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Agenda
City of Vernon
Regular City Council Meeting
Tuesday, June 20, 2023, 9:00 AM
City Hall, Council Chamber
4305 Santa Fe Avenue, Vernon, California
Crystal Larios, Mayor
Judith Merlo, Mayor Pro Tem
Melissa Ybarra, Council Member
Leticia Lopez, Council Member
Jesus Rivera, Council Member
The public is encouraged to view the meeting at
https://www.cityofvernon.org/webinar-cc
or by calling (408) 638-0968, Meeting ID 839-6576-6760#. You may address the Council via Zoom or submit comments to [email protected]
with the meeting date and item number in the subject line.
CALL TO ORDER
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FLAG SALUTE
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ROLL CALL
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APPROVAL OF AGENDA
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PUBLIC COMMENT
At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters.
PRESENTATIONS
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1. Fiscal Year (FY) 2022-23 Docket II Scholarship Grants Awarded by Vernon CommUNITY Fund Grant Committee Recommendation:
A. Receive and file the report on grants awarded by the Grant Committee for FY 2022-23 Docket II; and B. Recognize the FY 2022-23 Docket II Scholarship Grant recipients for their outstanding academic performance, personal achievement, community involvement, and leadership.
Agenda Report
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2. Employee Service Pin Awards
Recommendation:
Recognize May 2023 Employee Service Pin Award recipients.
Agenda Report
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3. Recognition of Outgoing City Commission and Committee Members Recommendation:
Recognize outgoing Green Vernon Commissioner Ron Daerr and Vernon Housing Commissioner Steven Spanks for their dedicated service to the City of Vernon.
Agenda Report
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4. City Administrator Report
Recommendation:
Receive presentation on various topics including New Business Welcome, Sweetener Products’ Centennial Anniversary, Exide Update, Legislative Engagement, International Council of Shopping Centers Conference, Special Olympics Law Enforcement Torch Run, Residential Mixed-Use Projects on the Horizon, and Community Events.
Agenda Report
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CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar for individual consideration. Removed items will be considered immediately following the Consent Calendar.
5. Meeting Minutes
Recommendation:
Approve the June 6, 2023 Regular City Council Meeting Minutes.
Agenda Report
1. 20230606 Regular Meeting Minutes
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6. Claims Against the City
Recommendation:
Receive and file the claims submitted by Evelin Meza in the amount of $1,857.15 and Norissa Alberta White-Isaacs in an undetermined amount.
Agenda Report
1. 20230605 Evelin Meza
2. 20230608 Norissa Alberta White-Isaacs
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7. Operating Account Warrant Register
Recommendation:
Approve Operating Account Warrant Register No. 111, for the period of May 21 through June 3, 2023, totaling $5,635,506.35 and consisting of ratification of electronic payments totaling $5,329,469.88 and ratification of the issuance of early checks totaling $306,036.47.
Agenda Report
1. Operating Account Warrant Register No 111
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8. City Payroll Warrant Register
Recommendation:
Approve City Payroll Warrant Register No. 804, for the period of May 1 through May 31, 2023, totaling $2,694,562.67 and consisting of ratification of direct deposits, checks and taxes totaling $1,773,782.97 and ratification of checks and electronic fund transfers (EFT) for payroll related disbursements totaling $920,779.70 paid through operating bank account.
Agenda Report
1. City Payroll Account Warrant Register No 804
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9. Fire Department Activity Report
Recommendation:
Receive and file the April 2023 Fire Department Activity Report.
Agenda Report
1. Fire Department Activity Report - April 2023
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10. Police Department Activity Report
Recommendation:
Receive and file the April 2023 Police Department Activity Report.
Agenda Report
1. Police Department Activity Report - April 2023
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11. Quarterly City Housing Report
Recommendation:
Receive and file the June 2023 Quarterly Housing Report.
Agenda Report
1. June 2023 Quarterly Housing Report
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12. Blanket Purchase Order with The Home Depot
Recommendation:
A. Authorize a Supplemental to Fiscal Year (FY) 2022-2023 Blanket Purchase Order with The Home Depot for a total amount not-to-exceed $30,000; B. Find that the best interests of the City are served by a direct award of a Blanket Purchase Order to The Home Depot, without a competitive selection process pursuant to Vernon Municipal Code Section 3.32.110 (B)(2); and C. Approve the issuance of a Blanket Purchase Order with The Home Depot in an amount not-to-exceed $189,250 to procure supplies for the Public Works Department and Vernon Public Utilities for operational needs and special projects for FY 2023-2024.
Agenda Report
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13. Purchase Order with National Auto Fleet Group
Recommendation:
A. Approve and authorize the issuance of a Purchase Order with National Auto Fleet Group (NAFG) to purchase a Ford F-150 Lightning XLT and a Ford F-150 Lightning Pro for a total amount not-to-exceed $135,440.88; and B. Authorize a contingency amount of ten percent (10%) or $13,544 should the purchase of a comparable vehicle be necessary due to limited vehicle inventory, and grant authority to the City Administrator to issue a Supplemental to the Purchase Order to NAFG for an amount up to the contingency amount.
Agenda Report
1. National Auto Fleet - Quote ID 21773
2. National Auto Fleet - Quote ID 21774
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14. Purchase Contract with Merrimac Energy Group to Procure Fuel Recommendation:
Approve and authorize the issuance of a Purchase Contract with Merrimac Energy Group in an amount not-to-exceed $600,000 to procure fuel for Citywide fleet for Fiscal Year 2023-2024.
Agenda Report
1. City of Ventura - Merrimac
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15. Services Agreement with EN Engineering, LLC
Recommendation:
Approve and authorize the City Administrator to execute a Services Agreement with EN Engineering LLC (EN Engineering), in substantially the same form as submitted, for Natural Gas Operational and Compliance Support Services for a total amount not-to-exceed $185,000, for a one-year term, with an option to extend the Services Agreement up to a three-year term.
Agenda Report
1. Services Agreement - EN Engineering LLC
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16. Vernon Public Utilities 2023 Wildfire Mitigation Plan Recommendation:
A. Find that the proposed action is exempt from the California Environmental Quality Act (CEQA), in accordance with CEQA Guidelines Section 15061(B)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment. This action receives and files an update to the City’s plan for the implementation of preventative strategies and mitigation measures to minimize the risk of wildfires caused by electrical lines and equipment; this action does not authorize any construction activity or any disturbance of an environmental resource, and has no potential for causing a significant effect on the environment; and B. Approve the Vernon Public Utilities 2023 Wildfire Mitigation Plan.
Agenda Report
1. Wildfire Mitigation Plan 2023
2. Wildfire Mitigation Plan 2023 Redline
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17. Property and Casualty Insurance Placements for Fiscal Year 2023-24 Recommendation:
Approve and authorize the City Administrator to execute all related documents for the procurement of necessary annual insurance coverage for Fiscal Year 2023-24, effective July 1, 2023, to June 30, 2024, for a total amount not-to-exceed $4,965,500.
Agenda Report
1. FY 2023-24 Insurance Premiums Schedule
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18. Utility Vehicle Purchase
Recommendation:
A. Find that the purchase of a utility vehicle for the Health Department is exempt from competitive bidding requirements pursuant to Vernon Municipal Code Section 3.32.070; and B. Approve and authorize the City Administrator to execute a purchase contract directly with an auto dealership that offers the lowest price for a 2023 Ford F-150 Lightning model and has the vehicle currently available in its inventory at a price not-to-exceed $71,000.
Agenda Report
1. Auto Nation Quote
2. Ford of Long Beach Quote
3. Ford of Sunland Quote
4. Ken Grody Ford Quote
5. True Car Quote
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NEW BUSINESS
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19. 2022 Military Equipment Use Policy Ordinance and Annual Report Recommendation:
A. Review and approve the 2022 Military Equipment Annual Report; and B.
Renew Ordinance No. 1282 approving the Police Department’s updated military equipment funding, acquisition, and use policy.
Agenda Report
1. 2022 Military Equipment Annual Report
2. Military Equipment Use Policy
3. Municipal Code Section 9.06
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20. Warehouse Special Parcel Tax Rate for Fiscal Year 2023-24 Recommendation:
A. Adopt Resolution No. 2023-14 determining the Warehouse Special Parcel Tax levied for Fiscal Year (FY) 2023-24 pursuant to Municipal Code Section 3.20.010; and B. Approve and authorize the Director of Finance to execute an Agreement for Billing of Direct Assessments (Warehouse Special Parcel Tax) with the County of Los Angeles Auditor-Controller’s Office, in substantially the same form as submitted, for the collection and distribution of the Warehouse Special Parcel Tax for FY 2023-24.
Agenda Report
1. Resolution No. 2023-14
2. Agreement for Billing of Direct Assessments
3. Bureau of Labor Statistics Data
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21. Public Safety Special Parcel Tax Rate for Fiscal Year 2023-24 Recommendation:
A. Adopt Resolution No. 2023-15 determining the Public Safety Special Parcel Tax levied for Fiscal Year (FY) 2023-24, pursuant to Municipal Code Section 3.20.020; and B. Approve and authorize the Director of Finance to execute an Agreement for Billing Direct Assessments with the County of Los Angeles Auditor-Controller’s Office, in substantially the same form as submitted, for the collection and distribution of the Public Safety Special Parcel Tax for FY 2023-24.
Agenda Report
1. Resolution No. 2023-15
2. Agreement for Billing of Direct Assessments
3. Bureau of Labor Statistics Data
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22. Commission and Committee Appointments (Continued from June 6, 2023) Recommendation:
Appoint one environmental representative to the Green Vernon Commission (GVC) (partial term June 20, 2023 to June 30, 2024).
Agenda Report
1. Application
2. Supplemental Qualifications
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ORAL REPORTS
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23. City Administrator Reports on Activities and Other Announcements Combine item's attachments into one PDF and view
24. Council Reports on Activities (including AB 1234), Announcements, or Directives to Staff Combine item's attachments into one PDF and view
CLOSED SESSION
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25. Conference with Legal Counsel – Anticipated Litigation Significant Exposure to Litigation
Government Code Section 54956.9(d)(2)
Number of potential cases: 1
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26. Conference with Legal Counsel – Anticipated Litigation Initiation of Litigation
Government Code Section 54956.9(d)(4)
Number of potential cases: 1
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CLOSED SESSION REPORT
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ADJOURNMENT
On June 15, 2023, the foregoing agenda was posted in accordance with the applicable legal requirements. Regular and Adjourned Regular meeting agendas may be amended up to 72 hours and Special meeting agendas may be amended up to 24 hours in advance of the meeting.
Guide to City Council Proceedings
Meetings
of the City Council are held the first and third Tuesday of each month at 9:00 a.m. and are conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal Code Section 2.04.020).
Copies
of all agenda items and back-up materials are available for review in the City Clerk Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are available for public inspection during regular business hours, Monday through Thursday, 7:00 a.m. to 5:30 p.m. Agenda reports may be reviewed on the City's website at www.cityofvernon.org or copies may be purchased for $0.10 per page.
Disability-related services
are available to enable persons with a disability to participate in this meeting, consistent with the Americans with Disabilities Act (ADA). In compliance with ADA, if you need special assistance, please contact the City Clerk department at [email protected]
or (323) 583-8811 at least 48 hours prior to the meeting to assure arrangements can be made.
The
Public Comment
portion of the agenda is for members of the public to present items, which are not listed on the agenda but are within the subject matter jurisdiction of the City Council. The City Council cannot take action on any item that is not on the agenda but matters raised under Public Comment may be referred to staff or scheduled on a future agenda. Comments are limited to three minutes per speaker unless a different time limit is announced. Speaker slips are available at the entrance to the Council Chamber.
Public Hearings
are legally noticed hearings. For hearings involving zoning matters, the applicant and appellant will be given 15 minutes to present their position to the City Council. Time may be set aside for rebuttal. All other testimony shall follow the rules as set for under Public Comment. If you challenge any City action in court, you may be limited to raising only those issues you or someone else raised during the public hearing, or in written correspondence delivered to the City Clerk at or prior to the public hearing.
Consent Calendar
items may be approved by a single motion. If a Council Member or the public wishes to discuss an item, it may be removed from the calendar for individual consideration. Council Members may indicate a negative or abstaining vote on any individual item by so declaring prior to the vote on the motion to adopt the Consent Calendar. Items excluded from the Consent Calendar will be taken up following action on the Consent Calendar. Public speakers shall follow the guidelines as set forth under Public Comment.
New Business items
are matters appearing before the Council for the first time for formal action. Those wishing to address the Council on New Business items shall follow the guidelines for Public Comment.
Closed Session
allows the Council to discuss specific matters pursuant to the Brown Act, Government Code Section 54956.9.
Based on the advice of the City Attorney, discussion of these matters in open session would prejudice the position of the City. Following Closed Session, the City Attorney will provide an oral report on any reportable matters discussed and actions taken.
At the conclusion of Closed Session, the Council may continue any item listed on the Closed Session agenda to the Open Session agenda for discussion or to take formal action as it deems appropriate.
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