Administrative Management Intern Vernon CA 1 of 2
JOB DESCRIPTION
AdministrativeManagement Intern
Date Prepared: October 2021 Class Code: 1480535
Date Revised: October 2023
SUMMARY: Under close supervision, provides short-term administrative, routine, technical and paraprofessional support for a City department, division, function and/or special project. Assists in performing research and conducting special projects and miscellaneous duties as assigned.
DISTINGUISHING CHARACTERISTICS: -- Management Intern is a training level classification designated for an individual who is currently enrolled in has recently completed a Bachelor’s or Master’s Degree program and assists with a wide variety of routine, technical and para-professional level studies, research projects and tasks.
Graduate level Management Interns have a greater degree of independence and discretion, and greater complexity of duties.
ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
Gathers, compiles and conducts analysis of data for departmental studies and/or projects may make recommendations based on findings.
Prepares written reports on findings and recommendation relating to assigned projects. Assists in conducting surveys and research and surveys as part of various organizational and administrative studies related to municipal policies, procedures, and services. Prepares charts, tables, spreadsheets, flyers, forms, and diagrams. Maintains applicable records and files.
Performs administrative and clerical duties.
May assist with coordination of special events.
Depending on assignment, interacts with members of the community, other City staff, elected officials, and businesses.
Assists in conducting special projects as needed.
Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of workrelated issues and City information; performs other duties as required or assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Possession of a High School Diploma or GED. Must be at least 18 years old. Must be currently enrolled as a student in an undergraduate or graduate program at an accredited college or university or have graduated within six (6) twelve (12) months of appointment. Appointments to this classification are temporary, and may be parttime, and for a limited duration, not to exceed one year. Transcripts or degree must be submitted with job application.
Knowledge of:
City organization, operations, policies, and procedures.
Administrative Management Intern Vernon CA 2 of 2
Principles and practices of office administration and telephone etiquette. General research and analysis methods and techniques. Records management principles.
Basic computer skills and standard MS Office software applications. Customer service and public relations methods and practices.
Skill in:
Operating a personal computer and utilizing a variety of business software. Organizing and maintaining departmental records and filing systems. Working effectively with others.
Analyzing, interpreting, making recommendations in accordance with laws, regulations and policies. Presenting research findings and recommendations clearly and professionally. Following verbal and written instructions.
Working independently.
Establishing and maintaining cooperative working relationships with co-workers and the public. Communicating effectively verbally and in writing.
Basic mathematics.
LICENSE AND CERTIFICATION REQUIREMENTS: A valid California Driver’s License may be required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a standard office environment, with occasional work required outdoors and/or at remote locations throughout the City.