to the City of Vernon's Military Equipment Use Policy and all applicable Department policies and procedures, regardless of operational jurisdiction.
707.8 ANNUAL REPORT
Upon approval of a military equipment policy, the Chief of Police or the authorized designee should submit a military equipment report to the governing body for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072).
The Chief of Police or the authorized designee should also make each annual military equipment report publicly available on the department website for as long as the military equipment is available for use. The report shall include all information required by Government Code § 7072 for the preceding calendar year for each type of military equipment in department inventory. 707.9 COMMUNITY ENGAGEMENT
Within 30 days of submitting and publicly releasing the annual report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the Department should discuss the report and respond to public questions regarding the funding, acquisition, or use of military equipment.
707.10 COMPLIANCE PROCEDURE
The Administration Lieutenant will ensure that all Department members comply with this policy.
The Administrative Lieutenant will conduct an annual audit with the assistance of the Department's Training Division. The Chief of Police or designee will be notified of any policy violations, and, if needed, the violation(s) will be referred to the Professional Standards Bureau and handled in accordance with VPD Policy 1009 (Personnel Complaints).
Any member of the public can register a complaint, question or concern regarding military use equipment by contacting the Vernon Police Department's Administration via email at . . . .
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Vernon Police Department
Vernon PD Policy Manual
Military Equipment
[email protected]. A response to the question or concern shall be completed by the Department in a timely manner. . . . .
Item 19 Page 15 of 16
9.06.010 Military equipment use policy.
A. The military equipment use policy shall govern the use of military equipment by the Vernon Police Department.
B. The policy shall be made publicly available on the Police Department's website for as long as the military equipment is available for use or as otherwise ordained by the City Council.
C. The Police Department shall submit an annual military equipment report to the City Council containing the information required by Government Code Section 7072 and the City Council shall thereafter determine whether each type of military equipment identified therein complied with the standards for approval set forth in Government Code Section 7071(d).
D. The City Council shall, on an annual basis and at a regular meeting thereof, review this policy and vote on whether to renew it pursuant to Government Code Section 7071(e)(2).
E. The definitions set forth in Government Code Section 7070 shall apply to this chapter. Any provision of State law referred to herein shall mean and include any amended or successor provision thereof. (Ord. 1282 s 4,2022)
. . . .
Item 19 Page 16 of 16
City Council Agenda Report
Meeting Date: June 20, 2023
From: Scott Williams, Director of Finance
Department: Finance
Submitted by: John Lau, Accountant
Subject
Warehouse Special Parcel Tax Rate for Fiscal Year 2023-24 Recommendation
A. Adopt Resolution No. 2023-14 determining the Warehouse Special Parcel Tax levied for Fiscal Year (FY) 2023-24 pursuant to Municipal Code Section 3.20.010; and B. Approve and authorize the Director of Finance to execute an Agreement for Billing of Direct Assessments (Warehouse Special Parcel Tax) with the County of Los Angeles AuditorController’s Office, in substantially the same form as submitted, for the collection and distribution of the Warehouse Special Parcel Tax for FY 2023-24.
Background
Ordinance No. 1057 was submitted to the electorate and duly approved at the April 14, 1998 Municipal Election, authorizing a special parcel tax be levied on all parcels improved with a warehouse, truck terminal, freight terminal, and other distribution facilities at $1.00 per 100 square feet of gross land area. On November 16, 1999, the electorate duly approved Ordinance No. 1076 establishing a new maximum tax rate for the warehouse special parcel tax at $20.00 per 100 square feet of gross land area, adjusted annually based upon increases in the Consumer Price Index for All Urban Consumers (CPI-U), All Items Index, Los Angeles-Anaheim-Riverside Area (1982-84=100) (CPI) for the twelve-month period ending March 31 of each year. Proceeds of the warehouse special parcel tax may be expended only on: (i) construction, improvement and maintenance of streets, bridges and other public rights-of-way, including acquisition of land, and; (ii) police and fire protection services. The electorate expanded the use of the proceeds to include police and fire protection services at an election on August 31, 2010, which was adopted and ratified by Resolution No. 2010-133. The provisions for the Warehouse Special Parcel Tax imposed by the aforementioned Ordinances are codified in Vernon Municipal Code (VMC) Section 3.20.010.
The Warehouse Special Parcel Tax (Warehouse Tax) is collected annually for each parcel or part of a parcel in Vernon that is subject to the Warehouse Tax as an Assessment in the Los Angeles County Property Tax Bill. However, the City Council sets the rate of the Warehouse Tax each year at a rate that does not exceed the maximum tax rate for the fiscal year. For FY 2022- 23, Resolution No. 2022-19 set the Warehouse Tax rate at $35.716 per 100 square feet of gross area of land.
FY 2023-24 MAXIMUM WAREHOUSE TAX RATE CALCULATION
Applying the CPI (Attachment 3) in the manner required by Section 3.20.010(d)(2) of the VMC, staff calculated the maximum Warehouse Tax rate for FY 2023-24 to be $38.53 per 100 square feet of gross area of land.
The calculations are as follows:
Multiply the tax rate ($20.00) by a fraction, the numerator of which is the CPI on the adjustment . . . .
Item 20 Page 1 of 17
date and the denominator of which is the CPI for the period ending March 31, 1999.
CPI March 31, 1999 = 165.00
CPI March 31, 2023 = 317.873
$20(317.873/165.0) = $38.530 per 100 square feet of gross area of land or $0.38530 per square foot of gross area of land. The maximum Warehouse Tax rate for FY 2023-24 is an approximate increase of 92.65% over the 1999 rate and approximately 3.65% over the FY 2022-23 maximum rate. For FY 2023-24, staff recommends that City Council impose a rate of $37.020 per 100 square feet of gross area of land, an increase of approximately 3.65% over the previous year’s rate.
Pursuant to VMC Section 3.20.010(j), the tax is collected on the County of Los Angeles Property Tax Bill. An agreement is required by the County of Los Angeles Auditor-Controller's Office for the City of Vernon to use the County's collection services. Pursuant to VMC Section 3.32.110 et seq., competitive bidding and competitive selection are not required because the services are provided by a government entity, and because the entity is the sole service provider. The Agreement for Billing of Direct Assessments (Warehouse Special Parcel Tax) was reviewed and approved as to form by the City Attorney's Office.
Staff recommends that the City Council adopt the resolution setting the Warehouse Tax at the rate of $37.020 per 100 square feet of gross area of land for FY 2023-24 and approve and authorize the Director of Finance to execute an Agreement for Billing of Direct Assessments with the County of Los Angeles Auditor-Controller's Office for the collection and distribution of the Warehouse Special Parcel Tax for FY 2023-24.
Fiscal Impact
Based on the proposed CPI-adjusted rate of $37.020 per 100 square feet of gross area of land, implementing the recommended action would increase the City's Warehouse Tax revenue from approximately $13.3 million to approximately $13.9 million, providing an additional $600,000 for the FY 2023-24 budget.
The County of Los Angeles Auditor-Controller charges $0.25 per assessment per parcel, plus a $50 processing fee for FY 2023-24. Corrections of direct assessments will be charged at a rate of $13 per parcel. Direct Assessment billing charges are deducted from revenues forwarded by the County to the City on the December 20th advanced distribution. The estimated total cost, based upon the parcels subject to the Warehouse Tax is $173.75.
Attachments
1. Resolution No. 2023-14
2. Agreement for Billing of Direct Assessments
3. Bureau of Labor Statistics Data . . . .
Item 20 Page 2 of 17
RESOLUTION NO. 2023-14
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON
DETERMINING THE WAREHOUSE SPECIAL PARCEL TAX LEVIED FOR FISCAL YEAR 2023-2024 PURSUANT TO VERNON MUNICIPAL CODE SECTION 3.20.010
SECTION 1. Recitals.
A.Vernon Municipal Code Section 3.20.010 authorizes a special parcel tax (Tax) on warehouses, truck terminals, freight terminals, and railroad facilities or other distribution facilities to fund: 1) construction, improvement and maintenance of streets, bridges, and other public rights-of-way, including acquisition of land; and 2) police and fire protection services.
B.Vernon Municipal Code Section 3.20.010(E) requires that the City Council determine, for each fiscal year, by ordinance or resolution, the amount of the Tax to be imposed on each parcel subject to the Tax, which shall not exceed the maximum special tax rate established in Section 3.20.010(C) as adjusted by Vernon Municipal Code Section 3.20.010(D) but may be imposed at a lower rate.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS:
SECTION 2. The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct.
SECTION 3. The City Council of the City of Vernon hereby determines the Tax for Fiscal Year 2023-2024 shall be $37.020 per 100 square feet of gross area of land (or $0.37020 per square foot of gross area of land). A list of parcels subject to the Tax, as well as the amount of the Tax to be levied upon each for Fiscal Year 2023-2024, is attached hereto as Exhibit A and is hereby approved.
SECTION 4. The tax shall be collected in the same manner as ad valorem property taxes are collected and shall be subject to the same procedure, sale and lien priority in case of delinquency as is provided by ad valorem taxes.
SECTION 5. The City Clerk, or designee, is hereby directed to transmit a copy of this resolution, together with such other information as may be required for placement of the tax on the County property tax bills, to the Department of Auditor-Controller of the County of Los Angeles.
SECTION 6. The City Administrator, or designee, is hereby authorized to amend the aforesaid list to add any parcel subject to the Tax omitted therefrom, with said Tax calculated at the rate of $37.020 per 100 square feet of gross area of land (or $0.37020 . . . .
Item 20 Page 3 of 17
Resolution No. 2023-14