SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND JEMMOTT ROLLINS GROUP, INC. FOR ADMINISTRATIVE SUPPORT SERVICES FOR VERNON COMMUNITY
FUND GRANT ACTIVITIES
COVER PAGE
Contractor: JEMMOTT ROLLINS GROUP, INC.
Responsible Principal of Contractor: Fran Jemmott, Principal Notice Information - Contractor: Jemmott Rollins Group, Inc. 5443 Overdale Drive
Los Angeles, CA 90043
Attn: Fran Jemmott, Principal
Telephone: (213) 509-1032
Notice Information - City: City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Attn: Carlos R. Fandino, Jr., City Administrator
Email: [email protected]
Telephone: (323) 583-8811 ext. 228
Commencement Date: August 15, 2023
Termination Date: August 14, 2026
Consideration: Total not to exceed $198,000 (includes all applicable sales tax); and more particularly
described in Exhibit B
Records Retention Period Three (3) years, pursuant to Section 11.20
SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND JEMMOTT ROLLINS GROUP, INC. FOR ADMINISTRATIVE SUPPORT SERVICES FOR VERNON COMMUNITY
FUND GRANT ACTIVITIES
This Agreement is made between the City of Vernon, a California charter City and California municipal corporation (“City”), and Jemmott Rollins Group, Inc., a California corporation (“Contractor”).
The City and Contractor agree as follows:
1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to perform the services as hereinafter set forth as authorized by the City Council on August 15, 2023.
2.0 SCOPE OF SERVICES.
2.1 Contractor shall perform all work necessary to complete the services set forth in the City’s Request for Proposals issued on or about July 19, 2023, and titled Administrative Support Services for Vernon CommUNITY Fund Grant Activities, and Contractor's proposal to the City ("Proposal") dated August 2, 2023, Exhibit “A”, a copy which is attached to and incorporated into this Agreement by reference.
2.2 All services shall be performed to the satisfaction of City.
2.3 All services shall be performed in a competent, professional, and satisfactory manner in accordance with the prevailing industry standards for such services.
3.0 PERSONNEL.
3.1 Contractor represents that it employs, or will employ, at its own expense, all personnel required to perform the services under this Agreement.
3.2 Contractor shall not subcontract any services to be performed by it under this Agreement without prior written approval of City.
3.3 All of the services required hereunder will be performed by Contractor or by City approved subcontractors. Contractor, and all personnel engaged in the work, shall be fully qualified and authorized or permitted under State and local law to perform such services and shall be subject to approval by the City.
4.0 TERM. The term of this Agreement shall commence on August 15, 2023, and it shall continue until August 14, 2026, unless terminated at an earlier date pursuant to the provisions thereof.
5.0 COMPENSATION AND FEES.
5.1 Contractor has established rates for the City of Vernon which are comparable to and do not exceed the best rates offered to other governmental entities in and around Los Angeles County for the same services. For satisfactory and timely performance of the
services, the City will pay Contractor in accordance with the payment schedule set forth in Exhibit “B” attached hereto and incorporated herein by reference.
5.2 Contractor's grand total compensation for the entire term of this Agreement, shall not exceed $198,000 without the prior authorization of the City, as appropriate, and written amendment of this Agreement.
5.3 Contractor shall, at its sole cost and expense, furnish all necessary and incidental labor, material, supplies, facilities, equipment, and transportation which may be required for furnishing services pursuant to this Agreement. Materials shall be of the highest quality. The above Agreement fee shall include all staff time and all clerical, administrative, overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related costs and expenses.
5.4 City shall reimburse Contractor only for those costs or expenses specifically approved in this Agreement, or specifically approved in writing in advance by City. Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Contractor:
5.4.1 The actual costs of subcontractors for performance of any of the services that Contractor agrees to render pursuant to this Agreement, which have been approved in advance by City and awarded in accordance with this Agreement.
5.4.2 Approved reproduction charges.
5.4.3 Actual costs and/or other costs and/or payments specifically authorized in advance in writing and incurred by Contractor in the performance of this Agreement.
5.5 Contractor shall not receive any compensation for extra work performed without the prior written authorization of City. As used herein, “extra work” means any work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Compensation for any authorized extra work shall be paid in accordance with the payment schedule as set forth in Exhibit “B,” if the extra work has been approved by the City.
5.6 Licenses, Permits, Fees, and Assessments. Contractor shall obtain, at Contractor’s sole cost and expense, such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and which arise from or are necessary for the performance of the Services by this Agreement.
6.0 PAYMENT.
6.1 As scheduled services are completed, Contractor shall submit to the City an invoice for the services completed, authorized expenses, and authorized extra work actually performed or incurred according to said schedule.
6.2 Each such invoice shall state the basis for the amount invoiced, including a detailed description of the services completed, the number of hours spent, reimbursable expenses incurred and any extra work performed.
6.3 Contractor shall also submit a progress report with each invoice that describes in reasonable detail the services and the extra work, if any, performed in the immediately preceding calendar month.
6.4 Contractor understands and agrees that invoices which lack sufficient detail to measure performance will be returned and not processed for payment.
6.5 City will pay Contractor the amount invoiced within thirty (30) days after the City approves the invoice.
6.6 Payment of such invoices shall be payment in full for all services, authorized costs, and authorized extra work covered by that invoice.
7.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be reasonably necessary for Contractor to perform its services; and will give any required decisions as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's services.
8.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, consultants, and other staff at all reasonable times.
9.0 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials, employees and agents against, and will hold and save each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities (herein “claims or liabilities”), including but not limited to professional negligence, that may be asserted or claimed by any person, firm or entity arising out of or in connection with the work, operations or activities of Contractor, its agents, employees, subcontractors, or invitees, provided for herein, or arising from the acts or omissions of Contractor hereunder, or arising from Contractor’s performance of or failure to perform any term, provision, covenant or condition of this Agreement, except to the extent such claims or liabilities arise from the gross negligence or willful misconduct of City, its officers, elected officials, agents or employees.
10.0 INSURANCE. Contractor shall, at its own expense, procure and maintain policies of insurance of the types and in the amounts set forth below, for the duration of the Agreement, including any extensions thereto. The policies shall state that they afford primary coverage. i. Automobile Liability with minimum limits of at least $1,000,000 combined single limit, including owned, hired, and non-owned liability coverage. ii. Contractor agrees to subrogate automobile liability resulting from performance under this Agreement by agreeing to defend, indemnify and hold harmless, the City, and its respective employees, agents, and City Council from and against all claims, liabilities, suits, losses, damages, injuries and expenses, including all costs and reasonable attorney’s fees (“Claims”), which are attributable to any act or omission by the City under the performance of the services. The city of Vernon, its directors, commissioners, officers, employees, agents, and volunteers must be endorsed on the policy as additional insureds and under the Contractors’ policy shall be primary and non-contributory and will not seek contribution from the City’s insurance or self-insurance.
iii. General Liability with minimum limits of at least $1,000,000 per occurrence and $2,000,000 aggregate written on an Insurance Services Office (ISO) Comprehensive General Liability "occurrence" form or its equivalent for coverage on an occurrence basis.
Premises/Operations and Personal Injury coverage is required. The City of Vernon, its directors, commissioners, officers, employees, agents, and volunteers must be endorsed on the policy as additional insureds as respects liability arising out of the Contractor's performance of this Agreement. The additional insured coverage under the Contractor’s policy shall be primary and non-contributory and will not seek contribution from the City’s insurance or self-insurance. (1) If Contractor employs other contractors as part of the services rendered, Contractor's Protective Coverage is required. Contractor may include all subcontractors as insureds under its own policy or shall furnish separate insurance for each subcontractor, meeting the requirements set forth herein. (2) Contractor agrees to subrogate General Liability resulting from performance under this Agreement by agreeing to defend, indemnify and hold harmless, the City, and its respective employees, agents, and City Council from and against all claims, liabilities, suits, losses, damages, injuries and expenses, including all costs and reasonable attorney’s fees (“Claims”), which are attributable to any act or omission by the City under the performance of the services.
iv. Professional Errors and Omissions coverage in a sum of at least $2,000,000, where
such risk is applicable. Applicable aggregates must be identified and claims history provided to determine amounts remaining under the aggregate. Contractor shall maintain such coverage for at least one (1) year after the termination of this Agreement. v. Contractor shall comply with the applicable sections of the California Labor Code concerning workers' compensation for injuries on the job. In addition, Contractor shall require each subcontractor to similarly maintain workers’ compensation insurance in accordance with the laws for California for all of the subcontractor’s employees. Compliance is accomplished in one of the following manners:
(1) Provide copy of permissive self-insurance certificate approved by the State of California; or
(2) Secure and maintain in force a policy of workers' compensation insurance with statutory limits and Employer's Liability Insurance with a minimal limit of $1,000,000 per accident. The policy shall be endorsed to waive all rights of subrogation against City, its directors, commissioners, officers, employees, and volunteers for losses arising from performance of this Agreement; or (3) Provide a "waiver" form certifying that no employees subject to the Labor Code's Workers' Compensation provision will be used in performance of this Agreement.
vi. Each insurance policy included in this clause shall be endorsed to state that coverage shall not be cancelled except after thirty (30) days' prior written notice to City. vii. Insurance shall be placed with insurers with a Best's rating of no less than A-VIII. viii. Prior to commencement of performance, Contractor shall furnish City with a certificate of insurance for each policy. Each certificate is to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by City.
City may require complete, certified copies of any or all policies at any time. ix. Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify City and cease all performance under this Agreement until further directed by the City. In the absence of satisfactory insurance coverage, City may, at its option: (a) procure insurance with collection rights for premiums, attorney's fees and costs against Contractor by way of set-off or recoupment from sums due to Contractor, at City's option; (b) immediately terminate this Agreement and seek damages from the Agreement resulting from said breach; or (c) self-insure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorney's fees and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due to Contractor.
11.0 GENERAL TERMS AND CONDITIONS.
11.1 INDEPENDENT CONTRACTOR.
11.1.1 It is understood that in the performance of the services herein provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer or employee of City and shall furnish such services in its own manner and method except as required by this Agreement, or any applicable statute, rule, or regulation. Further, Contractor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. City assumes no liability for Contractor’s actions and performance, nor assumes responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its employees, subcontractors and independent contractors, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.
11.1.2 Contractor acknowledges that Contractor and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of the City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits.
11.2 CONTRACTOR NOT AGENT. Except as the City may authorize in writing, Contractor and its subcontractors shall have no authority, express or implied, to act on behalf of or bind the City in any capacity whatsoever as agents or otherwise.
11.3 OWNERSHIP OF WORK. All documents and materials furnished by the City to Contractor shall remain the property of the City and shall be returned to the City upon termination of this Agreement. All reports, drawings, plans, specifications, computer tapes, floppy disks and printouts, studies, memoranda, computation sheets, and other documents prepared by Contractor in furtherance of the work shall be the sole property of City and shall be delivered to City whenever requested at no additional cost to the City. Contractor shall keep such documents and materials on file and available for audit by the City for at least three (3) years after completion or earlier termination of this Agreement. Contractor may make duplicate copies of such materials and documents for its own files or for such other purposes as may be authorized in writing by the City.
11.4 CORRECTION OF WORK. Contractor shall promptly correct any defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without additional cost to the City. The performance or acceptance of services furnished by Contractor shall not relieve the Contractor from the obligation to correct subsequently discovered defects, inaccuracy, or incompleteness.
11.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation as may be required by the City, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings, estimates and other Contractor professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.
11.6 WAIVER. The City's waiver of any term, condition, breach, or default of this Agreement shall not be considered to be a waiver of any other term, condition, default or breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and executed by a duly authorized representative of the party against whom enforcement of a waiver is sought.
11.7 SUCCESSORS. This Agreement shall inure to the benefit of, and shall be binding upon, the parties hereto and their respective heirs, successors, and/or assigns.
11.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Agreement or any rights hereunder without the prior written consent of the City and approval by the City Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or transfer shall be null and void and shall constitute a material breach by the Contractor of its obligations under this Agreement. No assignment shall release the original parties from their obligations or otherwise constitute a novation.
11.9 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal, State, County and City laws, ordinances, rules and regulations, which are, as amended from time to time, incorporated herein and applicable to the performance hereof. Violation of any law material to performance of this Agreement shall entitle the City to terminate the Agreement and otherwise pursue its remedies. Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and regulations Contractor shall be solely responsible for all costs arising therefrom.
11.10 ATTORNEY'S FEES. If any action at law or in equity is brought to
enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled.
11.11 INTERPRETATION.
11.11.1 Applicable Law. This Agreement shall be deemed an agreement and shall be governed by and construed in accordance with the laws of the State of California.
Contractor agrees that the State and Federal courts which sit in the State of California shall have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to the jurisdiction thereof.
11.11.2 Entire Agreement. This Agreement, including any exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, documentation, and agreements (written or oral).
11.11.3 Written Amendment. This Agreement may only be changed by written amendment executed by Contractor and the City Administrator or other authorized representative of the City, subject to any requisite authorization by the City Council. Any oral representations or modifications concerning this Agreement shall be of no force or effect.
11.11.4 Severability. If any provision in this Agreement is held by any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be deemed severed from this Agreement, and the remaining provisions shall nevertheless continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion had never been part of this Agreement.
11.11.5 Order of Precedence. In case of conflict between the terms of this Agreement and the terms contained in any document attached as an Exhibit or otherwise incorporated by reference, the terms of this Agreement shall strictly prevail. The terms of the City’s Request for Proposals shall control over the Contractor’s Proposal.
11.11.6 Construction. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.
11.12 TIME OF ESSENCE. Time is strictly of the essence of this agreement and each and every covenant, term, and provision hereof.
11.13 AUTHORITY OF CONTRACTOR. The Contractor hereby represents and warrants to the City that the Contractor has the right, power, legal capacity, and authority to enter into and perform its obligations under this Agreement, and its execution of this Agreement has been duly authorized.
11.14 ARBITRATION OF DISPUTES. Any dispute for under $25,000 arising out of or relating to the negotiation, construction, performance, non-performance, breach, or any other aspect of this Agreement, shall be settled by binding arbitration in accordance with the Commercial Rules of the American Arbitration Association at Los Angeles, California and judgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of any claim filed or required to be filed against the City and reserves the right to conduct full discovery.
11.15 NOTICES. Any notice or demand to be given by one party to the other must be given in writing and by personal delivery or prepaid first-class, registered or certified mail, addressed as follows. Notice simply to the City of Vernon or any other City department is not adequate notice.
If to the City:
City of Vernon
Attention: Carlos R. Fandino, Jr., City Administrator
4305 Santa Fe Avenue
Vernon, CA 90058
If to the Contractor:
Jemmott Rollins Group, Inc.
Attention: Fran Jemmott, Principal
5443 Overdale Drive
Los Angeles, CA 90043
Any such notice shall be deemed to have been given upon delivery, if personally delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date of posting, whichever is earlier. Either party may change the address at which it desires to receive notice upon giving written notice of such request to the other party.
11.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to this Agreement.
11.17 TERMINATION FOR CONVENIENCE (Without Cause). City may
terminate this Agreement in whole or in part at any time, for any cause or without cause, upon fifteen (15) calendar days' written notice to Contractor. If the Agreement is thus terminated by City for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a prorated amount based on the services satisfactorily completed and accepted prior to the effective date of termination. Such payment shall be Contractor's exclusive remedy for termination without cause.
11.18 DEFAULT. In the event either party materially defaults in its obligations hereunder, the other party may declare a default and terminate this Agreement by written notice to the defaulting party. The notice shall specify the basis for the default. The Agreement shall terminate unless such default is cured before the effective date of termination stated in such notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of default by Contractor, the City reserves the right to procure the goods or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby. Contractor shall not be held accountable for additional costs incurred due to delay or default as a result of Force Majeure. Contractor must notify the City immediately upon knowing that non-performance or delay will apply to this Agreement as a result of Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Agreement. If the Recovery Plan is not acceptable to the City or not received within 10 days of the necessary notification of Force Majeure default, then the City may cancel this order in its entirety at no cost to the City, owing only for goods and services completed to that point.
11.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the terminating party of further liability or responsibility under this Agreement, including the payment of money, except for payment for services satisfactorily and timely performed prior to the service of the notice of termination, and except for reimbursement of (1) any payments made by the City for service not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by the City in obtaining substitute performance. If this Agreement is terminated as provided herein, City may require, at no additional cost to City, that Contractor provide all finished or unfinished documents, data, and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request.
11.19.1 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.
11.20 MAINTENANCE AND INSPECTION OF RECORDS.
The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Agreement and/or is paying only the amounts to which Contractor is properly entitled under the Agreement or for other purposes relating to the Agreement.
The Contractor shall maintain and preserve all such records for a period of at least three (3) years after termination of the Agreement.
The Contractor shall maintain all such records in the City of Vernon. If not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Vernon, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead.
11.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no member, officer, or employee of the Contractor is a director, officer, or employee of the City of Vernon, or a member of any of its boards, commissions, or committees, except to the extent permitted by law.
11.22 HEADINGS. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.
11.23 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by the respective Contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code as a penalty paid to the City; provided, however, work performed by employees of contractors in excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon compensation for all hours worked in excess of 8 hours per day at not less than 1½ times the basic rate of pay.
11.24 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor certifies and represents that, during the performance of this Agreement, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical
condition, sexual orientation or marital status. Contractor further certifies that it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exhibit “C”. [Signatures Begin on Next Page].
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Commencement Date stated on the cover page.
City of Vernon, a California charter City
and California municipal corporation
By: ____________________________
Carlos R. Fandino, Jr.,
City Administrator
Jemmott Rollins Group, Inc., a California
corporation
By:
Name:
Title:
ATTEST:
_______________________________
Lisa Pope, City Clerk
By:
Name:
Title:
APPROVED AS TO FORM:
_______________________________
Zaynah N. Moussa,
City Attorney
EXHIBIT A
CONTRACTOR'S PROPOSAL
5443 Overdale Drive, 90043 | Tel. 323-293-7074 | www.jemmottrollinsgroup.net August 2, 2023
City of Vernon, California
Attn: Carlos R. Fandino, Jr.,
City Administrator
4305 Santa Fe Avenue
Vernon, CA 90058
Dear Mr. Fandino,
On behalf of Jemmott Rollins Group, Inc. I am pleased to submit a proposal in response to your RFP for “Administrative Support Services for Vernon CommUNITY Fund Grant Activities.” This proposal will remain valid for a period of 90 days through October 29th, 2023.
As City of Vernon’s current contractor for the Vernon CommUNITY Fund, we remain committed to our strong partnership and to delivering high-quality management services derived from our 50 years combined experience in ethical grant-making, grants management best practices, and charitable funds administration.
Please feel free to contact me or Paulena Hicks, Program Assistant, at (661) 301-5771, [email protected].
Thank you for your consideration.
Sincerely,
Frances E. Jemmott
Principle & CEO
[email protected]
(213) 509-1032
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Contents
A. Introduction...................................................................................................................................................................... 2 B. General Scope of Work.................................................................................................................................................... 3 Strategic Planning ............................................................................................................................................................... 3 Management and Coordination........................................................................................................................................... 3 Information Technology and Technical Assistance............................................................................................................ 4 C. Work Plan........................................................................................................................................................................ 4 D. Fees and Costs ................................................................................................................................................................. 5 E. Ability of the Proposer to Perform ................................................................................................................................ 5 Exhibit A: Workplan Outline .............................................................................................................................................. 8 Exhibit B: Affidavit of Non-collusion.................................................................................................................................. 9 Exhibit C: Resumes............................................................................................................................................................. 10 Exhibit D: Sample Grant Recommendation..................................................................................................................... 15 Exhibit E: Sample Transmittal Report............................................................................................................................. 18 Page | 2 of 19
A. Introduction
Jemmott Rollins Group, Inc. (JRG) proposes to assist the City in managing the operations essential to the efficient and effective management of the Vernon CommUNITY Fund (VCF). The VCF is distinguished by its grounding in an ordinance approved by the City Council that clearly expresses the charitable intent of City of Vernon (City) to support non-profits and other municipalities as a commitment of good government. Ordinance No. 1218 speaks to the importance of the City’s commitment to share with residents of other communities the benefits derived from the history and generosity of businesses in Vernon, established as a municipality in 1905.
JRG has had the privilege of assisting the City of Vernon since 2014 with the design and implementation of the grantmaking program. Our team understands the need to provide best-in-class support that assures the VCF resources will be put to their best and highest purposes. JRG is committed to further support of VCF as fiscal challenges reduce the amount of funding available for grants even as the intent to support the work of worthy non-profits remains strong.
In this response to the RFP released on (insert date) JRG proposes to modify its administrative costs and practices to maximize the grantmaking resources while maintaining services and visibility to grantseekers and existing grantees. These proposed changes will conform to the high standard of community engagement and support for the VCF Grants Committee and the City Administration.
To support City of Vernon and the VCF, JRG will engage the community to:
• Outreach to encourage qualified applicants to apply for support • Host a grantseeker workshop to provide technical assistance to potential applicants • Conduct due diligence and site visits to certify funds requested will be used for their proposed purpose • Maintain a level playing field and inclusive approach to screening applicants • Deliver assessments that outline the benefits of each proposed grant, as well as any risks associated with applications
• Promote efforts that provide public recognition of the City of Vernon and its businesses in support of charitable efforts
• Ensure a high level of collaboration with City of Vernon administrative staff involved in the Vernon CommUNITY Fund effort
• Strive to demonstrate at all times the privilege and honor it is for JRG to support this very worthy effort.
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B. General Scope of Work
Strategic Planning
• Assure that each grant docket has been meticulously prepared and includes essential content for the VCF Grant Committee to make informed and effective decisions. • Review each grant request received to verify that the applicant meets basic qualifications: has legitimate non-profit/tax-exempt status or valid fiscal sponsorship by a qualified non-profit; serves residents of the designated VCF catchment area; provides evidence of capacity to plan and implement work proposed in the grant application; distinguishes between project and core operating requests and provides applicable budget justification; and meets the priorities set forth in the Ordinance establishing the VCF. • Consult with City Administration on issues that arise in reviewing applications or requests by applicants/grantees.
• Provide necessary thought partnership and management assistance to the Vernon City Administration and to the VCF Grant Committee to determine any changes needed to support applicants in determining the amount of funding available or (should the Committee decide) a specified focus for grant applications given reduced funding. For example, would grants for youth development or efforts to relieve poverty be prioritized. Would there be grant size limitations? Management and Coordination
• Maintain open and clear lines of communications with City of Vernon staff, assuring complete transparency in our operations and rationale for recommendations. • Develop and adhere to schedules that are responsive to public notices and calendars of City of Vernon staff with whom we work most closely.
• Hold ourselves accountable to the highest levels of trust and discretion in all aspects of our work with the City of Vernon and its constituents in all matters regarding the VCF. • Provide high-quality, forward-facing materials for distribution to the public and on the website. • Provide essential materials for the VCF Grant Committee • Prepare all materials related to the grants docket.
• Conduct due diligence in reviewing each recommended grant to assure qualifications including financial documents, legal standing as charitable entity, board of directors, conflicts of interest, areas served and populations served, value to the community and value added to the VCF. • Analyze and offer comparative value/benefit of recommended grant against amount of request, funds available in the VCF, activities to be supported and contributory support from other funders and organizational fundraising efforts.
• Encourage grant applicants to consider appropriate ways of recognizing City of Vernon’s contribution to their efforts.
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• Serve as a central resource for all inquiries to explain and respond to all matters related to the VCF Grant Committee docket.
• Understand and practice appropriate protocols in all public meetings relative to our role as contracted management assistants to City of Vernon staff.
Public Relations and Communications
• Assist City of Vernon in efforts to promote grantees and their work. • Assist grantees in their understanding of City of Vernon as a community supporter and messages appropriate to describing COV as a good neighbor.
• Assist community organizations and the VCF Grant Committee members in learning about opportunities to meet, attend events and put a personal face on the VCF throughout the catchment area. • Attend, if requested by the City of Vernon, and speak on behalf of the VCF at significant events.
Information Technology and Technical Assistance
• Act as principal custodian for the Vernon CommUNITY Fund web page. • Utilize more cost-effective software to gather grant applications; eliminate the use of Survey Monkey to effect a significant cost savings
• Prepare and provide visual aids for meetings of the VCF Grant Committee. • Coordinate with IT personnel at City of Vernon to support meetings. • Manage database of applicants, grantees, and key contacts. • Create and maintain a Grantee Map to provide a visual, geographic representation of the simple breadth of scope of the VCF’s potential impact.
C. Work Plan
JRG offices are open four days a week from 9:30 am until 4:30 pm and staffed with personnel including the CEO, IT manager, 2 administrative support personnel. As well we maintain a bench of well-qualified consultants to assist with due diligence, site visits and presentations at Grant Committee meetings.
JRG values and operating standards align with those of organized philanthropy and grantmaking organizations.
We employ concepts, proven best practices, and programmatic learnings from our position in the local field of philanthropic practitioners, from our routine review and participation in learning opportunities of Southern California Grantmakers, Center for Non-Profit Management, CompassPoint Non-Profit Services, and from subscriptions to Non-Profit Quarterly, BoardSource and other sources of inspiration and practice reform. We Page | 5 of 19
provide an advantage to grantees of the Vernon CommUNITY Fund by forming and sustaining relationships that sometimes lead to other funding sources.
This document proposes to continue our efforts in maintaining e-mail and phone contact with applicants and grantees; providing informal technical assistance to support problem solving and by maintaining a strong working relationship with the City of Vernon Administrative Staff.
JRG typically bills for management assistance and grantmaking support services at a rate of $350 per hour plus 15% indirect costs. Because we hold much of the institutional knowledge related to the formation and operation of the VCF and because the work aligns completely with our business model and operations, we are pleased to offer a reduced rate for this proposal. In addition, COV has contributed to development of our expertise and practice in this area. We believe a reduced cost is appropriate without any intent to reduce the quality of service delivery.
D. Fees and Costs
Full cost of the contract to JRG: $66,000 billable monthly for 12 months at $5500 per month to fulfill the scope of work in Section D of this document.
E. Ability of the Proposer to Perform
Project Team (Resumes attached, see Exhibit C)
Fran Jemmott/Project Leader 5 hours per month
Provide overall executive management oversight and responsibility; develop and promote grantmaking practices and standards; engage organizations and leaders; conduct due diligence and site visits; brief VCF Chair; facilitate meetings
James Hull/IT Manager 16 hours per month
Manage all VCF data collection and dissemination; maintain grantee map; develop quarterly reports for VCF; monitor grantee reports; manage designated phone line for VCF; maintain and administer FluidReview grants management software administration; prepare write-ups for grant dockets
Paulena Hicks, Program Assistant 5 hours per month
Assist in data collection and dissemination; respond to calls and assist in preparation of grant dockets;
As previously stated, JRG offers extensive experience in grantmaking and administration of all charitable grants-related protocols. Our staff and long-term consultant partners provide a deep bench in all aspects of reviewing grant applications; capacity to fairly and thoroughly evaluate applicants using standards and best practices of high-performing grant-making organizations; undertake due diligence on applicants, including follow up reporting on grants awarded.
Since 2014 years we have provided assistance to City of Vernon in implementing the current VCF operations and priorities. We assisted the original Vernon City Administration and legal consultants in developing the Ordinance and operating procedures, provided support to develop the website portal for applications/tracking Page | 6 of 19
grants and in making necessary modifications to accommodate conditions that arose with financial management and incorporating recommendations of the VCF Grant Committee.
Our current consultation contracts with large grantmaking operations includes:
City of Los Angeles, Council District 8
Community Fund for Community-based Non Profit Organizations $4.3 million Reimagine LA program
Program Management
Honorable Marqueece Harris-Dawson, Councilmember, District 8 LA Care, Equity and Resilience Initiative
Capacity Building/Technical Assistance for Community-Based Organizations Grant application reviews and technical assistance management Shavonda Webber Christmas, MPH,
Director, Community Benefits Department
The Conrad N. Hilton Foundation
Innovative Collaborative to Impact Homelessness
Project Manager
Kristin Aldana Taday, Program Officer
Please feel free to contact any of the above for references.
Contract/grantmaking reference:
Denise Jackson,
Office and Finance Manager for Councilmember Marqueece Harris-Dawson [email protected]
(213) 473-7008
City Hall Office
200 N. Spring St. Room 450
Los Angeles, CA 90012
Contract/grantmaking reference:
Shovanda Webber-Christmas, MPH
Director,
LA Care Community Benefits
Equity and Resilience Initiative
[email protected]
(213) 651-8947
Corporate reference:
Alicia Procello
Vice President,
Corporate Social Responsibility
and President of Avery Dennison Foundation
[email protected]
(626) 319-1508
Page | 7 of 19
Grantee reference:
Jacob Adams
Executive Director,
STEM to the Future
[email protected]
JRG is a minority- and woman-owned for-profit S Corporation with a staff of four full-time and part-time employees and annual revenue of $750,000. We comply with all federal and state labor laws, including provision of a living wage with a minimum of $18.00 per hour to all staff. JRG is an equal opportunity employer and does not discriminate on the basis of race, ethnicity, religion, gender or gender preference, or any class protected by law.
FY 2023 – 2024 Major Milestones & Activities Tasks
September 2023
VCF Contract begins
Grant calendar submitted for approval
Preparation of applicant database
‐ Schedule/facilitate meeting with City of Vernon Staff to review work plan. - Discussion of VCF goals with grant committee
- design database and migrate applicant data
- final preparation of grant application form(s)
October 2023 Outreach to potential applicants
‐ Public release of Notice of Fund Availability; public access to application form(s) ‐ Outreach to applicant organizations; answer inquiries December 2023 Collect grant applications
‐ Intake of grant applications, final deadline
‐ Select applications for recommendation
January 2024 Internal review of grant applications
‐ Conduct due diligence on applications
‐ Collect supplemental applicant items needed for Grant Committee review. ‐ Outreach to grantees to request information on upcoming events for Grant Committee participation. ‐ Prepare write-ups for applications selected for recommendation to VCF February 2024
VCF General Grant Committee meeting
VCF General Grants awarded
Distribution of funds
‐ Present grant applicant recommendations to Vernon Staff - Finalize grant recommendation forms
‐ Prepare a single complete electronic PDF file containing all necessary documentation for review/approval (grant recommendation form, organizational budget, project budget, board members, etc.); send to Vernon Staff for public posting
‐ Facilitate the VCF Grant Committee Review to provide consultation/support for selected grant recommendations
City of Vernon CommUNITY Fund – Work Plan 2023 – 2024
(requires updating for subsequent contract years)
Distribution of funds
‐ Notify applicants of their grant awards
‐ Draft Grant Agreement/Denial letters for review by Vernon Staff ‐ Upon approval, distribute Grant Agreement letters to grantees March 2024
April 2024
VFC Scholarship applications reviewed ‐ provide assistance to Vernon staff in the review of VCF scholarship applications and distribution of scholarship funds
March 2013
AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR
STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
_______________________________________________________________, being first duly sworn deposes and says that he/she is ______________________________________________________________________ (Insert "Sole Owner", "Partner", "President, "Secretary", or other proper title) of______________________________________________________________________________________ (Insert name of bidder)
who submits herewith to the City of Vernon a bid/proposal; That all statements of fact in such bid/proposal are true; That such bid/proposal was not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation; That such bid/proposal is genuine and not collusive or sham; That said bidder has not, directly or indirectly by agreement, communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon, or of any other bidder or anyone else interested in the proposed contract; and further That prior to the public opening and reading of bids/proposals, said bidder:
a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham bid/proposal;
b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham bid/proposal, or that anyone should refrain from bidding or withdraw his/her bid/proposal;
c. Did not, in any manner, directly or indirectly seek by agreement, communication or conference with anyone to raise or fix the bid/proposal price of said bidder or of anyone else, or to raise or fix any overhead, profit or cost element of his/her bid/proposal price, or of that of anyone else; d. Did not, directly or indirectly, submit his/her bid/proposal price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals, except the City of Vernon, or to any person or persons who have a partnership or other financial interest with said bidder in his/her business.
Frances Jemmott
Chief Executive Officer
Jemmott Rollins Group, Inc.
5443 Overdale Drive • Los Angeles, CA 90043
Tel. (323) 293-6646 • Fax (323) 293-7074
Email: [email protected]
Website: jemmottrollinsgroup.net
Frances E. Jemmott
Principle/CEO
RESUME
Summary: I have more than forty years in innovative policy and program development in the non-profit sector including grassroots community-based organizations; university-based research and policy centers; philanthropy and large associations.
Currently: Since May, 2003, principal of woman/minority owned consulting practice specializing in organizational development and strategic planning, to foster progressive social change; technical assistance and customized training materials; board and staff development and group facilitation planning and implementation. 4.5FTE staff and four consultant associates Clients:
• Blue Shield California Foundation, San Francisco
• California Association of Non-Profits, Los Angeles
• California Community Foundation
• Casey Family Programs, Seattle
• City of Vernon
• Community Coalition, Los Angeles
• Liberty Hill Foundation
• Public Health Foundation Enterprises, City of Industry, CA • The California Endowment
• The Twenty First Century Foundation, NY
• US Department of Health and Human Services,
Office of Regional Health Administrator, San Francisco
Employment History:
1996 -2003 The California Wellness Foundation, Woodland Hills, CA Program Director: Women’s Health, Sr. Program Officer: Community Health 1989- 1996 UCLA Psychology Department, Los Angeles
Director, California Self-Help Center
1983- 1989 New York City Self-Help Clearinghouse, Inc.
Founder, Executive Director
1973 – 1983 City University of New York, Graduate School and University Center Center for Advanced Studies in Education, National Self-Help Center Master trainer and research associate,
1968 – 1973 New York University, New Careers Development Center Master trainer, project director
1963 – 1968 Volunteer and paid positions in various organizations Civil rights activist and community organizer
Education:
Howard University, Washington, DC 1961- 1963
Certificate: Anderson School/UCLA Program for Mid-Level Managers; National Society for Training Development
Affiliations:
2013 Senior Fellow, UCLA Luskin School of Public Affairs 2015 Humanitarian Award for Social Justice, Peace Over Violence, Los Angeles 2016 Founders Award, Liberty Hill Foundation, Upton Sinclair Dinner, Los Angeles Frances E. Jemmott Page 2
Publications, references and additional employment detail upon request
CAREER HIGHLIGHTS
2007-2012 Led the program design and implementation for the Strong Field Project, a signature effort of Blue Shield of California Foundation to end domestic violence in California. The four-year multi-million dollar project includes leadership development, organizational development, field building and strengthening organizations, individuals and communities to better prevent domestic violence and support those affected by it.
2009 - ` Founded Social Action Partners, an independent 501(c)(3) to fortify the nonprofit infrastructures in low-come communities of color. The organization is the South Los Angeles Hub Convener for Building Healthy Communities. 2004-2006 SCOPE: Strategic Concepts in Organizing and Policy Education Assisted the President/CEO as the interim managing director for social justice organization with annual budget of $2million; 23 staff; five direct reports to establish/update financial, personnel and other internal systems and strengthen Board of Directors; initiate strategic plan; provide leadership to Coalition for Health and Justice in strengthening policy advocacy at community level to improve public health infrastructure in LA County; transition to new ED 2003 -2006 Casey Family Programs Consultant to Powerful Families Program designed to strengthen families at risk for out of home placement of children through development of advocacy and community leadership curricular materials; provided technical support to CFP staff in design and implementation of pilot program in 35 sites across the US; trained 500+ local agency staff 2003 – 2004 United States Department of Health and Human Services, Office of the Regional Health Administrator, Region IX Led the planning team and implemented Regional Conference on Overweight and Obesity Prevention 200+ participants from 5 states and Pacific Territories
1996-2003 The California Wellness Foundation Senior Program Officer and Program Director for Community Health and Women’s Health involving annual grant making of $3 million and design and implementation of the Children and Youth Community Health Initiative (1996-2002), a 5 year $20 million investment in ten communities across California; provided leadership to local and national affinity groups and co-chaired 1999 Conference of Grantmakers for Children Youth and Families
1988 -1996 California Self-Help Center, UCLA Psychology Department Management responsibility for a research and demonstration project funded by the CA Department of Mental Health to promote self-help mutual support groups in preventing emotional dysfunction arising from a range of life predicaments; maintain a database of self-help groups statewide and 800 toll free lines that referred 30k callers each year, trained group facilitators, provided coordination and communications to support local efforts. Annual budget of $1million; 17 staff – students and volunteers
JAMES HULL
(562) 235-0786 ¤ [email protected] ¤ 20821 Amie Ave. ¤ Torrance, CA 90503 SUMMARY OF QUALIFICATIONS:
Creative and innovative Customer Support Representative with IT experience. Ability to convey, interpret and resolve complex problems while maintaining professionalism and customer confidence. Excellent communication and problem solving skills with proven results in high intensity situations. Proficient in multiple operating systems including Windows based architecture, Mac OS and Linux. Adept in learning and assimilating new technologies and procedures quickly and effectively.
Software Knowledge:
• Adobe Design Suite
• MS Visual Studio
• Apache Web Server • MS Office Suite (Word, Excel, PowerPoint Programming Languages:
• XML/XHTML • PHP • CSS • Perl • JavaScript/JQuery • SQL • C# • C/C++
PROFESSIONAL EXPERIENCE:
JEMMOTT ROLLINS GROUP, INC. Los Angeles, CA 7/12 - Present IT Support Technician
• Maintain grant application website and grantee database • Consolidate and prepare documents and materials
• Website update and maintenance
• Network and systems installation and maintenance
SOCIAL ACTION PARTNERS, Los Angeles, CA 7/12 – 6/19
Administrative/IT Support Technician
• Document formatting and preparation
• Set up audio/visual connections for on-site workshops • Consolidate and prepare documents and materials
• Network and systems installation and maintenance
US CENSUS BUREAU, Lynwood, CA
3/10 – 8/10
Field Operations Clerk
• Assembled and prepared materials for enumerators and crew leaders • Used Federal Operations Control System to print reports and necessary paperwork for field enumeration • Catalogued and processed return data provided by field crew • Assisted in quality control and material maintenance for assignment preparation MASS MOVEMENT INCORPORATED, Gardena, CA 8/05 – 6/09
Administrative Support/Consumer Sales Liaison
• Determined routing and delivery schedule for orders in Northern and Southern California • Primary party responsible for the maintenance and accuracy of inventory database including database management and report generation
• Acted as liaison between first party manufacturers and regional manager to coordinate high profile orders for delivery • Oversaw quality assurance program and was primary proponent in revised quality control process LOKER UNIVERSITY STUDENT UNION, Carson, CA 9/99 – 6/04
Graphic Artist
• Conceptualized and composed artwork for advertising and marketing campaigns • Responsible for coordinating layout, design and typesetting for University Union newsletter • Developed and maintained University Student Union web site • Used various applications to fulfill duties: Windows XP, Photoshop, Illustrator, InDesign, PageMaker, Dreamweaver, Flash MX, FrontPage
• Performed routine maintenance, upgrading and reparation of computer systems and networks EDUCATION:
• CALIFORNIA STATE UNIVERSITY DOMINGUEZ HILLS, Carson, California Bachelor of Science, Computer Science, 2005
• LOS ANGELES SOUTHWEST COLLEGE, Los Angeles, CA
Coursework towards Associates Degree: Computer Science, 1996-1998 Paulena Hicks
[email protected]
OBJECTIVE
Dedicated and motivated college student seeks an internship position where I can apply my strong organizational and detailed-oriented multitasking skills to gain experience and knowledge within the field of healthcare administration.
SKILLS & ABILITIES
• Proficient in Microsoft Office (Excel, Outlook, Word) • Strong presentation skills
• Independent judgement and decision making
• Strategic Planning
• Structured communication and organizational skills
EDUCATION
• California State University Northridge, 2023
Bachelor of Science: Health Administration
• Honors & awards: Dean’s List
EXPERIENCE
Program Assistant – Jemmott Rollins Group
June 2023 – Present
• Maintains contact databases for clients, draft contracts, budgets and reports to clients Assist with data management on clients, and provide background information on fields of interest within company
• Provide administrative and logistical support for projects •
Customer Service Associate – Lowe’s, H.I.C.
February 2022 – May 2023
• Worked closely with shift manager to resolve problems and handle customer concerns
• Performed cash, card, and check transactions to complete customer concerns Mentored new team members on POS system operation, customer services strategies and sales goal
Customer Service/Barista – Starbucks
December 2019 – June 2020
• Provided customer service according to Starbucks culture of “customer comes first” attitude by listening and responding to customer’s needs. • Anticipated customer/store needs and effectively responded accordingly • Contributed and actively engage in maintaining a positive team environment
GRANT RECOMMENDATION FORM
General Applicant Information
Applicant Organization:
No. of Board Members:
Type of Organization: Year Founded:
Amount Requested: Recommended Amount:
Annual Budget:
Brief Narrative description of the organization
Organizational strengths:
Type of support
requested:
___ General Operating
___ Project/Program
First Time Applicant
Returning Grantee
Prev. Award amount:
So'oh-Shináli Sister Project
community service, health/human resources 2010
$385,317 3
$30,000 $20,000
✔ ✔
For three consecutive years, SSSP has received funding from the LA County Department of Mental Health to host wellness gatherings. These gatherings have engaged approximately 1,000 participants.
One of very few local organizations dedicated to and led by Indigenous community members Community, family and intergenerational-centered
Develops resources that reflect, engage and are identified by the community So'oh-Shinálí Sister Project (SSSP) is the Indigenous Circle of Wellness' (ICOW)community-based extension project that began in 2010 when three first-generation college graduates met while working for a tribal agency in the Los Angeles area. Incorporated as a 501(c)(3) in 2020, SSSP responds to the urgent need to develop decolonized learning environments that foster the equitable participation of Indigenous students while upholding the strengths and addressing the challenges that impact the Indigenous community. The organization serves more than 2,000 Native Americans annually, 20% come from the Vernon area, through annual community driven programming focused on uplifting traditional Indigenous knowledge, education, and mental wellness.
The mission of So'oh-Shináli Sister Project is to promote Indigenous education and wellness to empower all Indigenous community members in the urban setting through core values, intergenerational relationship building, and inclusive community-based programming rooted in cultural practices. 6WDႇ$QDO\VLV
3URSRVDO'HWDLOV
'RFXPHQWVUHYLHZHG
___ Audit/IRS Form 990 (dated: _____ / ____ / _____ )
___ Organizational Budget
How does the proposal align with the goals of the Fund? &RVW%HQH¿W
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LPSDFWRQWKHQRQSUR¿W
governmental landscape:
Description of the proposal to which funds would apply
LIQRSDUWLFXODUSURMHFWLVVSHFL¿HGSOHDVHQRWH*HQHUDO2SHUDWLQJ6XSSRUWLQWKLVDUHD
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Age Range:
Gender:
Race/Ethnicity:
Economic Status:
Family Type:
Military Status:
Sexual Orientation:
Other (specify):
___ Proposal Budget
Are there any activites planned to acknowledge VCF as a funder of this project/program/organization? 21-54 any
any N/A
Indigenous any
any N/A
This proposal is for general operating support including costs like rent, utilities, transportation and program.
$30,000 would serve
10,000
More than 2,000 Indigenous individuals
from VCF area will receive education
and mental health wellness support.
✔ 05 04 2022 ✔
✔
The proposal aligns with the following fund goals:
-Strengthen and support non-profit organizations that benefit residents and neighborhoods -To encourage and inspire positive social development in Vernon and neighboring communities -To promote positive social development of children, youth, families and senior residents in Vernon and surrounding areas
SSSP would promote the Vernon CommUNITY Fund through a special announcement on its monthly listserv of 1,500 contacts and also through integration on flyers and social media platforms.
Additionally, the organization would post this on its sister organization's social media, Indigenous Circle of Wellness, which has a following of over 14,500 individuals and a monthly listserv audience of about 2,000 subscribers. The Vernon CommUNITY Fund logo would also be added to SSSP's website.
What previous projects has the applicant successfully implemented? 6WDႇUHYLHZHU
Signed: ___________________________________ Date: _____ / ____ / ______ )XQGLQJ5HFRPPHQGDWLRQ
Fund this proposal?
___ Yes
___ No
Recommended Amount:
6XJJHVWHGUHYLVLRQ
V
WRSURSRVDOIXQGDPRXQWLIDSSOLFDEOH
List any forseeable challenges that the applicant may encounter in the implementation of this proposal or in general:
SSSP was previously awarded the Service, Access, and Equity Grant from the Department of Developmental Services for the fiscal year 2020-2021. Through this grant, SSSP developed and facilitated an Indigenous-centered training for disabilities, worked with families to create one-page profiles to recognize their loved ones with disabilities as beloved community members, distributed laptops and hotspots to improve access to technology, and overall contributed to the representation of Indigenous families in advocacy spaces such as local regional centers.
The organization also successfully implemented the Indigenous Community Engagement Campaign. The campaign involved creating and distributing five videos designed to uplift the local Indigenous community with culturally appropriate messages. These videos contribute to the contemporary representation of community members and promote mental health services, reduce stigma, and increase the capacity of the public mental health system in Los Angeles County.
It may be a challenge to reach residents of Vernon specifically; SSSP primarily serves residents in other communities of the VCF areas.
SSSP was turned down when they applied for a VCF grant in 2020 because it had only recently been incorporated. While still fairly newly incorporated, organization leaders report they have since increased their reach and resources. They have also successfully implemented activities with funding from LA County.
✔
$20,000
Given the organization received its nonprofit status in 2020, a reduced grant proposal seems appropriate.
Cadonna Dory
Cadonna Dory Digitally signed by Cadonna Dory
Date: 2022.11.07 15:29:35 -08'00' 11 02 2022
Grant Review Committee
Transmittal Report November 16
Current Cycle: Docket II FY2022-2023
Standard Grants
Total $ Amount of Grant Requests $637,000
Total Grant Budget – Current Cycle $347,800
Total # Recommended Grants 13
Average Recommended Grant Amount $26,769
Summary of Recommended Grants
STANDARD GRANTS
ORGANIZATION REQUESTED
AMOUNT
RECOMMENDED
AMOUNT
COMMUNITIES SERVED
CA Derby Dolls $40,000 $25,000 Bell,Boyle Heights,Commerce,Huntington Park,Maywood,Unincorporated East Los Angeles, Vernon
Cal State LA University
Auxiliary Services, Inc. $50,000 $20,000 Boyle Heights,Huntington Park,Vernon Chicxs Rockerxs South East
Los Angeles $60,000 $25,000 Bell,Boyle Heights,Commerce,Huntington Park,Maywood,Unincorporated East Los Angeles Girls on the Run of Los
Angeles County $27,000 $20,000 Bell,Boyle Heights,Commerce,Huntington Park,Maywood,Unincorporated East Los Angeles,Vernon Helping Hands Society of Los
Angeles $50,000 $25,000 Bell,Boyle Heights,Huntington Park,Maywood,Unincorporated East Los Angeles,Vernon Human Services Association $50,000 $45,000 Bell,Boyle Heights,Commerce,Huntington Park,Maywood,Unincorporated East Los Angeles,Vernon
Libros Schmibros Lending
Library $50,000 $30,000 Bell,Boyle Heights,Commerce,Huntington Park,Maywood,Unincorporated East Los Angeles, Vernon Los Angeles Center for Law
and Justice $50,000 $30,000 Bell,Boyle Heights,Commerce,Huntington Park,Maywood,Unincorporated East Los Angeles,Vernon Neighborhood Music School
Association $30,000 $30,000 Boyle Heights
So'oh-Shin Sister Project $30,000 $25,000 Bell,Boyle Heights,Commerce,Huntington Park,Maywood,Vernon
Southeast Churches Service
Center (SCSC) $72,000 $20,000 Bell,Commerce,Huntington Park,Maywood,Vernon Southeast Community
Foundation $75,000 $25,000 Bell,Commerce,Huntington Park,Maywood,Vernon Woodcraft Rangers $30,000 $28,000 Huntington Park,Vernon TOTAL RECOMMENDED AMOUNT $348,000
FY 2022-2023 Overview
Total # Applications Submitted 34
Total # Grants Recommended 13
Average Requested Grant Amount $43,500
EXHIBIT B
SCHEDULE
Fees and Costs
Full cost of the contract to Jemmott Rollins Group, Inc.: $66,000 billable monthly for 12 months at $5500 per month to fulfill the scope of work detailed in proposal.
Jemmott Rollins Group, Inc. typically bills for management assistance and grantmaking support services at a rate of $350 per hour plus 15% indirect costs. Because we hold much of the institutional knowledge related to the formation and operation of the Vernon CommUNITY Fund and because the work aligns completely with our business model and operations, we are pleased to offer a reduced rate for this proposal. In addition, City of Vernon has contributed to development of our expertise and practice in this area. We believe a reduced cost is appropriate without any intent to reduce the quality-of-service delivery.
EXHIBIT C
EQUAL EMPLOYMENT OPPORTUNITY
PRACTICES PROVISIONS
A. Contractor certifies and represents that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age.
Contractor further certifies that it will not maintain any segregated facilities.
B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age.
C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class.
D. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law.
E. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law.